W912PB24R3032 Solicitation Amendment 0001 Released.pdf

0012067079- 0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

To post Q&A, updated PWS. Updates to solicitation captured in Summary of Changes.

POC f or this Modification:

Contract Specialist: Anastasia Caldera Telephone: DSN 526-8747 Commercial 09641-70-526-8747 E-mail: Anastasia.n.caldera.civ@army.mil

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 16

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 30-Jul-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W912PB24R3032

X 9B. DAT ED (SEE IT EM 11)

15-Jul-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jul-2024

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERM ANY

W912PB 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

W912PB24R3032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

Q&A

Environmental Engineering Reviews, USAG Ansbach, Germany Solicitation # W912PB24R3032

1. Is there an incumbent for this position? If so, can the Government share the contract number?

Yes, incumbent is Stantec with project manager Christopher Meisel, Christopher.meisel@stantecgs.com, office: +4961967730754.

2. If there is an incumbent, is there an incumbent contractor employee whom the awardee should consider for “right of first refusal” (i.e. Non-displacement of Qualified Workers Under Service Contracts)?

Please see answer above.

3. Quality Control Plan. Does the Government want a management structure physically located in Europe?

Ideally a management structure located in Germany or able to respond during normal business hours in Central European time zone.

4. Does this contract award SOFA status to personnel?

No.

5. PWS 1.10 Key Personnel: The following personnel are considered key personnel by the Government: Program Manager. The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program Manager, who shall act for the Contractor when the Program Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract award

We understand this section to indicate that the Program Manager is key personnel and the Alternate is to provide backup as needed. Can the Government please confirm that the Alternate PM is not considered Key personnel?

An Alternate PM is considered Key personnel. PWS updated

6. Solicitation Factor 1, Subfactor 2: Contract Manager and Alternate Contract Manager:

The CV provided by the Contract Manager and Alternate Contract Manager must demonstrate a minimum of 5 years’ experience in Environmental related management.

PWS 1.10 Key Personnel: The following personnel are considered key personnel by the Government: Program Manager. The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program Manager, who shall act for the Contractor when the Program Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract award (Deliverable A.010).

Question: Can the Government confirm if a CV is required in the proposal response for both the PM and Alternate PM, or if these are both required within 5 days of contract award? Will the Government accept just the PMs resume with the proposal?

The government will accept just the PMs resume with the proposal, the alternate will need to be provided within 5 days of contract award. Updated PWS is attached.

7. PWS 4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.3 Materials: The Contractor shall provide Personal Protective Equipment, PPE, Office supplies and materials such as, paper, printer cartridges, and all other office supplies and materials needed in the performance of this contract.

Question: Can the Government provide more information on the inventory or quantity of items that the contract is required to provide beyond the PPE? Part 3 states the Government will provide the necessary workspace and diskspace; is contractor to provide the desk, computer, printer, and all other items necessary for an office?

Does the Government provide online access to necessary systems to accomplish PWS tasks?

The Government will provide desk, computer, printer, and online access to necessary systems to accomplish PWS tasks. The Contractor will provide any items in addition to this. Quantity of items needed to accomplish these tasks have been historically very low. Transportation for site visits and PPE may be the most required.

8. PWS 1.5.3 Recognized Holidays: This section indicates that the contractor personnel will observe Host Nation holidays and not U.S. holidays. In some cases, the Government has allowed the contractor personnel to opt for one set of holidays or the other; it is possible for an employee to have this choice for this contract?

PWS updated

9. PWS 1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1600, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1

PWS 1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0600 to 1700, Monday through Friday. The facility will be closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Government facility is open for operations during the recognized U.S.

Holidays identified in paragraph 1.5.3.1 above.

Question: These statements seem contradictory. Can the Government please confirm if the facility office hours are open or closed on American holidays?

The facility is open on U.S. holidays with limited operations. Please refer to PWS 1.5.3 for Recognized Holidays.

10. Backfill/ Leave of Absence: The PWS does not address any backfill requirements for the Environmental Engineer. What is the expectation during the time the primary personnel take vacation or sick leave?

Backfill for the position should be filled within sixty (60) calendar days. The Government would expect the PM or Alternate PM to fulfill any necessary tasks prior to the position being backfilled.

No issues with the Contractor taking leave for vacation. For a long-term sick leave of over six (6) weeks, the PM or Alternate PM would need to fulfill any necessary tasks.

