PWS_HW_Inspections_and_Env_Compliance_Services_-_Final.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON BAVARIA

UNIT 28038

APO AE 09112-8038

PERFORMANCE WORK STATEMENT (PWS)

for

Hazardous Waste Inspections and Environmental Compliance Services at USAG Bavaria

TABLE OF CONTENTS

1.0 GENERAL INFORMATION

2.0 DEFINITIONS & ACRONYMS

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND

SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

5.0 SPECIFIC TASKS

6.0 APPLICABLE PUBLICATIONS

7.0 ATTACHMENT/TECHNICAL EXHIBIT LISTING

Part 1

General Information

1. GENERAL: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: This is a non-personal service contract to provide Hazardous Waste Inspections and Environmental Compliance Services at USAG Bavaria. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Handling of hazardous waste/materials and proper operation of the associated facilities (tank, accumulation point, storage containers, etc.) are considered significant aspects of the Garrison’s Environmental Management System (EMS). The need of competency training is stipulated in the respective procedure, called “procedure for awareness, competence, and training”.

1.3. Scope: The Contractor shall provide non-personal service of Hazardous Waste Area/Activities Assessment to include development and execution of assessment, advice, assistance, and training related to environmental issues, regulations, and procedures.

1.4 Objectives: Environmental compliance assessment and compliance evaluations, update of management plans, perform training sessions in support of USAG Bavaria Directorate of Publice Works (DPW) Environmental Division.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of twelve (12) months and three

(3) twelve (12)-month option years. The period of performance for the base contract shall start on 1 February 2018 and end on 31 January 2019.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will ensure all keys issued will remain controlled items (See 1.4.8 Key Control)

f. How the contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

g. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

h. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

A final QCP shall be submitted to the KO through the COR for review and acceptance within thirty (30) calendar days after date of contract award. After acceptance of the QCP, the Contractor will receive the KO’s acceptance in writing.

Any changes to the accepted QCP will be required to be resubmitted for acceptance within five (5) calendar days.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within five (5) calendar days.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor shall not perform services on German and American Holidays.

The American national holidays are:

o 1st January New Year’s Day o 3rd Monday in January Martin Luther King’s Birthday o 3rd Monday in February Washington’s Birthday o Last Monday in May Memorial Day o 4th July Independence Day o 1st Monday in September Labor Day o 2nd Monday in October Columbus Day o 11th November Veterans Day o 4th Thursday in November Thanksgiving Day o 25th December Christmas Day If an American holiday falls on a Saturday, the Friday prior to it is a holiday. If an American holiday falls on a Sunday, the following Monday is a holiday.

The German national and local holidays are:

o 1st January New Year’s Day (Neujahr) o 6th January Three King’s Day (Heilige Drei Könige) o Varies yearly Good Friday (Karfeitag) o Varies yearly Easter Monday (Ostermontag) o 1st May Labor Day (Tag der Arbeit) o Varies yearly Ascension Day (Christi Himmelfahrt) o Varies yearly Whit Monday (Pfingstmontag) o Varies yearly Corpus Christi (Fronleichnam) o 15th August Assumption Day (Mariä Himmelfahrt) o 3rd October Day of German Unity (Tag der Deutschen Einheit) o 1st November All Saints’ Day (Allerheiligen) o 25th December 1st Christmas Day (1. Weihnachtsfeiertag) o 26th December 2nd Christmas Day (2. Weihnachtsfeiertag)

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, at least between the hours of 7.30 a.m. and 4.00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed mainly at USAG Bavaria (Tower Barracks, Rose Barracks, Hohenfels and Garmisch).

1.6.7 Type of Contract: The government will award a Firm Fixed Price contract.

1.7 Security Requirements:

1.7.1 Security Program: N/A

1.7.2. Personnel Security Clearance Requirements: N/A

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE RERQUIREMENTS (June 2016) in basic contract.

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The Contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.”

1.7.4 Background Checks: RESERVED

1.7.5 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan, and the Contractor’s Security Plan [if applicable]. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan [if applicable].

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer NLT five (5) days following award of the contract. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate shall be available between 7:30 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.11.1 Special Qualifications: Services provided must conform to and support Technical Rules 509, 510, 520, Department of the Army Pamphlet 710-7, Army in Europe200-1, German Final Governing Standards, Verordnung Anlagen wassergefaehrdende Stoffe (VAws), Betriebssicherheitsverordnungen, Hazardous Materials Management Program, local Hazardous Materials Management Procedures, Asbestos/Mineral wool regulations and other supporting documentation.

