Attachment_1_-_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Parish Coordinator – Katterbach and Storck Barracks

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON ANSBACH

UNIT 28614

APO AE 09177-8614

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide the Katterbach and

Storck Barracks Catholic Parrish Coordination. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The purpose of the Catholic Parish Coordinator (hereafter referred to as the Contractor) is to provide professional support functions within the program of the Catholic parish. This Performance Work

Statement includes products and services, which are components of the Army Chaplains’ Corps, USAG Ansbach

Religious Support Office (RSO). The contractor shall identify all contract products and services as being Chaplain products and services. These tasks will be in addition to and in support of those completed by the Chaplain, Chaplain Assistants or Director of Religious Education (DRE).

The Contractor shall not teach faith-specific classes or represent any faith group while performing as a Contractor.

While the Contractor is expected to recruit volunteers to support religious programs, it shall not supervise them.

Supervision is a function of employees (military and civilian).

1.3. Scope: The Contractor shall provide non-personal services of Catholic Parrish Coordination at the scheduled regular and special worship services.

1.4 Objectives: Services rendered under this contract will provide for Catholic Parrish Coordination and on a regular basis for the Katterbach and Storck Barracks Catholic Communities in Ansbach and Illesheim, Germany. Services provided shall be conducted in accordance with AR 165-1 “Army Chaplain Corps Activities.”

1.5 Period of Performance: The period of performance shall be for one (1) Base Year plus three (3) option years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): Reserved

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor shall be required to work on United States Federal and Local National holidays that occur in the region/ state where contract performances take place and if the holidays encompass a Sunday or a Holy Day of Obligation.

The American National Holidays include:

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February Washington’s Birthday

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veterans Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

German/Local National holidays as applicable in the state of duty. The Contractor is responsible for contacting the respective Requiring Activity POC/COR for specific holiday restrictions that may apply to the performance of this requirement.

1.6.4 Hours of Operation: The contractor is responsible for conducting business during the regular weekly services and special services according to a set service schedule, typically between the hours of 0830 – 1330

Sundays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Additional services may be needed for funerals, memorials, or other religious observances at other times. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. .

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at the Katterbach and Storck Barracks Chapels, Ansbach and Illesheim, Germany.

1.6.7 Type of Contract: The government anticipates award of a Firm Fixed Price Non-Personal Services

Contract.

1.7 Security Requirements:

1.7.1 Security Program: Reserved

1.7.2. Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE)

Regulation 190-16 (AE Reg 190-16) Installation Access Control, will be grounds for denying access to U.S.

installations and controlled areas. The Contractor is responsible to ensure that any subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16, the regulation takes precedent.

The Contractor is responsible for being aware of and complying with the requirements associated with Installation

Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office

(IACO) when the contract is completed or when a Contractor employee no longer requires access.

AE Regulation 190-16 (and AE 190-16-G German translation) can be found on the following website:

http://www.eur.army.mil/aepubs/ This website is part of the IACS clause of the contract.

Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: CH (MAJ) Jesse McCullough

Location: Katterbach Chapel, Bldg 5819

DSN Phone No: 467-2097

Commercial Phone No: 09802-83-2097

Installation Access Control Office:

Location: Bldg 5818 Rm 128

DSN Phone No: 467-3315

Commercial Phone No: 09802-83-3315

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The Contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.7.3.4 Common Access Cards (CAC): Reserved

1.7.4 Background Checks: Contractor will submit a contractor background check through the RSO NLT 20 calendar days after award of the contract. Contractor will work with RSO to ensure compliance with chapel SOP for working with children.

1.7.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The activity manager will determine the extent of background checks required. The

Contractor employee may begin performance of the contract after receiving a favorable local background check.

The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the activity manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the activity manager. The Contractor also agrees to replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the activity manager. The activity manager shall forward a copy to the Contracting Officer of each favorable background check within 30 calendar days of receipt by the activity manager, identifying such with the appropriate contract number. Activity managers shall forward a copy of unfavorable background check within 45 calendar days of receipt by the activity manager, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.4.2 Local Nationals and Third Country Nationals: (GERMANY) Local national and third country national

Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the activity manager. As a minimum prior to beginning performance, local national and third country national

Contractors shall furnish the activity manager a Polizeiliches Fuehrungszeugnis issued within the previous four months no later than 30 calendar days. Forwarding correspondence from the Contractor shall identify the associated contract number. The activity manager will determine the favorability of the Polizeiliches Fuehrungszeugnis. The activity manager shall forward a copy to the Contracting Officer of each favorable Polizeiliches Fuehrungszeugnis within 45 calendar days of receipt by the activity manager, identifying such with the appropriate contract number.

Activity managers shall forward a copy of unfavorable Polizeiliches Fuehrungszeugnis within of receipt by the http://www.eur.army.mil/aepubs/ activity manager, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (above).

1.7.5 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW AR 190-13, “The Army Physical Security Program.”

