Amendment_0002_and_Revised_RFP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION ( Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

1 104

0002 Jun 12, 2018

USACE, Los Angeles Disrict Attn:Contracting Division, Atn: Stan Sekacov 915 Wilshire Boulevard, Suite 930 Los Angeles, California 90017-3401

W912PL-18-R-0038

Apr 25, 2018

MAINTENANCE & REPAIR OF TWO (2) ELEVATOR SYSTEMS, USACE,Los Angeles District, O&M Section, Southern California

The due date for receipt of proposal is extended to June 19, 2018, 2:00 PM, Pacific time The solicitation is revised as follows: Section B, CLIN Schedule (pricing) and Section C Performance Work Statement, dated June 12, 2018. The remaining sections of the RFP have been reformatted with minimal changes from the original.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

W912PL-18-R-0039

Stanislav Sekacov 213-452-3216 213-452-3216

W912PL

SEE CLIN SCHEDULE, SECTION B

04/25/2018

06/20/2018 2:00 PM Pacifi

USACE, LOS ANGELES DISTRICT

CONTRACTING DIVISION, WEST BRANCH

915 WILSHIRE BLVD., SUITE 930

LOS ANGELES, CA 90017

l1ctcpbb Typewritten Text Amendment 0002

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

l1ctcpbb Typewritten Text

MAINTENANCE & REPAIR OF TWO (2) ELEVATOR SYSTEMS RFP W912PL‐18‐R‐0039

USACE ‐ Los Angeles District (SPL), O&M Section, Southern California

SF-1449 Continuation Page Amendment 0002

CERTIFICATE OF OFFEROR’S PRINCIPAL

(1) IF THE OFFEROR IS PARTNERSHIP OR JOINT VENTURE, LIST FULL NAME OF ALL

PARTNERS/ JOINT VENTURERS (Add addendum as necessary):

(Company Name) (Signature) (Title)

(2) IF THE OFFEROR IS A CORPORATION, THE FOLLOWING CERTIFICATION SHOULD BE

COMPLETED:

CERTIFICATION AS TO CORPORATE PRINCIPAL

I, ______________________________, certify that I am the Secretary of the corporation named as principal in the within SF 1449; that ________________________________, who signed the SF 1449 on behalf of the principal, was the _________________________________of the corporation; that I know the individual’s signature and that his/her signature is genuine; and that said Offer was duly signed, sealed and attested for on behalf of said corporation by authority of its governing body.

CORPORATE PRINCIPAL

CORPORATE SEAL

SECRETARY

(3) IF THE OFFEROR IS A LIMITED LIABILITY COMPANY/PARTNERSHIP, LIST FULL NAME OF

ALL MANAGERS BELOW (Add addendum as necessary). SIGNATURES BY ALL MANAGERS HERE SIGNIFY THAT THAT THE INDIVIDUAL WHO SIGNED THE OFFER On THE SF 1449 HAS THE

AUTHORITY TO BIND THE LIMITED LIABILITY COMPANY/PARTNERSHIP.

(Officer’s Name) (Signature) (Title)

(Officer’s Name) (Signature) (Title)

(Officer’s Name) (Signature) (Title)

TOC Amendment 0002

TABLE OF CONTENTS

SECTION DESCRIPTION TITLE PAGE #

SF-1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (SF 1449) ………….1-3

TABLE OF CONTENTS ..…………………………………………………………………………………

B SOLICITATION, CONTRACT LINE ITEM NUMBER (CLIN) SCHEDULE ………………5-8

C PERFORMANCE WORK STATEMENT …………………………………………………..9-34

H SPECIAL CONTRACT REQUIREMENT……………………………………………….……35

I CONTRACT CLAUSES…………………………………………………………………....36-57

J LIST OF ATTACHMENTS – SCA WAGE DETERMINATION…………………………58-69

K REPRESENTATIONS AND CERTIFICATIONS…………………………………………70-89

L INSTRUCTIONS, CONDITIONS AND OTHER NOTICES TO OFFERORS…………..90-102

M EVALUATION FACTOR FOR AWARD…………………………………………………..…103

SECTION B

AMENDMENT 0002

SOLICITATION, CONTRACT LINE ITEM NUMBER (CLIN) SCHEDULE

CONTRACTOR SHALL FURNISH ALL PLANT, LABOR, MATERIAL, EQUIPMENT, ETC.

NECESSARY TO PERFORM ALL WORK IN STRICT ACCORDANCE WITH THE TERMS AND

CONDITIONS SET FORTH IN THE CONTRACT TO INCLUDE ALL ATTACHMENTS THERETO.

