Amendment_01_CHP.pdf

0011308174-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the Statement of Work, extend the due date of quotes, answ er questions asked by vendor and allow for site visit if needed. Scheduled for Wednesday 25 Sep 2019 at 10:00am in Utica and same day 2:00pm at Fort Drum. You must call by 3:00pm on 24 Sep 2019 to identify your interest in attending a Site Vist. 518-786-4747, Christine Campbell, Contracting Officer.

Enclosed. Revised PWS. Summary of Changes and 8 pictures of Equipment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Sep-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PQ19Q0034

X 9B. DATED (SEE ITEM 11)

03-Sep-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Sep-2019

CODE

W912PQ - USP&FO-NY

ATTN: MNPF-PC

330 OLD NISKAYUNA ROAD

LATHAM NY 12110-3514

W912PQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PQ19Q0034

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

Quick Summary of Changes NOTE: Don’t rely on this quick summary to have captured every change. See Revised Performance Work Statement to provide your final quote.

- 1.4.9.5 to say regular access will be needed

- 5.2.1 and below paragraph numbers

- 5.4.1- 5.4.2 known repairs at each location – Two Corrective Maintenance is already known and vendors shall provide cost for these repairs included in quote. Any future repairs will be handled once identified.

- 5.5.4 added that a cost proposal must be submitted following the initial corrective maintenance including the labor rate and parts needed.

Text in paragraphs 5.1.3 g - h, delete as it is not applicable as it is not equipment included in the building but rather something for a tool they might use.

SITE VISIT OPTION Added – We will offer an opportunity for an onsite visit to both locations on Wednesday 25 Sep 2019. Utica location at 10:00am and Fort Drum at 2:00 PM. You MUST notify us on 24 Sep 2019 by 1500 hours if you plan on attending and provide a list of names. If you can’t make this date but still would like to do a site visit; Call and we can discuss an alternative if one may be available. Call Christine Campbell, 518-786-4747 or e-mail Christine.i.campbell.civ@mail.mil

Two questions from Vendors have been asked:

Questions: Paragraph 5.2.2 calls for corrective maintenance for essentially anything and everything that goes wrong with the CHP systems without limitation.

Then, however, in Paragraph 5.2.6, we are to submit a cost proposal for any

CM repair over "the $1,000 threshold." What $1,000 threshold? It is not discussed anywhere in the RFQ. Does that mean we are to be responsible for all CM actions that do not meet the $1,000 threshold for the entire year and must include that cost estimate in our cost proposal?

Answer: The revised PWS has made changes to this verbiage. We have two Corrective Maintenance items known at this time and SHOULD be included in your quote. All future corrective maintenance will be handled on a case by case basis. The vendor will be required to identify the corrective maintenance required per contract and provide a detailed quote for considerations of repairs. If agreed to by the government we will proceed with these repairs.

Question: I am interested in bidding this project and was inquiring to see if there is an equipment list for this project?

Answer: No, none could be located at this time but we have provided 8 drawings (attached) of all the equipment and the serial plates to assist in identifying equipment.

Additionally we have added an onsite visit to both locations to see the equipment and inspect if needed.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Sep-2019 12:00 PM to 27-Sep-2019 02:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

NEW YORK ARMY NATIONAL GUARD

CONTROLLED HUMIDITY PROTECTION (CHP) SYSTEM REPAIRS AND

MAINTENANCE

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Corrective Maintenance (CM) repairs and Preventative Maintenance (PM) to the CHP systems at two (2) New York Army National Guard (NYARNG) facilities in New York as identified within this PWS.

1.2 Background: The Army National Guard (ARNG) has been using Controlled Humidity Protection (CHP) as part of an overarching Corrosion Preservation and Control (CPC) Program for over 20 years. The basis of this program is dehumidified storage either in shelters (new or modified existing ARNG buildings) or Operational Preservation (OP) lines used to dehumidify the crew/interior compartments of weapons systems and electronics shelters. The purpose of CHP is to reduce corrective maintenance by eliminating moisture induced failures, to reduce backlog, and to increase readiness rates. Contractor shall make necessary repairs to current CHP systems and provide ongoing maintenance for the duration of the contract.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) 12-month Base Period and one (1) 12-month option periods.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit (TE) #1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800 - 1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at:

Field Maintenance Shop (FMS) 6 1705 Parkway East, Utica, NY 13501-5424

Maneuver Area Training Equipment Site (MATES) P4900 Main Tank Rd, Fort Drum, NY 13602-5036

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Contract provisions for Telework. None.

