W912P522B0026- Solicitation Amendment 0002.pdf

W912P522B0026

CELRN-OPW-BAL

758 BARKLEY DAM ROAD

GRAND RIVERS KY 42045

W38XDD21537258

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. Correct the term "RFP" to "IFB" found throughout the Scope of Work.

2. Provide a copy of the Electrical Usage Data.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912P522B0026

X 9B. DATED (SEE ITEM 11)

12-Jul-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Aug-2022

CODE

US ARMY CORPS OF ENGINEERS-CELRN-RC-N

DIRECTORATE OF CONTRACTING

110 9TH AVENUE SOUTH, RM A680

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912P5

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

ELECTRICAL USAGE DATA

See document attached titled “Lake Cumberland Solar Array – Electrical Usage Data”

SECTION 00 20 00 - INSTRUCTIONS FOR PROCUREMENT

The following have been modified:

SCOPE OF WORK

Lake Cumberland (Wolf Creek Resources) Solar Array Photovoltaic Installation Project

1. GENERAL

1.1. This contract’s objectives are to install two (2) solar panel photovoltaic arrays with back-up energy resiliency systems at a U.S. Army Corps of Engineers (USACE) facility. The Statement of Work (SOW) includes all work required to design, provide, and install the following: one complete system for a utility grid-tied ROOF mounted photovoltaic (PV) and propane fueled back-up energy generator (option item) solution for the U.S. Army Corps of Engineers Lake Cumberland Facility Maintenance Office AND one, separate complete system for a utility grid-tied GROUND mounted photovoltaic (PV) and propane fueled back-up energy (option item) solution for the Resource Management Office. Work of this contract includes provision and installation of new LED luminaires with photo motion sensor for security lighting installed underneath the GROUND mounted PV array.

1.2. The Corps desires to have a system built that will decrease electric utility bills to as close to zero as possible within budget. There is no objective or goal to create a surplus of electricity or to become a generation station of electrical power. South Kentucky Rural Electric Cooperative Corporation (SKRECC) will dictate inverter limitations. This is a net zero project.

1.3. This project will create a location for one (1) electric vehicle (EV) charging station, integrated into a shaded the RMO carport by making the structure “EV Charger Ready”.

1.3.1. Other than inverter selection and spare communications conduit, for the purposes of this IFB, no other hardware or engineering shall be included. Any charger shall be established by the agency by a future procurement separate from this IFB.

1.3.2. Installation of charger is not within the scope of this project; however, the contractor shall utilize open trenches to install one (1) spare three inch (3”) electrical conduit to enable the future installation of EV chargers. Spare conduit is within the scope of this project.

1.3.3. For the purposes of this IFB, the contractor shall assume parking stalls to be served by double-service, Level 2 EV (208/240V) chargers, with each charger requiring one (1) forty

(40)-amp circuit served by a forty (40)-amp two-pole breaker. The Contractor shall install one (1), one-inch electrical conduit for every two circuits.

1.4. This project will provide fleet vehicle shade protection from direct exposure to sunlight as part of solar PV systems installed in the parking lot.

1.5. The project will make effective use of often limited and valuable ground, roof, and carport areas made available for solar arrays by the government. Effective use is maximizing annual kWh production and/or maximizing annual savings based on the current electric rates.

1.6. General Description of Work: Contractor is expected to be competent and proficient in the business of installing solar arrays, generator systems, and connecting and intertie of these arrays and systems with existing electric grid service. The Contractor shall provide any and all design and any and all construction services required and/or necessary for the complete design, construction, and turn-key delivery of the Project. Services shall include compliance with all governing laws, regulations, and codes. Services shall include obtaining all regulatory permits and approvals. The Contractor is solely responsible for any fees due for completion of the Project. The scope of this contract is considered average and reasonable within the field of solar array installations and the Contractor is expected and shall know how to perform solar array, generator back-up, and electric grid installs of this type and kind. The terms Government, Corps, and U.S. Army Corps of Engineers (USACE) will be used interchangeably in this document.