1.11.1.1 Required qualifications for all key personnel are listed below and evidence shall be submitted to the KO with the proposal:

1.11.1.2 The contractor must be certified in TRGS 520.

1.11.1.3 The Contract Manager and Alternate must have at least three (3) years’ experience in Environmental Management processes.

1.11.1.4 The Contractor must have at least three (3) years’ experience in hazardous material / waste handling, storage, labelling, and disposal or an applicable degree in environmental sciences i.e. as an environmental officer for waste management, water proctection, environmental management.

1.11.1.5 The Contractor shall be able to fluently write, speak, and understand English.

1.11.1.6 The Contractor must be familiar with Microsoft Office and Geographical Information System (GIS).

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification. The contractor personnel shall be required to obtain and wear badges that are readily visible in the performance of this service.

1.13 Contractor Travel: Contractor shall be required to travel inside of IMCOM Europe during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Required language should travel be needed:

English, German fluent. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR thirty (30) calendar days prior to scheduled travel.

1.14 Other Direct Costs: N/A

1.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others.

Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO.

The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the ten (10) day, etc. phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. Contractor shall perform service for every fault time.

1.20 Safety:

1.20.1 Safety Plan and Program: The Contractor shall develop and provide a safety plan for inspections at locations where hazardous substances are stored or handled within thirty (30) days after contract award to the COR.

1.21 Environmental Compliance: The Contractor shall follow requirements contained in the Final Governing Standards for Germany.

1.22 Environmental Compliance Plan and Program: Not applicable

1.23 Required Training:

1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies.

Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.23.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every twelve

(12) months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.23.3 iWATCH Training: The Contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training will be completed within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within thirty (30) calendar days after the contract is awarded.

1.23.4 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp. All Contractor personnel and subcontractor personnel performing services under this contract with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php. Contractor personnel must complete refresher training every twelve (12) months.

1.23.5 Required Training: The Contractor shall send the engineering and scientific personnel at least two (2) times per year further training (2x 4 days) to keep the knowledge of environmental laws, regulations, and policies and doctrine pertinent to U.S. Army Garrison operations in Germany up to date.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AER Army in Europe Regulation AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation AST Aboveground Storage Tank AT Antiterrorism

ATCTS Army Training Certification Tracking System ATO Antiterrorism Officer CAC Common Access Card CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CWA Clean Water Act DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works EMS Environment Management System EO Environmental Officer EQCC Environmental Quality Control Committee FAR Federal Acquisition Regulation FIN Foreign Identification Number GIS Geographical Information System HIPAA Health Insurance Portability and Accountability Act of 1996 HM Hazardous Material HW Hazardous Waste HWAP Hazardous Waste Accumulation Point IA Information Assurance IAW In Accordance With IEPAS Environmental Performance Assessment Software IMCOM Information Management Command ISO International Standards JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer NLT No Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operational Security P2 Pollution Prevention PCAR Preventive Corrective Action Report PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Statement of Procure SSN Social Security Number TASS Trusted Associate Sponsorship System TE Technical Exhibit TIN Taxpayer Identification Number TRGS Technische Regeln Gefahrstoffe (Technical rules hazardous substances) USAG United States Army Garrison USAREUR United States Army Europe UST Underground Storage Tank

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: Reserved

3.2 Facilities: The Government will provide training room and the exercise location for use during class sessions.

3.3 Utilities: Water supply and electrical power will be provided by the Government. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Reserved

3.5 Property Management: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): The Government will provide Common Access Cards (CAC) via the Trusted Associate Sponsorship System (TASS) (Web site https://www.dmdc.osd.mil/tass/).

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. Provided or used electronical supplies that are connected to the US Government network (like computer, notebook, etc.) will be passed into the property of the Government, due to network security reasons.

The Contractor shall have adequate transportation to conduct services even when driving on rough terrain will be required.

Transportation must be available for USAG Bavaria (Tower Barracks/Rose Barracks/Garmisch) as well as for Hohenfels Military Community.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall furnish all equipment to meet the requirements under the PWS.