Base Year

CLIN DESCRIPTION QUANTITY UNIT OF ISSUE PRICE

CLIN 0001 Preventative Maintenance Inspection (PMI) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0002 5 Year Safety Testing and Certification (T&C) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0003 Emergency Call-out Troubleshooting Prado Dam 1 Each $ San Antonio Dam 1 Each $

Base Year Total $

Option Year 1

CLIN 0004 Preventative Maintenance Inspection (PMI) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0005 Annual Testing and Certification (T&C) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0006 Emergency Call-out Troubleshooting

Option Year 1 Total $

Option Year 2

CLIN 0007 Preventative Maintenance Inspection (PMI) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0008 Annual Safety Testing and Certification (T&C) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0009 Emergency Call-out Troubleshooting

Option Year 2 Total $

Option Year 3

CLIN 0010 Preventative Maintenance Inspection (PMI) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0011 Annual Safety Testing and Certification (T&C) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0012 Emergency Call-out Troubleshooting

Option Year 3 Total $

Option Year 4

CLIN DESCRIPTION QUANTITY UNIT OF ISSUE PRICE

CLIN 0013 Preventative Maintenance Inspection (PMI) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0014 Annual Safety Testing and Certification (T&C) Prado Dam 1 Each $ San Antonio Dam 1 Each $

CLIN 0015 Emergency Call-out Troubleshooting

Option Year 4 Total $

OFFER SCHEDULE SUMMARY

Totals by Year Annual Totals

Base Year $

Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

Grand Total $

ADDITIONAL OFFEROR'S NOTES:

1. All extensions of the unit prices shown will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit price will be considered to be the offer.

2. Prices must be submitted on all individual items of the Solicitation, Contract Line Item Number (CLIN) Schedule. Failure to do so may cause the offer to be determined “non-responsive.”

3. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the Price Schedule as submitted by the offerder:

a. Obviously misplaced decimal points will be corrected;

b. In case of discrepancy between the unit price and the extended price, the unit price will govern;

c. Apparent errors in extensions of unit prices will be corrected;

d. Apparent errors in addition of lump sum and extended prices will be corrected.

4. Principal Contracting Officer. The Contracting Officer who signs this contract will be the Principal Contracting Officer for this contract. However, any Contracting Officer assigned to the Los Angeles District, Contracting within his authority, may take formal action on this contract when the Principal Contracting Officer is unavailable and the action needs to be taken.

5. Amounts and prices shall be indicated in either words or figures, NOT BOTH.

6. The offeror shall distribute indirect costs (overhead, profit, bond, etc) over all items in the Contract Line Item Number (CLIN) Schedule. The Government will review all submitted Solicitation, Contract Line Item Number (CLIN) Schedules for any unbalancing of the items. Any submitted Solicitation, Contract Line Item Number (CLIN) Schedule determined to be unbalanced may cause the offer to be ineligible for award.

7. The offeror shall furnish all plant, labor, material, equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in the contract in include all attachments thereto.

8. Offeror is cautioned to check the CLIN Schedule carefully prior to submission. If the Price Schedule contains unit prices, they should be round off to the second decimal point only NOT

EXTENDED FURTHER.

10. Payment of Electronic Funds Transfer (EFT) is the mandatory method of payment. The Contractors attention is directed to Contract Clause NO. 52.232-33 “Mandatory Information for Electronic Funds Transfer” located in Section 00 70 00 Conditions of the Contract.

12. Contractor is required to fill in Cage code and DUNS Number in Block No. 17a on Standard Form 1449, the Name and Address Block.

MAINTENANCE AND REPAIR OF TWO (2) ELEVATOR SYSTEMS W912PL‐18‐R‐0039

USACE ‐ Los Angeles District (SPL), O&M Section

SECTION C

PERFORMANCE WORK STATEMENT

FOR

ELEVATOR MAINTENANCE SERVICES

(CALIFORNIA)

(OPERATIONS AND MAINTENANCE SECTION)

USACE - SPL DISTRICT

June 12, 2018

PERFORMANCE WORK STATEMENT

Table of Contents

Section Number Title Page Number

1.0. Description of Services 3 - 10

2.0. Service Summary 10 - 11

3.0. Government Furnished Property and Services 11

4.0. General Information 11 - 18

5.0. Recommended Repairs 18 - 19

6.0. Appendices 20 - 23

SECTION I

1.0. DESCRIPTION OF SERVICES

Five (5) ‐Year Service Maintenance Contract includes a Base Year and four (4) Option Years. The Vendor shall test, maintain, certify and Emergency Call‐out troubleshooting elevators as needed, including their main components and subassemblies, within USACE, Los Angeles District (SPL), Operations and