1.7. The contractor shall generate safe and reliable renewable energy from solar photovoltaic (PV) systems sited on federal government property over the contract life. The electricity shall feed into government electrical distribution systems on the “customer side” of utility meter. The contractor will design and construct turn-key electric power photovoltaic generating systems built on the property of and operated by the federal government, at the locations listed in this document in accordance with all sections.

1.8. The systems shall convert solar radiation into AC electric power at a voltage compatible with the local utility grid power distribution system and acceptable to the local utility distribution company. At a minimum, each system shall consist of:

1.8.1. A solar photovoltaic generation system

1.8.2. All necessary support structure and mounting provisions

1.8.3. All necessary reinforcement of existing support structure

1.8.4. Terminal and combiner box(es)

1.8.5. Quick-connect solar panel electrical connectors

1.8.6. Cable and wiring

1.8.7. Conduits

1.8.8. A DC disconnect

1.8.9. A grid-connected inverter

1.8.10. An AC disconnect

1.8.11. All metering and control equipment

1.8.12. A system monitoring and data retrieval sub-system

1.8.13. Ground and arc fault protection and alarming

1.8.14. An electrical grounding sub system

1.8.15. Everything necessary to interconnect with site electrical distribution systems.

2. Feasibility evaluations to determine the potential size of solar photovoltaic systems have not been completed. The contractor is responsible for ascertaining relevant site conditions to determine project feasibility and to determine final system size according to the terms of this solicitation. If any existing engineering studies or facility conditions reports are provided through this solicitation by way of the site information package, the bidder and contractor shall independently verify all information provided.

SCOPE OF WORK / PERFORMANCE WORK STATEMENT

2.1. Furnish all equipment, materials, and labor to install two (2) solar photovoltaic systems each 45kW in size by the inverter. The number of panels may be larger than 45kW in aggregate, to ensure maximum productivity through the winter months. In both installation cases, the contractor will propose and offer a solution that maximizes efficiency of the system. One system will be the Resource Manager’s Office (RMO) system and one system will be the Facility Manager’s Office (FMO) system. Each system will include a propane-fueled generator backup system and each solar array system will be tied into the existing electric grid. Each generator backup system will be sized accordingly to support functionality of all health/life/ safety processes in each Office. The propane-fueled generator is a separate line item.

2.1.1. RMO System. Existing commercial electric utility provider is SKRECC and the account is 800344-017. The RMO solar array system will be of vehicle sunshade/carport style and design, and contractor will furnish all associated components, converters, inverters, monitoring system, and all necessary conductors, and conduit. Solar system will be constructed and installed as a sunshade/carport structure. The MINIMUM height of any component or portion of this array will be 20 feet above the surface of the asphalt parking lot, except those supports necessary to hold the array in position. The reason for this minimum height requirement is that recreational vehicles can be expected to park under this structure (Fleetwood, Winnebago, Keystone, etc.). The contractor is responsible for identifying the correct slope and installing the solar panels at a tilt angle to maximize production over the course of an average year. A solar-tracking array may be installed at the discretion of the contractor in-lieu of a stationary solar array; however, no additional payment or funds will be provided other than the firm-fixed price. In addition, the installation shall include coordination with the local electrical service provider and connection to the local electrical system.

The Contractor is solely responsible for all city, county, local utility provider coordination, permits, and signoffs before the project is considered complete. The Contractor is responsible for paying any fees necessary for all systems.

2.1.2. FMO System. Existing commercial electric utility provider is SKRECC and the account is 800344-013. The FMO system will be of roof-top style and design, and contractor will furnish all associated components, converters, inverters, monitoring system, and all necessary conductors and conduit. The contractor is responsible for an installation that will maximize production over the course of an average year. In addition, the installation shall include coordination with the local electrical service provider and connection to the local electrical system. The Contractor is solely responsible for all city, county, local utility provider coordination, permits, and signoffs. This install does not require the Contractor to add any additional tilt or angle; matching existing roof slope is permissible. The Contractor is permitted to install the panels at a different angle or tilt ONLY if doing so achieves an efficiency in energy production for that array. Any leaks into the FMO building caused by the work of this Project shall be addressed immediately by the Contractor with manufacturer recommended sealing measures for existing materials. The Contractor is solely responsible for ensuring weather and water integrity of any roof penetrations. Damage to the roof will be evaluated by the Government for extent of repairs and/or replacement by the Contractor at no cost to the Government. The Government is the sole decision authority on the completion of roof repair. Ballast, bolt-on, strap-on, wire-rope tie, or roof-penetrating methods are acceptable.