11. PWS 5.2.2: Non-MILCON Environmental Evaluation: To fully consider environmental impacts, the Contractor shall conduct research, attend meetings, interview Army personnel, generate maps, and perform site visits, etc.

Question: Is there a travel component to this work, or is the work primarily conducted in the workspace provided by the Government? Can the Government provide an estimate of mileage or frequency of site visits? Are all of these sites within the USAG Ansbach footprint? Would the Government consider adding a separate CLIN for travel?

Work is primarily conducted in the workspace provided. Some site visits and meetings will be necessary for transportation. These sites are all on the USAG Ansbach footprint, but USAG Ansbach consists of nine different installations, the most distance of travel necessary being 35 minutes/35 kilometers by car. The Government estimates 1,000 kilometers per year for travel and would not consider adding a separate CLIN for travel.

12. PWS 1.10, Key Personnel: Is there a language requirement for the Environmental Engineer to read, write, and speak the English and German languages with proficiency level B2 or higher?

Yes.

13. Is this position required to be onsite at USAG Ansbach at all times, or is there flexibility for the role to be performed remotely from our offices, attending onsite only for meetings and conferences?

There is flexibility for the position to be performed remotely, but meetings and conferences happen frequently that require the Contractor to be on site and may come up quickly.

14. Will the Environmental Engineer be required to attend field activities, such as in construction sites?

Yes

15. Is German language proficiency required from the environmental engineer?

Yes.

16. Could you please provide more information on the requirements to obtain a CAC, as stipulated in Section 1.6.3.4 of the PWS? Does the engineer need to be living in Germany for more than 1 year to obtain a CAC card / Installation Pass?

Requirements for obtaining a CAC card are:

1)Background check

(a) GCC: Required for non-U.S. citizens and for U.S. citizens who have lived in the HN for more than 12 consecutive months without NATO SOFA status.

(b) U.S. Security Check: Required for U.S. citizens.

(c) HN Background Check: Required, if available, for non-U.S. citizens and for U.S. citizens who have lived in the HN for more than 12 consecutive months without NATO SOFA status.

2) Residence and work permits: Required for individuals who are not citizens of an EEA member country.

17. Will the time required to obtain base access be included in the POP? According to the USACE Security Office, the LNSP background check can take up to 4 months to complete, plus processing time at the IACS office.

Yes. If the Contractor is not able to immediately access the base when required, there are options such as being on an approved access roster or to be signed in as needed until base access is obtained.

18. How many project meetings should be included for the Contract Manager to attend each year? Do they need to attend in person, or can this be online? Section 1.8.1

The Contract Manager should attend in about 12-15 meetings each year. This can be done online.

19. How many project meetings should be included for other technical experts to attend each year? Do they need to attend in person, or can this be online? Section 1.8.1 See Question 8.

20. How many project meetings should be included for the Environmental Engineer to attend each year? Do they need to attend in person, or can this be online?

Around 50 meetings per year should be attended in person by the Environmental Engineer/technical experts.

21. Would the travel only be within Germany? Section 1.13 Yes.

22. What kind of projects/reports will the engineer be reviewing?

The engineer will review proposed construction, maintenance, and repair projects, to include the review of shop drawings, engineering designs, and plans and specifications, in order to evaluate the environmental impacts of design and construction.

23. Will international experience be considered in the 5 years required? Section 1.10 Yes.

24. 52.212-2 EVALUATION--COMMERCIAL ITEMS – FACTOR 1: Technical, Subfactor 2 – Experience. The solicitation invites offerors to submit CVs of the Key Personnel (Program Manager, Alternate Contract Manager and Environmental Engineer with the proposal submittal. However, the PWS on item 1.10 Key Personnel (page 5) asks for the names of the key personnel and their resumes (The name of this person and an Alternate Program Manager, who shall act for the Contractor when the Program Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five

(5) days after contract award (Deliverable A.010).) to be submitted after the award.

This requirement is in conflict with the solicitation. Please clarify if the 3 Key Personnel CVs must be submitted with the proposal.

Solicitation and PWS updated. CV for Program manager shall be provided with the proposal; CV for Alternate program manager shall be provided within 5 days after contract award.

25. 52.212-2 EVALUATION--COMMERCIAL ITEMS – FACTOR 2: PRICE, item a.).