Maintenance (O&M) facilities (See Appendix A) in accordance with the latest edition of the American

National Standard Safety Code for Elevators and Escalators (ASME A17.1, A17.2, A17.3). Elevators shall be maintained in a safe and fully operational condition, or taken out of operation pending service. The

Vendor and employees shall be highly skilled and provide certified proof of experience and training in the complete maintenance and repair of elevators. The Vendor shall provide all plant, labor, supervision, equipment and materials as required to perform the elevator inspection and services. The

Vendor shall follow the American National Standards Institute (ANSI) and the American Society of

Mechanical Engineers (ASME) A17.1, A17.2, A17.3 standards, 29 CFR the U. S. Department of Labor, Occupational Safety and Health Administration System (OSHA), 1926 Construction Industry Regulations and The Engineer Manual (EM) 385‐1‐1 Safety and Health Requirements Manual. All documents listed above are available on line. The Vendor shall meet the California State, California Division of

Occupational Safety and Health (Cal/OSHA) requirements for elevator services and certification.

1.1. MAINTENANCE and INSPECTIONS: The Vendor shall perform routine maintenance and periodic inspections as required in ANSI/ASME A17.1, A17.2, A17.3 and USACE EM 385- 1-1 Safety and Health Requirements Manual utilizing the latest published versions or revisions.

The Vendor shall also follow the original Manufacturer’s maintenance and service guidelines as applicable.

In accordance with ASME A17.1-2000, Table N1 Recommended Inspection and Testing Intervals in “Months”.

Periodic Tests Periodic Inspection Category One Category Three Category Five Reference Section Equipment Type Requirement Interval Requirement Interval Requirement Interval Requirement Interval

8.11.2 Electric elevators 8.11.2.1 6 8.11.2.2 12 N/A N/A 8.11.2.3 60

8.11.5.5 Special purpose

personnel elevators

8.11.2.1 and 8.11.3.1

6 8.11.2.2 and 8.11.3.2

12 8.11.3.3 36 8.11.2.3 and 8.11.3.4

General Notes: These inspection requirements are required by the State Quality Elevator Inspector. The

Authority Having Jurisdiction (AHJ)) also determines the QEI, inspection guidelines based upon:

The intervals specified in this Table are recommended for periodic tests and inspections. Factors such as the environment, frequency and type of usage, quality of maintenance, etc., related to the equipment should be taken into account by the authority having jurisdiction prior to establishing the inspection and testing intervals.

In accordance with ASME A17.1-2007/B44-07, Table N1 Recommended Inspection and Testing Intervals in “Months”.

Periodic Tests Periodic Inspection Category One Category Three Category Five Reference Section Equipment Type Requirement Interval Requirement Interval Requirement Interval Requirement Interval

8.11.2 Electric elevators 8.11.2.1 6 8.11.2.2 12 N/A N/A 8.11.2.3 60

8.11.5.5 Special purpose

personnel elevators

8.11.2.1 and 8.11.3.1

6 8.11.2.2 and 8.11.3.2

12 8.11.3.3 36 8.11.2.3 and 8.11.3.4

General Notes: These inspection requirements are required by the State Quality Elevator Inspector. The

Authority Having Jurisdiction (AHJ)) also determines the QEI, inspection guidelines based upon:

The intervals specified in this Table are recommended for periodic tests and inspections. Factors such as the environment, frequency and type of usage, quality of maintenance, etc., related to the equipment should be taken into account by the authority having jurisdiction prior to establishing the inspection and testing intervals.

1.1.1. SCHEDULE OF SERVICES: The Vendor shall submit a written schedule of tests, certifications and Preventative Maintenance Inspections (PMI) to be accomplished on all elevator systems to the appointed Contracting Officer Representative (COR), within ten (10) calendar days from the contract award date. The Vendor shall provide an overall Safety Work Plan to include an Accident Prevention Plan (APP) and Activity Hazardous Analysis (AHA) for each elevator facility within thirty (30) calendar days of contract award prior to initial site visits.

1.1.2. APPLICABILITY: The elevator maintenance service contract will be supported by the following 4 Performance Requirement:

1.1.2.1 Preventative Maintenance Inspection (PMI)

Work applicable under CLIN 0001-Base year; CLIN 0004 Option One; CLIN 0007 Option Two;

CLIN 0010-OptionThree; CLIN 0013 – Option Four:

A. Preventative Maintenance Inspection (PMI): is a lube and exam service and is the minimally required service available to certify the elevator units annually. This PMI services shall be conducted annually and will be applicable under CLIN 0001 and shall be a Firm- Fixed-Price (FFP) schedule over the contract life for California facilities (to mean Prado (PD) and San Antonio (SA) Dam’s). The PMI will be initiated by the COR with an E-mail and attachment. The attachment will have the FEM W/O Identifier that will track the progress of the PMI requirement.

