A2-Performance_Work_Statemnt_for_Grounds_Maintenance_FY17-_rev3.pdf

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE

FALLS LAKE

WAKE FOREST, NC

1. GENERAL

1.1 SCOPE OF WORK

The work shall consist of furnishing all labor, personnel, supervision, equipment, supplies and materials necessary to satisfactorily perform the following services: grass mowing, bush hogging, herbicide application, lawn care, landscape maintenance and snow removal for designated areas at the Falls Lake Dam and Visitor Assistance Center, 11405 Falls of Neuse Road, Wake Forest, NC and at Falls Tailrace Fishing Area, 12101 Old Falls of Neuse Road, Wake Forest, NC 27587. All work shall be performed to the satisfaction of the contracting officer.

1.2 DEFINITIONS – As used throughout this description / specification, the following terms will have the meaning set forth below:

1.2.1 CONTRACTOR - The “Contractor” is the individual whose bid was accepted by the U.S. Army Corps of Engineers and who has gained the responsibility of performing the duties governed by the specifications of this contract. The Contractor shall be responsible for ensuring that all subcontractors comply with the provisions of this contract.

1.2.2 CONTRACTOR REPRESENTATIVE - A foreman or superintendent, assigned to represent the interests of the Contractor with regards to all matters involving the contract. The individual will be able to speak and understand English fluently.

1.2.3 CONTRACTING OFFICER (CO) – The term “Contracting Officer” means the person executing this contract on behalf of the Government, and any other officer of civilian employee who is properly designated Contracting Officer, and the term includes, except as otherwise provided in this contract, the authorized representative of a Contracting Officer acting within the limits of their authority.

1.2.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR) – An individual designated in writing by the Contracting Officer, responsible for inspecting the Contractor’s work, notifying the contractor of deficiencies observed, and directing appropriate action to correct deficiencies. The COR performs acceptance for the Government of services performed under this contract.

1.2.5 QUALITY CONTROL – The term “Quality Control” refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

1.2.6 QUALITY ASSURANCE – The term “Quality Assurance” refers to action taken by the Government to ensure the Contractor’s quality control system is functioning and effective and that the Contractor is providing services which are in accordance with the contract.

1.2.7 NON-PERSONAL SERVICES - The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

1.2.8 BUSINESS RELATIONSHIPS - The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification.

The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel

1.3 SAFETY. All equipment used and work performed shall be in accordance with safety requirements set forth in the U.S. Army Corps of Engineers Manual EM 385-1-1 entitled Safety and Health Requirements Manual (November 2014 edition) which is available by downloading from:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_3 85-1-1.pdf

All contractor operations shall be in compliance with this manual, and all other applicable federal and state laws. Corps inspectors have the authority to stop work due to safety violations.

The Contractor shall maintain an accurate record of, and will report to the Contracting Officer in the manner and on the forms prescribed by the Contracting Officer, exposure data and all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incident to work performed under this contract. All accidents shall be reported within 24 hours of the occurrence.

All accidents resulting in death or injury requiring medical attention shall be reported immediately. The Contractor shall submit an Accident Prevention Plan to the Contracting Officer’s Representative using guidelines from Appendix A in the U.S. Army Corps of Engineers Safety and Health Requirements Manual.

The following referenced paragraphs from the safety manual are applicable to grass mowing operations, but may not be all-inclusive:

a. Provide rollover protective structure (ROPS) sec. 18.B.13

b. Provide and use seat belts (tractors equipped with ROPS) sec. 18.B.09

c. Provide reverse signal alarm sec. 18.B.01

d. Use high visibility work vests when working on or near roadways, or near heavy equipment. High visibility apparel shall comply with ANSI/ISEA 107, Class 2 requirements. sec. 5.F.01.

e. Use approved safety containers for gasoline, sec. 9.B.08 through sec. 9.B.19

f. Lawn maintenance equipment, including weed eaters, chainsaws, chippers, grinders, pruning equipment and any other equipment shall not be operated without guards and safety devices in place as recommended by the manufacturer.

g. The minimum clothing worn shall be short sleeve shirts and long pants (The wearing of shorts is not approved), and leather or other protective work shoes or boots for this contract. sec 5.A.06.

h. Use safety shoes when using mower, string trimmer, etc. sec. 5.A.06

i. Use eye/face/hearing protection devices, sec. 5. All eye and face protection equipment shall meet the requirements of ANSI Z87.1 and bear a legible and permanent “Z87” logo to indicate compliance with the standard. sec .5.B.01.