The text recites (the underscore is ours): “The total evaluated price shall be the sum of all priced CLINs listed in the schedule of SF1449 IAW FAR 13.106-3(a). Please do not price T&M CLINs. Government will enter the amount for this CLIN at the time of the award”. We could not identify T&M CLINS in the schedule. Please confirm no T&M tasks are present in the solicitation.

T&M CLINS removed. Factor 2 Price is updated

26. PWS - ATTACHMENT 1: ESTIMATED ANNUAL WORKLOAD DATA. The table provided lists 5 items with estimated quantities. While there’s correspondence of estimated quantities between the table and the Solicitation CLINS for Item #1 (CLIN 0001), item #4 (CLIN 0003), and item #5 (CLIN 0004), there’s no immediate correspondence of estimated quantities between Table items #2 and #3 and CLIN 0002.

Please confirm that CLIN 0002 estimated quantity of 125 items is the sum of items #2 (75 items) and #3 (50 items) in Attachment 1.

That’s correct. Table items#2 and #3 are CLIN 0002.

The following have been modified:

ADDENDUM

Addendum to provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services:

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Paragraph (a) North American Industry Classification System (NAICS) code and small business size standard.

This provision is amended to read: Small business size standard does not apply to this solicitation.

Paragraph (b) – Submission of offers NOTE: The date and time stated in the solicitation shall govern over any other systems to which it might be written (i.e., SAM). Proposals will NOT be picked up by RCO personnel at the Gate. Offerors are encouraged to submit proposals via email. FAX submission is not authorized.

Courtesy Translation:

Anbieter sind verantwortlich, Angebote vor dem angegebenen Zeitpunkt zu diesem Büro zu bringen.

FAX Übermittlung ist nicht möglich.

E-Mail Submissions shall be sent to all email addresses listed below:

Contract Specialist: Anastasia Caldera

Anastasia.n.caldera.civ@army.mil

RCO Bavaria Mailbox:

usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-bavaria-solicit@army.mil

SUBJECT of e-mail shall be “Submission of proposal W912PB-24-R-3032”

NOTE: (1) The size restriction for attachments to emails on the US Government server is 10 MB.

(2) Failure to submit to all email addresses may result in your proposal not being considered for award.

(3) Mailed (paper) proposals are not preferred; however, might be also accepted.

(4) Proposals should be submitted in English and sent in PDF format via email.

All questions regarding to this solicitation shall be submitted in writing via email to all email addresses listed above. The Government requests that questions shall be requested no later than 5 (five) working days after the issuance of the solicitation to allow the Government sufficient time to respond prior to the closing date. If applicable, please identify the PWS/SOW paragraph number as reference to questions. Answers to questions will be posted to SAM website at https://www.SAM.gov at Contract Opportunities under the solicitation number.

It is the offerors’ responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

INSTRUCTIONS FOR WRITTEN SUBMITTALS

The Government is conducting this procurement utilizing FAR Part 13 simplified acquisition procedures. The Government will award a single contract on a Lowest Price Technically Acceptable (LPTA) basis pursuant to the award evaluation criteria stated in FAR provision 52.212-2. The Government intends to award a contract without discussions. Therefore, offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects. Per FAR provision 52.212-1(g), the offeror’s initial proposal should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions, if determined necessary by the Contracting Officer.

Format and Content: Failure to submit the information requested below may result in the offeror’s proposal will be considered non-compliant. Each proposal shall contain:

PRE-AWARD COMPLIANCE

The following must be provided/completed with the proposal:

SAM Registration (SAM.gov)

Completed SF1449, blocks 12, 17a (to include the CAGE Code), 30a, 30b, and 30c with Signature to include Acknowledgment of all Amendments to the solicitation (if any amendments are issued).

Signed Amendments (if applicable)

CLIN Price Schedule

Data as required in FAR Provision 52.212-2 and the Addenda of Provisions 52.212-1 and 52.212-2.

(Factors 1 and 2 – Technical and Price, all Factors (including all Sub-Factors)).

Completed FAR Provision 52.204-24 “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment”.

Completed FAR provision 52.209-7 “Information regarding Responsibility Matters”

Completed FAR Provision 52,212-3 ALT 1 “Offeror Representations and Certifications – Commercial Items “. (The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM). If the offeror has not completed the annual representations and certifications electronically in SAM, then it is required to complete paragraphs

(c) through (v) of this provision.)

