W912PB18Q3176_1449_F.pdf

PDF 592 KB Posted Aug 22, 2018

Attached to: Catholic Parish Coordinator Services Federal contract opportunity
Solicitation number: W912PB18Q3176
Issued by: Department of the Army Materiel Command Expeditionary Contracting Command Regional Contracting Office Bavaria 409th CSB

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Solicitation 1449

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W912PB18Q3176-0001_Amendment.pdf	PDF	Aug 30, 2018
Attachment_1_-_Performance_Work_Statement.pdf	PDF	Aug 22, 2018

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SEE ADDENDUM

(No Collect Calls)

W912PB18Q3176 22-Aug-2018

b. TELEPHONE NUMBER

(+49) 9641-83-8715

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 31 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PB9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MCGUIRE, JOHN E.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011226355

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE WK4TM9 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USAG ANSBACH RELIGIOUS SUPPORT OFFICE

BLDG 5819

91522 ANSBACH

GERMANY

TEL: FAX:

FAX:

TEL: SEE NAME OF POC SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

561110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF80

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SOLICITATION / AWARD INFORMATION AND INSTRUCTION

General Information:

Government Points of Contact:

RCO POCS:

Contract Specialist: John Mcguire

COMM: (+49) 9641-83-8715

DSN: 314-475-8715

E-mail: john.e.mcguire14.civ@mail.mil

Customer POC: To be added at time of award

Short Description of Requirement: Acquisition of Catholic Parish Coordinator Services

REGISTRATION INSTRUCTIONS:

SYSTEM FOR AWARD MANAGEMENT (SAM)

Background

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S.

Government. Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

In order to register, contractors must have a valid Data Universal Numbering System (DUNS) number and a Contractor and Government Entity (CAGE) code.

A DUNS number, a nine-digit number assigned by BISNODE (in Germany) and DUN and Bradstreet outside of Germany to an establishment, is the Contractor Identification Number for Federal contractors.

Foreign vendors can obtain the DUNS number from: http://www.bisnode.de/product/db-d-u-n-s-nummer/

- US vendors can obtain the DUNS number from: http://fedgov.dnb.com/webform

A CAGE Code is a five (5) position unique identifier for entities doing or wishing to do business with the Federal Government. The format and character position of the code vary based on country.

German vendors can obtain their CAGE code by mailing to: ncbge-ncage@bundeswehr.org Or logkdobwncbge@bundeswehr.org

POC: Mr. Mueller Tel.: 02241-991643

All other foreign vendors can obtain their CAGE codes by reviewing the web site https://www.nato.int/structur/AC/135/main/links/contacts.htm

FURTHERMORE:

CAGE codes may also be requested online at: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

US vendors can obtain the CAGE code from: http://www.dlis.dla.mil/cage_welcome.asp

How to register in SAM:

1. Go to the SAM homepage at https://www.sam.gov

2. Click on “Create an Account”.

3. Provide all mandatory information and any applicable optional information.

Non-US companies shall NOT incorporate any TIN numbers or banking data as they are applicable for the US banking system only.

SAM TEMPLATE

(International Entity (i.e. Germany) - No U.S. Banking Information)

Instructions to Entity

1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity Administrator for a single international entity only if your entity does not use banking information from a U.S. financial institution in your SAM entity registration.

2. Complete the template. Fill in the blanks. Enter the highlighted information on the template below. Do not include this instruction page in your letter.

3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

4. Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e.

who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.

VERY IMPORTANT !!!!!

5. SCAN THE COMPLETED, SIGNED LETTER.

SUBMIT A COPY TO THE FEDERAL SERVICE DESK BY CREATING A SERVICE TICKET AT

https://www.fsd.gov/fsd-gov/account-creation.do AND ATTACHING THE SCANNED LETTER THROUGH “submit a question”. YOU DO NOT NEED TO MAIL THE COMPLETED LETTER. YOUR REGISTRATION CAN

BE ACTIVATED IF YOU HAVE AN APPROVED, SCANNED COPY OF THE LETTER ON FILE.

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

LETTER: (Printed on Entity‘s Letterhead)

[Insert Date]

TO:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration (non-US banking information)

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter DUNS Number:______________________________________ Legal Business Name:________________________________ Physical Address:____________________________________

Entity Administrator Contact Information Full Name:________________________________________ Phone Number:____________________________________ Email Address:____________________________________ *The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM -- it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

☐ Self-Administration Confirmation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self- Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

☐ Third-Party Agent Designation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent] (Designated Third-Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-

Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

● All information contained in this letter is complete and accurate.