Hearing protection shall meet the requirements of ANSI S3.19. Hearing protection shall be worn by all involved in grass mowing and trimming.

j. Traffic Control Signs. Traffic control shall be accomplished in accordance with DOT Federal Highway Administrator’s Manual on Uniform Traffic Control Devices for Streets and Highways. The Contractor shall be responsible for providing, erecting, maintaining, and removal of all traffic signs necessary for employee and traffic safety. Signs shall primarily consist of “MEN WORKING” warning signs.

k. All vehicles and equipment trailers shall have working brake lights, turn signal lights, and emergency flashers. Emergency flashers shall be used whenever vehicles and/or equipment trailers are parked on roadways or road shoulders.

l. No person shall be required or instructed to work in surroundings or under conditions that are unsafe or dangerous to his or her health.

m. The employer shall be responsible for maintaining a safety program that complies with all Federal and State safety standards and the requirements specified herein.

n. Contractors with non-English speaking workers shall have a person(s) fluent in English to interpret and translate as needed.

o. EMERGENCY PLANNING. Employees working alone shall be provided an effective means of emergency communications. This may be by cellular phone, two-way radio, or other acceptable means. The selected means of communications must be readily available, and must be in working condition.

p. DRINKING WATER. Employees shall be provided an adequate supply of potable drinking water in all places of employment. Cool water shall be provided during hot weather. Workers shall be encouraged to drink water when working in hot environments.

q. FIRST AID AND CPR. When a medical facility or physician is not accessible within 5 minutes of an injury to a group of two or more employees, at least two employees on each shift shall be certified to administer first aid and CPR. At least one Type III, 16-unit first aid kit shall be provided.

r. No alcohol or drugs are permitted during work hours.

s. No swimming will be permitted during work hours.

t. Report the following to the Contracting Officer’s Representative (COR) within one working day: all accidents resulting in lost time, incidents resulting in property damage of $250.00 or more, or any accident regardless of consequences if it is suspected that it will result in unfavorable criticism of the Corps of Engineers. Accidents resulting in loss of life, partial or total physical disability, or any incidents with public visitors are to be immediately reported to the COR.

u. Provide suitable size (minimum rating of 6 BC) fire extinguisher on equipment which is immediately accessible, par. 13.A.01

1.3.1 ACCIDENT PREVENTION PROGRAM. The Contractor shall develop and submit a written detailed accident prevention plan. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in the “Safety and Health Requirements Manual”, EM 385-1-1. The Contractor shall submit the accident prevention plan utilizing forms described in Appendix F to the Contracting Officer for approval a minimum of fourteen working days prior to the commencement of services under this contract.

1.3.2 EQUIPMENT SAFETY. All equipment or materials found not to be in compliance with the requirements of EM 385-1-1 shall be removed from Government property immediately.

1.4 NORMAL WORKING HOURS. Normal working hours for the contractor shall be Monday through Friday (0730-1630), unless otherwise specified, or as specifically approved in advance by the Contracting Officer. No work on site other than specified will be permitted without specific approval by the Contracting Officer.

1.5 CERTIFICATIONS, PERMITS AND LICENSES. The Contractor shall provide a valid North Carolina Landscape Contractor's license as defined by the North Carolina Landscape Contractors’ Licensing Board or a North Carolina Certified Turfgrass Professional, as defined by the Turfgrass Council of North Carolina. This individual's certification shall remain valid throughout the length of the contract. The individual possessing the certification shall be responsible for on-site supervision of sod installation, fertilization, liming, and all other maintenance of the new Zoysia lawn at the Visitor Assistance Center office.

