SOW FY23 Paving Proj.docx

CAMP JAMES A GARFIELD JOINT MILITARY TRAINING CENTER

Department of Public Works Building 1068 8451 SR 5 Ravenna Ohio, 44266

Project: 2023 CJAG Paving Repairs Project No.: 3923014

1 - General Camp James A. Garfield (CJAG) is a Joint Military Training Center comprised of 21,683 acres located at 8451 State Route 5, Ravenna, Ohio 44266. The project consists of asphalt paving and/or maintenance and repair services at selected roads and parking lots as designated in the bid documents.

This project will be awarded as a Firm Fixed Price contract.

The recommended period of performance is 365 days from Notice to Proceed.

2 - Scope of Work The contractor shall furnish all necessary labor, equipment, materials, supervision, inspection and testing to perform the work in strict accordance with this Statement of Work, the current Ohio Department of Transportation Construction and Materials Specifications, and the current Unified Facilities Criteria. All current asphalt roads shall be planed and smoothed as needed. Potholes and other imperfections in paved roads will require an approved hot patch fill prior to the paving process in accordance with this scope. The following must be removed from CJAG no later than the project completion date: any soil or organic spoils and debris, all steel, concrete, wood or other construction materials, and all vehicles and equipment. Work accomplished shall meet or exceed the specifications designated by the CJAG Department of Public Works.

3 - Site of Work Site of work is at various locations within Camp James A. Garfield Joint Military Training Center, 8451 State Route 5, Ravenna, Ohio 44266. Areas of work are all within the post and are located on the attached maps.

4 - Work to Be Accomplished

Work to be accomplished includes but is not limited to the following items. All work shall be constructed in accordance with the Department of Transportation, the Ohio Department of Transportation and United Facilities Criteria (UFC) 3-250-03 15 May 2001 specifications. Contractor is responsible to verify all distance measurements prior to bidding and will use them for cost estimates and construction.

Description of work for base bid and alternates is as follows:

BASE BID

A. Fuse and Booster Road – 11,088’ L x 20’ W (from George Road to Greenleaf Road), Fuse and Booster Spur Road – 5,280’ L x 19’ W (from Fuse and Booster Road to Newton Falls Road), and Detonator Spur Road – 2,640’ L x 19’ W (from Fuse and Booster Road to Newton Falls Road)

a. Pothole Repair

b. Crack Seal

c. Striping – Edge Lines and Double Center Lines B. Slagle Road – 8,448’ L x 20’ W (from Newton Falls Road to Smalley Road)

a. Pothole Repair

b. Chip and Seal C. South Patrol Road – 7,920’ L x 20’ W (from Greenleaf Road to Route 80)

a. Remove existing vegetation and loose debris from existing road surface

b. 1.5” Type 1 Asphalt Leveling Course

c. 1.5” Type 1 Asphalt Surface Course

ALTERNATES

1. Newton Falls Road – 12,144’ L x 20’ W (from Route 80 to West Perimeter Road) and Road A North – 2,420’ L x 20’ W (from Newton Falls Road to Road 1A)

a. Remove existing vegetation and loose debris from existing road surface

b. 1.5” Type 1 Asphalt Leveling Course

c. 1.5” Type 1 Asphalt Surface Course

2. McCormick Road – 11,080’ L x 20’ W (from Route 80 to West Perimeter Road)

a. Remove existing vegetation and loose debris from existing road surface

b. 1.5” Type 1 Asphalt Leveling Course

c. 1.5” Type 1 Asphalt Surface Course

· Coordinate with CJAG DPW – this task is to be performed after installation of culvert at Hinkley Creek which is to be performed under a separate contract

3. East Post HQ Parking Lot (10,300 square yards)

a. Pothole Repair

b. 1.5” Type 1 Asphalt Surface Course

c. Parking Lot Striping

4. Post HQ/DPW Parking Lot (5,500 square yards)

a. Full Depth Asphalt Pavement Construction (750 square yards)

b. Pothole Repair

c. Full Depth Repair at trenches

d. 1.5” Type 1 Asphalt Surface Course

e. Parking Lot Striping – Coordinate with CJAG DPW to develop striping plan

f. Fuchs Drive (700’L x 16’W)

i. Culvert Replacement (24”D x 56’L)

ii. 3” Type 1 Asphalt Surface Course

g. Josh Road (600’L x 18.5’W)

i. 3” Type 1 Asphalt Surface Course

h. Building 1022 Driveways (225 square yards)

i. 3” Type 1 Asphalt Surface Course

5. Road 1A – 5,069’ L x 14’ W (from Road A North to McCormick Road)

a. Pothole Repair

b. Chip and Seal

6. Road 3B – 5,323’ L x 14’ W (from Newton Falls Road to McCormick Road)

a. Pothole Repair

b. Chip and Seal

7. Road 5B – 5,323’ L x 14’ W (from Newton Falls Road to McCormick Road)

a. Pothole Repair

b. Chip and Seal 5 - General Requirements Examination of Contract Documents and Site:

Before submitting a Proposal, Contractor must: (a) examine Contract Documents thoroughly; (b) visit the site to familiarize himself with local conditions that may in any manner affect cost, progress of performance of the Work; (c) familiarize himself with federal, state, and local ordinances, rules and regulations that may in any manner effect cost, progress or performance of the Work; and (d) study and carefully correlate Contractor’s observations with the Proposal Documents. Request clarification via means of an RFI prior to submitting a proposal.