2.2. Both PV systems shall have inverter(s) with Ethernet connected gateways capable of BACnet communication protocols over IP for integration to existing building automation systems as well as provide a web-based stand-alone front end. The stand-alone, secured, web-based front end shall be capable of continuous monitoring, measuring, and recording individual inverter's production as well as total photovoltaic system production, and building electric consumption giving immediate feedback. The stand-alone web based front end shall have built in memory capacity capable of recording a minimum of 25 years of data. The contractor will be responsible for setup and commissioning of the stand-alone front end.

2.3. Existing pole mounted exterior luminaires will remain in their current condition and location. The carport will have exterior luminaires, with appropriate weather rating, installed to ensure sufficient security lighting of the area underneath the solar array. The LED fixtures shall be FEMP- designated (100 lumens per watt or greater) and/or ENERGY STAR-rated and controlled through photocell and motion sensors if dimmed during off hours. The lighting layout shall achieve minimum Illuminating Engineering Society of North America (IESNA)-recommended foot-candle levels and uniformity for parking lots (ANSI/ASHRAE/IESNA Standard 90.1-2007) and also comply with the most recent version of the International Dark-Sky Association (IDA)/IESNA lighting ordinance (Model Lighting Ordinance). All lighting will be LED. LEDs and LED components will have a minimum 100,000-hour useful life with less than 70% degradation before possible replacement is necessary. The Contractor shall provide a minimum 5- year parts warranty on all luminaire components from date of acceptance by the Government. All luminaires will be controlled with a photo/motion sensor combination, allowing the lamp to run at half wattage until the motion sensor is activated allowing maximum energy savings.

2.4. The Contractor shall provide interconnection of the PV system with the electrical distribution system and take actions to ensure that the PV system is compatible with the electrical distribution system. The Contractor shall propose the electrical design, point of interconnection to the electrical distribution system, and the voltage and phase configuration, for approval by the government and other involved parties such as the electric utility (SKRECC) and fire marshal. Modifications or upgrades to the electrical system required to interconnect the PV systems are the responsibility of the contractor. Contractor to propose needed upgrades or modifications under the review and approval process outlined in the submittal section herein. The Contractor is responsible for the proper circuit sizing, overcurrent protection, backfeed protection, and coordination of the circuit(s) beyond the point of connection, including modifications to the federal site’s electrical equipment and circuits; all at the Contractor’s expense. Any modifications to the approved PV system design that would affect the electrical distribution system shall require written approval of the government.

2.5. The Contractor is responsible for gaining approval from the electric utility for interconnection and any electric utility-required upgrades. The government will assist in facilitating communications with the Utility for this purpose. The electric utility interconnection agreements to connect the PV systems to the grid will be signed by the government or Contractor as required by utility agreements.

2.6. The contractor shall be responsible for preparing all permitting and licensing applications for the project. This includes, and is not limited to, providing all required supporting documentation, data, and information that the permitting and licensing agencies may require.

The contractor shall coordinate all such work and be the primary liaison with the permitting and licensing agencies. The contractor shall be solely responsible for all permitting and licensing fees. The contractor shall comply with all requirements of permits and licenses issued for the project.

2.7. Each submitted final design drawing, calculation document, and specification manual shall be signed and dated by, bear the seal of, and show the State Certificate Number of the Architect or Engineer who prepared the document and is responsible for its preparation.

3. LOCATION

3.1. The project will take place at the Lake Cumberland Resource Management Office Headquarters, located at 855 Boat Dock Road, City of Somerset, County of Pulaski, Commonwealth of Kentucky, postal zip code 42501-9241. The mailing address and shipping address are the same.

3.1.1. The RMO array will be built over the existing parking lot located at the Resource

Management Office and will specifically be constructed above the northern parking lot spaces as a cantilever design. See coordinates for installation and construction location.