● The designated Entity Administrator listed above has an individual SAM User Account created with the email address provided in this letter.

Respectfully, [Insert Full Name of Signatory] [Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.] [Insert Email of Signatory] [Insert Entity Legal Business Name] [Insert Entity Physical Address]

/////////////////////////////END OF LETTER /////////////////////////////

Make sure that SAM states “SUBMITTED” as status. This means everything is completed and the data will be validated before becoming “active”. If a status of “WORK IN PROGRESS” is showing, this means that you have not completed everything yet.

For questions about the registration, please contact Ms. Schmalzreich, Yvonne.V.Schmalzreich.LN@mail.mil or Mr. Neumann, Klaus.Neumann.LN@mail.mil or click on SAM HELP.

Registration is only valid for one year. Several weeks before expiration, you will be notified by SAM in order to renew/update your registration.

German Version/Deutsche Version: (Courtesy Translation)

Um die SAM Registrierung zu erstellen, brauchen Sie eine D&B DUNS Nummer und einen NATO Cage Code

(NCAGE):

Für Deutschland: DUNS: http://www.bisnode.de/product/db-d-u-n-s-nummer/ Kundenservice: Tel.: 06151-1375789 Fax: 06151-1375675

NATO Cage: LogKdo Brückberg Kaserne, Luisenstr. 109 (Geb U9/Rm 204) 53721 Siegburg Hr. Müller, Tel.: 02241- 991643 ncbge-ncage@bundeswehr.org Oder logkdobwncbge@bundeswehr.org

Für weitere Information, bitte unter https://www.nato.int/structur/AC/135/main/links/contacts.htm .

ZUSÄTZLICH

können CAGE codes auch online bei https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx beantragt werden.

Wie man sich in SAM registriert:

1. Gehen zu der SAM Website: https://www.sam.gov

2. Clicken Sie auf “Create an Account”.

3. Wenn Sie aufgefordert werden, geben sie die DUNS Nummer ein und clicken auf “Submit”.

4. Stellen Sie alle vorgeschriebenen Informationen und alle anwendbaren wahlweise freigestellten Informationen zur Verfügung.

Nicht-US firmen dürfen KEINE Daten in die TIN (Steuernummer) oder Bankverbindungen eingeben da diese daten nur auf das US System abgestimmt sind.

SAM TEMPLATE für nicht – US firmen:

1. Benutzen Sie obiges Template (nur in englisch) um formal einen „Entity Administrator“ für eine firma ohne U.S.

Bankinformationen zu ernennen.

2. Vervollständingen Sie das template (in englisch).

3. Drucken Sie den Brief mit dem Briefkopf Ihrer Firma. Wenn Sie keinen Briefkopf haben, drucken Sie den Firmennamen und die Anschrift oben auf den Brief.

4. Unterschreiben Sie den Brief. Stellen Sie sicher, dass die Person, die unterschreibt, unterschriftsberechtigt ist.

SEHR WICHTIG !!!

5. SCANNEN SIE DEN VOLLSTÄNDIGEN, UNTERSCHRIEBENEN BRIEF UND SENDEN SIE DIESEN AN DEN „FEDERAL SERVICE DESK“ INDEM SIE EIN TICKET ERÖFFNEN (https://www.fsd.gov/fsd-gov/account-creation.do). Dort gehen Sie auf „submit a ticket“. Der Brief braucht NICHT per Post gesendet werden. Ihre Registrierung kann mit dem gescannten Brief aktiviert werden.

Stellen Sie sicher dass SAM den Status „SUBMITTED“ anzeigt. Das bedeutet, dass alles vollständig ist und die daten validiert werden, bevor Ihre Registrierung „ACTIVE“ wird. Sollte der Status „WORK IN PROGRESS“ anzeigen, bedeutet das, dass nicht alles vervollständigt wurde.

Bei Fragen zwecks der Registrierung, kontaktieren Sie Frau Schmalzreich, Yvonne.V.Schmalzreich.LN@mail.mil oder Herrn Neumann, Klaus.Neumann.LN@mail.mil oder Sie gehen auf: SAM HELP, Die Registrierung ist nur 1 Jahr gültig. Mehrere Wochen for Ablauf, werden Sie von SAM wegen Erneuerung/Update per e-mail erinnert.

WIDE AREA WORKFLOW (WAWF)

What is WAWF? WAWF (also called iRAPT – Invoicing, Receipt, Acceptance and Property Transfer) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically.