1. The Vendor shall provide two technically competent elevator technicians with the applicable approved Accident Prevention Plan and Accident Hazardous Analysis referred to by the Vendor as a Job Hazardous Analysis (JHA) for each site visit. The Vendor shall provide a written report after each PMI, Including but not limited to checklist of items serviced as well as a statement of repairs required (If needed), and a condition of the existing assemblies and sub-assemblies for each elevator unit. Along with providing a description of the type of equipment defects or equipment replacement requirements, the Vendor shall provide a cost estimate. The cost estimate will include labor, materials requirements and time frame to complete the ordering, delivery and number of technicians to make the actual repairs. The Vendor shall provide the documentation to the COR within 5-work days after conducting the PMI. The Vendor’s technicians should be able to evaluate the electrical, control equipment and mechanical systems related to each of the elevator systems under this contract.

1.1.2.2 Annual Testing and Certification (T&C):

Work applicable under CLIN 0005 Option One; CLIN 0008 – Option Two; CLIN 0011 – Option Three; CLIN 0014 - Option Four:

A. Annual Testing and Certification (T&C): of elevators for California facilities is minimally required to meet the state inspection and certification requirements for normal operation of units for a particular service year. It shall be conducted annually for each elevator unit and will be applicable under CLIN 0002. Annual T&C shall be a Firm-Fixed-Price (FFP) over the contract life for both California facilities. The Vendor shall provide to the COR, the name of the certifying State Inspector and their state certificates prior to start of the Testing and Certification process.

1. The Vendor shall provide at a minimum two technically competent elevator technicians with the applicable approved Accident Prevention Plan and Accident Hazardous Analysis referred to by the Vendor as a Job Hazardous Analysis (JHA) for each site visit.

1.1.2.3 Emergency Call-Out Troubleshooting

Work applicable under CLIN 0003-Base Year; CLIN 0006-Option One; CLIN 0009-Option Two; CLIN 0012-Option Three; CLIN 0015-Option Four:

A. Emergency Call-Out Troubleshooting: Recent elevator history on California elevator units indicates that there should not be more than 2 Emergency Service Call-Out events for emergency services for both elevator units combined annually. If additional Emergency Call-out troubleshooting are required the COR will request additional Call-out services as needed.

B. The Vendor shall schedule set-up a date and time within 48-hours for non-life emergency elevator malfunction call-outs and respond to the elevator unit site within 3-hours for life safety incidents after notification by the COR.

C. The Vendor shall develop a written report and estimate and provide that documentation to the COR within 96-hours. The Vendor’s report shall provide a detailed description of all discrepancies and defects found and provide one (1) independent estimate for repair, as part of their proposal to the COR. The proposal shall cover as a minimum: Number of labor hours required, labor estimate, part nomenclature, quantity of parts, part estimates, per diem, hotel, etc.

as applicable. The Vendor’s Firm-Fixed-Price (FFP) proposal shall then be evaluated for Fair and Reasonableness by the COR. The COR Alternate or the Local Facility Dam Operator will ensure that the elevator at the location is operational prior to acceptance of the services provided.

The COR will receive all related invoices thru E-mail from the Vendor and initiate the payment process.

PD Emergency Call-Out – SUB CLIN 0003AA SA Emergency Call-Out – SUB CLIN 0003AB

Hazardous Analysis referred to by the Vendor as a Job Hazardous Analysis (JHA) for each site visit.

2. The Vendor shall provide an E-mail and phone number of the Point of Contact during and after regular business hours to support this requirement.

Any Emergency Call-out troubleshooting will be initiated by the COR with an E-mail and attachment. The attachment will have the FEM W/O Identifier that will track the progress of the requirement.

As a part of the performance work load for Malfunction repairs, the Vendor may be required to obtain an independent source qualified and certified to inspect elevator repairs and for new equipment installation. (Labor categories include: Mechanic, Trouble Shooter, Repair Crew or a combination there of.) The independent source will provide to the COR, a written statement that the Vendor has met this requirement. This will be provided as part of the Troubleshooting-report estimate by the Vendor.

If during a future PMI and report it is determined that a Malfunction repair estimate meets or exceeds half the value of the elevator unit, the unit will be removed from this service contract at the discretion of the KO on recommendation of the COR. If an elevator unit is removed from service, the acquisition strategy to replace the elevator will be considered outside of this service contract.