3.1.1.1. The approximate coordinates for this location are 37°01'15.9"N 84°36'50.5"W, 37.021084, -84.614040

3.1.2. The FMO array will be built/placed on top of the existing Facility Management

Office building roof.

3.1.2.1. The approximate coordinates for this location are 37°01'21.9"N 84°36'51.4"W, 37.022742, -84.614265

4. SCHEDULE

4.1. The Contractor must submit a cost loaded gantt chart style schedule for approval. Submission of the cost loaded schedule must be completed no more than 14 days after receipt of notice to proceed. The cost loaded schedule must include at least one activity for each definable feature of work but must also contain sufficient detail to allow the Government efficient understanding of the Contractor's means and methods for executing the work. Each activity must contain a start date and finish date, and no single activity in the schedule can be longer than 5 days. Procurement activities that drive critical path must be shown on the schedule. Each activity on the schedule must be assigned a cost, and the cost of all activities must sum to the total contract cost. The schedule must be updated and resubmitted to the Government at least monthly with actual start and finish dates. The Contracting Officer may withhold payment if the Contractor is not in compliance with schedule requirements."Design submittals shall be provided to the Government within 30 days after NTP.

4.2. Working Hours: Normal working hours are Monday through Friday 7:00 AM to 4:30 PM EST. Work must be scheduled around federal holidays. Any exceptions must be approved by the Contracting Officer.

Exceptions to normal working hours may be approved by the Contracting Officer if deemed in the best interest of the Government and adequate Government staffing is available to administer the work requested to occur outside of normal hours. Submit requests to change work hours not less than 14 days in advance of need so the Contracting Officer can make a determination of interest and staffing availability. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise

4.3 Federal Holidays Do not schedule work on Federal

4.3.1 2022 Federal Holiday

Date Holiday Friday, December 31 New Year's Day Monday, January 17 MLK Day Monday, February 21* Washington's Birthday Monday, May 30 Memorial Day Monday, June 20** Juneteenth National Independence Day Monday, July 4 Independence Day Monday, September 5 Labor Day Monday, October 10 Columbus Day November 11 Veterans Day Thursday, November 24 Thanksgiving Day Monday, December 26*** Christmas Day

*This holiday is designated as "Washington's Birthday" in section 6103(a) of title 5 of the United States

Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

**June 19, 2022 (the legal Federal holiday for Juneteenth National Independence Day), falls on a Sunday.

Monday, June 20, will be treated as a Federal holiday.

***December 25, 2022 (the legal Federal holiday for Christmas), falls on a Sunday, Monday December

26, will be treated as a Federal holiday.

4.3.2 2023 Federal Holiday

Date Holiday

Monday, January 2 New Year's Monday, January 16 MLK Monday, February 20** Washington's Birthday Monday, May 29 Memorial Day Monday, June 19 Juneteenth National Independence Day Tuesday, July 4 Independence Day Monday, September 4 Labor Day Monday, October 9 Columbus Day Friday, November 10*** Veterans Day Thursday, November 23 Thanksgiving Day Monday, December 25 Christmas Day

*January 1, 2023 (the legal Federal holiday for New Years Day), falls on a Sunday, Monday January 2, will be treated as a Federal holiday.

**This holiday is designated as "Washington's Birthday" in section 6103(a) of title 5 of the United States

Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

***November 11, 2023 (the legal Federal holiday for Veterans Day), falls on a Saturday, Friday

November 10, will be treated as a Federal holiday.

5. SAFETY and SECURITY

5.1. The contractor will comply with all pertinent provisions of the latest edition of the U.S. Army Corps of Engineers Engineer Manual Safety and Health Requirements EM 385-1-1. A copy is available for reference at the USACE project office or the manual may be viewed at the following link http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf The contractor shall also comply with all OSHA work safety standards. The Government reserves the right, and can, and will, order the cessation of work at any time should the safety of employees or visitors become jeopardized. The Contractor shall not be reimbursed for work stoppage due to safety concerns.