1.7.6 Operations Security (OPSEC) Requirements: The Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the

Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): Not applicable

1.11 Personnel Qualifications:

The Contractor, contractor’s personnel, and all subcontractors shall meet the following qualifications.

a. The Ability to read, write, and speak English proficiently.

b. The ability to work with multiple congregations & faith groups in a positive manner. Effective interaction with individuals from different religious faith groups is imperative.

c. Knowledge of computer software programs to include Microsoft Office, Work Excel and Power Point.

d. Experience in military chapel programs is preferred.

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs: Reserved

1.15 Data Rights: N/A

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the

Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy

Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at

(http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: N/A

1.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in

FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: Reserved

1.20.1 Safety Plan and Program: Contractor will review the posted emergency exit plan for chapel facilities.

1.21 Environmental Compliance: Reserved

1.22 Environmental Compliance Plan and Program: Reserved

1.23 Required Training: Reserved

1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement http://www.defenseimagery.mil/products/dodimagery/commercialuse.html into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility

(AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

1.23.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months.

1.23.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within thirty (30) calendar days after the contract is awarded.

1.23.4 Information Assurance (IA) Training: Reserved

1.23.5 AT Awareness Training for Contractor Personnel Traveling Overseas: All US contractor employees and associated subcontractor employees will receive government-provided AT awareness training specific to the area of responsibility (AOR) as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the POC being the local point of contact. The POC will be provided an AOR brief by the USAG

Grafenwoehr Protection Office. The contractor and all associated subcontractors shall read the brief on the local

AOR then sign a statement verifying that they have read and understood the brief. AOR Training must be completed with five calendar days upon arrival in the foreign country or within 5 days of notification of award of contract if the contractor already resides in the local area as a US Service member dependent. This is an annual requirement.

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html

PART 2

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AMS Archdiocese for Military Services

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CMRP Command Master Religious Program

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CTOF Chapel Tithes and Offerings Fund

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCS Offering Control Sheet

OCONUS Outside Continental United States

(includes Alaska and Hawaii) ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RSO Religious Support Office

TE Technical Exhibit

UMT Unit Ministry Team

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Property Management: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. Contractor shall provide his/her own transportation and all necessary equipment to fulfill this contract except as stated elsewhere in this contract.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Reserved

4.4 Equipment: Reserved

4.5 Common Access Card (CAC): Reserved

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for:

5.1.1 Coordinate the Liturgical Cycle Requirements

Coordinate denominationally specific requirements for Catholic Masses including preparation of bulletins;

Coordinate denominationally specific requirements for special parish and religious programs such as

Advent/Christmas, Lent/Holy Week/Easter, Patronal Feast Day, Baccalaureate Mass, etc.

5.1.2 Coordinate for Laundry

Contractor shall coordinate as needed, but not more often than monthly (12), for linen (e.g. corporals, purificators, finger towels, etc.) to be washed by the Alter Society. Contractor shall collect gowns (e.g. robes, surplices, albs, etc.)

that need laundering and place them in the chapel hamper quarterly. Contractor shall promptly pick up laundered gowns from RSO Staff and store them away.

5.1.3 Prepare and Publish Weekly Catholic Bulletin

Contractor shall provide Catholic bulletins for weekly and special masses. Contractor shall email the weekly bulletin to all registered members of the Catholic Community, the Catholic Chaplain, and POC within one day after the mass. The Contractor is the point of contact for all items to be entered into the bulletin. Contractor shall attain final approval from Catholic Chaplain before producing it.

5.1.4 Coordinate Ecclesiastical Parochial Norms/Parrish Activities

Contractor shall ensure all church Parrish guidelines are reviewed and being followed and will meet with the catholic chaplain monthly to make and changes.

5.1.5 Maintain Parrish Registration and Census

Contractor shall register accurately new parishioners, as soon as possible, after they have arrived. Contractor shall produce a monthly census and will observe the privacy regulations in its collection and maintenance. The Contractor accomplishes this registration by organizing and supervising on-going registration throughout the year (12).

5.1.6 Coordinate Canon Law Requirements

Marriage: Coordinate and conduct denominationally specific pre-nuptial investigation reports, in accordance with

Canon 1066; Coordinate and notify the priest/chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070); Coordinate pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon 1125); and from Canonical form (Canon 1127); Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114); Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon 1148]; Petrine Privilege or Favor of the Faith [Canon 1149]; Simple Convalidation [Canon 1159]; Radical Sanction [Canon 1161,1162]); Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122); Coordinate and notify the pastor of the place of baptism and that confirmation was conferred (Canon 895); Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Coordinate and record the marriage in the AMS marriage register by fully completing the

AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Sacramental

Department.

5.1.7 Submit Diocesan Regulation and Requirements Reports and Forms

Marriage: Compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits; Record the marriage in the AMS marriage register by fully completing the AMS record form and submitting it along with the pre-nuptial investigation of both parties to the AMS Sacramental Department.

Other Sacraments: Complete and submit fully filled out AMS Baptism, Profession of Faith, First Holy

Communion and Confirmation record forms to the AMS Sacrament Department within a week of the celebration of the sacrament. Complete and submit fully filled out, the Chaplain Quarterly Sacramental Report, to the AMS

Sacramental Department on the last day of each quarter.