The Contractor shall also provide a current North Carolina Department of Agriculture, Pest Control Division certified applicator license to the Contracting Officer’s Representative (COR) prior to the start of work. The applicator license shall include certification in the Aquatic Pest Control category as defined by the North Carolina Department of Agriculture. The Contractor shall, at his own expense, obtain any additional licenses or permits, including but not limited to a Commercial Driver’s License required to perform the subject tasks and services. The Contractor shall comply with all current Federal, State and local laws and regulations.

All certifications shall be provided to the COR within 10 days of contract award and prior to the start of services.

1.6 OTHER CONTRACTS. Other Contractors and Corps of Engineers employees may be in close proximity to the Contractor’s designated area of work. The Contractor shall cooperate fully with all Contractors in the area and shall not impede the work of others in any way.

1.7 VEHICLES. All vehicles utilized under this contract shall be presentable, serviceable and shall comply with all applicable Federal and State motor vehicle regulations. The Contractor shall not drive off the paved or gravel access roads at any time without prior approval of the Contracting Officer. All vehicles utilized under this contract must meet all safety requirements set forth in EM 385-1-1. All Contractor vehicles shall be identified with the company name or logo, type of business and address conspicuously displayed on the door panels. Professionally done hand lettering, magnetic signs, or pressure sensitive decals with 1½” or larger lettering may be used to comply with this specification. Contractor vehicles shall be equipped with approved magnetic signs indicating that vehicles are operating under contract to the U.S. Army Corps of Engineers.

1.8 DAMAGE TO PROPERTY. It shall be the Contractor’s responsibility in the course of performing the contractual work or at any time on Government property to guard against destruction, injury, defacement, removal or any alteration of public and/or private property including, but not limited to, developed facilities and vegetative growth. Heavy equipment operations will be cautioned to avoid damage to existing tree trunks, and roots. In the event public or private property is damaged, it shall be the Contractor’s responsibility to notify the Contracting Officer of the incident within 24 hours. The Contractor shall be responsible for repairing or replacing damaged property to the satisfaction of the Contracting Officer within seven days or less of the incident, or, with the prior approval of the Contracting Officer, the Government will make all necessary repairs or replacement of damaged property and all costs associated with said repairs or replacement will be deducted from the next invoice received from the Contractor.

1.9 COMMENCEMENT OF WORK. The Contractor or their representative shall attend a pre-work meeting at the Falls Lake Visitor Assistance Center prior to commencement of work. The Contractor shall obtain all maps and instructions from the Government necessary to accomplish the work. It shall be the responsibility of the Contractor to describe the contract requirements to subordinate employees and subcontractors.

2. DESCRIPTION OF THE WORK

2.1 GENERAL. The Contractor shall perform grass mowing, bush hogging, herbicide application, lawn care, landscape maintenance, and snow removal.

2.2 LOCATION OF WORK. Work shall be performed in the locations indicated on the attached maps. Locations for mowing include lawn areas, road shoulders, the slope of Falls Dam, Locations for bush hogging include the emergency spillway, septic drain fields, and radio tower right-of-way. Locations for snow removal include all paved roadways and parking lots.

Grass mowing will consist of furnishing all labor, equipment, vehicles, fuel and materials to cut grass, weeds, and other vegetation, and aerate lawn in the public use and administrative areas listed herein. The attached map of the locations shows the approximate limits (Group A highlighted in green, Group B highlighted in light green) of areas to be mowed. All improved grounds shall look well manicured at all times. Grass clippings shall be removed or mulched when visible after mowing. The Contractor shall maintain the growth of grass height on improved grounds between 1.5 and 4 inches.

Mowing frequencies shall be at the Contractors’ discretion in order to maintain grass at a height between 1.5 and 4 inches. Seed heads will be cut to a height of not more than 9 inches. Specialized mechanical cutting equipment (tracked, high-flotation power brush cutter) will be required as noted in section 13 d. of this scope of work.