4.5 Common Access Cards (CAC): The Contractor shall provide the following information: Last, First Middle Name, Cadency Name, Person identifier (SSN, FIN, or TIN), date of birth, primary email (this email will used to contact the individual) to the COR with fifteen (15) calendar days after award. The contractor shall provide a CAC log within the first thirty (30) calendar days after contract award and within five (5) calendar days after changes have been made. The COR will provide the format and content. Note CACs are Government property and must be accounted for.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide Hazardous Material (HM)/ Hazardous Waste (HW) Area/ Activities Assessments and Training IAW TRGS 509, 510, 520, DA Pamphlet 710-7, AER 200-1, Verordnung Anlagen wassergefaehrdende Stoffe (VAws), Betriebssicherheitsverordnung, German Final Governing Standards, Hazardous Materials Management Program, local Hazardous Materials Management Procedures, and other supporting documentation. The Contractor must have experience in hazardous material / waste handling, storage, labelling and disposal. The Contractor must be familiar with Microsoft Office and Geographic Information System (GIS).

5.2 Task Heading: TASKS TO BE PERFORMED AT TOWER BARRACKS GRAFENWOEHR, ROSE

BARRACKS VILSECK AND GARMISCH:

5.2.1 Onsite environmental compliance assessment and compliance evaluation at HM/HW/maintenance and handling sites

5.2.1.1 The Contractor shall conduct quarterly environmental compliance assessments at approximately forty-five (45) locations handling / storing/ distributing water endangering substances (hazardous waste and hazardous material storage location, refueling and maintenance areas) within USAG Bavaria Rose Barracks, Vilseck.

5.2.1.2 The assessments shall be in compliance with Host Nation laws for the storage / handling and distribution of water endangering substances (VawS) and Final Governing Standards for Germany and shall prevent potential impacts on soil, ground, and nearby located drinking water protection zone. The Contractor shall initiate deficiency correction measures within one (1) week of assessment.

5.2.1.3 The assessment shall be documented in a Database, which is capable of generating a final overview report, and shall be submitted NLT thirty (30) days after the end of the contract year in German and English language to the COR.

The report shall include compliance assessments and reassessments at all locations (approximately forty-five (45) reports) where there is a potential for environmental impacts due to hazardous material or waste handling and storage (quarterly assessment required = 180 assessments per year). Non-compliance must be documented as a Preventive Corrective Action Request (PCAR). The report must be generated within the Environmental Performance Assessment software (IEPAS-software) and forwarded to the unit environmental officer and Environmental Division within three

(3) calendar days after the assessment. Tracking and documentation of correction of deficiencies found shall be included. Corrective action plans in support of corrective actions shall be developed if necessary.

5.2.2 Conduct compliance evaluations at administrative and residential areas.

5.2.2.1 The Contractor shall conduct monthly compliance evaluations at Rose Barracks Vilseck public administrative and residential areas on requirements for Chapter 5 (Hazardous Material) and Chapter 6 (Hazardous Waste) of the German-Final Governing Standards. Any newly found non- compliances shall be reported within two (2) days to the Environmental Division in writing (e.g., email).

5.2.3 Update storm water pollution prevention plan for Tower Barracks/Rose Barracks/Garmisch.

5.2.3.1 The Contractor shall review and update the Storm Water Pollution Prevention Plan to include newly constructed areas in the inventory of facilities; and shall review plan requirements in regard to new US and Host Nation water protection requirements. The contractor shall revise the plan accordingly, supplement, and update all maps based on the availability of current GIS data but NLT 6 months after data of the preceding calendar year is available.

5.2.4 Environmental Compliance Support.

5.2.4.1 The Contractor shall support permanent Environmental Division members on below tasks:

In order to maintain compliance with requirements for record keeping and environmental project planning, the Contractor shall provide the following assistance:

-updating of the Environmental Division official documentation library;

-updating of other Environmental Division databases (e.g. AST/UST database, EO database) using common office database software (e.g. MS ACCESS, MS Excel etc);

-attendance at environmental technical and administrative meetings to include translations and production / distribution of meeting minutes.

5.2.4.2 The Contractor shall provide monthly status reports that will indicate how many documents have been updated in the documentation library, how often the Environmental Division databases have been updated, and meeting notes. Monthly status reports will be provided not later than the 15th day of the following month to the DPW ED point of contact and the COR.

5.2.4.3 The Contractor shall prepare briefing packages including, but not limited to the preparation of slides, coordination of attendees, briefing of slides, and preparation and distribution of meeting minutes for up to twenty (20) Garrison meetings.

5.2.4.4 The Contractor shall respond within one (1) calendar day to incidents involving impacts to or conflicts with the Garrison Compliance Program to include conducting inspections, preparing conflict resolution recommendations, and out-briefing the Environmental Division Chief on inspection findings. The Contractor shall attend meetings at the government’s request as they pertain to the P2 and Compliance Program. The Contractor shall be required to perform compliance inspections at USAG Bavaria Tower Barracks Grafenwoehr occasionally to support the Environmental Engineer.