Field Inspection Visit:

1. Contractor shall thoroughly examine Contract Documents and shall thoroughly acquaint himself with the site and with the field conditions affecting the work.

2. The Contractor shall take his own measurements and be responsible for the same.

3. The Contractor shall verify conditions on the job so that all work will be properly coordinated.

Requests for Information (RFIs):

Immediately on discovery of the need for information/interpretation of the Contract Documents, and if not possible to request interpretation at Project Meeting, prepare and submit a RFI. Allow 10 (ten) working days for Governments Response.

Environmental:

The Contractor is required to follow Camp Ravenna’s Environmental Guidelines and to use Camp Ravenna’s Waste Management Guidelines (See Attachment 1). For all vertical projects include Asbestos Management Plan. All storm drains in the area, and adjacent to the area shall have filtration/protection to prevent infiltration of dirt/debris into the storm drainage system.

Work Scheduling:

Normal base work hours for the Contractor will be between the hours of 7:00 am through 5:00 pm, excluding Saturdays, Sundays, and State Holidays. The normal work hours for National Guard personnel are 7:00 am to 5:00 pm, Monday through Friday. If the Contractor desires to work during periods other than above, Contractor must notify the Project Manager 5 working days in advance of Contractors intention to work during other periods to allow assignment of additional inspection forces and for notification of fire, security and safety. When the Project Manager determines that they are reasonable, Project Manager may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, the actual cost of the inspection, at overtime rates, will be charged to the Contractor and will be deducted from the final payment of the Contract amount.

The following Federal/State legal Holidays are observed by this site:

1. New Year’s Day – 1 January

2. Martin Luther’s King’s Birthday – Third Monday of January

3. President’s Day – Third Monday of February

4. Memorial Day – Last Monday of May

5. Juneteenth – 19 June

6. Independence Day – 4 July

7. Labor Day – First Monday in September

8. Columbus Day – Second Monday in October

9. Veteran’s day – 12 November

10. Thanksgiving Day – Fourth Thursday in November

11. Christmas Day – 25 December Note: Any of the above Holidays falling on a Saturday will be observed the preceding Friday, holidays falling on a Sunday will be observed on the following Monday.

Prior to commencing work on the job initially, resumption of work after prolonged interruption (7 calendar days or more) commencement of any warranty work, and upon completion of warranty work, the Contractor must notify the Project Manager. Notification should be by personal contact; however, advance notification may be by telephone, or in writing, and should be accomplished sufficiently in advance to allow scheduling of inspection forces. The above precautions are to ensure construction inspection and recording of work proceedings.

Unauthorized Personnel:

The Contractor shall inform all personnel (including subcontractor and visiting supplier personnel) that access to areas outside of the immediate work area excluding, direct haul and access routes, and point of supply and storage, is prohibited. Circulation of said personnel will be limited to official business only.

Method of Carrying on the work:

All work under the Contract shall be arranged and carried on in such a manner as to complete work in the least possible time.

Activities in the vicinity of this Project may be kept in full or partial operation during construction. The Contractor shall coordinate with the Project Manager and schedule construction activities.

Misplaced Materials:

Any material that is deposited elsewhere than areas designated as approved by the Project Manager shall be rehandled and deposited where directed. No payment will be made for rehandling such material.

Inspections and Tests:

Inspections and tests are for the sole benefit of the Government and shall not relieve the Contractor of the responsibility of providing quality control measures to ensure that the work strictly complies with the Contract Requirements. No inspection or test by the Government shall be construed as constituting or implying acceptance.

Quality Control/Tests:

Where work is required to be in conformity with Standard Specifications of the American Society for Testing Materials (ASTM), or with State/Federal Specifications or with specifications of well known recognized technical and trade organizations, but no tests are specifically stipulated in connection herewith, the Contractor shall furnish and pay for any tests or certification required by the Project Manager to show that the proposed materials meet with the applicable requirements.

The Contractor shall submit a written certification from any recognized testing agency, adequately equipped and competent to perform such services, that the material or equipment has been tested and conforms to the standards, including the methods of testing used.

Wherever testing or analysis of material is required, such testing unless otherwise noted will be made at the Contractor’s expense.

Tests shall be made in accordance with the specified testing procedures and/or methods and otherwise as required to provide compliance with all Contract requirements. Tests shall be made by independent, commercial testing laboratories approved in writing by the Project Manager.

Results of all tests shall be recorded on certified test reports of the commercial testing laboratories. Reports shall include a statement that the materials tested do or do not meet the requirements of the Contract Documents. Two copies of all reports shall be forwarded directly to the Project Manager for approval within 5 days of the actual performance of the test. The testing agency shall notify (verbally) the Project Manager of any tests, which indicated failure to meet the Contract requirements.