Completed FAR provision 52.229-11 “Tax on certain Foreign Procurements”, including completed IRS Form W-14.

NOTE: In accordance with an Agreement between the US Government, and Governments of the Countries, listed below, this provision is to be completed, as otherwise the US Government will deduct 2% Federal excise tax from every invoice. Therefore, IRS Form W-14 must also be submitted with each invoice.

The following qualified income tax treaties cover all nationals of the treaty country and exempt all such nationals from the tax imposed by section 5000C.

Austria Iceland Slovak Republic

Bangladesh Italy Slovenia

Belgium Jamaica South Africa

Bulgaria Japan Spain

Canada Latvia Sri Lanka

Czech Republic Lithuania Sweden

Denmark Luxembourg Switzerland

Estonia Malta Turkey

Finland Mexico United Kingdom

Germany Netherlands Venezuela

Hungary Portugal

IRS Form W-14, if not provided with this solicitation, will be provided by this office upon request.

Additional Explanation:

XX. Tax on Certain Foreign Procurements - Excise Tax Withholding.

A. If the Offeror represents it is a foreign person in response to the provision at FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, then—

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full two (2) percent of each payment.

B. The clause at DFARS 252.229-7014, Full Exemption from Two-Percent Excise Tax on Certain Foreign Procurements, will be included in any resulting contract if the contractor represents that it is a foreign person in response to the provision at FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, and the contractor indicates that it is fully exempt from the tax for reasons cited on its IRS Form W-14.

Completed DFARS provisions 252.204-7016 “Covered Defense Telecommunications Equipment or Services” and

252.204-7017 “Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation”

Completed DFARS clause 252.229-7001 (ALT I) Tax Relief Alternate I (for Germany only)

The completion and submission to the Government of the above items will constitute the proposal. The proposal shall communicate the offeror’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The offeror’s failure or refusal to agree to any of the terms and conditions of this solicitation or the offeror’s imposition of additional conditions or any material omission in its proposal may constitute a deficiency which will make the proposal unacceptable to the Government. The Government reserves the right to permit Offerors to revise their proposal if the Government thinks it is in its interest to do so.

This request does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation on negotiations.

The Government will review all proposals for compliance, any proposal that fails to provide technical evaluation submissions will be considered non-compliant. As such, the Government will not consider the proposal for evaluation or consideration for award.

Failure to submit the information requested in the Pre-Award Compliance instructions above may result in the offeror’s proposal being deemed noncompliant, and therefore may result in the elimination of the proposal from further consideration.

FACTOR 1 – TECHNICAL

The PWS describes the services that will be acquired through this solicitation. The technical volume shall consist of:

a. Subfactor 1 – Education:

To be acceptable, an offeror must submit a proof of a B.S. college degree from an accredited post-secondary institution in an environmental engineering specialty or HN equivalent (for Environmental engineer only)

Proof of Education and employment ( by contractor or subcontractor) must be provided to the Contracting Officer with the contractor’s proposal.

An offer is considered “UNACCEPTABLE” if either the documents as required above for Subfactor 1 are not provided or if our evaluation determines the documentation is not valid.

b. Subfactor 2 - Experience:

An offer will be acceptable if it provides supporting documentation demonstrating that either the offeror, or subcontractor(s), have relevant experience in Environmental related management within five (5) years preceding the issuance of this solicitation.

Contract Manager: The CV provided by the Contract Manager must demonstrate a minimum of 5 years’ experience in Environmental related management.

Environmental Engineer: The CV provided by the Environmental Engineer must demostrate at least 5 years of experience working with compliance regulations of U.S. and Host Nation environmental laws, and a minimum of two years as an environmental engineer responsible for planning and implementing all project-related activities, including preparation of required plans and reports in English.

“Relevant” experience is defined as performance of efforts involving requirements that are similar in: Scope (for the types of services identified and defined in the PWS requirements).

An offer is considered “UNACCEPTABLE” if either all the documentation as required above for Subfactor 2 is not provided or if our evaluation determines that the documentation provided is not relevant.

FACTOR 2 - PRICE

Offerors shall complete and submit the “Schedule of Supplies/Services” for contract line items, except those, where the Government will include prices.