With WAWF, Vendors Company can:

o Submit invoices and receiving reports real-time, directly via the Internet, or by using File Transfer Protocol or Direct Electronic Data Interchange.

o Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker document routing.

o Have total visibility of document status.

o Receive system-generated e-mails advising you of action taken by the government inspection and acceptance officials, or if an invoice is rejected.

HOW TO REGISTER IN WAWF

ALL vendors are encouraged to register in WAWF in order to process invoices electronically.

In order to register as a Vendor in WAWF, the Cage Code must be loaded and activated first.

The Cage Code is listed on page 1 of the contract or must be already available if SAM registration has been made.

Please don’t forget that the SAM Registration is only valid for one year and must be renewed annually.

The Electronic Business POC (EB POC) is listed in SAM.

The Vendor needs to either call the OGDEN Help Desk

- Commercial: 001-801-605-7095 or - send an email to: disa.ogden.esd.mbx.cscassig@mail.mil

Telephone requests will be activated online. Email requests will be processed within 48 hours after receipt.

Please use the following template to email requests to WAWF customer support and fill in missing information with your company information.

To: disa.ogden.esd.mbx.cscassig@mail.mil

Subject: WAWF Cage Code Activation.

Ogden support: Please activate the following CAGE CODE in WAWF.

1. Cage Code: 2. EB POC's Name:

3. EB POC's email: 4. EB POC's Phone Number

After cage code is activated in WAWF, you must register as a Group Administrator (GAM), the Vendor Role to process invoices will be added by the help desk (for GAM’s only).

The Group Administrator administered and activate/deactivate the Vendor WAWF user accounts. If the GAM is not the EBPOC, an Appointment Memo needs to be prepared, signed by the EBPOC and attached to the online registration.

Registration website: https://wawf.eb.mil/

Online training is available at: https://wawftraining.eb.mil

NOTE:

Before you submit your invoices via WAWF, please make sure, that the COR/POC is registered and activated in WAWF, otherwise your invoice will not be paid.

Also, if you need assistance in registering or training, please contact Ms. Barbara Farago, Telephone: 09641-83- 8479, Ms. Monika Arbogast, Telephone: 09641-83-7323 or Ms. Bettina Yarbrough, Telephone: 09641-83-6517.

Step by Step screen shots for registering as GAM, Vendor, how to activate a Vendor Account as a GAM, how to process an invoice 2in1 (services only), a Combo (invoice for supply/equipment) and a construction invoice are available and can be requested by above stated personnel.

VENDOR REGISTRATION: GROUP ADMINISTRATOR

*indicates mandatory field

First Name* Last Name* Commercial Telephone* Hans Mustermann 011 -49 – 9123 – 45678

Rank/Grade (Mandatory for Government users) Organization* Hans Mustermann GmbH

E-mail Address* Confirm E-mail Address* hans.mustermann@mustermann.de hans.mustermann@mustermann.de Title* (Director) Click on continue

Logon Method* (click on User ID and Password) click on continue

User ID* hansmustermann (self created) click on continue

User Profile click on edit and fill out all mandatory fields

User Authentication click on edit and assign your USER ID and password

User Security questions click on edit and choose your questions and answers

Administrative user roles click on add and select Group Administrator – Group name is your CAGE code – click on save

NOTE: It is mandatory for ALL vendors to have a Group Administrator (GAM) to provide user activation and maintenance for your company!! Instructions for the vendors are under box “New User?” click on “Vendor – Getting Started Help” and “Step 6: Designate a Group Administrator (GAM) for your company. (Mandatory step – there must be a GAM registered).”

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

The Ogden Help Desk will activate the account and an email notification will be send. After activation the GAM is able to approve all other WAWF registrations from your company.

VENDOR REGISTRATION: VENDOR (process of invoices)

Registration process is the same as for the GAM, but instead of the Administrative user role - the Vendor User Role needs to be selected.

Vendor user Roles click on add and select Vendor – Location Code is your CAGE code – click save click on add again and select Vendor View Only – Location Cade is your CAGE code – click save

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

NOTE: The Group Administrator will receive an email that a new user registered. Account can be activated by the

GAM.

IMPORTANT NOTE:

Please see further instructions to offerors in the ADDENDA section of this document.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Each Coordinate Liturgical Cycle Req.