Any item, for which test reports show failure to meet all Contract requirements, shall be retested as often as required to show full compliance with Contract requirements, at the Contractor’s expense.

Contractor will provide an emergencies plan, with names of personnel to accomplish the repairs in the event of utility and/or communications emergencies.

Site Cleanup:

The Contractor shall maintain the construction site in as clean and orderly condition as possible. All refuse and/or salvage material shall be gathered and disposed of periodically to maintain the site in this condition. All roadways, and roadway areas within the work area, or used by the Contractor, shall be kept free of construction debris, and associated mud, dirt, sand, or gravel that may be tracked from the construction work area by cleaning daily to assure safe operation of vehicles. The method of cleaning and equipment employed shall be subject to the approval of the Project Manager.

Dewatering techniques are a Contractor’s option; however, the Project Manager shall approve the method prior to start of work.

Following completion of the work, the Contractor shall clean the entire area from any debris and/or excess of misplaced material due to the Contractor’s operation and obtain the Project Manager’s approval of this finished work.

Refuse and Salvage Materials:

All refuse, debris, and construction waste shall be legally disposed of off Post at the Contractor’s expense. Accumulations of refuse on the site will not be permitted.

All salvage property removed and not reinstalled under this Contract shall be returned to the Government at a place on base designated by the Project Manager, or properly disposed of when directed by the Government.

Nonhazardous solid waste must be diverted to recycling, through appropriate means available to the Contractor, if such diversion is less than or equal to the equivalent cost of landfill or incineration.

Prior to Contract closeout the Contractor must supply a report, including the following:

1. Amount (in tons) of nonhazardous solid waste, including construction and demolition debris, that is composted, mulched, recycled, reused, donated or otherwise diverted from a disposal facility.

2. Amount (in tons) of solid waste (including construction and demolition debris) transferred to a disposal facility (landfill).

Storage:

No secure storage space will be provided by the Government. The Government will not be responsible for property belonging to, or under the present control of the Contractor. The Project Manager will designate an unsecured, open area for storage of construction equipment and materials during the period covered by this Contract.

The Contractor shall construct such temporary sheds, as may be required, for the use of workmen and as required for tool cribs and storage of all work under this Contract. Temporary sheds shall be confined to the space assigned by the Project Manager. Sheds shall be of approved construction and wood floors, lighting and heat shall be provided in all parts used by workmen. Exterior of sheds shall be painted, all parts maintained in good condition throughout the life of the Contract, and at completion, all parts shall be removed and the premises cleaned up.

Temporary Field Offices:

As soon as practicable after award of Contract, and until completion of the work, Contractor shall provide, maintain and later remove suitable temporary office(s). All field offices shall be in good repair, painted on the exterior, provided with adequate heating, lighting and maintained in a clean and sanitary condition at all times.

The Contractor shall provide temporary office space for exclusive use of the Government inspectors, to include contracted inspectors. This office shall include, as a minimum, two desks, two suitable chairs, access to a phone line and separate high speed internet connection.

The Contractor is reminded that smoking in buildings on a Government facility is prohibited. A smoking area for employees, away from the main entrance of a building must be provided.

Temporary Toilet Facilities:

The Contractor must provide all temporary toilet facilities. The temporary toilet facilities shall meet the requirements of health authorities having jurisdiction and shall be kept clean and in a sanitary condition at all times.

Utilities:

The Government operated utilities will not be furnished to the Contractor without charge where existing outlets are available. The Contractor is responsible for installing temporary service outlets, as necessary. Any expense incurred to gain access to these utilities (temporary tap-ins, etc.) shall be the responsibility of the Contractor and all utilities shall be returned to their original configurations at the end of the contracts. No alterations to existing utilities shall be accomplished without the written permission of the Project Manager.

The Contractor’s progress schedule shall include preliminary listing of all proposed shutdown dates. Every effort shall be made to make all shutdowns as brief as possible and as limited in extent as possible.

Permits:

Contractor is required to pay for and secure all permits required for the project before proceeding with any work.

Damages, Repairs:

All damages by the Contractor’s operations shall be repaired, or replaced, at the Contractor’s expense, as directed by the Project Manger. Any Government property damaged as a result of the work, materials, or operations of the Contractor shall be restored at no additional expense to the Government.

All existing sidewalks, curbs, fencing, and pavement disturbed, broken or removed or otherwise damaged by the Contractor during performance of the work under this Contract shall be replaced by the Contractor at the Contractor’s own expense. Replaced sidewalks, curbs and pavements shall be smooth, shall blend into the existing work, and shall not present depressions or humps.

Maintenance of Traffic and Safety:

Where possible, construction work shall not interfere with the normal operations of traffic, particularly emergency vehicles and equipment. Contractor is responsible for safety on the Project Site.

The Contractor shall use only established haul routes. When materials are transported, vehicles shall not be loaded beyond the loading limit established by Federal, State, or Local Law or regulation. When it is necessary to cross curbing or sidewalks, protection against damage shall be provided by the Contractor.

