A07.23_W913E5-17-R-0003.pdf

SEE ADDENDUM

(No Collect Calls)

W913E517R0003 27-Jun-2017

b. TELEPHONE NUMBER

603-646-4119

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 25 Jul 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W913E59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WILL MCFARLAND

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W14GQK 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 COLD RGNS RSCH ENG LAB

MANAGEMENT INTEGRATION OFC

72 LYME ROAD

HANOVER NH 03755-1290

TEL: 603-646-4267 FAX: 603-646-4419

(603) 646-4486FAX:

TEL: (603) 646-4280

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,000,000

NAICS:

624410

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF88

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W913E517R0003

Section A - Solicitation/Contract Form

AVAILABILITY OF FUNDING

This solicitation is issued subject to the availability of funding.

Section B - Supplies or Services and Prices

SECTION B PRICING INSTRUCTIONS

Offerors shall only propose prices for the TACS POSITION (CLINs x003) and CYMS MONTHLY REPORTING

(CLINs x004). Pricing for Contractor Manpower Reporting (CLINs x005) is optional. Please refer to Section L

Instructions for further information.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Tuition Matching - Base Year

FFP

The Government will match DoD patron fees each month, in accordance with

Section C, PWS, Paragraph 3.16.

FOB: Destination

NET AMT

0002 1 Job USDA Subsidy - Base Year

FFP

USDA Subsidies are a fixed monthly amount for partial reimbursement of

Contractor meal preparation costs.

0003 1 Job TACS Position - Base Year

FFP

The Contractor shall provide a full-time Training and Curriculum Specialist in accordance with Section, PWS. ***Offerors shall propose a price for 50% of the

TACS annual salary.***

0004 1 Job CYMS Monthly Reporting - Base Year

FFP

The Contractor shall perform CYMS Monthly Reporting in accordance with

Section C, PWS.

0005 1 Job Contractor Manpower Reporting - BY

FFP

The Contractor shall perform Contractor Manpower Reporting in accordance with

Section C, PWS, Paragraph 5

1001 1 Job OPTION Tuition Matching - Option Year 1

FFP

The Government will match DoD patron fees each month, in accordance with

1002 1 Job OPTION USDA Subsidy - Option Year 1

FFP

USDA Subsidies are a fixed monthly amount for partial reimbursement of

1003 1 Job OPTION TACS Position - Option Year 1

FFP

The Contractor shall provide a full-time Training and Curriculum Specialist in accordance with Section C, PWS. ***Offerors shall propose a price for 50% of the

1004 1 Job OPTION CYMS Monthly Reporting - Option Year 1

FFP

The Contractor shall perform CYMS Monthly Reporting in accordance with

1005 1 Job OPTION Contractor Manpower Reporting - OY 1

FFP

The Contractor shall perform Contractor Manpower Reporting in accordance with

2001 1 Job OPTION Tuition Matching - Option Year 2

FFP

The Government will match DoD patron fees each month, in accordance with

2002 1 Job OPTION USDA Subsidy - Option Year 2

FFP

USDA Subsidies are a fixed monthly amount for partial reimbursement of

2003 1 Job OPTION TACS Position - Option Year 2

FFP

The Contractor shall provide a full-time Training and Curriculum Specialist in accordance with Section C, PWS. ***Offerors shall propose a price for 50% of the

2004 1 Job OPTION CYMS Monthly Reporting - Option Year 2

FFP

The Contractor shall perform CYMS Monthly Reporting in accordance with

2005 1 Job OPTION Contractor Manpower Reporting - OY 2

FFP

The Contractor shall perform Contractor Manpower Reporting in accordance with

3001 1 Job OPTION Tuition Matching - Option Year 3

FFP

The Government will match DoD patron fees each month, in accordance with

3002 1 Job OPTION USDA Subsidy - Option Year 3

FFP

USDA Subsidies are a fixed monthly amount for partial reimbursement of

3003 1 Job OPTION TACS Position - Option Year 3

FFP

The Contractor shall provide a full-time Training and Curriculum Specialist in accordance with Section C, PWS. ***Offerors shall propose a price for 50% of the