FFP

Coordinate Liturgical Cycle Requirements. Contractor shall coordinate for logistical support for the Catholic Liturgical Cycle. Contractor shall coordinate with RSO Staff to prepare for seasonal requirements (e.g. Advent, Christmas, Easter, etc.). Contractor shall use chapel volunteers for all events and activities of the Liturgical Cycle. Contractor shall maintain a roster of all volunteers (e.g.

hospitality, ushers, offering counters, etc.) and their hours. Contractor shall maintain a roster of volunteers and their hours to the Chapel OPOC monthly.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011226355

PSC CD: R799

NET AMT

0002 12 Each Coordinate for Laundry

FFP

Coordinate for Laundry. Contractor shall coordinate as needed, but not more often than monthly, for linen (e.g. corporals, purificators, finger towels, etc.) to be washed by the Alter Society. Contractor shall collect gowns (e.g. robes, surplices, albs, etc.) that need laundering and place them in the chapel hamper quarterly.

Contractor shall promptly pick up laundered gowns from RSO staff and store them away.

FOB: Destination

0003 52 Each Prepare & Publish Weekly Bulletin

FFP

Prepare and Publish Weekly Catholic Bulletin. Contractor shall provide Catholic bulletins for weekly and special masses. Contractor shall email the weekly bulletin to all registered members of the Catholic Community, the Catholic Chaplain, and the POC within one day after the mass. The Contractor is the point of contact for all items to be entered into the bulletin. Contractor shall attain final approval from Catholic Chaplain before producing it.

FOB: Destination

0004 12 Each Coordinate Ecclesiastical Parochial

FFP

Coordinate Ecclesiastical Parochial Norms and Requirements. Contractor shall coordinate between the Catholic Chaplain and the Catholic Parish Advisory Council the denominationally specific support for the Catholic Parish Program.

Contractor shall coordinate denominationally specific administrative support for Parish activities. Contractor shall maintain a roster of all volunteers (e.g.

hospitality, ushers, offering counters, etc.), their recruitment date, utilization, and their hours. Contractor shall coordinate with the RSO for scheduling designated offerings by announcing it in the bulletin two weeks in a row prior to, and day of, the collection of the designated offering. Contractor shall coordinate the Military Pilgrimage to Lourdes for the community's Catholic Soldiers and Families.

Contractor shall reserve chapels as needed for various Parish events or activities via the RSO of the requested chapel.

FOB: Destination

0005 12 Each Maintain Registration and Census

FFP

Maintain Parish Registration and Census. Contractor shall register accurately new parishioners, as soon as possible, after they have arrived. Contractor shall produce a sem i-annual consolidated census and will observe the privacy regulations in its collection and maintenance. The Contractor accomplishes this registration by organizing and supervising on-going registration throughout the year.

FOB: Destination

0006 12 Each Coordinate Canon Law Requirements

FFP

Coordinate Canon Law Requirements. Contractor shall process all Canon Law paperwork at the approval of the Catholic Chaplain. Contractor shall not administer Canon Law; the administration of the pre-nuptial survey must be done by a Priest or deacon with proper faculties. Contractor shall coordinate and process pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon 1125; and from Canonical form (Canon 1127). Contractor shall coordinate and notify the Pastor(s) of the place(s) of the spouse's place of Baptism about the marriage as soon as possible after the marriage (Canon 1122). Contractor shall coordinate and notify the Pastor of the place of Baptism that confirmation was conferred (Canon 895). Contractor shall coordinate, and if necessary, prepare paperwork for Baptism for expectant parents with the Parish Baptism coordinator in accordance with Church canons and rubrical requirements. Contractor shall coordinate denominational specific pre-nuptial investigation reports in accordance with Canon 1066. Contractor shall assist parishioners in obtaining baptismal certificates either from civilian parishes or through the AMS. When mailing official documents, Contractor shall research to obtain complete mailing address;

but parishioners are responsible for locating originating baptismal church. All correspondence will be maintained in confidential Church files. Personal Identifiable Information (PII) shall not be transported or m aintained at home; all of this information shall be maintained in the chapel.

FOB: Destination

0007 12 Each Coordinate Diocesan Requirements

FFP

Coordinate Diocesan Requirements for Marriage and Baptisms. Contractor shall record the marriage in the AMS marriage register by completely filling out the AMS record form and submitting it along with the pre-nuptial investigation and supporting documents of both parties to the AMS Sacramental Department within one week of the celebration of the sacrament. Contractor shall submit completely filled out AMS Baptism record forms to the AMS Sacramental Department within one week of the celebration of the sacrament.