The Contractor shall provide for the free and unobstructed movement of Military vehicles with respect to all operations and the operations of subcontractors.

With respect to the Contractor’s own operations, and those of all the Contractor’s subcontractor, the Contractor shall provide marking, lighting, and other acceptable means of identifying personnel, equipment, vehicles, storage areas, and any work or condition that may be hazardous to the operation of military vehicles, fire-rescue equipment, or maintenance vehicles at the Post.

The Contractor shall furnish, erect, and maintain weighted barricades, warning signs, and other traffic control devices as required maintaining traffic and ensuring the safety of military vehicles in the area and the Contractor’s equipment. The Contractor shall make an estimate of all labor, materials, equipment, and coincidental necessary for providing the maintenance of vehicular traffic.

Special Conditions:

Any Contractor’s equipment that causes or generates electro-magnetic disturbances or interference shall be removed from service until properly repaired. The Project Manager may also require repositioning or removal of the equipment from the Post.

Hazardous Material Usage:

The Contractor shall establish hazardous material (HM) storage and distribution system when HM is to be used. The Contractor HM Identification Form will be provided to the Contractor at or prior to the Preconstruction.

The Contractor shall maintain Contractor HM Identification Form for HM on the jobsite for inspection/verification.

The Contractor shall establish HM storage and issue location that complies with Federal, State, and Local environmental regulations. Materials issued shall be tracked for quantities used. Unused materials shall be inventoried and removed from the installation prior to close out of the Contract or expiration date of the HM. Reports of material delivered, used and removed from the installation shall be submitted to the Project Manager monthly and prior to Contract Closeout.

The Contractor shall comply with all Federal, state and local environmental standards, including OSHA HasCom and COE 385-1-1.

The Contractor shall accompany the Project Manager and the Installation Environmental Manager (EM) on Project closeout inspection to ensure all used and unused HM has been removed from the installation. This requirement shall not be a punch list item and must be accomplished prior to the Government accepting beneficial occupancy of the facility or construction item.

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Project Manager, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Project Manager directs the Contractor to perform tests and/or the material is found to be of a hazardous nature requiring additional protective measures, a modification may be required, subject to equitable adjustment under the terms of the contract.

Security Requirements:

The Contractor shall comply with all security regulations imposed by the base/post commander and/or agency occupying the space where work is to be performed. Any necessary security clearances shall be obtained prior to commencement of work.

The Contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

See Section 7 – SECURITY REQUIREMENTS for additional information regarding security training requirements.

Work by Government:

The Government reserves the right to undertake performance by Government forces, for the same type or similar work as contracted herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

Regulations:

The Contractor shall comply with all applicable Federal, State, Local, DOD, National Guard Bureau, Army and Installation regulations pertaining to safety, traffic control, fire prevention, and Ravenna Environmental Requirements.

The Contractor, employees, and subcontractors are subject to, and shall abide by and comply with all relevant statutes, ordinances, laws and regulations of the United States (including Executive Orders of the President) and any State (or other public authority now or hereafter in force). The Contractor agrees to observe and comply with all applicable State and Federal requirements regarding social security, workman’s compensation, unemployment insurance and any other matters concerning employment applicable to the performance of this Contract or rules, regulations, directions and order not inconsistent herewith as may from time to time be issued by the Government. The unilateral act of any governmental body against any employee of the Contractor for the violation of a State or Federal law or regulation shall not excuse the Contractor from full compliance with the terms and conditions of this Contract.

The Contractor, employees, and subcontractors shall become familiar with and obey the regulations of the installation including fire, traffic, safety environmental and security regulations while on the military installation. Those driving motor vehicles shall observe and obey all speed limits posted throughout the installation. Personnel should not enter restricted areas unless required to do so and only upon prior approval. All Contractor and subcontractor employees shall carry proper personal identification with them at all times.

Contractor’s equipment shall be conspicuously marked for identification and parked or placed within approved areas only, out of the way of driveways, emergency access roads, and traffic. The Contractor shall ensure that all of the facility where work is being performed is adequately protected. The Contractor shall comply with all security regulations imposed by the base/post commander against vandalism and theft.

Safety Precautions and Programs:

OSHA Requirements:

The Contractor shall perform all work in the contract with due regard to the safety and health of the employees and of the public. The Contractor shall comply with 29 CFR 1926, Safety and Health Regulations for Construction, administered by the Federal Occupational Safety and Health Administration (OSHA) regarding the safety and protection of persons employed in construction and demolition work.

The Contractor shall develop and submit to the OHANG a project specific Health and Safety Plan covering all aspects of demolition and construction operations proposed by the Contractor for this project. Said project specific Health and Safety Plan shall address all aspects of 29 CFR 1926 as related to the Contractor’s proposed operations.

Provide adequate barricades, railings, overhead protection, safety nets, etc., to safeguard the public and workman from debris. Provide proper signs and written notification to all personnel and property owners in immediate and surrounding affected areas, notifying them of duration of construction operations.