3004 1 Job OPTION CYMS Monthly Reporting - Option Year 3

FFP

The Contractor shall perform CYMS Monthly Reporting in accordance with

3005 1 Job OPTION Contractor Manpower Reporting - OY 3

FFP

The Contractor shall perform Contractor Manpower Reporting in accordance with

4001 1 Job OPTION Tuition Matching - Option Year 4

FFP

The Government will match DoD patron fees each month, in accordance with

4002 1 Job OPTION USDA Subsidy - Option Year 4

FFP

USDA Subsidies are a fixed monthly amount for partial reimbursement of

4003 1 Job OPTION TACS Position - Option Year 4

FFP

The Contractor shall provide a full-time Training and Curriculum Specialist in accordance with Section C, PWS. ***Offerors shall propose a price for 50% of the

4004 1 Job OPTION CYMS Monthly Reporting - Option Year 4

FFP

The Contractor shall perform CYMS Monthly Reporting in accordance with

4005 1 Job OPTION Contractor Manpower Reporting - OY 4

FFP

The Contractor shall perform Contractor Manpower Reporting in accordance with

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Child Development Program and Services

Vision Statement

To provide quality child care services for children 6 weeks to 6 years of age, under the U.S.

Army Child, Youth, and School Services (CYSS) Program, for the Department of Defense employees of the Engineer Research and Development Center (ERDC), Cold Regions Research and Engineering Laboratory (CRREL), and community patrons of Hanover, NH.

1 Introduction

1.1 Objective

The purpose of this PWS is to describe the requirements for the U.S. Army Child, Youth, and

School Services Program for the Engineering Research and Development Center (ERDC), Cold

Regions Research and Engineering Laboratory (CRREL), located in Hanover, NH. The

ERDC/CRREL Child Development Center (CDC) exists to support the military and Department of Defense (DoD) Civilians assigned to the ERDC/CRREL, Hanover, NH site. The CRREL

CDC has a maximum capacity of 52 children and provides care for children 6 weeks up until they start the first grade (age 6).

1.2 Mission

The mission of the Army CYSS Program is to reduce conflict between parental responsibilities and unit mission requirements. This is accomplished by providing a wide range of program and service options through various systems of delivery to support mission requirements. These programs enhance the quality of life for Army families, and contribute to the total well-being and healthy development of children and youth. Army families, children and youth rely on a stable lifecycle of predictable programs, a safe, secure learning environment, and support services that address the stresses and unique needs of military life. The cornerstones of the Army CYSS

Program are quality, availability and affordability. These hallmarks directly contribute to Army readiness, retention and morale and have led to the "Model for the Nation" distinction for military childcare.

1.3 Scope of Work

The services rendered by the Contractor are rendered in the capacity as an independent, non-personal service provider. The tasks outlined will require knowledge in Early Childhood

Education and child development, while adhering to developmentally appropriate practice and quality child care programs in accordance with the National Association for the Education of

Young Children Accreditation (NAEYCA), Department of Defense certification, and New

Hampshire State Licensing. The Government shall evaluate the quality of both professional and administrative services for purposes of contract inspection and acceptance.

2 General Requirements

The ERDC/CRREL Child Development Center (CDC) is located at 72 Lyme Road, Hanover, NH, and currently consists of one CDC facility providing full time child care and may provide hourly care and an after kindergarten program for those children whose parents or schools provide transportation to ERDC/CRREL. ERDC/CRREL is affiliated with the U.S. Army Corps of Engineers, and as such, is an established Government agency. The Contractor shall ensure that all employees adhere to ERDC/CRREL security policies, background check clearances, and maintain vehicle liability insurance while on the premises. The Contractor shall maintain proof of vehicle insurance for vehicles rented, leased or contracted for that which is used to transport children. The required type and minimum amount for insurance coverage should be in accordance with NH Child Care Licensing standards. The Contractor shall comply with the

Workers Compensation Insurance laws of the state in which services are performed.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at ERDC/CRREL and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the

Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide administrative support to employees in a timely fashion

(time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or

Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary staff and resources to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Child Development

Center, 72 Lyme Road, Hanover, NH. Normal workdays are Monday through Friday, 7:30 a.m.

to 5:30 p.m. except US Federal Holidays. The ERDC/CRREL installation is open from 6:00 a.m.

to 6:00 p.m. for vehicle access and departure, where guards are stationed at the gate for entry and access approval.