FOB: Destination

0008 12 Each Coordinate Sacramental Requirements

FFP

Coordinate Sacramental Requirements. Contractor shall coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances. Contractor shall conduct Parish-wide sacramental census.

Contractor shall coordinate Communion calls and visits to the sick. Contractor shall coordinate with Catholic Chaplain and congregants for Rites of Christian Initiation of Adults (RCIA), Pre-Cana, parent and Godparent Baptism preparation, and then prepare certificates and records for PCSing members as required.

Personal Identifiable Information (PII) shall not be transported or maintained at home; all of this information shall be maintained in the chapel.

FOB: Destination

0009 12 Each Church Correspondence

FFP

Church Correspondence. Contractor shall obtain sacramental records from the Archdiocese of Military Service. Contractor shall obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees from Roman Catholic Dioceses throughout the world. Contractor shall coordinate certification by the Catholic Chaplain of Extraordinary Ministers of the Eucharist between the Military Archdiocese and the parish. All of this correspondence will be maintained in confidential Church files. Personal Identifiable Information (PII) shall not be transported or maintained at home; all of this information shall be maintained in the chapel.

FOB: Destination

0010 12 Each Prepare for Parish Council Meeting

FFP

Prepare for Parish Council Meeting. Contractor shall prepare the parish council agenda for the meeting according to the format set by the Catholic Chaplain.

Contractor shall provide a copy of the agenda to the members of the Parish Council. Contractor shall call or email each member of the Parish Council the week before the meeting to encourage attendance. Contractor shall attend the regularly scheduled and special session meetings of the council and executive committee. The Contractor is not a voting member of the Parish Council.

FOB: Destination

0011 1 Each Prepare & Submit Calendar Events

FFP

Prepare and Submit Calendar of Events. Contractor shall prepare a calendar with the events the Catholic Chaplain and the Parish Council have planned for the Catholic Liturgical Cycle (approx. 01 December - 30 November). At a minimum, each event will list POC, Location, Date, Time, Target Audience, and Intent.

Contractor shall submit this calendar to POC and NCOIC by 31 October 2018.

FOB: Destination

0012 1 Each Prepare & Submit Requirmts Needed

FFP

Prepare and Submit Catholic Requirements Needed. Contractor shall prepare a recommended list of Catholic requirements and submit to Catholic Chaplain.

Recommended list shall include other than Religious Education requirements (i.e.

baptismal items, Catholic specific items that are outdated, no longer serviceable, etc.).

FOB: Destination

0013 12 Each Prepare & Submit Purchase Requests

FFP

Prepare and Submit Purchase Order Requests. Contractor shall prepare and submit necessary Purchase Requests in accordance with the procedures outlined in the USAG Ansbach RSO CTOF SOP. Contractor shall prepare and submit Purchase Requests for the events and activities of the Liturgical Cycle between 30 and 90 days before the date of the event or activity.

FOB: Destination

0014 4 Each Prepare for & Attend RSO Sync Mtng

FFP

Prepare for and Attend Quarterly RSO Sync Meetings. Contractor shall attend four

(4) USAG/RSO wide synchronization meetings. The POC will determine the time and date of the these sessions and will be published at the beginning of each fiscal year. The times and date may change to support other mission requirements, as determined by the Garrison Chaplain or NCOIC. The contractor shall remain through the entire session. The contractor shall identify support required from the RSO to make their events successful. Contractor shall brief the Catholic congregation's proposed future events and shall assist in deconflicting events with the rest of the RSO staff and attendees.

FOB: Destination

0015 12 Each Monthly Performance Meetings

FFP

Monthly Performance Meetings. Contractor shall coordinate directly with POC to schedule monthly contract discussions at a time convenient to the COR or Catholic C haplain. The POC will evaluate the Contractor's ability to provide the services as outlined in this document to the standards outlined in the document. These evaluations shall be written and the POC and the Contractor shall sign the discussions once the meeting is complete, indicating that the evaluation took place.

The Contractor's signature does not necessarily indicate agreement, rather the contractor signature simply verifies that the items listed in the discussion were those issues discussed during the performance review meeting. The Contractor and the POC shall both keep signed copies of each performance review meeting. These meetings shall last no longer than one hour each.

FOB: Destination

1001 12 Each OPTION Coordinate Liturgical Cycle Req.

FFP

hospitality, ushers, offering counters, etc.) and their hours. Contractor shall maintain a roster of volunteers and their hours to the Chapel OPOC monthly.