Sidewalks and paths shall be protected, free of obstructions and maintained in a safe and satisfactory condition.

The Contractor shall provide, erect and maintain barricades, warning signs, flags, lights, as may be necessary to protect the work and safeguard the workman and the general public. All such protection shall comply with the requirements of the proper authorities having jurisdiction.

6 - Reference Standards This RFP references published standards, the titles of which can be found in the Unified Master Reference List (UMRL) on the Whole Building Design Guide at the Unified Facilities Guide Specification (UFGS) Website. The publications referenced form a part of this specification to the extent referenced.

The advisory provisions of all codes, requirements, and standards are mandatory; substitute words such as “must” or “required” for words such as “shall,” “should,” “may,” or “recommended,” wherever they appear. The results of these wording substitutions, incorporate these code and standard statements as requirements. Reference to the “authority having jurisdiction” is interpreted to mean Contracting Authority or Contracting Authorities Representative. Comply with the required and advisory portions of the current edition of the standard at the time of contract solicitation.

The design and construction must be in accordance with established construction practices, and the latest revision/edition of the following referenced codes and standards. The term “Latest Revision/Edition” is defined as the version as of the project award date. References are available at www.wbdg.org/ndbm/. The advisory provisions of all codes and standards is mandatory, as though the word “must” had been substituted for “should” wherever it appears.

Reference to the “authority having jurisdiction” is to be construed to mean “Contracting Authority”. Comply with the required and advisory portions of the current edition of the standard at the time of contract award.

Provide work in compliance with the following design standards and codes, as a minimum. Government standards listed in this RFP take precedence over industry standards. The following list of codes and standards is not comprehensive and is augmented by other codes and standards referenced and cross-referenced in the RFP.

1. OHARNG Environmental Procedures (Attachment 1)

2. UFC 3-201-01 Civil Engineering

3. UFC 3-210-10 Low Impact Development

4. Ohio Department of Transportation Construction and Material Specifications

5. ODOT Standard Construction Drawings

7 – SECURITY REQUIREMENTS

A. The CONTRACTOR shall ensure all personnel complete AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten .mil.

B. The CONTRACTOR shall ensure all personnel complete the Defense Security Service (DSS) computer-based course, OPSEC Awareness for Military Members, DoD Employees and Contractors (GS130.16) training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete OPSEC awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of the training by all employees and subcontractor personnel. OPSEC Awareness for Military Members, DoD Employees and Contractors (GS130.16) can be accessed at: https://securityawareness.usalearning.gov/opsec/index.htm.

8 - Site VISIT A MANDATORY site visit will be held on DATE at TIME at Building 1068, 8451 SR 5 Ravenna, Ohio, 44266.

9 - Point of Contact Questions concerning the specifications should be directed to WO1 Grant Stoner at 614-336-6580, or via email at grant.m.stoner.mil@army.mil or to MSG Brian Persing at 614-336-6795, or via email at brian.w.persing.mil@army.mil, Monday through Friday, between 7:30 a.m. and 3:30 p.m.

10 - PERFORMANCES

Submittal of a bid by a Contractor shall be accepted as prime facie evidence that the Contractor has examined the Specifications and the Job Site, as necessary and has satisfied themselves as to the nature and location of the work and all matters which can in any way affect the work or cost thereof, under the contract. Any failure of the Contractor to acquaint themselves with all available information, including physical survey of the proposed work, will not relieve them from successfully performing all work to be done for a complete and successful job.

The above brief outline of principle features of work in no way limits the responsibility of the contractor to perform all work and furnish all labor and materials, required by the specifications referred herein. Any omission from the specification or misunderstanding thereof shall not relieve the Contractor from performing all work required, and furnishing the materials required to completely fulfill the INTENT of the Contract.

The Contractor shall confine operations at the site of area permitted by the Project Manager. They shall not unreasonably encumber the site with materials or equipment and shall assume full responsibility for the protection and safekeeping of products that interfere with the operations of the facility and, if necessary obtain and pay for additional storage areas.

At the completion of each working day, the Contractor shall clean and clear away any excess supplies and debris from the site.

Upon completion and before final acceptance of the work, the Contractor is responsible for the removal of all rubbish generated by the project. All property shall be restored to safe normal operating conditions. The area shall be in a neat, clean, presentable condition satisfactory to the facility.

END OF SECTION

Attachment 1

Environmental Procedures

Environmental Procedures 25 January 2018

1. General

1.1. These Environmental Procedures identify environmental compliance requirements for Ohio Army National Guard (OHARNG) projects. The Environmental Procedures are intentionally broad in scope to ensure contractors have information needed to price and complete work knowing all the requirements. In general these Environmental Procedures are applicable to all OHARNG projects, but some of the conditions are specific to certain types of work such as pest control, renovation, and demolition. Contractors conducting work not specified in these procedures are considered to be in compliance with no specific action required.