Lawn Care will consist of establishing and maintaining (in accordance with industry standards) a new grass lawn at the Falls Lake Visitor Assistance Center office area, and ensuring its viability once established. The Contractor shall apply herbicide to the existing lawn in mid-April 2017, achieving complete dieback. The Contractor shall submit a soil sample from the Visitor Assistance Center office lawn to the Wake County Extension service or to another authorized laboratory for analysis. The Contractor shall use the soil testing laboratory’s recommended quantities for future applications of lime and fertilizer. The Contractor shall apply fertilizer, till the soil, and install sod of an approved variety of course Zoysia no later than May 15, 2017.

Watering shall be completed in accordance with industry standards for at least one month after the sod is installed. Fertilizer shall be applied twice each year in accordance with industry standards, with one pound of nitrogen added per 1,000 square feet during each application. The Contractor shall maintain a dense coverage of Zoysia grass at the office location to maintain a dense coverage of grass. Total area is 0.40 acres. See attached map.

Landscape maintenance consists of furnishing all labor, equipment, vehicles, fuel, and materials to maintain ornamental plants and planting beds through pruning, mulching, and weed removal (Group 1); to rake and remove leaves and fallen limbs from selected grass mowing areas (Group 2); to turn wood chips at the playground adjacent to Falls Dam (Group 3), and to maintain check dams and riprap drainage ditches (Group 4).

Landscape maintenance will require the use of leaf blowers, rakes, pruning equipment, and other hand tools.

Herbiciding consists of furnishing all labor, equipment, vehicles fuel and materials to apply approved herbicides to grasses, weeds, vines, briars, etc. as specified in section 14 of this scope of work.

Snow Removal will consist of furnishing all labor, equipment, vehicles, fuel, and materials to clear roadways of accumulated snow and ice using mechanized equipment, and to shovel snow and ice from designated walkways. Removal of material shall result in thoroughly cleared roadways, parking lots, and walkways. Care shall be taken to avoid damaging pavement, concrete, vegetation, and other Government property. Any damage to Government roadways, walkways, or other facilities shall result in repair of those facilities to their former condition at the expense of the Contractor. A map showing locations and limits of areas to be cleared is attached.

2.3 Period of Services

Mowing services are required from March 1 through October 31 only.

Landscape services are required once during May (Group 1), once in January (Group 2), once each quarter for Group 3, and as directed by the COR for Group 4.

Herbiciding services are required to be performed once per period during the month of June.

Snow removal services are required on an “as needed” basis. The Government does not guarantee a minimum quantity of snow removal service orders, and will only pay for those snow removal services that are ordered.

2.4 Site Investigation and Representation

The Contractor shall become familiar with the nature and location of the work by inspection of the site; noting the local conditions, facilities and equipment required for the work, and all other factors which may affect the work or costs to perform the work.

Any failure by the contractor to review all the available information concerning these conditions will not relieve the contractor from the responsibility for properly estimating the difficulty or cost of successfully performing the work.

2.5. Scheduled Services

The attached map of the locations shows the approximate limits (Group A highlighted in green, Group B highlighted in light green) of areas to be mowed. Grass clippings shall be removed or mulched when visible after mowing. All improved grounds shall look well manicured at all times. The Contractor shall maintain the growth of grass height on improved grounds between 1.5 and 4 inches. Mowing frequencies shall be at the Contractors’ discretion in order to maintain grass at the designated height. Group C grass mowing shall be conducted as follows:

Radio tower area: minimum of one bush hogging per period.

Right-of-way to tower: minimum of one bush hogging per period.

Drainage areas (2): one bush hogging per period.

Group D grass mowing shall be conducted as follows:

Spillway: one mowing per period

Group E grass mowing shall be conducted five times per period, at the discretion of the COR. This is located on the lake side of the Falls Dam terminus.

Landscape Maintenance – Group 1 services shall be required once per period during the month of May. Group 2 services shall be performed once per period during the month of January, as directed by the COR. Group 3 services shall be performed quarterly, in coordination with the COR. Group 4 services shall be performed on an as needed basis, at the request of the COR.