2.7 Travel / Temporary Duty (TDY)

Travel may be required to participate in two of the annual Army CYS conferences and training to obtain the latest Army policy guidance concerning CDC operation, unless waived by the

Contracting Officer. This annual conference is a weeklong and held typically in July or August of each year in the Washington DC metropolitan area. The Contractor is expected to send the

CDC Director or the Training and Curriculum Specialist (TACS) to this conference.

3 Performance Tasks

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Child Development Program Standards.

The Child Development Services (CDS) program includes a broad range of program elements that combine to provide comprehensive, developmentally appropriate care for children from 6 weeks of age up until the start of first grade (6 years of age). The CDS Program directly supports the Army's mission by supporting the mobile lifestyle of the Army soldier and DoD

Federal employee, and by making quality and affordable child development services available.

Collectively these standards provide safe, secure, supervised environments for children and youth that promotes their physical, social, emotional, and intellectual development and maintains the quality of programs and services.

Performance Standards

a) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: Military Child Care Act (MCCA) will be adhered to in its fullest.

AQL: 100% compliance

d) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

e) Standard: U.S. Army MEDDAC/MEDCOM regulations will be adhered to in its fullest.

AQL: 100% compliance

3.1.1 The Contractor shall implement, perform, maintain, and account for meeting the standards and regulations of the Child Development Services Program.

The Contractor shall be required to interface and cooperate with other activities and agencies, including, but not limited to the following: U.S. Army Child, Youth, and School Services

(CYSS) Higher Headquarters officials and affiliates, U.S. Army Corps of Engineers (USACE), Engineer Research and Development Center (ERDC), and the Cold Regions Research and

Engineering Laboratory (CRREL) Chain of Command, Department of Defense (DoD), Department of Army (DA), State of New Hampshire and local authorities, Department of Labor

(DOL), Army Medical Department (MEDDAC/MEDCOM) and the Department of Public

Works (DPW).

The Contractor's primarily point of contact is the ERDC/CRREL Child and Youth Services

(CYS) Program Manager who also serves as the Contracting Officer's Representative (COR).

The Center Director shall meet with the CYS Program Manager monthly, and as needed, to assure program operations, reporting, policies, and standards are being met. The Contracting

Officer and other Contractor representatives may be included as necessary.

Performance Standards

a) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: Military Child Care Act (MCCA) will be adhered to in its fullest.

AQL: 100% compliance

d) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

3.1.2 Develop, conduct, and ensure a quality child development program that supports early childhood education.

Contractor shall provide a safe and secure environment where strict attention is given to health, hygiene, safety and nutritional needs within USDA guidelines. Create and maintain an environment that provides freedom for children to explore and experience, yet at the same time, sets the limits necessary to teach children to interact effectively with others. Staff should be trained and experienced, nurturing professionals who provide oral and written feedback to the patrons and colleagues about each child's growth and skill development. Caregiver staff should be able to develop, track, monitor and evaluate each child's self-confidence and encourages individual intellectual, social, and emotional capabilities regardless of the setting or length of time in care. Develop and maintain a program that provides an environment where children learn through play, enjoy meaningful interaction and develop age-appropriate socialization skills.

The Contractor shall utilize and adhere to the NAEYC Accreditation standards in meeting the requirements for early care and education of young children.

Performance Standards

a) Standard: NAEYC Accreditation will be adhered to in its fullest.

3.2 Child Development Center facility access and hours of operation.

Contractor shall recognize and adhere to the operational hours of the Child Development Center from 7:30 am - 5:30 pm, Monday through Friday; to be closed on Saturday and Sunday. Access to the CRREL facility is provided to all eligible staff and patrons between 6:00 am - 6:00 pm, Monday through Friday. Special access is granted to eligible staff on Saturday and Sunday, upon approval. The Contractor will be advised of any delays by ERDC-CRREL for closures due to weather related or other emergencies for notification, resulting in the disruption of services.

Performance Standards

a) Standard: ERDC/CRREL Access and Policies will be adhered to, with the result being a completed monthly patron roster presented to the COR and ERDC/CRREL.