FOB: Destination

1002 12 Each OPTION Coordinate for Laundry

FFP

Contractor shall promptly pick up laundered gowns from RSO staff and store them away.

1003 52 Each OPTION Prepare & Publish Weekly Bulletin

FFP

1004 12 Each OPTION Coordinate Ecclesiastical Parochial

FFP

Contractor shall coordinate denominationally specific administrative support for Parish activities. Contractor shall maintain a roster of all volunteers (e.g.

Contractor shall reserve chapels as needed for various Parish events or activities via the RSO of the requested chapel.

1005 12 Each OPTION Maintain Registration and Census

FFP

1006 12 Each OPTION Coordinate Canon Law Requirements

FFP

1007 12 Each OPTION Coordinate Diocesan Requirements

FFP

1008 12 Each OPTION Coordinate Sacramental Requirements

FFP

Personal Identifiable Information (PII) shall not be transported or maintained at home; all of this information shall be maintained in the chapel.

1009 12 Each OPTION Church Correspondence

FFP

1010 12 Each OPTION Prepare for Parish Council Meeting

FFP

Prepare for Parish Council Meeting. Contractor shall prepare the parish council agenda for the meeting according to the format set by the Catholic Chaplain.

1011 1 Each OPTION Prepare & Submit Calendar Events

FFP

Contractor shall submit this calendar to POC and NCOIC by 31 October 2019.

1012 1 Each OPTION Prepare & Submit Requirmts Needed

FFP

Prepare and Submit Catholic Requirements Needed. Contractor shall prepare a recommended list of Catholic requirements and submit to Catholic Chaplain.

Recommended list shall include other than Religious Education requirements (i.e.

baptismal items, Catholic specific items that are outdated, no longer serviceable, etc.).

1013 12 Each OPTION Prepare & Submit Purchase Requests

FFP

1014 4 Each OPTION Prepare for & Attend RSO Sync Mtng

FFP

Prepare for and Attend Quarterly RSO Sync Meetings. Contractor shall attend four

1015 12 Each OPTION Monthly Performance Meetings

FFP

2001 12 Each OPTION Coordinate Liturgical Cycle Req.

FFP

hospitality, ushers, offering counters, etc.) and their hours. Contractor shall maintain a roster of volunteers and their hours to the Chapel OPOC monthly.

2002 12 Each OPTION Coordinate for Laundry

FFP

Contractor shall promptly pick up laundered gowns from RSO staff and store them away.

2003 52 Each OPTION Prepare & Publish Weekly Bulletin

FFP

2004 12 Each OPTION Coordinate Ecclesiastical Parochial

FFP

Contractor shall coordinate denominationally specific administrative support for Parish activities. Contractor shall maintain a roster of all volunteers (e.g.

Contractor shall reserve chapels as needed for various Parish events or activities via the RSO of the requested chapel.

2005 12 Each OPTION Maintain Registration and Census

FFP

2006 12 Each OPTION Coordinate Canon Law Requirements

FFP

2007 12 Each OPTION Coordinate Diocesan Requirements

FFP

2008 12 Each OPTION Coordinate Sacramental Requirements

FFP

Personal Identifiable Information (PII) shall not be transported or maintained at home; all of this information shall be maintained in the chapel.

2009 12 Each OPTION Church Correspondence

FFP

2010 12 Each OPTION Prepare for Parish Council Meeting

FFP

Prepare for Parish Council Meeting. Contractor shall prepare the parish council agenda for the meeting according to the format set by the Catholic Chaplain.

2011 1 Each OPTION Prepare & Submit Calendar Events

FFP

Contractor shall submit this calendar to POC and NCOIC by 31 October 2020.

2012 1 Each OPTION Prepare & Submit Requirmts Needed

FFP

Prepare and Submit Catholic Requirements Needed. Contractor shall prepare a recommended list of Catholic requirements and submit to Catholic Chaplain.

Recommended list shall include other than Religious Education requirements (i.e.

baptismal items, Catholic specific items that are outdated, no longer serviceable, etc.).

2013 12 Each OPTION Prepare & Submit Purchase Requests

FFP

2014 4 Each OPTION Prepare for & Attend RSO Sync Mtng

FFP

Prepare for and Attend Quarterly RSO Sync Meetings. Contractor shall attend four

2015 12 Each OPTION Monthly Performance Meetings

FFP

The Contractor's signature does not necessarily indicate agreement, rather the contractor signature simply verifies that the items listed in the…

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