Herbiciding - required to be performed once per period in late June or early July.

Snow removal will be performed on an “as needed” basis, with no minimum guaranteed quantities.

2.6 Continuity of Services

When the Contractor initiates any service (Group A mowing, etc.) the work shall be continued through completion without interruption (except for weather delays). The Contractor shall not allow any days to elapse between initiating a service and completion of that service. Should a mowing be incomplete at the close of a business day, the work shall recommence the following morning. Mowing’s conducted on Fridays that are incomplete at the close of business shall be recommenced on Saturday morning.

2.7 Contractor Supervision and Quality Control

The Contractor shall provide 100 percent on-site supervision during the work in progress required under this contract. The Contractor may provide his personnel superintendent or foreman with written authority to act on his behalf, however the superintendent or foreman must speak English fluently and thoroughly understand the contract Scope of Work.

The Contractor shall report his presence at the work site each day by contacting the Visitor Assistance Center office.

2.7.1 Contractor Personnel

The Contractor shall be responsible for ensuring that its employees strictly observe the laws and regulations of the United States, North Carolina, Wake County, and any other governing bodies which may affect the work to be completed under this contract. The Contractor will be required to remove personnel from the job site for the following reasons:

a. Disrespect to either Corps employees or members of the visiting public during performance of the contract.

b. Personal conditions, such as being under the influence of intoxicating beverages, drugs, etc. which may interfere with the performance of services.

c. Misconduct of any kind.

Under circumstances set out in subparagraphs a through c above, the Contractor will be responsible for the immediate removal of his employees. When it is necessary to remove personnel, the Contractor will immediately furnish a replacement (or replacements) to perform the required services.

2.8 Contractor Equipment

The Contractor shall have a sufficient number of vehicles, mowers, and other equipment to comply with the terms of this contract. Equipment shall be kept clean, painted, and in good mechanical condition. Contractor equipment shall not be left on the work site when the Contractor is not present. In the case of extenuating circumstances, the Contractor may gain permission from the COR for short term overnight storage of equipment (mowers, tractors, etc.) inside a secured Government compound. No seasonal storage of Contractor equipment will be provided.

2.9 Inspection and Acceptance

Inspection of services rendered will be performed by the Contracting Officer’s Representative. Any work not meeting acceptable standards will be remedied to the satisfaction of the COR prior to payment.

2.10 Grass Mowing Procedures

a. Immediately prior to each grass cutting operation, the area to be cut will be inspected and all trash, litter, and debris will be collected and placed in available refuse containers. Grass will be cut to a height of not more than 4 inches or less than 1.5 inches above ground. Seed heads will be cut to a height of not more than 9 inches.

Mowing shall be performed on road shoulders and lawn areas completely to the edge of the wood line. Mowing shall continue until prevented by woody vegetation at the wood line. Should new woody vegetation sprout or grow into the established mowing area, the Contractor shall use a string trimmer or other equipment to remove the new vegetation.

Mower blades shall be sharpened periodically to ensure clean cuts. Grass shall be neatly trimmed around buildings, fences, poles, posts, guardrails, boulders, guard stones, sidewalks, parking lot bumper blocks, and other structures. In addition, the Contractor shall mow areas along roads, paved walkways, and walk areas around buildings in such a manner as to prevent mowed clippings and residue from being deposited on those surfaces. The road shoulder area between the paved access road and the gravel walking trail shall be neatly mowed and trimmed. A 140-foot long section of hiking trail shall be mowed or trimmed a minimum of four (4) feet wide during each Group A mowing. Mowing in an area shall be performed in one continual operation until completed. Trimming shall immediately precede or follow the mowing in order to leave each area in a neatly mowed condition. Mowing will not be considered complete until trimming is completed and grass clippings removed from paved surfaces.

b. The Contractor shall take necessary precautions to prevent damage to trees, shrubs, fences, buildings, piping, speed bumps, and other facilities. Damage to the aforementioned shall be repaired or replaced by the Contractor to the satisfaction of the Contracting Officer’s Representative, at no additional expense to the Government.