3.2.1 An updated Access Listing of all CDC patrons, including those authorized to collect children in case of emergency, shall be provided to Security and the COR by the first day of each month.

Contractor staff and community patrons shall present a positive photo identification to the uniformed guard at the gate in order to access the facility. The south gate leads to the main parking lot next to the child center. Contractor shall update and deliver Access List to Security and the COR when changes occur, to include all patrons enrolled and authorized access to the

CDC, as well as patrons requiring access as child's emergency contacts. This list should be conducted IAW Standard Operating Procedure for ERDC/CRREL Community Patron Child

Development Center Access Procedures (Attachment H).

Performance Standards

a) Standard: ERDC/CRREL Access and Policies will be adhered to, with the result being a completed monthly patron roster presented to the COR and ERDC/CRREL Security by the first of each month.

3.2.2 The Contractor shall ensure, account for, operate, and deliver child care services in the designated government installation facility.

The Contractor shall be operating a facility on a Government installation, specifically designed to provide child care services to young children. The facility is Government owned and maintained and provided rent-free to the Contractor. No real estate interest in the premises is transferred to the Contractor. As such, certain activities, such as fundraising and holding events that use vendors (i.e., photographers, speakers, etc.) on a once a year or infrequent basis, and whether there is no payment, a portion, or all is paid for by patrons (i.e., parents, community members), that because they occur on an Army installation, is subject to regulation and prior approval by the Contracting Officer.

3.2.3 The Contractor shall account for, ensure, and develop Security Key Coded Cards for patron access to the CDC facility.

Contractor shall issue a Security Key Coded Card to all patrons requiring access to the Child

Development Center (CDC), as well as others having business with the CDC on a routine basis

(i.e., DPW, Security Officer, COR). Key Coded Cards are supplied by ERDC/CRREL, and developed and issued by the Contractor to allow patrons’ access to the CDC at any time during normal business hours. Contractor is responsible for accounting for all key cards delivered to patrons through the course of enrollment and upon leaving the program.

Performance Standards

a) Standard: ERDC/CRREL Access and Policies will be adhered to in its fullest.

3.3 Enrollment and Waiting Lists.

The Child Development Center at ERDC/CRREL shall be comprised of children from DoD families first and then of children from community families. The Contractor may allow community patrons into the program after establishing that there is no excess demand of DoD patrons via the standard Army wait list. There is currently no required minimum ratio for the number of DoD children compared to community children. However, should this change in the future, and impact the Contractor's ability to financially support program operations, a modification to the contract may be negotiated by the Contracting Officer.

Performance Standards

a) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

3.3.1 The Contractor shall deliver, ensure, establish, implement, prepare, and track the priority of enrollment for all children in the CDC program.

The Contractor shall provide childcare services for eligible parents. Eligible parents include

DoD military personnel, DoD civilian personnel, and reservists on active duty or inactive duty for training, DoD contactors, retired military personnel having a parental relationship with a child requiring childcare services, and community children.

In order to meet the requirements of AR 608-10, where there are waiting periods for program services, the following priorities for care needed to meet mission requirements shall be in effect:

Priority One: Children of full-time active duty military or DoD civilian permanent employees who are either; a) single sponsors, or b) whose spouse is employed on a full-time basis, is disabled, or is active duty military.

Priority Two: Children of full-time active duty military, or DoD civilian permanent employees who are not single sponsors, or whose spouse are not employed full-time, are not disabled, or are not active-duty military.

Priority Three: Temporary employees of ERDC-CRREL

Priority Four: DoD Contractors assigned to ERDC-CRREL (includes part-time).

Priority Five: Community Patrons.

In any of the above categories, except Priority One and Two, those families with children already enrolled in the center will receive preference for space.

Full time is defined as 40 hours per week.

3.3.2 The Contractor shall establish, evaluate, maintain, monitor, and verify central enrollment in accordance with Army policy, AR 608-10, and priority of care for DoD patrons.

The Contractor's policy and procedures for child enrollment and registration of all children shall be approved by the COR. The waiting list shall be developed and maintained by the Contractor, and a monthly update of all DoD Federal employees and Contractors on the wait list shall be delivered to the COR on the first day of each month. Vacancies shall be filled from the waiting list in accordance with the guidelines of task 3.3.1 (Priority Wait List). Recorded and documented information (including dates and to whom Contractor speaks to) shall be maintained regarding any DoD Federal employees or Contractor who declines space in the CDC or those who wish to be removed from the wait list. DoD Federal employees and Contractors shall remain on the wait list until such time that parents elect to be removed from the list.