Offerors shall enter the total price in U.S. Dollars ($) or any other European Country Currency, i.e. Euros (€) for each line item. Proposals shall be provided with only 2-digits after the decimal point. Prices provided shall be fully loaded, inclusive of all fees, overheads, G&A, insurance, profits, or any other markups. Complete pricing for each CLIN as required without taxes and duties for which the U.S. Government is exempt and including all shipping charges, FOB Destination to Germany. Failure to do so may be a cause for the proposal to not be considered for award.

In the event there is a difference between a unit price and the total amount, the unit price will be held to be the intended proposal and the total of the CLIN will be recomputed accordingly.

US Companies are encouraged to provide US Dollar proposals only as otherwise serious payment problems may occur.

FACTOR 3 – SUBCONTRACTING INFORMATION.

Subcontracting: Subcontracting information is required to be provided. This will be evaluated as being Acceptable or Unacceptable.

Acceptable: An offer will be acceptable if it provides either, either:

(1) A statement that all work performed under the contract shall be performed exclusively by the offeror, or

(2) A list of proposed subcontractors, joint ventures, or other business partners that will provide work under the contract. The list must contain contact information for each company and explain what work each party will perform under the contract. In addition, the offeror must provide a letter of intent from each party on the list demonstrating intent to subcontract, partner or otherwise work with the offeror in the performance of the contract. The letter must be written on that party’s letterhead and signed by an authorized representative.

An offer will be UNACCEPTABLE if neither information as required above for factor 3 is provided.

Please note: The Government reserves the right to contact proposed subcontractors to verify letters of intent. In addition, as part of the government’s responsibility determination, the government reserves the right to require the submission of additional information that demonstrates the offeror’ s ability to successfully perform the contract.

FACTOR 4: SUPPLIER PERFORMANCE RISK.

The offeror shall submit their Commercial Government Entity (CAGE) code in Block 17 of the SF 1449.

The Government will consider Risk in accordance with the provision at DFARS 252.204-7024, Notice of the Use of the Supplier Performance Risk System (SRPS). The Government will consider Supplier Risk as described in the provision. The Government will NOT consider Item Risk and Price Risk as described in provision. For purposes of this Risk assessment, the Government will only consider information contained in the SPRS. Any questions or concerns the offeror has concerning its SPRS risk assessment should be addressed as described in paragraph (d) of the provision.

Not having any records in SPRS will not cause an offeror to be ineligible for award.

See https://www.sprs.csd.disa.mil/reference.htm for an explanation of the color score.

RATING DESCRIPTION:

The rating will be based on an "Acceptable or Unacceptable" basis. The following definitions will be used to assign the rating:

Acceptable: Offeror has a Supplier Risk Score of Green, Purple, Blue, or Black.

An offer will be UNACCEPTABLE if Offeror has a Supplier Risk Score of Yellow, Red, or Grey.

Paragraph (c) - Period for Acceptance of Proposals is changed to read:

The offeror agrees to hold the prices in its proposal firm for 90 calendar days from the date specified for receipt of proposals.

Paragraph (f) Late submissions, modifications, revisions, and withdrawals of offers.

Paragraph (f)(1) of this provision is amended to read:

Offerors are responsible for submitting proposals, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation (See Blocks 8 & 9 on page 1). "Local Time" means Central European Time (or Central European Summer Time, as appropriate).

Paragraph (h) - Multiple awards: Only one contract award will be made.

Paragraph (i) - Availability of Requirements document cited does not apply to this solicitation.

ARMY CONTRACT WRITING SYSTEM (ACWS) TRANSITION INFORMATION FOR OFFERORS

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

LIST OF DOCUMENTS, ATTACHMENTS AND EXHIBITS

1. PWS

52.212-2 EVALUATION--COMMERCIAL ITEMS

a) The Government will award a contract resulting from this solicitation to the responsible offeror who is technically acceptable and offers the lowest total price. The offeror must receive a rating of “Acceptable” on technical factor in order to be considered for an award.

The Government will be using the lowest price technically acceptable (LPTA) source selection process. Technical factor is used to evaluate the offeror’s proposal for acceptability. The following factors shall be used to evaluate offers:

1. Technical

2. Price

3. Subcontracting.

4. Supplier Performance Risk

Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

Factor 1: Technical

The Technical rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used in evaluating the offeror’s proposal against the technical requirement.

The technical factor is met when the Offeror’s proposal clearly demonstrates evidence of the full capability for executing the PWS requirements by meeting the two (2) subfactors below.