c. The Contractor shall mow the slopes of Falls Dam using walk-behind mowers or a riding slope mower that has been approved by the COR. Following a rain event, it may be necessary to wait a few days in order to mow safely. Prior to mowing the slopes of the dam, the Contractor shall consult with the Corps representative to determine if conditions (dryness, etc.) are satisfactory. Any rutted or otherwise damaged areas resulting from mowing shall be repaired to the satisfaction of the Contract Officer's Representative, at no additional expense to the Government. Ruts will be filled, smoothed, fertilized, seeded, and mulched. Displaced turf will be replaced in a manner to present smooth slope surfaces. In all instances of reseeding, fertilizer and mulch shall be applied at industry recommended rates. Any damage to piezometer tubes or covers resulting from mowing shall be repaired by the contractor.

d. Group D mowing in the emergency spillway near Old Falls of Neuse Road bridge and the Neuse River is difficult due to persistent wetness. Wet conditions will prevent access with traditional tractors, therefore the removal of vegetation will require specialized high flotation cutting machinery (Fecon Bull Hog Mulcher or equivalent flail type cutter with a horizontal shaft and tracked wheels).

2.11 Areas to be Mowed and Approximate Acreage:

Group A “Public Use and Administrative Areas” (Marked in green on attached map)

Office lawn: 0.42

Office loop road: 0.34

Tailrace Fishing Access Area: 0.75

Tailrace guardrail and roadside: 0.10

Dam terminus: 0 .27

Dam road: 2.10

Well house area 0.02

Maintenance compound entrance road and adjacent lawn: 0.60

Maintenance compound: 0.10

Front gate area: 0.20

Entrance road: 1.85

Boat ramp and access road: 0.23

Hiking trail: 0.05

TOTAL ACREAGE: 7.03

Group B (Marked in light green on attached map)

Dam slopes: 4.0

TOTAL ACREAGE: 4.0

Group C (Marked in yellow on attached map)

Drainage areas (2) 2.0

Radio tower area: 0.75

Right-of-way to tower: 0.60

TOTAL ACREAGE: 3.35

Group D (Marked in red on attached map)

Spillway: 3.15

TOTAL ACREAGE: 3.15

Group E

On lake side of Dam terminus adjacent to riprap: 0.19

TOTAL ACREAGE: 0.19

2.12 Herbicide Application

The work will be conducted adjacent to Falls Lake, which is the main drinking water supply for the City of Raleigh. Diligent care shall be taken to prevent herbicides from entering into Falls Lake either directly or indirectly. Neuse River buffer rules administered by the North Carolina Division of Water Quality will apply. Except for one area (upper compound), the application of herbicides will consist of spot treatment rather than area treatment. The Contractor shall not spray when weather conditions prevent effective treatment. In the case of rainfall received after the COR’s request for services, but prior to the application of herbicides, the application time frame may be modified, as directed. A post-emergent application will be performed in late June or early July (see the list of areas for application below). Following the application of herbicides, the Contractor shall perform an inspection within 30 days to ensure that targeted undesirable vegetation has been eliminated. Should an additional herbicide application be necessary to eliminate persistent undesirable vegetation, the Contractor shall apply the additional herbicide at no cost to the Government.

Method of Application

a. Herbicides used shall be water-soluble, and shall be applied in accordance with label instructions.

b. Care shall be taken to prevent chemicals from entering streams or ditches.

c. Care shall be taken to prevent chemicals from contacting stems and leaves of desirable plants.

d. Care shall be taken to prevent chemical drift.

e. Contractor shall calibrate equipment properly and shall ensure uniform coverage of areas to be treated.

f. An inert carrier dye shall be used along with the herbicide. The type of dye used shall be approved by the Contracting Officer’s Representative (COR) prior to the start of work.

g. Water may be utilized from Falls Lake for mixing with chemicals, but all mixing must be done at least 100 ft. from the shoreline.

h. Areas accessible to the visiting public will be posted by the Contractor with highly visible free-standing signs for a minimum of 24 hours and a maximum of 48 hours, cautioning that herbicides have been applied.

i. At the completion of spraying, equipment shall not be cleaned on the project. The cleaning of tank, hoses, and gun shall be done away from government property.