Performance Standards

a) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to

3.3.3 The Contractor shall account for, maintain, update, and ensure compliance with the

AR 608-10 for all completed forms and records in each child's enrollment file.

Each child's file shall contain appropriate Army CYSS forms, immunization records, emergency information, special needs requirements, and all other required forms in accordance with the AR

608-10. Additional records may be required by Army CYSS, which Contractor will be notified by the COR as necessary. The Contractor shall maintain the records of children in accordance with Army TB Med 530, AR 608-10, AR 40-5, and NAEYC Accreditation. Each child's file shall contain forms: DA5222-R, DA5223-R, DA5224-R, and DA5226-R and CYC Form 611 as needed. USDA statistical data shall be included. Memorandums for Record, if pertinent, shall be maintained. Records of serious injury shall be maintained on children for at least 3 years.

Copies of child's records shall be provided, upon request, to patrons when the child leaves the center. Files shall be made available to the COR for inspection upon request.

Performance Standards

a) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

Services, NH Department of Education) will be adhered to in its fullest.

AQL: 100% compliance

d) Standard: U.S. Army MEDDAC/MEDCOM regulations will be adhered to in its fullest.

3.3.4 The Contractor shall ensure enrollment for any child, including children with special needs, unless staffing and/or the facility does not serve to meet the child's best interest.

The Contractor shall ensure enrollment for any child, including children with special dietary, physical, mental, and emotional needs as required by a physician. Contractor shall develop a process of inclusion, and accommodate children with special needs to the best of their ability;

unless they can prove that appropriate staffing and facility arrangements are not accessible, or cannot be modified, to meet the child's needs (see 3.14 for more details on accommodation).

The Contractor shall request approval from the COR to deny care for any child eligible for the

CDC program.

Performance Standards

a) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

Services, NH Department of Education) will be adhered to in its fullest.

AQL: 100% compliance

3.4 Inspections and Certification.

The Contractor shall account for and prepare for routine, monthly, and annual comprehensive inspections to ensure compliance with all U.S. Army Child, Youth, and School Services (CYSS) regulations. These should include, but not limited to, monthly fire, safety, and health inspections

IAW the Army Child Development Program standards. In addition, the Military Child Care Act of 1989 requires at least four comprehensive inspections to be conducted every Calendar Year

(CY). These include, Fire/Safety/Facility Comprehensive, Army Public Health Nursing

(APHN) and Environmental Health (EH) Comprehensive, Multi-disciplinary Team Inspection

(MDTI), and Army Higher Headquarters Inspection (AHHI).

The Contractor shall comply with the inspection process by utilizing the inspection tools, allowing inspection teams to have access to all necessary program locations, files and records, maintaining an ongoing Corrective Action Plan (CAP), and meeting the requirements set forth in each type of inspection in accordance with the AR 608-10 and MCCA.

Performance Standards

a) Standard: Army Higher Headquarters Inspection (AHHI) Tool and the Multi-disciplinary

Team Inspection (MDTI) Tool will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

AQL: 100% compliance

d) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

e) Standard: Military Child Care Act (MCCA) will be adhered to in its fullest.

3.4.1 The Contractor shall maintain NAEYC Accreditation.

The Contractor shall achieve and maintain accreditation through the National Association for the

Education of Young Children for the duration of the contract.

Performance Standards

a) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to

3.4.2 The Contractor shall maintain Department of Defense Certification and the State of

New Hampshire Child Care License to Operate Child Development Program.

The Contractor shall comply with all regulations and certification requirements to achieve DoD

Certification by the Army Higher Headquarters, Child, Youth, and School Services and the State of New Hampshire Child Care Licensing Certification. The DoD certificate is issued every 15 months to each DoD Child Development program, following an inspection by higher headquarters CYSS or major command Child Development Specialist, and to be found in compliance with DoD standards. The DoD Certificate to Operate is valid for 15 months from the date of inspection. The State of New Hampshire Child Care License is granted upon compliance with State child care regulations, through the New Hampshire Department of Health and Human

Services. The certificate is valid for three years and subject to inspection every three years.