5.2. The contractor will provide a Site Safety and Health Officer (SSHO) that meets the requirements of EM 385-1-1 Section 1. The SSHO must ensure that the requirements of 29 CFR

1926.16 are met for the project. The SSHO must be at the work site at all times to implement and administer the Contractor’s safety program and government-accepted Accident Prevention Plan (see section 12. SUBMITALS). The SSHO must have the required training, experience, and qualifications in accordance with EM 385-1-1 Section 01.A.17, and all associated sub-paragraphs.

5.3. The SSHO, Construction Quality Control Manager (QCM), and Construction Superintendent qualifications shall be submitted to the Contracting Officer. The SSHO, Construction Quality Control Manager (QCM), and Construction Superintendent may be the same person and have a Competency Experience Level 1.

Level 1:

A minimum of three (3) years safety work on similar project

30-hour OSHA construction safety class or equivalent within last 3 years.

Competent person training as needed, in accordance with EM 385-1-1 Appendix Q.

5.4 SECURITY: The contractor shall assure that the following security provisions are included in subsequent construction contracts under the design-build contract.

5.4.1 All contractor and subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each applicable contract employee and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all contract personnel. AT Level I Awareness Training is available at the following website: https://jko.jten.mil/courses/AT-level1/launch.html Each contract employee must take the training individually to receive a training certificate.

5.4.2 All contractor and associated sub-contractor employees shall comply with all applicable project and local security policies and procedures (provided by the district representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by the District Security Management Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

5.4.3 The contractor shall assure that the following security provisions are included in subsequent design and construction contracts under the design-build contract. All contractor and associated sub-contractor employees shall comply with all applicable project and local security policies and procedures (provided by the district representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by the District Security Management Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

5.4.4 Background Investigations: Since the work is being done within a controlled area but is expected to last less than six months, the investigation requirements fall under Category B1 for US Citizens and Category C for Foreign Nationals. Contract employees will need to be supervised/ escorted by a Corps employee while within the restricted area. In the event it is determined the contract will extend beyond six months, the contractor will need to comply with the requirements in Category B2 for US Citizens. Guidance and forms for the requirements are available on the Nashville District Public Website:

https://www.lrn.usace.army.mil/Business-With-Us/Contract-Security-Requirements/.

5.4.5 Convict Labor: Because the work is being performed in a restricted area, there are restrictions on use of persons either imprisoned or previously convicted of a felony. The Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands, or the US Federal Government. The Contractor shall not employ in the performance of this contract any person who has been convicted of a felony imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S.

Virgin Islands, or the US Federal Government.

5.4.6 Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting Program. This locally developed training will inform employees of the types of behavior to watch for and provide guidance on who to contact to report suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training." The iWatch training for contractors is available on the Nashville District Public Website:

(https://www.lrn.usace.army.mil/Business-With-Us/Contract-Security-Requirements/)

Additional Optional Information Regarding Suspicious Activity Reporting is available at:

Corps Watch https://corpslakes.erdc.dren.mil/visitors/corpswatch.cfm; iWatch Army is available at https://www.army.mil/standto/archive/2018/07/25/;

Eye On Kentucky program (report anonymously suspicious criminal or terrorist activity) https://homelandsecurity.ky.gov/Pages/Report-Suspicious-Activity.aspx ; Tennessee Suspicious Activity Report https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html; and Homeland Security “See Something Say Something” https://www.dhs.gov/see-something-say-something.

5.4.7 OPSEC Training: All new contractor employees will complete Level 1 OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC Awareness Training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC Awareness Training is available at the following website: https://securityawareness.usalearning.gov/opsec/index.htm.

5.4.8 Escorting: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

5.4.9 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the project point of contact no later than 3 business days after NTP.

5.4.10 CONDUCT OF CONTRACT EMPLOYEES: All contract employees and subcontractors shall conduct themselves in a proper manner at all times. No alcoholic or intoxicating beverages or substances or illegal drugs or controlled substances not prescribed by a physician shall be possessed, consumed, or be under the influence of any such substance while on Government property.

The Contractor shall remove from the site any individual whose continued employment is deemed by the appointed receiving agent to be contrary to the public interest or inconsistent with the best interests of the U.S. Army Corps of Engineers.