Operator Qualifications: The Contractor shall provide a current North Carolina Department of Agriculture, Pest Control Division certified applicator license to the Contracting Officer’s Representative (COR) prior to the start of work. The applicator license shall include certification in the Aquatic Pest Control category as defined by the North Carolina Department of Agriculture.

Reports by the Contractor

The Contractor shall provide a log of the herbicide and /or pest application. This log shall include as a minimum:

1) Name of herbicide(s) used, and percent solution

2) Total quantity of herbicides applied.

3) List of areas treated.

4) Total area treated (spot treatment over __ acres).

At a minimum, herbicides shall be applied (post-emergent) to the following areas:

Falls Dam (riprap) upstream and downstream slopes

Riprap on south bank of Neuse River below Falls Dam

Riprap at ditches and culvert drainage at Tailrace

Concrete ditches

Cracks in pavement (sidewalks, roadways, maintenance area, and intake tower area)

Fences at the Falls Visitor Assistance Center maintenance area and upper compound

Interior of upper compound

Radio tower perimeter fence and tiedowns for guywires

Rocky area directly west of the radio tower

Landscape timber borders around picnic shelters and gravel walkways

Tailrace parking lot slopes (areas adjacent to parking lot that slope downward)

Areas surrounding two public restroom buildings

Trails (spot and edge treatment as needed to eliminate vines, briars, multi-floral rose, poison ivy, and invading grasses)

Approximate area sizes are as follows:

Location Area

Dam riprap (upstream slope) 3.16 acres

Dam riprap (downstream abutments) 1.2 acres

Neuse River riprap (South bank) 0.05 acres

Concrete ditches on roadways 1330 linear feet

Concrete Groin ditches (downstream side) 600 linear feet

Pavement cracks 10,810 linear feet (roads, sidewalks, parking lots)

Fences at two compounds 1570 linear feet

Upper compound interior 0.93 acres

Radio tower fence and 0.01 acres

Guywire tie downs

Rock at radio tower 0.03 acres

Landscape timber borders at 0.007 acres

Picnic shelters and gravel walkways

Restroom building perimeters (2) 216 linear feet

Gravel trail 0.13 acres

Gravel haul road 0.16 acres

Planting beds at VAC office 0.08 acres

Tailrace parking lot slopes 0.30 acres

2.13 Landscape Maintenance:

Group 1 includes removal of volunteer plants/weeds, one (1) application of a uniform layer (minimum of 4”) of pine straw to established Azalea beds, and one (1) application of a uniform layer of brown triple-shred hardwood mulch (to a depth of 2-4 inches) around ornamental trees and shrubs in planter boxes and planter ovals outside the Visitor Assistance Center office entrance. The approximate total Azalea plant bed size is 13,000 square feet. The application of pine straw and mulch shall occur during May.

Weeds and grass shall be completely removed from around ornamental shrubs, trees and ground covers, including the removal of grass and weeds from planter boxes, planter ovals slopes and plant beds. Weeds and grass shall be removed from plant beds out to the original limits of the bed. Weeds and grass shall be removed from around individual trees and shrubs in a circle for a minimum distance of two (2) feet from the base of the plants. A brown shredded bark mulch shall be placed around individual trees for a distance of 2 feet and to a depth of 2-4 inches. Mulch shall be placed so as not to touch the base of trees. A pine needle mulch shall be used around shrubs for a distance of 2 feet and to a depth of 2-4 inches. Mulch shall be kept out of crowns of shrubs and off buildings, sidewalks, light poles and other structures. Mulch shall be free from weeds, mold, and other deleterious materials.

Group 2 includes raking and removing leaves from lawn areas at the Visitor Assistance Center office, and access road shoulders, and Dam terminus. All leaves accumulated between the access road and the paved walking trail shall be removed. Leaf removal also is required from boundaries of planters or established plant beds, and from the office patio. Leaves shall be removed once per period in January, as directed by the Contracting Officer’s Representative.

