W912MM20Q0008 0001 (SF30).pdf

PDF 237 KB Posted Mar 18, 2020

Attached to: SDARNG JOC AV UPGRADE Federal contract opportunity
Solicitation number: W912MM20Q0008-0
Issued by: Department of the Army South Dakota Army National Guard

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File	Type	Posted
W912MM20Q0008 0001 (Conform Copy).pdf	PDF	Mar 18, 2020
W912MM-20-Q-0008, JOC AV Upgrade.pdf	PDF	Feb 12, 2020

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is the answ er questions related to this soliciation.

1. CLIN 1004 has been created in response to question #19 w hich includes the optional replacement of the HDMI cable.

2. Q&A sheet is hereby incorporated into the solicitation and subsequent contract - see block 14.

3. CLIN 0001 Delivery date changed to reflect w arranty period - installation shall still take place w ithin 30 days after aw ard of contract.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912MM20Q0008

X 9B. DATED (SEE ITEM 11)

12-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Mar-2020

CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

W912MM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912MM20Q0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

Questions & Answers

NOTE: Please keep in mind this is a Statement of Objectives, NOT a Statement of Work. The main goal is to allow the vendor to decide the most efficient cost effective solution to meeting the Joint Operation Centers’ final objective.

Question 1) Do you require all the Video switching and routing hardware and cables to be 4K capable, 3840x2160 resolution?

Answer 1) No.

Question 2) How many video outputs (streams) are required from the computer(s) as inputs to the video wall system?

Answer 2) One per available TV screen – so 17 possible streams to be displayed on the TV Wall. There could be a 18th with the Interactive Touch Screen.

Question 3) I could not find any Teleconference devices on the approved equipment list. What can be done to find what equipment is acceptable?

Answer 3) There is no approved equipment list. We currently have a cisco unified communication management system, any teleconference equipment will need to be compatible with this current phone system.

Question 4) How many video inputs are required beyond the computer streams? TV, Aux, Camera, Video player etc.

Answer 4) Cable TV Decoders Quantity: 4 (HDMI) Aux HDMI Connection Aux VGA Connection Aux Display Port Connection

Question 5) Are there any plans or line drawings available of the existing system?

Answer 5) No.

Question 6) is the VTC portable video conference system entirely stand alone? (if it needs no connection to the new JOC system).

Answer 6) The portable VTC (Secure) is a stand‐alone system and does not in any way connect to the AV system in the JOC.

Question 7) Are any recorders, audio or video, required in the system?

Answer 7) No.

Question 8) how soon do you anticipate when options are to be exercised?

Answer 8) Based on available funding at time of award a determination will be made to whether what options will be exercised. Reference clause 52.217-9 regarding extended service (The solicitation will be amended to include warranty/support in CLIN 0001 and extend delivery date out to 1-year. Installation will still be required to be performed 30 days after date of award.)

Question 9) Will the control display be in the open area?

Answer 9) Yes

Question 10) Are the screens being replaced?

Answer 10) No

Question 11) Are the vendors responsible for graphics?

Answer 11) No, the Gov’t will conduct the imaging

Question 12) Is the VTC connected to this system?

Answer 12) No, VTC is not tied to the system

Question 13) Is vendor required to program phones?

Answer13) No, Gov’t will program them

Question 14) How many video wall layouts?

Answer 14) Video walls would ideally have four layouts.

Question 15) Is end user training needed?

Answer 15) Vendor shall provide instructor led, one-time , on-site training session for up to 5 SDNG personnel for familiarity purposes. See section 6.0 Deliverables in the Statement of Objectives.

Question 16) Do the Mics/Speakers work?

Answer 16) We believe they are operational but not functional with current AV system set-up. The awardee will determine after award if speakers are operational or need to be replaced.

Question 17) Is a green/red light needed to show that the mics are off?

Answer 17) Some form of identifying method is needed to show that they are on/off. A green/red light is one acceptable method to show if mics are off/on.

Question 18) Are speakers to be replaced?

Answer 18) Not at this time we believe they are operable with the appropriate equipment.

Question 19) Do you want to have all the wiring/HDMI cables replaced?

Answer 19) This will be determined by the vendor expertise if there is any benefit in replacing the cables due to cable length and connects. Vendors have the option to provide multiple bids with varying solutions (see FAR Clause 52.212-1(e)). A separate option CLIN will be added to the solicitation.

Question 20) Do you want to replace or keep current computers?

Answer 20) replacement of the three (3) computers is necessary. It would be ideal to reduce the number of computers to two (2) computers if possible but is a solution the vendor shall propose.

Question 21) Are the end users locked into those specific wall layouts or can we work with them for other suitable option?

Answer 21) No, we can work together to find a suitable option, if we could have 4-5 standard layouts would be the max needed.

Question 22) We understand 20 destinations are required (14 for video wall 2 for side displays) what and where are the other 4?

Answer 22) See answer on question number 4.

Question 23) Where in regards to the rack are the 2 PCs located? Distance?

Answer 23) They can be located anywhere in the rack, we do not know the distance from the rack and the main monitor on the counter.

Question 24) What minimum specifications are required for the computers?

Answer 24) The computer system needs at a minimum 32GB of RAM, i7 or equivalent processor (6 Cores/12 threads), 512 SSD and 8 USB 3.1 ports, a video card that has at least 4GB of VRAM per card, computer needs an optical drive, a NIC must be included and finally it requires the 2.0 TPM Chip.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Price includes equipment, hardware, installation, and programming. Vendor shall provide source code to South Dakota Army National Guard (SDARNG). Objective #1: Audio Video interface solution to include a control panel capable to support a minimum of 20 individual display feeds.

See Statement of Objectives.

To:

See Statement of Objectives. Installation will be performed within 30 Days after Date of Award.

Delivery date is reflective of initial warranty period for CLIN 0001.

CLIN 1001

The PSC code D304 has been added.