Provide Parish Council with an annual State of the Parish Report and forward copy to AMS.

EME: Submit names of qualified persons who have been chosen, thoroughly trained and endorsed by the priest chaplain to AMS for appointment by the Archbishop as Extraordinary Minister of the Eucharist (EME).

5.1.8 Coordinate Sacramental Requirements

Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances; operate a parish data system for tracking sacramental information and to coordinate with Archdiocese of Military Service (AMS).

5.1.9 Church Correspondence

Meet with Catholic Chaplain or a designated representative once monthly for a total of twelve (12) meetings in order to review service requirements and discuss upcoming events. Meeting should last approximately ninety minutes.

5.1.10 Prepare for Parrish Council Meeting

Publicize, plan, record, invite, and assist Catholic Chaplain with setup of monthly Parrish council meetings for a total of twelve meetings (12).

5.1.11 Prepare and Submit Calendar of Events

One long term calendar should be submitted within thirty calendar days of beginning execution of contract.

Contractor will work with Catholic Chaplain to determine which events go on the calendar. Calendar will be printed and used during year the contract is executed.

5.1.12 Prepare and Submit Requirements Needed

Contractor will prepare quarterly lists of Catholic Parrish program supplies and materials projected for use during the next quarter to be submitted NLT 45 calendar days prior to beginning of next quarter. If contract execution begins in September, the first quarter should already have requirements ordered so contractor would be responsible for second quarter (January through March), 3Q, 4Q, and first quarter of the following fiscal year; a total of four (4) lists.

5.1.13 Prepare and Submit Purchase Requests

Any purchase requests needed must be approved by the Catholic chaplain and submitted to the RSO no later than 30 days prior to the event. Should be submitted monthly for a total of twelve (twelve).

5.1.14 Prepare for and Attend RSO Sync Meetings

Attendance of RSO sync meetings quarterly for four (4) meetings. These meetings will be led by the Garrison chaplain and will help to ensure proper execution of contract. Contractor will not attend CPBAC meetings or any other meetings where contracts are discussed.

5.1.15 Monthly Performance Meetings

Contractor will meet with the catholic chaplain monthly for a total of twelve (12) meetings. This meeting is to ensure execution of the contract is being done properly and the contract is being fulfilled. This is not an evaluation.

Meeting should be approximately one hour.

5.1.5 Coordinate Parish Activities

Pilgrimages: Coordinate a Military Pilgrimage for the community’s Catholic Soldiers and Families.

Chaplain Support: Coordinate with Catholic Priest for his provision of communion calls and visits to the sick;

Send appropriate Mass Cards to bereaved congregation members.

Volunteers: Maintain a volunteer utilization file to include volunteer’s name, recruitment date, utilization, training, and hours volunteered; Maintain records of all Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event. Provide a quarterly report of names of volunteers in Catholic

Parish programs and hours worked, submitted by the last Friday of each quarter;

Promotion: Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media.

Supplies and Materials: Provide a list of Catholic Parish program supplies and materials projected for use during the next quarter of the year to be submitted NLT the last working day of first month of each quarter;

5.2 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting

Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of

Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-

Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): AR 165-1.

6.1 Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. AR 165-1.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

Attachment 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD

PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

2) PWS Part 1 Section 1.6 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

0 Safety/Environmental Discrepancies < 1

Technical Discrepancies

Periodic Inspection

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits

Safety/Environmental Discrepancies < 1

Technical Discrepancies

Periodic Inspection

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

Surveillance Process Audits

0 Safety/Environmental Discrepancies < 1

Technical Discrepancies

Periodic Inspection

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing processes.

Surveillance Process Audits

0 Safety/Environmental Discrepancies < 1

Technical Discrepancies

Periodic Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Bulletin and announcements

Weekly

Email .pdf of document upon completion

The Surveillance officer receives the copy of the report

Completed sacraments forms such as baptism, confirmation, marriage convalidation, etc.

As service is provided

2 Print

To be submitted to the Archdiocese for

Military Services

Parish Database On-going 1 Email and Database

To be provided to Chaplain upon request

Sacramental Report

Quarterly 1 Print

To be submitted to the Archdiocese for

Military Services

State of the Parish Report

Annual 1 Print

To be provided to the Catholic Priest, Parish Council and forwarded to the Archdiocese for

Military Services

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Coordinate Liturgical Cycle Requirements (104 estimated Masses + 10 estimated special programs)

114 114 Hrs

2 Coordinate Canon Law Requirements (5 estimated marriages)

5 5 Hrs

3 Coordinate Sacramental Requirements (12 estimated sacramental certificates)

12 12 Hrs

4 Submit Diocesan Regulation and Requirements Reports and Forms

(4 quarterly reports + 1 annual report + 12 estimated EME submissions + 5 estimated marriages)

22 22 Hrs

5 Coordinate Parish Activities ( 1 pilgrimage + 4 quarterly volunteer reports + 10 estimated communion calls/visits + 1 annual State of the Parish report + quarterly supply report + Create 8 Purchase Requests + Submit Catholic Requirements for the CMRP)

25 30 Hrs