1.2. The OHARNG is committed to environmental stewardship at all of our facilities and within our communities as a whole. The Adjutant General’s Department maintains an Environmental Management System (EMS) in accordance with (IAW) ISO 14000 standards. If implemented accordingly, following the guidelines outlined in the following Environmental Procedures will ensure Contractor compliance with the EMS policy. Through sound environmental management, the OHARNG is committed to:

· Assuring the sustainability and availability of training lands and facilities to enable soldier training and unit readiness.

· Setting and reviewing environmental objectives and target to manage OHARNG significant environmental aspects.

· Establishing the means to enable continual improvement of our environmental program.

· Complying with all relevant environmental legislation and regulations.

· Ensuring soldiers and employees of the OHARNG are informed of environmental program requirements and are able to execute individual and organizational responsibilities.

· Improving upon pollution prevention and reduction strategies through the application of innovative processes and technologies.

· Considering the environmental requirements and impacts in all planning processes relative to training, equipment fielding, and construction.

1.3. The Contractor must comply with all applicable local, state, and federal environmental requirements to include applicable Army and OHARNG regulations. This includes, but is not limited to, the proper characterization, management and disposal of wastes; proper storage, use and transportation of hazardous materials; spill prevention and clean up; obtaining proper permits and submitting proper notifications as applicable to the work being conducted; and protection of surface water and natural resources.

1.4. The Contractor (to include subcontractors) will not correspond with any regulatory agency regarding an OHARNG project without approval of the OHARNG. This includes meetings, phone calls, emails, permit/application submittals, or other written or verbal communications. The OHARNG will review and approve all correspondence, to include permit applications and notifications, before they are sent to a regulatory agency to include but not limited to the federal or Ohio Environmental Protection Agency (EPA), the US Fish and Wildlife Service, the Ohio Historic Preservation Office, the US Army Corps of Engineers, County Engineer offices, and local Soil and Water Conservation offices.

1.5. The Contractor is responsible for paying all fees and acquiring all applicable permits or regulatory approvals associated with the work they are performing. Depending upon the permit/notification, it may need to be issued in the OHARNG’s name. Coordination will be done with the OHARNG to determine this and as applicable the Contractor will complete the application/notification for OHARNG signature and submit the application and associated fees. All permit submittals will be coordinated, reviewed and approved by the OHARNG before submittal regardless of who signs the application.

1.6. Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade, establishes a federal integrated strategy toward sustainability including efforts to “eliminate waste, recycle, and prevent pollution.” Additionally, EO 13693 establishes targets to divert at least 50% of non-hazardous solid waste, including construction and demolition debris, from the waste stream. The Contractor will utilize the most current waste prevention, waste diversion (salvage, reuse, recycle), and waste minimization guidelines to ensure this target is met.

1.7. Burning of waste, brush, rubbish, and/or any other debris is not permitted. If brush or vegetation burning is desired, a request to do so must be submitted to the OHARNG for review. If the OHARNG concurs that burning is needed, the Contractor is required to submit a burn permit to the Ohio EPA along with any associated fee. If the Ohio EPA approves the application and issues a permit, the contractor is required to comply with all conditions of the permit. Upon receipt of the Ohio EPA burn permit the contractor will obtain any additional permits required by the OHARNG and/or local fire departments/districts, if any.

2. Environmental Work Plan

2.1. The Contractor will develop an Environmental Work Plan that provides details on the work to be performed and how it will be performed to ensure compliance with applicable environmental requirements. The complexity and content of the plan is directly related to work being performed. Topics addressed within the environmental work plan will include as applicable: description and location of the work to be performed; Contractor and OHARNG points of contact; storm water and sediment and erosion controls (may reference a SWP3 if applicable); site stabilization/seeding; hazardous materials to be used; spill prevention, response, and notification; emergency plan and emergency contact information; the qualified personnel responsible for waste management; waste to be generated (hazardous and non- hazardous waste); materials to be recycled; methods to be used to minimize hazardous waste generation; methods and laboratories to be used to characterize the waste; waste haulers and disposal/treatment facilities to be used (Defense Reutilization Management Office (DRMO) approved waste haulers and treatment, storage, and disposal facilities (TSDFs) must be used for hazardous waste); proposed on site waste storage locations; on site waste management and inspection procedures to be implemented to include maximum storage time/proposed waste pickup/transport date; discharges from secondary containment and de-watering activities; and any other information pertinent to environmental compliance associated with the specific work being performed. The Environmental Work Plan will be reviewed by the OHARNG Environmental Office and edited by the Contractor as necessary to correct deficiencies. Work cannot not begin until this work plan has been approved by the OHARNG Environmental Office. A copy of the final work plan will be available at the project site at all times.

2.2. Two (2) hardcopies and two (2) electronic copy each of the draft version of the Environmental Work Plan will be submitted to the OHARNG for review and approval. The draft plan will have the word “Draft” in the title and at the top or across each page. In addition, lines will be numbered in draft reports to facilitate ease of comments. Initial draft work plan submission must be received by the Environmental Office no later than 30 calendar days from issuance of the notice to proceed. The OHARNG will review the draft work plan and return any comments/changes to the Contractor within two weeks of receipt. The Contractor will have no more than 10 working days to address comments/changes and resubmit the final draft for approval. The Contractor will resolve all comments to the satisfaction of the OHARNG and provide a final Environmental Work Plan to the Environmental Office. The OHARNG reserves the right to re-evaluate the work plan in the event that unforeseen work conditions are encountered.