Both certifications are subject to inspections at any time. It is the Contractor’s responsibility to meet the standards of the Army CYSS and State of New Hampshire Child Care Licensing criteria.

a) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

AQL: 100% compliance

(d) Standard: Army Higher Headquarters Inspection (AHHI) Tool and the Multi-disciplinary

Team Inspection (MDTI) Tool will be adhered to in its fullest.

AQL: 100% compliance

(e) Standard: New Hampshire Department of Health and Human Services, Child Care

Licensing.

3.4.3 The Contractor shall develop, complete, account for, and deliver in writing to the

COR, a Corrective Action Report every 30, 60, and 90 days for every comprehensive inspection.

A Corrective Action Report (CAR) shall be developed and completed by the Contractor, and delivered to the COR every 30, 60, and 90 days following each comprehensive inspection. The report should include the finding, what the Contractor is doing (or has done) to fix it, and the date to which the correction will be made (ensuring that the correction is made within the time allowed). The comprehensive inspections include the Multidisciplinary Team Inspection

(MDTI), Army Higher Headquarters Inspection (AHHI), Fire/Safety/Facility Comprehensive

Inspection, and the Army Public Health Nurse (APHN) and Environmental Health (EH)

Inspection.

Performance Standards

a) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

d) Standard: U.S. Army MEDDAC/MEDCOM regulations will be adhered to in its fullest.

AQL: 100% compliance

e) Standard: Army Higher Headquarters Inspection (AHHI) Tool and the Multi-disciplinary

Team Inspection (MDTI) Tool will be adhered to in its fullest.

3.5 Food and Nutrition.

The Contractor shall provide to children nutritious breakfast, snacks, and lunches that meet the nutritional, educational, and reporting standards of the New Hampshire U.S. Department of

Agriculture (USDA) Child and Adult Care Food Program (CACFP) and contribute to the overall educational and social goals of the child development program. The Contractor shall provide seasonal cyclical menus that shall be approved by an Army or DoD medical treatment facility dietitian. The menus shall also be costed. Participation in the USDA Child and Adult Care Food

Program is required.

Performance Standards

a) Standard: U.S. Army Child, Youth, and School Services Regulation AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

Services, NH Department of Education) will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

3.5.1 The Contractor shall develop menus, deliver meals, and ensure compliance and quality of meal planning IAW the standards of the CACFP program.

Menu components and quantities for meals and snacks shall comply with USDA CACFP regulations for all age groups (see Attachment G). Infant meal components and quantities will be based on the meal pattern requirements for infants specified in the USDA CACFP unless otherwise recommended in writing by the child's physician. Foods which are not considered as creditable foods in the CACFP may not be used to fulfill meal component requirements. Use of foods high in sugar, salt and fat will be limited. Menus shall be pre-planned in quarterly cycles and approved by an Army or DoD dietitian each quarter. Dated menus shall be posted in the lobby and in the child activity rooms where they can be viewed by parents. Menus shall be kept on file for three years for auditing purposes.

Performance Standards

a) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

Services, NH Department of Education) will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to

3.5.2 The Contractor shall serve meals in accordance with the Family Style Meal practice, and in accordance with the AR 608-10 and Army CYSS requirements.

To the extent appropriate for the age of the children, meals shall be served family style and children shall participate in all phases of the meal service. No child shall go without food for more than 3 consecutive hours. Breakfast, lunch, and afternoon snack are served as required to children in a full-day program. These meals are to meet 2/3 of their daily nutritional requirements. All food shall be provided by the Center except that which is declined by the parents.

Performance Standards

a) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

Services, NH Department of Education) will be adhered to in its fullest.

AQL: 100% compliance.

3.5.3 The Contractor shall adhere to and ensure all food components for children's daily nutritional needs are delivered IAW CACFP regulations.

All food components shall be served to children at the same time, including the "dessert". All foods, including "dessert" or milk shall not be withheld as a bribe or punishment. Special dietary needs are recognized for each child and adhered to IAW physician's instructions.