The Contracting Officer or the appointed receiving agent will require the Contractor to immediately remove from the work site anyone who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification to the Contractor will be made in writing if time and circumstances permit.

Otherwise, notification will be verbal and will be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract and immediate replacement shall be made as required.

5.4.11 Damage or Loss of Contractor’s Supplies and Property: The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. All incidents of theft (or suspected theft) of contractor materials, supplies, or equipment from project lands shall be reported to the Project Representative.

5.4.12 Release of Information: The contractor shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. Any inquiry received by the contractor for information concerning work performed under this contract shall be referred to the Government for evaluation under the Freedom of Information Act of 1975, Public Law 93-502, 5 U.S.C., Section 552.

The determination of whether records will be released will remain with the Government. The contractor shall assist the COR in compiling information or records for submission upon request by the government. Reports and data generated under this contract shall become the property of the Government and distribution to any other source by the contractor, unless authorized is prohibited.

5.4.13 Media Free of Viruses, etc: The contractor shall ensure all media, electronic files, etc., it provides to the government shall be free of viruses, Trojan horses, bots, worms, malware, defects, or any other harmful item of a destructive nature.

5.4.14 Pre-bid Site Visit, General: Contractors and/or potential contractors wishing to attend a pre-bid meeting held at or in LRN restricted/controlled areas (such as a Power Plant or Navigation Lock) shall submit a Nashville District (LRN) Security Access Form to the Nashville District Point of Contact (LRN POC) five (5) days prior to the site visit or meeting. If submitting the document in less than five days, the Offeror/Bidder may not receive approval for participation. The LRN POC will notify the Contractor if the request is approval or denied. Any pre-bid meeting which will cover anything other than public domain information shall be limited to US Citizens, except under unique circumstances. The Security Access Form and guidance is available at https://www.lrn.usace.army.mil/Business-With-Us/Contract-Security-Requirements/

Any pre-bid meeting which will cover anything other than public domain information shall be limited to US Citizens, except under unique circumstances.

Pre-bid Site Visit, U.S. Citizens: The Offeror/Bidder and/or Contractor shall submit a Nashville District (LRN) Security Access Form to the Nashville District Point of Contact (LRN POC) five (5) days prior to the site visit or any meeting held at or in LRN restricted/controlled areas (such as a Power Plant or Navigation Lock). If submitting the document in less than five days, the Offeror/Bidder may not receive approval for participation. The LRN POC will notify the individual(s) if the request is approval or denied.

The form with guidance is available at:

https://www.lrn.usace.army.mil/Portals/49/docs/Security/US%20Citizen%20Pre- Bid%20or%20Site%20Visit%20Form%20JAN%202019.pdf

Pre-bid Site Visit, Foreign Nationals (FNs): FNs wishing to attend a pre-bid meeting or site visit shall submit a completed LRN FN Security Form and legible color copies of two of the following documents:

Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I-688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS- Form I-571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN POC to be forwarded to LRN-SM for approval. These documents must be submitted two (2) weeks prior to the meeting or site visit. Exceptions will be considered on a case by case basis but will be limited.

The form with guidance is available at:

https://www.lrn.usace.army.mil/Portals/49/docs/Security/FN%20Site%20Visit%20Request%20 FEB2019.pdf

6. PRECONSTRUCTION CONFERENCE

6.1. Prior to the start of any work, the COR will schedule and conduct a “Preconstruction

Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Technical Point of Contact to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Preconstruction Conference the contractor shall provide the name of the project superintendent and a telephone number for project coordination. The following is a general list of items for discussion during this Preconstruction Conference:

6.1.1. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

6.1.2. Contractor’s Safety Program (including sub-contractors).

6.1.3. First aid/CPR Requirements

6.1.4. Accident Prevention Plan and Activity Hazard Analysis (submitted by the contractor and accepted by the government prior to start of work on site).

6.1.5. Weekly Safety Meetings (Documented on NED Form 251)

6.1.6. Accident Reporting (ENG Form 3394)

6.1.7. Safety Data Sheet (SDS) requirements

6.1.8. Correspondence, Communication, Administrative and Security Procedures.

6.1.9. Invoice and payment.

7. PERMITS

7.1. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

The contract is not considered complete until all required local permits are signed complete by those local requiring agencies and all originals are submitted to the Government.