1.1.2.4 Five -Year Testing and Certification (T&C)

Work applicable under CLIN 0002-Base Year Only:

A. Five -Year Testing and Certification (T&C): of elevators for California facilities shall be performed every five years. At the request of COR to meet the State inspection and Certification requirements for Traction Freight Elevator (TFE) units for a particular service year. Five -Year T&C will be applicable under CLIN 0002 and be a Firm-Fixed-Price (FFP) over the contract life for both California facilities. The Vendor shall provide to the COR, the name of the certifying State Inspector (QEI) and their state certificates prior to start of the Testing and Certification process. A five year T&C shall be accomplished in lieu of 1 annual T&C in the year it is due.

Hazardous Analysis referred to by the Vendor as a Job Hazardous Analysis (JHA) for each site visit.

The Annual or Five –Year T&C will preferably be performed immediately after PMI to meet elevator operation requirements. Any T&C will be initiated by the COR with an E-mail and attachment. The attachment will have the FEM W/O Identifier that will track the progress of the T&C requirement.

1.1.3. Period of Performance: The base period of performance is one calendar year starting 1 July 2018 or from the date of award, with four (4) 12-month option years. The Vendor shall bill the final quarter of each fiscal year, prior to the 2nd Friday of September, to ensure timely Fiscal Year Close-Out of the Contract.

*The anticipated period of performance for the elevator maintenance and repair services contract for the O&M.

1. Base Year – Commencing 01 July 2018 and ending on 30 June 2019

2. Option Year 1 – Commencing 01 July 2019 and ending on 30 June 2020

3. Option Year 2 – Commencing 01 July 2020 and ending on 30 June 2021

4. Option Year 3 – Commencing 01 July 2021 and ending on 30 June 2022

5. Option Year 4 – Commencing 01 July 2022 and ending on 30 June 2023

*DATES SUBJECT TO CHANGE BASED ON ACTUAL

DATE OF AWARD OF THE CONTRACT.

1.1.4. Repair Services: The Vendor shall perform small-routine elevator repairs as required through:

Scheduled Preventative Maintenance Inspection (PMI)

Notification of necessary small-routine elevator repairs may come from Vendor employees during routine maintenance and inspections, or from Government personnel in the event of an elevator malfunction.

The COR will make an emergency Call-Out to the Vendor to complete a PMI, repair estimates, and discrepancy report. The Vendor shall provide an inspection schedule to the COR. The COR will request a Facilities Equipment Maintenance (FEM) Work Order (W/O) through the help desk located at the S. El Monte California Maintenance Yard. This FEM W/O will be utilized to track all PMI, Malfunction repairs and emergency Call-outs. The Vendor shall not perform any work without a FEM W/O and written approval from the COR. All estimates provided by the Vendor shall reference the FEM W/O number. In addition all invoices shall contain both the contract location, contract number and the FEM W/O identifier for processing through Millington Tennessee, The Finance Center.

The Vendor must provide one written estimate for any Malfunction repairs and must have the approval of the COR prior to purchasing materials or starting any work. During Call-out events, the vendor shall ensure the safety of the elevator occupant and establish a written discrepancy report to be submitted to the COR. The Vendor shall not make any repairs without prior approval of the COR. No work begins without and approved Safety work plan to include Accident Hazardous Analysis (AHA) and an Accident Prevention Plan (APP). The APP or AHA may require additional re-work by the Vendor to address specific changes or levels of hazards to perform specific repairs.

1.1.4.1. Government Support: The Government will provide personnel escort services to USACE/SPL O&M facilities during the length of the maintenance and inspection requirement.

The Vendor shall coordinate with the COR and the CM within 24-hours of the established maintenance and inspection schedule or Call-Out for entry escort by CORPS personnel. The Government will supply the FEM W/O Identifier tracking work order prior to any type of service requirement.

1.2. HOURS OF OPERATION: The Vendor shall perform service during normal duty hours, 0630 to 1630 Monday through Friday in California. The Vendor may be required to provide services on Saturdays and Sundays, but not generally over federal holidays. The Vendor shall respond to non-Emergency service Call-Outs for these two (2) elevator systems no later than the next calendar day after a holiday. Work that cannot be completed by 1630 at the California facilities, shall be discontinued and resumed the next working day, unless approved by the KO, COR or CM to continue on Friday, Saturday, or Sunday. If services are scheduled by the Vendor to be performed on a regular federal holiday (see below), or one designated by Presidential proclamation, rescheduling shall be at the discretion of the KO, COR, CM. Services will be paid at the Vendor’s contracted negotiated rates.