Performance Standards

a) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

3.5.4 The Contractor shall account for and calculate total points of service and meals delivered to children monthly, and submit claim for these meals to CACFP, through the

COR for sponsor's approval.

To receive monthly subsidy payments, the Contractor shall provide all required data to the COR by the 2nd business day of each month. The Contractor shall maintain all meal and attendance data required by the USDA and AR 608-10. This data shall be entered into the CACFP website for claim submission. The COR or designee shall approve and submit this data to the USDA

(CACFP agency) via their on-line program. CACFP shall issue monthly payments to the

Government. Upon receipt of these funds the COR shall inform the Center Director of the CDC, who shall submit an invoice within 2 business days. The Contractor shall be paid under CLIN entitled USDA Subsidy Payments.

Performance Standards

a) Standard: U.S. Army Child, Youth, and School Services Regulation AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

3.6 Government Furnished Property (GFP) and Services.

The Government shall provide, for exclusive use by the Contractor, designed space in the facility known as the Child Development Center (CDC) located at ERDC/CRREL, 72 Lyme Road, Hanover, NH, to perform the requirements of this contract. The Contractor shall operate and manage the Government-furnished CDC. The space provided is the entire first floor of the CDC and designated space in the basement of the CDC. The only space authorized in the basement of the CDC for Contractor use in the performance of this contract is the Staff Room. See

Attachment A for space to be provided for Contractor's use.

Performance Standards

a) Standard: U.S. Army Property Accountability Standards and Procedures will be adhered to in its fullest.

3.6.1 The Government shall provide all Government-owned equipment currently in use at the CDC.

A comprehensive inventory of major toys, play structures, and equipment shall be provided to the Contractor. An inventory of Government-furnished equipment is provided to the Contractor in Attachment A. All items shall be replaced/repaired as needed by the Contractor (as needed includes replacement/repair of lost, stolen, damaged or unusable equipment). All computers provided by the Government are furnished for the sole purpose of operating the Video

Surveillance System (VSS), the Security Access Card system at the front entrance, and the Child and Youth Services Management System (CYMS) program. The Contractor shall not install any additional software on Government furnished computers, or use these computers for any other purpose from which they are assigned. The Contractor shall furnish all other items necessary to satisfactorily perform the services required in this contract, other than those specifically listed in this contract as being Government-furnished.

Performance Standards

a) Standard: U.S. Army Property Accountability Standards and Procedures will be adhered to in

3.6.2 The Contractor shall provide the necessary maintenance, repair and replacement of

Government furnished equipment (including stolen or lost items) in accordance with

Attachment A to this Performance Work Statement.

Replacement of equipment shall be equal in quality to that which was replaced, and shall meet all NFPA 101 (general criteria) and NFPA 701 (fire prevention) Life Safety Codes. All

Contractor non-consumable materials and equipment shall also meet the NFPA 101 and NFPA

701 Life Safety Code criteria, which include documented manufacturer's specifications or

Government-approved deviations.

Performance Standards

a) Standard: U.S. Army Property Accountability Standards and Procedures will be adhered to in

3.7 Reports and Standard Operating Procedures.

The Contractor shall comply with monthly and annual reporting procedures in accordance with

Army Regulations and will utilize the Child and Youth Management System (CYMS) for collecting annual report data. The Contractor shall develop and maintain a system that provides statistical information regarding Child and Youth Services requests, services provided by the

CYS Program, and demographic information about sponsors and CYS providers, as requested by the Army or COR for annual reporting processes. The Contractor may also be required to deliver financial information, including IRS Form 990 (filed by your organization) as part of the

CACFP annual application process and Marketing Plan requirements.

The Contractor shall cooperate with the COR acting at the request of the ERDC/CRREL Director or designee, and Army CYSS representative, to provide ad hoc reports on an as needed basis.

Performance Standards

b) Standard: U.S. Army Family Advocacy Program Regulations, AR 608-18 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

AQL: 100% compliance

d) Standard: Military Child Care Act (MCCA) will be adhered to in its fullest.

AQL: 100% compliance

e) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

f) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

3.7.1 The Contractor shall develop, implement, and ensure standard operating procedures are being executed in accordance with Army CYSS standards and regulations.