8. TECHNICAL REQUIREMENTS

8.1. Part 1 General

8.1.1. Existing Conditions:

8.1.1.1. The Lake Cumberland Natural Resources Management HQ Project Office electrical service is currently provided by South Kentucky RECC. It is the Contractor’s responsibility to confirm with SKRECC the type and kind of electrical service to the project at the RMO and FMO.

8.1.1.2. The Government will clearly identify the two meters for this project. One (1) meter is located nearest the RMO and one (1) meter is located nearest the FMO. See included photos labeled as the RMO meter and the FMO meter.

8.1.1.3. The carport solar array will be in the RMO parking lot. The rooftop solar array will be located on top of the FMO roof. See included photos labeled as RMO Parking Lot and FMO Roof.

8.1.1.4. The RMO parking lot has 18 painted vehicle spaces that are between 10’ 8” – 11’ 4” wide by 19’ deep. In front of the spaces is a wide, concrete sidewalk, and 18 similar parking spaces. A potential electrical tie in point is on a nearby pole with transformers and a junction box which is 155 feet from the parking lot. The meter for the site is located approximately 250 feet away. As-built drawings for the RMO are available. As-builts are not available for the FMO. Pictures are provided for the RMO and FMO.

8.1.1.4.1. Contractor is responsible for locating all existing underground utilities prior to excavation and for utilizing the “Call Before You Dig – http://call811.com” hotline to confirm with any potentially affected public utility company. Any damage done to existing underground utility systems are the sole responsibility of the Contractor.

8.1.1.4.2. Any site utility drawings provided by Government are for informational purposes only and are to be considered incomplete and inaccurate.

Contractor is responsible for confirming the exact location and type of underground utilities present. See Appendix D for utility survey drawing, this drawing are approximate locations only and shall be verified and located by the Contractor.

8.1.1.4.3. Underground utilities that may be found traversing proposed array areas might include but are not limited to: telecommunications trunks, cable TV lines, electrical distribution conductors, water mains, oil and natural gas lines, access and security camera systems, waste water and/or storm water drain pipes, traffic and/or street light power, and communications cabling.

8.1.1.5. Propane generators providing back up resiliency power will be located in the designated spaces provided by the Corps’ Technical Point of Contact. The propane generators shall be commercial units with a minimum of 20kW. All existing government conduit, wall space, and room space MAY be available to the Contractor and agreements will be made on-site after the Contractor has been provided the opportunity to inspect the existing conduit, wall space, and room space. The Corps and Contractor will work collaboratively to maximize efficiency and use of the Government existing infrastructure. Contractor should expect and prepare to provide a concrete pad upon which the propane generator will sit.

8.2. FMO. This is provided strictly as reference to the Contractor. For arrays on flat or low- slope roofs (<=7 degrees), current American Society of Civil Engineers ASCE 7.05 or ASCE 7.10 must be augmented by the use of Wind Loads on Low-Profile Solar Photovoltaic Systems on Flat Roofs, Structural Engineers Association of California – SEAOC Report #PV2-2012. Submit structural engineering calculations showing use of SEAOC Report #PV2-2012. The Contractor must conduct a structural analysis and waterproofing study of each roof and design the PV system to ensure the structural integrity of the PV installation and that the structure of the building is not compromised. The structural analysis and waterproofing study shall include but not be limited to: the weight of the PV system itself, wind, snow, and seismic loads. Structural analysis shall include consideration of concentrated loads as equipment is staged prior to installation or during relocation of the PV system. The Contractor is ultimately responsible for performing its own field investigations and determination of system design. The Contractor shall design the systems for minimal building penetrations. Number and design of penetrations is subject to approval by the Contracting Officer. Where roof penetrations cannot be avoided, they shall be properly sealed.