5.2.4.5 The contractor shall conduct a monthly compliance check of at least thirty (30) units and tenant organizations required for Chapter 5 (HM) and Chapter 6 (HW) of the German Final Governing Standards (GFGS). Any newly found non-compliances shall be reported within two (2) days to the ED in writing (e.g., email).

5.2.4.6 The Contractor shall provide a monthly report of activities not later than the 15th day of the following month to the DPW ED point of contact and the COR.

5.2.5 Update and provide onsite half-day Environmental Officer Refreshers Training in English and German language.

5.2.5.1 The Contractor shall provide a half-day refresher training six (6) times per year in German and English language (2 ea training events in German language and 1 ea training event in English language in spring and fall). This training shall repeat and summarize the contents of the IMCOM-E online Basic Environmental Officer’s Training. Training contents shall be documented in writing and shall be reviewed by the Environmental Division P2 Branch Chief for approval two (2) weeks prior to the training. Training events are scheduled upon coordination with the DPW ED POC and signature rosters shall be provided to the DPW ED POC.

5.2.6 Update and provide Basic Environmental Awareness Training English and German language (30 minute – 1hr length)

5.2.6.1 In accordance with results of the Environmental Compliance Assessments, Environmental and Risk Assessment Training slides must be revised and updated accordingly. The Contractor shall conduct onsite awareness training in Basic Environmental Compliance, Pollution/Spill Prevention, and Green Procurement 12 times per year. For estimation purposes, training sessions will last no longer than thirty (30) minutes to sixty (60) minutes. The training shall be held in German and English.

5.2.7 Update and perform onsite half-day Spill Prevention Training in English and German language

5.2.7.1 The Contractor shall update and perform Annual Spill Prevention training four (4) times per year in English and German. Training material shall be submitted two (2) weeks before first training session to the Environmental Division P2 Branch Chief for approval. The Contractor shall provide one (1) training in English and one (1) training German at Tower or Rose Barracks and one (1) training in English and one (1) training German at Garmisch. Training events are scheduled upon coordination with the DPW ED POC and signature rosters shall be provided to the DPW ED POC.

5.2.8 Perform pollution prevention opportunity assessments

5.2.8.1 The contractor shall identify and evaluate potential pollution prevention projects aimed at reducing pollution generation and/or resource consumption. Two (2) P2 opportunity assessments shall be performed to identify potential P2 projects and evaluate those projects with respect to their technical and economic feasibility. All evaluations shall address the estimated environmental benefit (e.g. annual amount of pollution reduction).

5.2.8.2 All evaluations shall provide an economic analysis to identify implementation costs, recurring management costs, recurring cost savings, and payback period. The Contractor shall submit a written report (estimated quantity, approximately two (2) assessments) to the DPW ED POC and the COR. The Contractor shall review projects and studies for compliance with P2 requirements and shall provide written comments. The Contractor shall maintain pollution prevention files and historic records. The Contractor shall provide reports and information as required.

5.2.9 Update Pollution Prevention Plan and baseline data for Tower Barracks/Rose Barracks/Garmisch.

5.2.9.1 The Contractor shall annually review and update the Pollution Prevention Plan for USAG Bavaria (Rose Barracks, Vilseck; Tower Barracks, Grafenwoehr; and Garmisch) to include the update of the P2 baseline data associated with hazardous materials, hazardous waste, air emissions, wastewater discharges, and solid waste. The plan shall be updated NLT than 3 months after the preceding FY data is available.

5.2.9.2 The Contractor shall update P2 baseline information for additional media/program areas as required to measure and manage performance with regard to Department of Defense (DoD) Measures of Merit and Department of the Army (DA) pollution prevention initiatives.

5.2.10 Green Procurement

5.2.10.1 The Contractor shall research, consolidate, and distribute information material on green procurement opportunities twice a year for inclusion in the Garrison environmental Standing Operating Procedures or distribution to USAG Bavaria organizations.

5.2.10.2 The material shall consist of handouts, flyers, and training slides. For estimation purposes, the contractor shall estimate two (2) – two (2) page handout and flyers printable on front and back.