Approximate area sizes are as follows:

Location Acres

Access Road Shoulders 1.50

Office Area 0.75

Dam Terminus 0.15

TOTAL ACREAGE: 2.40

Group 3 includes turning of wood chips at the playground adjacent to Falls Dam. This shall be completed quarterly. Woodchips shall be turned using hand tools to an approximate depth of 12 inches, taking care to avoid the landscape fabric beneath the chips. Any mechanical alternatives to hand turning must be approved in advance by the COR. After chips are turned, the area shall be smoothed to uniform grade. Trash, rocks, cement, or other hard materials encountered while turning the chips shall be removed from the play area and disposed of in coordination with the COR.

Group 4 includes maintenance of riprap drainage ditches and check dams in the Tailrace Fishing Area. Ensure that the riprap drainage ditches and check dams remain free of leaves, sticks, logs, litter, and other debris, allowing ditches to sufficiently handle runoff. Use a power blower or other means to remove leaves and other debris from the riprap. Vegetative debris shall be placed in adjacent wooded areas as approved by the COR. Litter shall be disposed of in trash receptacles. Included is the riprap ditch on the south side of the lower walking trail leading to the Tailrace Fishing Area from the top of Falls Dam. Also included is the riprap drainage ditch located to the West/Southwest of the public restroom building.

2.14 Snow Removal

Group A snow removal includes: The access road from Falls of Neuse Road to the VAC office (entire loop, including office parking spaces), the road to the maintenance compound, the paved surface inside the fenced maintenance compound, and the parking lot adjacent to

Falls of the Neuse Road. Total linear roadway distance (excluding parking spaces) is

1.0 miles.

Group A also includes the clearing of two walkways/stairways at the Visitor Assistance Center office: one at the employee entrance (back side of office), and one at the front office entrance (public entrance).

Group B snow removal includes the roadway on top of Falls Dam, including parking spaces. Total linear roadway distance (excluding parking spaces) is 0.5 miles.

Group C snow removal includes the Tailrace Fishing Area, including parking spaces and restroom sidewalks. Total linear roadway distance (excluding parking spaces) is 0.1 miles. Sanding and salting is required only on all walkways, all stairways, and all other pedestrian areas.

The Contractor will take necessary precautions to prevent damage to pavement, concrete, speed bumps, vegetation, fences, buildings, piping, and other Government property. Damage to the aforementioned shall be repaired or replaced by the Contractor to the satisfaction of the Contracting Officer’s Representative, at no additional expense to the Government.

The contractor shall commence work within four hours after the Government’s request for service.

2.15 PERIOD OF PERFORMANCE

BASE PERIOD JANUARY 1, 2017 – OCTOBER 31, 2017

OPTION PERIOD 1 -NOVEMBER 1 2017 – OCTOBER 31, 2018

OPTION PERIOD 2 -NOVEMBER 1 2018 – OCTOBER 31, 2019

OPTION PERIOD 3 -NOVEMBER 1 2019 – OCTOBER 31, 2020

OPTION PERIOD 4 -NOVEMBER 1 2020 – OCTOBER 31, 2021

2.16. MAINTENANCE - The maintenance of any powered, mechanical, or other equipment which may result in a spill of petroleum, oil, lubricant, fuel, solvent, or any other hazardous or toxic material is not allowed on Federal property. Minor service of such equipment may be allowed with prior approval of the COR. The Contractor is responsible for carrying out all measures necessary to avoid, contain, and/or cleanup any spills of petroleum, oils, lubricants, solvents, hazardous, or toxic materials that may occur as a result of its activities on federal property.

2.17. BASIS OF PAYMENT - The contractor will be paid monthly in arrears for services performed and accepted based on the scheduled items at the unit price shown. Contractor will submit his itemized monthly invoice to the point of contact within the final contract documentation.

2.18 Security Requirements

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative.

This Form will be provided to the Contracting Officer and shall become part of the official contract file.