1.4.6 Unscheduled gate closures by Security or Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.7 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.8 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.8.1 Common Access Cards: Contractor CAC are neither required nor authorized.

1.4.8.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractors and all associated sub-contractors or employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.8.3 For contractors not authorized CAC, but requiring access to a State controlled New York National Guard facility, advance notice and coordination are required between the contractor and the facility to which access is required. Specific security and force protection measures are subject to authorities of the facility commander.

1.4.8.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.8.5 Access to Government Information Systems. None.

1.4.8.6 Access to Personally Identifiable Information. None.

1.4.8.7 Antiterrorism (AT) Level 1 Awareness Training. Required.

1.4.8.8 Information Assurance (IA)/Information Technology Training. Not applicable.

1.4.8.9 Information Awareness. Not applicable.

1.4.8.10 iWATCH Training: N/A

1.4.9 OPSEC Training. Formal training is not required. The following caveats, however, apply. Photography, video-taping, audio recording, or sketching of personnel, facilities, equipment or activities at NY ARNG facilities are prohibited, except as needed for performance of contract performance and with approval of the facility commander.

Contractors should, however, report suspicious activities observed at NY ARNG facilities to the facility commander, officer or non-commissioned officer-in-charge.

1.4.9.1 OPSEC Standard Operating Procedures/Plan. Not applicable.

1.4.9.2 Access to Classified Information. None.

1.4.9.3 Threat Awareness and Reporting Program. Not applicable.

1.4.9.4 Homeland Security Presidential Directive (HSPD-12) Considerations:

1.4.9.5 Routine access to Government-controlled facilities will be required.

1.4.9.6 Routine access to government information systems (IS) is not required.

1.4.9.7 Procedures for the return of Government issued identification and building passes upon completion of contract performance or individual employment is not required.

1.4.9.8 Contractor personnel will require Government escort while performing work on the installation or IS.

1.4.9.9 Contractor is required to provide employee and/or vehicle information for an Entry Authorization List (EAL). EAL information shall be provided to each site POC prior to each visit. Information required for the EAL’s is: number of personnel, personnel names, dates of birth, social security numbers, driver’s license numbers with state(s) of issue, vehicle make/model/license plate numbers with state(s) of issue, site location, and approximate hours of operation at each site during visit.

1.4.10 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.11 Special Qualifications: Contractor shall ensure all employees possess all licenses and certifications for maintaining and servicing dehumidification systems.

Certified contractor employees require training in moisture load calculations, methods of moisture removal, sizing and design of dehumidification systems. The Government does not provide training to contractors. Contractors shall ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services on the brands/models of equipment attached separately as 8 drawings of Equipment to include Brand, Serial and Name Plates.

1.4.12 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.13 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 10 days after award of contract. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.14 Identification of Contractor Employees: Each person providing services at a NY ARNG facility must provide photo identification, such as state issued driver’s license, and business card or other medium demonstrating he or she is a representative of the contracted firm.

1.4.15 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.16 Contractor Travel. Not applicable.