2.3. The Contractor will provide two (2) hardcopies and two (2) electronic copies each of the final Environmental Work Plan to the OHARNG. The OHARNG will review the final document to make sure all comments/revisions have been incorporated prior to final acceptance and approval.

2.4. Below is a sample outline for an Environmental Work Plan. Not all sections of the work plan may be applicable. If the section is not applicable insert “NOT APPLICABLE” below the section title, but do not remove the section from the table of contents. If a section is needed that is not included, add it at the end before the appendices.

1.0 Introduction, Site Location, and History

2.0 Contractor and Government Points of Contact

3.0 Description of Work to be Accomplished

4.0 Storm Water Management, Sediment, and Erosion Controls

5.0 Cultural and Natural Resources

6.0 Hazardous Materials Inventory and Management

7.0 Spill Prevention, Response, Notification, and Reporting

8.0 Emergency Plan and Points of Contact

9.0 Air Management, Discharges, Permits

10.0 Pesticide Use

11.0 Waste Management

11.1 Waste Management Point of Contact

11.2 Waste Streams/Types

11.3 Waste Characterization Methods and Labs

11.4 Waste Minimization Strategies and Recycling

11.5 Waste Management Procedures and Processes

11.6 Waste Hauler(s)

11.7 Waste Disposal/Treatment Facility/Facilities

12.0 Summary of Identified Environmental Hazards

13.0 Procedures for Environmental Hazards Abatement/Removal

13.1 Asbestos

13.2 Lead-containing Materials

13.3 PCB-containing Materials

13.4 Floor Sweep

13.5 Mercury-containing Materials/Equipment

13.6 Smoke Detectors

13.7 Exit Signs

13.8 Air Conditioners

13.9 Other Environmental Hazards

14.0 Building Demolition/Renovation Procedures/Methodology

14.1 Pre-demolition/renovation Submittals and Notifications

14.2 Pre-demolition/renovation Site Inspection

14.3 Mobilization

14.4 Demolition/Renovation Methodology

14.4.1 Structural Demolition

14.4.2 Utility Decommissioning

14.4.3 Storm Water Management

14.4.4 Dewatering Procedures

14.4.5 Protection of Environmental Resources

14.4.6 Site Restoration

14.5 Demobilization and Project Closeout

14.6 Job-site clearance report with the air monitoring results Appendices Appendix A – Site Plan/Aerial Photo Map Appendix B - OHARNG Environmental Environmental Procedures Appendix C – OHARNG Waste Management Guidelines Appendix D – OHARNG Waste Inspection Form Appendix E – OHARNG Demolition Diversion and Waste Disposal Form Appendix F – OHARNG Asbestos Abatement Closeout Form Appendix G – Site-specific Health and Safety Plan Appendix H – Contractor Licensure Appendix I – OHARNG Daily Pest Control Summary Appendix J – OHARNG Supplemental Pesticide Application Report

3. Emergency Spill Response and Petroleum, Oil, and Lubricant (POL) Management

3.1. The Contractor must comply with the local OHARNG Spill Contingency Plan and implement appropriate measure to prevent spills/releases to the environment and to respond, notify, and report when a release occurs. The Contractor is required to inspect equipment, fuel, and hazardous materials storage areas to ensure there are no leaks or releases. The Contractor is responsible for implementing spill response and cleanup of all spills/leaks within the project area immediately upon discovery. Clean up must be satisfactory to the OHARNG and/or the Ohio EPA or other applicable regulatory agency. Wastes will be managed as described in the waste management section of these Environmental Procedures.

3.2. The OHARNG will be notified of all spills/releases. Incidental releases (petroleum product less than 25 gallons, a release that stays of OHARNG property, not in water, and not a reportable quantity) will be responded to by the contractor and the OHARNG notified by telephone within 2-hours. Any spill of petroleum products over 25 gallons, a spill that goes off of OHARNG property, a spill of any amount into a body of water, or a reportable quantity release must be reported to the OHARNG immediately. All spills/releases must be reported in writing on the OHARNG Spill Report Form (Attachment 1) and submitted to the OHARNG within 24 hours. The Contractor will be provided with a copy of the OHARNG Spill Report Form and a point of contact for submitting such reports/notifications.

3.3. The Contractor is required to have a spill kit with appropriate absorbents, plastic bags, drums, shovels, and other supplies and equipment suitable to clean up any releases or spills from their activities.