New Year’s Day 1 January*

Martin Luther King's Birthday 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July*

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December*

* The holiday is observed on the preceding Friday or the following Monday when the holiday

Occurs on Saturday or Sunday, respectively.

1.3. CERTIFICATES: The Vendor shall conspicuously post a suitable placard as provided by the QEI Inspector in each elevator with the following minimum information:

a. This elevator is inspected and serviced by: (Vendor name).

b. In the event of malfunction call COR 626-401-4053 Office. In Case of emergency, call 911.

c. Dates of recent inspections and service with the (Technician's name).

d. Date due for next inspection or service.

e. Date due for periodic inspection, if any.

f. The placard shall meet Federal, State and Local requirements.

1.4. PARTS: The Vendor shall utilize Original Equipment Manufacturer (OEM) as applicable.

The Vendor is responsible for ensuring that only new parts are purchased and installed in USACE/SPL O&M elevator units. All replaced parts and equipment shall meet or exceed manufacture and ANSI/ASCM standards.

1.4.1. Parts and Materials:

a. The Vendor shall furnish replacement parts. All worn out or deteriorated parts recommended for replacement may upon request, be physically examined by the KO, COR or CM prior to actual replacement.

b. All OEM recommended replacement parts and materials may be examined when requested by the KO, COR or CM prior to installation. The KO, COR or CM shall approve all parts and materials that are substituted for OEM replacement parts by the Vendor prior to installation. No rebuilt parts may be used without prior approval of the KO, COR or CM.

c. Elevator parts, components or government facilities damaged by the Vendor shall be repaired or replaced at the expense of the Vendor to the satisfaction of the KO, COR or CM.

d. The Vendor shall be reimbursed by the Government for the parts/supplies at the Vendor’s net price as stated in the invoice from the respective supplier. A copy of the invoice for the parts/supplies shall be submitted to the KO, COR or CM for payment verification. Invoices for repair services where parts’ pricing is separate from labor hours will be documented by a list citing the OEM part number or authorized substituted item to include nomenclature, quantity used, and price.

e. Parts and Materials utilized by the Vendor, in performance of this contract, shall be new and conform to the OEM’s or re‐manufacturer’s specifications unless approved by the KO, COR, or CM.

Rebuilt assemblies and sub‐assemblies may only be used, with prior approval of the KO, COR, or CM, when it is a standard industry practice and the rebuilt assembly or subassembly carries the same manufacturer’s or re‐manufacturer’s warranty as a new assembly or subassembly. Any part removed is

Government property and shall be returned upon request of the COR or CM unless the replacement part is predicated upon an exchange basis with the part being replaced at a savings to the government. The

Vendor shall provide all repair parts and supplies necessary for preventive maintenance.

1.5. ACCIDENT REPORTING REQUIREMENTS: The Vendor shall perform work in a safe manner as required by OSHA 1920 Safety and Health Requirements and USACE Safety and Health Requirements Manual EM 385-1-1, in accordance with paragraph 01.D. Provide a verbal report to the COR and CM as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the SPL Safety Office within 24-hours of each occurrence. Additionally, detailed information on Voluntary Protection Plan (VPP) is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.6. ELEVATOR LISTING AND LOCATION INFORMATION:

Type of Elevator Number Building Address

See Appendix A

SECTION II

2.0. SERVICE SUMMARY (SS) AND METHOD OF ASSESSMENT

Performance Objective PBWS Para

Performance Threshold

Remedy Method of Assessment

SS-1

Basic Elevator Maintenance:

Preventive Maintenance Inspection Test, Certification

1.1

No more than 1 valid defect(s) per year

Re-performance Within 24 hours of notification

Periodic Inspection Customer Complaint

SS-2

Periodic Maintenance And Inspections As required in ASME A17.1, A17.2.

1.2

No more than 1 valid defect -month/Bi-Annually for California Dams

Re-performance Within 24 hours of notification

SS-3

APP Requirements:

The Vendor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and EM 385-1-1. Provide a verbal report to the COR and CM as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the State OSHA and the

1.6

100% of the time;

No Valid Defect per Fiscal Year

Notify COR and CM ASAP after occurrence.

Provide a completed copy of required Accident Investigation Reports to the

USACE/SPL

Safety Office within 24-hours of each occurrence.

SPL Safety office within 24-hours of each occurrence.

Re‐performance for SS‐1, and SS‐2 shall be re‐accomplished within twenty four (48) hours of notification at no expense to the Government. SS‐3 compliance is mandatory and shall be accomplished within 24‐ hours of each occurrence.