1.4.17 Data Rights. Not applicable.

1.4.18 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms

2.1 Definitions

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

2.2.1 ARNG Army National Guard

2.2.2 CHP Controlled Humidity Protection

2.2.3 CPC Corrosion Preservation and Control

2.2.4 CM Corrective Maintenance

2.2.5 CONUS Continental United States (excludes Alaska and Hawaii)

2.2.6 COR Contracting Officer Representative

2.2.7 DFARS Defense Federal Acquisition Regulation Supplement

2.2.8 DOD Department of Defense

2.2.9 FAR Federal Acquisition Regulation

2.2.10 FST Field Service Technicians

2.2.11 GFP/M/E/S Government Furnished Property/Material/Equipment/Services

2.2.12 IA Information Assurance

2.2.13 IS Information System(s)

2.2.14 KO Contracting Officer

2.2.15 NGB National Guard Bureau

2.2.16 OP Operational Preservation

2.2.17 POC Point of Contact

2.2.18 PM Preventive Maintenance

2.2.19 PRS Performance Requirements Summary

2.2.20 PWS Performance Work Statement

2.2.21 TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facilities will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide preventive maintenance (PM) to ensure mission capability of the CHP equipment, ensure full life cycle serviceability, and to protect the capital investment.

The government requires that on site Preventive Maintenance be performed no less than once per calendar month or as required by the OEM.

5.1.1 The Contractor shall provide scheduled PM services based upon the recommendations of the equipment manufacturer which are designed to extend the useful service life of the equipment and maintain the equipment in an operational state. These preventive maintenance actions (i.e., filter cleaning, belt adjustment, rotor and seal inspections and tool/sensor calibration) are generally based on either hourly or calendar timeframes, but the Contractor shall ensure that the PM schedule supports the environmental conditions of each site above OEM recommendations if required.

5.1.2 The Contractor shall document all system actions and observations on a Field Service Report (FSR) for each site visited. The Contractor shall provide copies of the FSR upon request. Otherwise, the FSRs will be available on the Contractor website and the NYARNG POC can request access to the website.

5.1.3 On Site Evaluation shall include:

a) The Contractor shall perform on-site system checks beginning with a visual walk through to identify apparent system anomalies. These visual checks shall include inspection of all CHP Systems components, including: dehumidifier, controls, air distribution, adapters, safety devices, exhausting systems, building and power monitoring devices as appropriate.

b) For systems with shelters, the enclosure is inspected for structural integrity, damage, points of moisture intrusion and any other identifiable defects that impact upon the environment envelope.

c) For OP systems, the Contractor shall inspect the air distribution equipment (ADE) for structural integrity, damage, proper application of adapters, connection of a controlling sensor to one vehicle, and for proper storage or application of adapters and controlling sensor devices if the system is currently not being utilized.

d) The Contractor shall visually check the dehumidifier for system faults, damage, rotor rotation, and any other indication of system problems and complete a full system operational inspection to verify performance meets OEM guidelines. Filters will be cleaned and/or replaced.

e) In cases where an identified malfunction is determined to be simple, the Contractor shall attempt to resolve the malfunction and return the system to full mission capable (FMC) status. However, in no case, is a Contractor to bypass, tamper with or otherwise modify or alter explosion prevention, personnel safety and energy conservation devices installed as integrated components of the CHP system. If a Corrective Maintenance (CM) option is not executed or has exceeded cost thresholds, the Contractor shall quote all costs associated with repair action and submit to customer POC for disposition.

f) PM Checklists - The Contractor shall develop and utilize an established set of checklists for the performance of PM. The checklists shall be supplemented by information contained in Original Equipment Manufacturer (OEM) manuals for all CHP system components.

g) Battery Charging Systems (where installed) - The Contractor shall complete the following steps when performing the PM inspections:

1. The Contractor shall perform a visual inspection of each battery charging system power supply for any physical damage.

i. The Contractor shall perform a visual check of all wiring harnesses and reels. Check all system status lights for fault conditions. Initiate corrective actions.

ii. The Contractor shall perform maintenance of the system from the power supply to the end of the plug on the male cord. Any problems with the vehicle battery charging system component or battery connections should be recorded and reported to the equipment owner.

iii. Annually, the Contractor shall perform a random voltage survey of a minimum of four drops per zone and record the results on the survey sheet. If the required voltage is not present, investigate until the problem is determined and document all pertinent repair actions.

h) Personnel and Equipment Safety Devices - The Contractor shall complete the following steps when performing the PM inspections:

i. The Contractor shall perform a visual inspection of each safety device for any physical damage or tampering and document all pertinent repair actions.