8.3. Materials shall be designed to withstand the year-round temperatures and conditions to which they are exposed (sunlight, heat, rain, cold, wind, seismic, salt air, fog, marine corrosiveness, etc.). All modules, inverters, and electrical switchgear are to be of same manufacturer and product line for each array. The Government shall not accept used, reconditioned, after-market, or grey-market products or equipment. Any offeror supplying used, reconditioned, after-market, or grey-market products as the result of any contract award issued as a result of this solicitation may be held responsible for damages to the Government. All PV hardware and rack components shall be of corrosion-resistant material, such as stainless steel, aluminum, or hot-dipped galvanized steel.

8.4. Government networks. No access to government networks are provided and the Contractor will not be provided access to the government network. The government will provide a Verizon MiFi Hotspot for the purposes of this project and the government owned Hotspot will be used by the Contractor for the purposes of having access to the internet. The government will also provide two (2) current Dell laptops that the contractor will use to provide software needed for the completion of this project.

8.4.1. The Contractor is encouraged to determine the best method for providing metering and performance monitoring of the solar array systems. The Contractor may choose to run physical cables between the arrays and buildings OR the Contractor may choose to provide wireless methods. In either case, the government will be provided the ability to measure, observe, monitor, review, track, and meter the production, quality, health, and performance of the system at all times. The government will be provided the means to know the operating condition, performance, and health of each panel, each inverter, and any other components related to converting solar radiation into electricity and delivering that electricity to the grid.

8.5. PERFORMANCE

8.5.1. The government will provide 2 years’ worth of electricity consumption data to the contractor. The Contractor will design, construct, and deliver two systems with consideration of the government provided data. The contractor may contact SKRECC at any time to obtain additional electricity use data.

8.5.2. The contractor will design, construct, and deliver two systems in which the design, factors, features, and components of the two systems have a priority to generate an equal amount of electricity as consumed at each location. The government desires to have electric bills as close to zero dollars as possible. The government does not want to overproduce electricity as to become a generation plant.

8.5.2.1. The contractor shall demonstrate the functionality and performance of the systems.

8.5.2.2. Meters shall be a solid-state advanced meter with the following features: non-volatile memory capable of storing measured data for 30 days, using an Ethernet port, and accuracy meeting ANSI 12.20 0.5% accuracy. If connected, the electrical metering shall be compatible with the software currently used by each facility.

However, due to security considerations and different IT management in each building, the Contractor should assume that access to the agency’s network services will not be available, and that it may have to employ other communications means to collect data from metering systems. No meter shall be placed in service or allowed to remain in service that does not meet the accuracy standards of ANSI C12.20. Meters shall be tested for accuracy and certified in accordance with ANSI C12.20 at the Contractor’s expense. The Government may test the accuracy of the meter at any time at the Government’s expense, and if the accuracy is found to be greater than the 0.5% tolerance standard, the meter shall be replaced or repaired at the Contractor’s expense.

8.5.2.3. System performance shall allow display during different monitoring periods and will mirror and have at least as much query availability as SKRECC, along with an estimate of what the system should have produced, as calculated by the performance model during that time interval using the appropriate local weather file. The performance model provides an estimate of how much electric energy the PV system on each building should have delivered under weather conditions over the month. The performance model should use System Advisor Model (SAM) or other software approved by the government. If the measured performance (AC energy delivery) differs from the prediction of the performance model by more than 30% for a month, 20% for two consecutive months, or 10% for three consecutive months, the Contractor shall identify and rectify the cause of the discrepancy, including making repairs to components of the PV system and calibration of the meter and monitoring equipment. Applicable standards include ASTM E2848 (Standard Test Method for Reporting Photovoltaic Non-Concentrator System Performance), ASTM E2939 (Standard Practice for Determining Reporting Conditions and Expected Capacity for Photovoltaic [PV] Non-Concentrator Systems), and IEC 61724 (Photovoltaic System Performance Monitoring— Guidelines for Measurement, Data Exchange and Analysis).

8.5.2.4. The Contractor shall provide any and all data to the government at any time. At the end of the contract period of performance, all data shall be delivered to the government on solid state or machine-readable media.

8.6. Each site may not exceed SKRECC power production maximums (currently 45kW at the inverter). However, the number of solar panels should be sized accordingly to maximize production over the course of an average year.