SECTION III

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED EQUIPMENT/PROPERTY: The Government will not furnish any facilities or equipment for any work that needs to be accomplished in this Performance Based Work Statement (PBWS). The Vendor shall furnish all supplies, materials, labor and transportation for any equipment that is repaired in the Vendor’s or sub-Vendor’s facilities or on site at the CORPS facilities. The Vendor shall assume the risk of and shall be responsible for any loss or damage thereto as a result of Vendor’s performance. The Vendor shall provide a list by nomenclature and part number and quantity of parts removed from the Government installation to the COR prior to removing the equipment from Government property.

3.2. SOLID WASTE COLLECTION AND DISPOSSAL: The Vendor shall use existing bulk containers to dispose of trash or general waste generated from accomplishment of services detailed in this PBWS.

SECTION IV

4.0. GENERAL INFORMATION

4.1. HAZARDOUS MATERIALS: The Vendor shall comply with Federal, State and Local OSHA regulations regarding Hazardous Material (HAZMAT) for all issues of hazardous material, and ensure procedures meet all applicable policies, publications, and protocols in this contract. Provide COR and CM with a Material Safety Data Sheet (MSDS) on all first time purchases of hazardous items obtained through local sources of supply and obtains approval prior to use or installation on USACE CORPS facilities.

The Vendor shall be responsible for all hazardous waste generated, collected, transportation and disposal while in the performance of this PBWS. No dumping will be permitted on or at USACE/SPL O&M facilities. The Vendor must dispose of HAZMAT following all Federal, State and Local guidelines and regulation.

4.1.2. Spill Responsibility: The Vendor is solely responsible for any and all spills or leaks during the performance of this contract, which occurs as a result of, or is contributed to by the actions of its agents, employees, or sub‐Vendors. The Vendor agrees to clean up such spills or leaks to the satisfaction of the

Government in a manner that complies with applicable Federal, State, and Local laws and regulations.

The cleanup shall be at no cost to the Government. The Vendor shall report all such spills or leaks, regardless of their quantity, to the KO and COR immediately upon discovery. A written follow‐up report shall be submitted to the KO and COR not later than twenty‐four (24) hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

a. Description of item spilled (including identity, quantity, etc.).

b. Whether amount spilled is EPA/state reportable, and if so, whether it was reported.

c. Exact time and location of spill including a description of the area involved.

d. Containment procedures initiated.

e. Summary of any communications Vendor has with press or Government officials

Other than the contracting officer.

f. Description of clean‐up procedures employed or to be employed at the site including disposal location of spill residue.

4.2. GOVERNMENT REMEDIES: The contracting officer (KO) shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (Feb 2007), for Vendor’s failure to correct non-conforming services.

4.2.1. Quality Assurance: The government shall inspect and evaluate the Vendor’s performance to ensure services are received in accordance with requirements set forth in this PBWS and contract. The COR/CM shall inspect by watching actual task performance, physically checking an attribute of the completed task, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PBWS/contract. The COR shall utilize the Vendor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official government record of the Vendor’s performance. When a performance threshold has not been met or Vendor performance has not been accomplished, the COR shall initiate and provide the Vendor a Corrective Action Report (CAR), see Appendix B. The Vendor shall acknowledge by signing the CAR and re-perform at no additional cost to the government, within four (4) hours of notification for California facilities, if applicable. Re-performance beyond (4) hours at California facilities will be discussed and documented. If the government deems that re-performance is accepted as satisfactory, the COR will file the CAR and consider that issue “Closed”. If the re-performance is not accepted, this will be deemed as unsatisfactory.

The CAR will be annotated as such by the COR and forwarded to the KO to validate. Once the validation has been reviewed and acknowledged as a defect, the KO will provide the necessary documentation to the Vendor.

4.3. SECURITY REQUIREMENTS: Contractor and all associated sub-contractors employees shall possess the appropriate identification as applicable for contractor personnel and contractor-owned vehicles. The contractor will contact the COR, CM or Dam Operator for coordination of facility location, estimated time of arrival and CORPS personnel escort.

4.3.1. AT Level I training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

4.3.2. Access and General Protection/Security Policy and Procedures: This standard language text is for Vendor employees with an area of performance within an Army controlled installation, facility or area. All Vendor and all associated sub-Vendors employees shall comply with applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by government representative). The Vendor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Vendor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Vendor security matters or processes.