SubFactor 1: Education

To be acceptable, an offeror must submit a proof of Education:

Acceptable: An offer will be acceptable if it provides:

- Proof of a B.S. college degree from an accredited post-secondary institution in an environmental engineering specialty or HN equivalent (for Environmental engineer only)

An offer is considered “UNACCEPTABLE” if either the documents as required above for Subfactor 1 are not provided or if our evaluation determines the documentation is not valid.

Subfactor 2 - Experience:

Acceptable: An offer will be acceptable if it provides:

- supporting documentation demonstrating that either the offeror, or subcontractor(s), have relevant experience in Environmental related management within five (5) years preceding the issuance of this solicitation.

Contract Manager: The CV provided by the Contract Manager must demonstrate a minimum of 5 years’ experience in Environmental related management.

Environmental Engineer: The CV provided by the Environmental Engineer must demonstrate at least 5 years of experience working with compliance regulations of U.S. and Host Nation environmental laws, and a minimum of two years as an environmental engineer responsible for planning and implementing all project-related activities, including preparation of required plans and reports in English.

“Relevant” experience is defined as performance of efforts involving requirements that are similar in: Scope (for the types of services identified and defined in the PWS requirements).

An offer is considered “UNACCEPTABLE” if either all the documentation as required above for Subfactor 2 is not provided or if our evaluation determines that the documentation provided is not relevant.

Factor 2: Price

a. The total evaluated price shall be the sum of all priced CLINs listed in the schedule of SF1449 IAW FAR

13.106-3(a).

b. Currency: Offers submitted in response to this solicitation shall be in terms of local currency or U.S.

Dollars. If more than one offer is received, the Government shall use the daily exchange rate of the solicitation closing date to convert local currency offers into U.S. Dollar for evaluation purposes.

Evaluation of foreign currency offers will be in accordance with FAR clause 52.225-17. All supporting documentation shall reflect the same currency established in the price proposal. If only one offer is received and it is in a local currency, the local currency proposed and the Government budget rate will be utilized for evaluation purposes.

c. Each offeror’s proposed price will be evaluated to determine whether it is fair and reasonable as per FAR

13.106-3. The Government WILL NOT evaluate proposed prices for realism.

Factor 3: Subcontracting

Subcontracting information is required to be provided. This will be evaluated as being Acceptable or Unacceptable.

Acceptable: An offer will be acceptable if it provides either:

(1) A statement that all work performed under the contract shall be performed exclusively by the offeror, or

(2) A list of proposed subcontractors, joint ventures, or other business partners that will provide work under the contract. The list must contain contact information for each company and explain what work each party will perform under the contract. In addition, the offeror must provide a letter of intent from each party on the list demonstrating intent to subcontract, partner or otherwise work with the offeror in the performance of the contract.

The letter must be written on that party’s letterhead and signed by an authorized representative.

An offer will be unacceptable if neither information as required above for factor 3 is provided.

Please note:

The Government reserves the right to contact proposed subcontractors to verify letters of intent. In addition, as part of the government’s responsibility determination, the government reserves the right to require the submission of additional information that demonstrates the offeror’ s ability to successfully perform the contract.

Factor 4 Supplier Performance Risk:

The Government will consider Risk in accordance with the provision at 252.204-7024, Notice on the Use of the Supplier Performance Risk System. The Government will consider Supplier Risk as described in the provision. The Government will NOT consider Item Risk or Price Risk as described in provision. For purposes of this Risk assessment, the Government will only consider information contained in the Supplier Performance Risk System (SPRS). Any questions or concerns the offeror has concerning its SPRS risk assessments should be addressed as described in paragraph (d) of the provision.

The rating will be based on an “Acceptable” / “Unacceptable” basis. The following definitions will be used to assign the rating:

Acceptable: Offeror has a Supplier Risk Score of Green, Purple, Blue, or Black.

An offer will be unacceptable if offeror has a Supplier Risk Score of Yellow, Red, or Grey.

The Government will evaluate the reasonableness of the offered prices. The Government will NOT evaluate the realism of offered prices. Normally, adequate price competition establishes a fair and reasonable price. Analytical techniques and procedures described in FAR 13.106-3 may be used, singly or in combination with others, to ensure that the price is fair and reasonable.

(b) Options:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under Clause 52.217-8 (maximum six months), Option to Extend Services, the Government will take the price for all CLINS of the final option period, prorate it to a six-month value, and add it to the sum of all CLINS (base plus all option periods). This amount will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)