ii. The Contractor shall perform a visual check of all wiring. Check for fault conditions or error indications. Initiate corrective actions, perform combustible fume calibration on a quarterly or more often basis as required.

iii. Annually, the Contractor shall perform a full system test of each safety device and record on the FSR.

i) Energy Conservation Devices - The Contractor shall complete the following steps when performing the PM inspections:

i. The Contractor shall perform a visual inspection of each Energy Conservation device for any physical damage or tampering and document all pertinent repair actions.

ii. The Contractor shall perform a visual check of all wiring or wireless transmitter/receivers. Check and Test lights for fault conditions as indicated by a specific device. Initiate corrective actions, including battery replacement as required.

iii. Annually, the Contractor shall perform a full system test of each energy conservation device and record on the FSR.

j) Damage Reporting

i. If, during the on-site inspection, the contractor identifies damaged system components, the Contractor will evaluate the damage to determine the severity and impact on system operation and if the damaged component can be repaired during the visit or whether it will require another visit.

ii. Minor damage such as torn hoses and cut sensor wire, etc.

will be repaired by the contractor where it will not impact costs of the visit.

iii. Severe damage due to acts of nature, damage caused by any party other than the Contractor and damage to the system due to customer neglect are not covered by the CLS contract unless funded. Examples of damage not covered include but are not limited to: damage to vehicle interface adapters, control system components, OP system posts or metal duct, severe damage to metal building panels (not repairable by the contractor), damage to shelter support structure, damage to doors and locks and damage to the dehumidifier.

iv. All damage will be recorded on a damage report. Following review by the Contractor, if damage is deemed severe, it impacts system operation and repairs will be costly, the Contractor will send the damage report and a quote for repair to the Customer for disposition instructions.

k) Inventory and Modernization Plan - The Contractor shall inventory major CHP system components and present a plan for budgeting to the Customer for modernization of aging components including but not limited to cellular and control components, dehumidifiers, rotors, hoses and vehicle interface adapters.

l) Annual Consumables - The Contractor shall price and provide to the Customer an annual consumables package required for all PM services needs including, but not necessarily limited to: fuses, filters, lights, patch kits, test and calibration gases, and cleaning supplies.

5.1.4 System Remote Monitoring and Reporting shall include the following:

a) The Contractor shall remotely monitor active systems to verify system operation and to identify potential system malfunctions to maximize system availability and reduce time between failure and return to service. When failures or potential failures are found, the contractor shall initiate corrective actions with the on-site equipment owner or other designated point of contact for assistance in analyzing anomalies in system performance. In cases where the identified malfunction is determined to be due to a CHP system component failure or malfunction, the Contractor shall report and follow CM Task Requirements.

b) Monthly System Performance Reports - When System Remote

Monitoring is active, the Contractor shall provide to the State and site POCs a monthly report of system performance and operational conditions, run-times and mission capability. The report will be sent by mail and will be available in an on-line repository.

c) Automated Alert Notification - When System Remote Monitoring is active, automated out-of-operational parameter e-mail alerts will be sent to site POC for further investigation and actions as required.

Examples may include, but are not limited to, high explosive fume conditions, dehumidifier faults, communication time outs, RH conditions above the threshold and high dehumidifier runtimes.

5.2 Corrective Maintenance Program

5.2.1 Corrective Maintenance (CM): The contractor shall:

5.2.2 Perform CM to correct failures in system components or system performance due to mechanical or electronic failures and to return that equipment back to FMC status.

CM repairs include repairs tasks such as replacement of indicator lights, belts, blower motors, heater banks, gas jet assemblies, fuses, contactors and valves, sensors and controllers, remote monitoring equipment, explosion prevention and energy conservation devices and adjustments to equipment to restore system performance.

5.2.3 CM shall include management of any in-force original equipment manufacturers’ (OEM) warranties for the duration of the contract.

5.3 Annual and Periodic Training on System Usage - Part of the long-term success of the CPC-CHP program has been co-operation between the Contractor and owning units and the continuity such a relationship provides.