3.4. Contractor stationary fuel pods must be in/on secondary containment with a storage capacity of 110% of the container. A double walled container is sufficient secondary containment. Releases of rain water from secondary containment can only be initiated after approval from the OHARNG Environmental Office and after inspection and verification/absorption of all petroleum, oil, and lubricants (POL) and/or other contaminants in the water by the Contractor. Discharge of POL or other contaminants/pollutants from secondary containment is not permitted. At minimum, discharging through an oil only boom/filter or an oil absorption filter bag is required. If the contractor cannot show proof of lack of contaminants, the water will need to be sampled and characterize to determine the proper discharge/disposal method. The contractor will document all discharges/disposal from secondary containments to include name and signature of person conducting discharge/disposal, date of discharge/disposal, volume discharged/disposed, method of discharge/disposal, method of determining water was clean to discharge (analytical result if applicable), and a statement that any discharge did not contain POL or other contaminants. Discharges from secondary containment will be addressed in the Waste Management Section of the Environmental Work Plan.

3.5. Individual fuel/POL cans (5 gallon or less) and hazardous materials used on job sites must be stored in a manner that prevents release to the environment. This will usually involve a covered storage area with appropriate secondary containment that protects them from rain and accidental damage. Chainsaw fuel and bar oil on logging jobs can be left at the tree felling site in the woods or brought out to the log landing each day.

4. Erosion Control, Storm Water and Other Surface Water Management

4.1. For all projects, regardless of the disturbance acreage, the Contractor will use all methods appropriate and required to prevent soil from leaving the project site either by wind, water, or on vehicles and equipment. Silt fence and other temporary soil run off detention methods will be used as needed. Spoil piles and disturbed areas will be managed in accordance with the stipulations outlined in the Ohio EPA General National Pollutant Discharge Elimination system (NPDES) Storm Water Construction Permit and the most current version of the Ohio Department of Natural Resources’ Rainwater and Land Development Manual; Ohio’s Standards for Storm Water Management, Land Development, and Urban Stream Protection (available on-line). The site must be seeded with a temporary seed mix if left idle for the designated period of time. The project site will be closed out by preparing the soil as a seed bed and seeding and mulching with the appropriate seed mix. Temporary erosion control measures (silt fence) will be removed by the contractor once vegetation has been established and soil on the project area is stabilized.

4.2. Post construction permanent storm water / water quality controls must be designed and installed in accordance with Section 438 of the Energy Independence and Security Act of 2007 (EISA) and the Ohio EPA General NPDES Storm Water Construction Permit. The current technical guidance on implementation of the Section 438 storm water runoff requirements is available on-line. The post construction requirements will be incorporated into all designs/plans and implemented/constructed by construction contractors as part of the initial site preparation.

4.3. Native seed mixes will be used where suitable and compatible with maintenance requirements. An appropriate turf grass mix will be used for high traffic and high maintenance areas. Annual ryegrass can be added to mixes to provide quick cover. For late season seeding, winter wheat/rye can be added to provide a quick cover. Contractors will use the approved grass seed mixes listed below or propose alternative seed mixes. The OHARNG Environmental Office must approve all seed mixes. The seed mixes that will be used will be identified in the Storm Water Management, Sediment, and Erosion Controls section of the Environmental Work Plan.

The following seed is approved for establishment of temporary cover. Species can be mixed if/as necessary for specific application.

· Annual Rye Grass (Lolium multiflorum), broadcast @ 40 lbs/acre, drilled at 30 lbs/acre, mulch with a minimum of 3 bales of straw per 1000 square feet. Use mulch netting or fiber mat on slopes greater than 6%. Grows quickly but of short duration. Good growth during hot summer period.

· Winter Rye (Secale cereal) broadcast @ 112 lbs/acre, drilled at 80 lbs/acre, mulch with a minimum of 3 bales of straw per 1000 square feet. Use mulch netting or fiber mat on slopes greater than 6%. Good for fall seeding. Select a hardy variety.

· Oats (Avena sativa) broadcast @ 80 lbs/acre, drilled at 65 lbs/acre, mulch with a minimum of 3 bales of straw per 1000 square feet. Use mulch netting or fiber mat on slopes greater than 6%. Best for spring seeding. Fall seeding will die when winter sets in.

· 40% Nodding Wild Rye (Elymus canadensis), 40% Virginia wild rye (Elymus virginicus), 15% Partridge Pea (Chamaecrista fasciculata), and 5% Black-eyed Susan (Rudbeckia hirta), broadcast @ 35 lbs/acre, drilled at 25 lbs/acre, mulch with a minimum of 3 bales of straw per 1000 square feet. Add 20 lbs/acre of Annual Rye Grass (Lolium multiflorum) to the broadcast mix and 15 lbs/acre to the drilled mix. Good for areas that will remain unfinished indefinitely.

· 23.5% Nodding Wild Rye (Elymus canadensis), 25% Virginia wild rye (Elymus virginicus), 18.75% Partridge Pea (Chamaecrista fasciculata), 1.5% Black-eyed Susan (Rudbeckia hirta), and 31.25% Little Bluestem (Schizachyrium scoparium), broadcast @ 25 lbs/acre, drilled at 18 lbs/acre), mulch with a minimum of 3 bales of straw per 1000 square feet. Add 20 lbs/acre of Annual Rye Grass (Lolium multiflorum) to the broadcast mix and 15 lbs/acre to the drilled mix.