5.3 Task Heading: TASKS TO BE PERFORMED AT HOHENFELS MILITARY COMMUNITY:

5.3.1 Pick up Schedule for Hazardous Waste Management Services.

5.3.1.1 The Contractor shall use the Government provided database. The Contractor shall collect filling levels of HW storage amounts of each Hazardous Waste Accumulation Point (HWAP) and Hazardous Waste container. The Contractor shall enter data into the database and shall prepare a pick up schedule.

5.3.1.2 The HW pickup schedule must be finalized every Monday and shall be forwarded to the DPW Environmental Division (ED) Media Manager for approval. After the HW pickup was conducted through the waste management company, the contractor will receive a consolidated HW pickup list, which must be added for completion to the database.

The contractor shall provide a consistent HW data collection and shall maintain the database.

5.3.2 Quarterly internal Hazardous Waste Generation Balance.

5.3.2.1 The generation of HW is an EMS significant aspect. Some HW streams (e.g., POL contaminated solids, etc.)

are operational controlled and generation amounts must be presented at the quarterly Environmental Quality Control Committee (EQCC). The Contractor shall provide a HW balance in accordance with the EMS goals and targets for EQCC presentation. The Contractor must check shipped off HW and internally generated HW amounts for plausibility.

5.3.3 Hazardous Waste Storage Condition Assessments.

5.3.3.1 The Contractor shall conduct semi-annual environmental compliance assessments at fifty (50) locations handling / storing/ distributing water endangering substances (hazardous waste and hazardous material storage location, refueling and maintenance areas) within the Hohenfels Military Community.

5.3.3.2 The assessments shall be in compliance with Host Nation laws for the storage / handling and distribution of water endangering substances (VawS) and Final Governing Standards for Germany and shall prevent potential impacts on soil, ground and nearby located drinking water protection zones. The Contractor shall initiate deficiency correction measures within one (1) week of assessment

5.3.3.3 The assessment shall be documented in a Database, which is capable of generating a final overview report, and shall be submitted NLT thirty (30) days after the end of the contract year in German and English languageto the COR.

The report shall include compliance assessments and reassessments at all locations where there is a potential for environmental impacts due to hazardous material or waste handling and storage (semi-annual assessment required = 100 assessments per year). Non-compliance must be documented as a Preventive Corrective Action Request (PCAR). The report must be generated within the Environmental Performance Assessment software (IEPAS-software) and forwarded to the unit environmental officer and Environmental Division within three (3) calender days after the assessment. Tracking and documentation of correction of deficiencies found shall be included. Corrective action plans in support of corrective actions shall be developed if necessary.

5.3.4 Update Hazardous Waste Management Plan.

5.3.4.1 The Contractor shall provide the results of the specific task of 5.3.1 and shall update the information into the Hazardous Waste Management Plan. In addition, legal requirements must be reviewed and adopted in case of changes.

5.3.5. Annually review environmental aspects and impacts.

5.3.5.1 Environmental aspects and impacts are defined for each unit or organization. Due to mission change, change of assets, or change of legal requirements, the evaluation must be reviewed and adopted accordingly. The contractor shall briefly determine P2 alternatives, if applicable. Approximately seventy (70) sites are in the focus of revision. Review shall be done NLT thirty (30) days after the end of the contract year.

5.3.6 Review operational controls and environmental programs.

5.3.6.1 Some environmental aspects are defined as significant, therefore specific operational controls are implemented into daily business operation. The Contractor must ensure that the operational controls are reasonable or shall be extended. In addition, operational controls which are co-existing shall be integrated to the local EMS to include the review of EMS procedures.

5.3.7 Update Pollution Prevention Baseline Data.

5.3.7.1 Pollution Prevention baseline data must be updated NLT thirty (30) days after the end of each calendar year.

Data must be added to the Pollution Prevention plan.

5.3.8 Develop Operational Controls (SOP) for two major pollution prevention issues

5.3.8.1 The Contractor must coordinate with media managers and cross functional team members new established objectives and targets based on the detected P2 alternatives. The Contractor shall assist to prepare documentation in accordance with EMS standard. The two (2) issues will be coordinated with the DPW ED POC.

5.3.9 Update and conduct the Environmental Officer (EO) and Environmental Competency Training.

5.3.9.1 In accordance with results of the aspects and impacts analysis and the results of the annual legal requirement update, EO training slides and environmental competency training slides must be revised and updated accordingly.

5.3.9.2 Each EO training will be held as a classroom session and will take approximately two (2) hours. fifteen (15) EO training sessions will be conducted per year.

Environmental Competency training will be held as classroom training will last approximately three (3) hours. thirty

(30) training events will be…