5.3.1 The Contractor shall develop a training program on system concepts and usage, including connection instructions and system operation. The Contractor will provide training annually and as needed and when scheduled to units as part of a PM visit.

5.4 Known Repairs. Repairs to each facility have already been identified and are not limited to what is listed below.

5.4.1 At the Utica location, an white LED light 120 VAC needs to be adjusted, a timing belt needs to be replaced, one rotor cleat set needs to be installed, one desiccant rotor is to be input, a seal kit is to be installed, a protectifier needs to be installed.

5.4.2 At the Ft Drum location, a white LED light 120 VAC is to be fixed.

5.5 Reporting.

5.5.1 Onsite Contacts - When possible and appropriate, the Contractor will check in and out with and provide a brief outline of services and findings to site POC. Any pertinent POC questions or concerns will be noted in the FSR.

5.5.2 The Contractor shall maintain complete records in a Field Service Report (FSR) for each site visited of repairs and costs and provide to the COR as part of the monthly reporting cycle, and upon request, for the duration of the contract.

5.5.3 The FSR shall include the following minimum information:

• Site Name

• Date of Visit

• Type or Reason for Visit

• System Usage Information (Points Used on OP, % of Shelter Utilized)

• Equipment Type

• System Status, Fully Mission, Partial Mission or Non-Mission Capable

• Any Discrepancies or Observations

• Dehumidifier Run Time

• Customer POC if available

5.5.4 In the event a repair or CM service is needed following the initial CM, the Contractor will submit a cost proposal including labor rate $_______, and parts needed to the Customer for consideration/action, and upon approval by COR and CO, the repairs will be completed on the next scheduled PM visit by a certified Contractor technician.

5.6 Inventory and Modernization Plan: The Contractor shall inventory major CHP system components and present a plan for budgeting to the Customer for modernization of aging components including but not limited to cellular and control components, dehumidifiers, rotors, hoses and vehicle interface adapters.

5.7 Contractor Manpower Reporting Application (CMRA):

5.7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the NY ARNG via a secure data collection site.

5.7.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: None

6.1 Applicable Forms: None

TECHNICAL EXHIBIT #1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.2.1 Corrective

Maintenance

Perform 90% of corrective maintenance within 90 days after issuance of purchase order.

10% failure to perform corrective maintenance within 90 days after issuance of purchase order.

Site manager will physically inspect to ensure completion of repair to 100% functionality.

5.1 Preventative Maintenance

On-site Preventive Maintenance be performed no less than once per calendar month or as required by the OEM

90% of the time.

10% failure to perform PM once per calendar month or as required by the OEM.

Random monitoring / COR, with feedback from site POC

5.2.5 Field

Service Reports

Reports delivered monthly 100% of the time

100% accuracy Monthly Reports delivered to COR

5.3 Inventory and Modernization

Plan

Report delivered yearly 100% of the time

100% accuracy Yearly Report delivered to COR

5.4 Contractor Manpower Reporting

Application

Labor hours reported at least once during the FY 100% of the time

100% accuracy Reported at least once during FY to http://www.ecmra.mil/

TECHNICAL EXHIBIT #2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of

Copies

Medium / Format

Submit To

1.4.1 Quality Control

Plan (QCP)

Provide within 10 days after contract award

1 Electronic Submission

Contracting Officer, COR

1.4.9 Designation of

Contract Manager

Provide within 10 days after contract award, and within 10 days after appointment of a new/replacement CM

1 Electronic Submission

Contracting Officer, COR

5.2.1.3 Corrective

Maintenance

Provide Field Service Report (FSR) monthly, within 10 days after each site visit

1 Electronic Submission

COR

5.2.2.3 Preventative Maintenance

Provide Field Service Report (FSR) monthly, within 10 days after each site visit

1 Electronic Submission

COR

5.3 Inventory and Modernization

Plan

Contractor shall inventory major CHP system components and present a plan for budgeting to the

Customer for modernization of aging components

1 Electronic Submission

COR

5.4.1 CMR Report

Complete by 31 Oct of each year, for services performed during the prior fiscal year

1 Electronic Submission http://www.ecmra.mil

(End of Summary of Changes)