4.3.3. For Contractors Who Do Not Require CAC, but Require Access to a DoD Facility or Installation:

Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05 / AR

190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.3.4. Suspicious Activity Reporting Training: (e.g. iWATCH, CorpsWatch, or See Something, Say

Something). The contractor and all associated sub‐contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

4.3.5. Pre‐screen Candidates Using E‐Verify Program: The Vendor must pre‐screen employee candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that each employee candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

4.4. USACE HOMELAND SECURITY PRESIDENT DIRECTIVE 12 (HSPD-12)

COMPLIANCE INFORMATION:

4.4.1. Purpose: Ensure all USACE contractors (including sub-contractors) have USACE directed compliance with Homeland Security President Directive 12.

4.4.2. Authority: Presidential Directive – 12 (HSPD-12), Under Secretary of Defense (Intelligence) Directive-Type Memorandum (DTM) 09-12, Memorandum, Secretary of the Army 31 October 2013, subject: Un-cleared Contractor Common Access Card Credentialing and Installation Access, and Army Regulation 190-13.

4.4.3. Background: USACE Office of Provost Marshal Security and Law Enforcement Division must ensure all USACE contractors have gained compliance with USACE HSPD-12 implementation standards for work within Department of Defense Installations or facilities or USACE facilities and/or project sites.

4.4.4. Contractors: All USACE Contractors are required to register their company, their employees and their sub-contractors with USACE’s HSPD-12 compliance system.

http://www.redtailsecurity.com/corp/usace

4.4.5. Compliance: In accordance with Homeland Security Presidential Directive 12 and Army Regulation 190-13, all visitors and un-cleared contractors desiring unescorted access to Department of Defense Installation or facility, USACE facility or asset, must be vetted through the National Crime Information Center Interstate Identification Index (NCIC III). NCIC III is the Department of Defense baseline background check for entrance onto Department of Defense Installation or facility, USACE facility or asset for Non-Common Access Card (CAC) or Non- DoD card holders. Upon successful completion of a background check the individual(s) will be issued a Department of Defense Installation access badge (as governed by each installation) or a USACE Access Badge (if applicable).

This badge is only good for access onto the specific Department of Defense Installation or USACE facility and to be available for presentation to Department of Defense Law Enforcement/Security personnel or USACE Security personnel. It is not to be used as a form of identification for other purposes.

The Department of Defense Installation Commander and/or the USACE Commander will, in the absence of an approved waiver, deny un-cleared contractors, subcontractors, and visitor's unescorted access to the installation or facility based on the results of the NCIC III check that contains credible derogatory information indicating the individual may present a threat to good order, discipline, or health and safety on the installation.

4.4.6. Access Control: Visitors, contractors and vendors 18 years and older, entering Department of Defense Installation or USACE facilities or assets, who do not have a DoD identification card, will be subject to a background check before being allowed entry to the Department of Defense Installation USACE facility or asset. Those who present a common access card (CAC card), Military ID, Military Dependent ID, Gold Star ID, or other valid DoD credential won't be affected.

4.4.7. Contractors / Vendors Access: The District Security Office uses a secure web-based system for the completion of screening checks; (http://www.redtailsecurity.com/corp/usace).

Contractors may log into this secure system from their office and compete the upload of information to complete the screening process. If the contractor would like to physically come into the District Security Office to complete the process, they may do so by making an appointment with the USACE POC (section 11). The contractor will be logging into the same secure system, they would only be performing this action from the District Office (which will be the same upload process).

If the contractor needs to be issued a Department of Defense Installation access badge or ID pass, the contractor needs to complete the secure screening and complete the Installation access badge process with the District Security Office. This process can take 7 2 – 96 hours after submission of information. Once the contractor is cleared, the information is sent over to the Installation of issuance of a Badge or ID. The Installation process can up to 24 – 72 (excluding Saturday, Sunday and Federal Holidays) after submission by the District Security Office to the Installation.

If the contractor needs to be cleared for a Civil Works or an Off-Installation site or project, the contractor would complete the secure screening and the District process can take up to 72 – 96 hours (excluding Saturday, Sunday and Federal Holidays) to complete the process and validate the contractors employees for work on the Civil Work site and or project.

If a contractor requires a Common Access Card (CAC). That information must appear in the contractor’s contract under ‘Security Requirements.” The District Security Office will work with that contractor’s POC directly for the completion of the CAC process. Once the contractor submits the required information, the District process can take up to 72 – 96 hours (excluding Saturday, Sunday and Federal Holidays) before completing the CAC approval process. Once the CAC is approved, the contractor may pick up the CAC at any approved RAPIDS location.

4.4.8. Visitors Access: Visitors, contractors and vendors 18 years and older, entering Department of Defense Installation…