The Contractor shall develop and implement written Standard Operating Procedures (SOP). The

SOP's shall provide written instruction that outline procedures to be taken in specific situations and circumstances pertaining to program operation and child well-being. The Contractor shall ensure such instructions are readily accessible to personnel and parents and are included in the staff training program. These documents shall be regularly updated to reflect policy and procedural changes. SOP's shall be written to reflect the unique requirements of the Center's programs and shall be written in a manner to provide consistency during time of staff turnover.

Separate SOP's on topic are not required; topics may be consolidated and included within one

SOP. All SOP's shall be completed and a copy provided to the Contracting Officer and the CYS

Program Manager within 60 days, or sooner, from contract award. The SOP's shall be updated annually (by October 1) with copies provided to the Contracting Officer and the CYS Program

Manager.

Performance Standards

a) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

AQL: 100% compliance

c) Standard: ERDC/CRREL Access and Policies will be adhered to in its fullest.

AQL: 100% compliance

d) Standard: National Association for the Education of Young Children (NAEYC) Accreditation will be adhered to in its fullest.

AQL: 100% compliance

e) Standard: Teaching Strategies, LLC (Teaching Strategies Gold), and the Creative Curriculum will be adhered to in its fullest.

AQL: 100% compliance

f) Standard: U.S. Army Family Advocacy Program Regulations, AR 608-18 will be adhered to in

g) Standard: USDA CACFP Standards and Guidelines (Bureau of Nutrition Programs and

3.8 Background Clearances.

The Contractor shall initiate and ensure the completeness and accuracy of all required forms and background check processes, and obtain verification from ERDC/CRREL Security, for all CDC staff and volunteers before they begin work at the CDC. All employee or volunteer personnel include; administrative, management, support staff, food service staff, part-time, intermittent

(such as art, music, etc.), caregivers, and substitute staff. The Government shall conduct the following background checks and investigations on all CDC staff and volunteers:

1. Child Care National Background Check (CNACI) (includes SF 85 and Inquiries through eQIP system)

2. State Criminal Repository (SCHR) check (NH and other relative states) (including FBI and

State required fingerprints)

3. Army Criminal Investigation Department (CID) Background Check

4. Alcohol and Substance Abuse Program (ASAP) Background Check (Army registry)

5. DES/FAP (Family Advocacy) Background Check (Army registry)

6. OF Form 306 Declaration for Federal Employment (serving as Contractor)

7. DA Form 2981 Supplemental Employment Application

8. PSIP Required Information Sheet

An appointment for new hires shall be made with ERDC/CRREL Security to complete all required paperwork and background check processes, regardless of their pay status.

ERDC/CRREL Security works with the employee and volunteers to ensure forms are complete.

Security submits PSIP request, mails any necessary documents, corresponds with agencies regarding background check processes, and verifies with the Center Director and COR that new hire's background checks are cleared and ready for employee to begin work under Line of Sight

Supervision (LOSS), described in item 3.8.1.

The Center Director shall be responsible for reviewing the accuracy of all applications and conducting the (3) Reference Checks (including professional and personal references), contacting applicant's previous employers (if any), with satisfactory results.

All national and state background checks (items 1 and 2) must be initiated, and internal record checks (items 3 to 10) completed, and results satisfactory for employment, before employee or volunteer begins work in any capacity at the CDC. ERDC/CRREL Security will notify

Contractor when completion of background checks are satisfactory for employee or volunteer to begin work.

Performance Standards

a) Standard: U.S. Army Child Development Program Regulations, AR 608-10 will be adhered to in its fullest.

AQL: 100% compliance

b) Standard: Department of Defense Instruction (DoDI) 6060.2 will be adhered to in its fullest.

c) Standard: U.S. Army Family Advocacy Program Regulations, AR 608-18 will be adhered to

3.8.1 The Contractor shall ensure and comply with Army and State standards governing background check clearances, and adhere to the conditional employment and Line of Sight

Supervision (LOSS) for any employee who has not been fully vetted with a complete and satisfactory CNACI, SCHR, and CID check.

The Contractor will ensure compliance with all Army and State regulations and standards for background check clearances, the conditional employment of all staff (paid or non-paid), and practice Line of Sight Supervision (LOSS) for staff awaiting completion…