Nutritionist_Q&A_submitted_on_RFP.docx

National guard bureau

United states property and fiscal office west virginia national guard 50 aRMORY ROAD

BUCKHANNON, WEST VIRGINIA 26201-2052

PROPOSER QUESTIONS

WVARNG RESPONSES

RFP SECTION/PAGE

PWS 1.4.12

Will weekends ever be required by the contractor? Additionally, In the contract it states specific holiday dates marked as closed, but what about the days surrounding the holiday? Example being the day after Christmas

Weekends will be required.

There is no allowance for days off around holidays stated in the PWS.

Under section 1.4.4, it mentions that telecommuting is authorized. What is the parameters of this? What specific restrictions would an employee have with telecommuting?

Per the PWS, telecommuting is at the discretion of the COR and must be determined to be in the best interest of the government. All telework agreements must state the date, time, and tasks to be performed.

PWS 1.4.4

Are rules and regulations similar at each base? If they are not the same, is documentation provided ahead of time?

Yes

In regards to supplies/equipment, will contractor provide all exercise equipment for the base or will there be a gym/exercise equipment/fitness center that we may use so long as it is in accordance with our job duties & clearances?

All exercise equipment is supplied by the government.

Are there any reimbursement policies for expenses?

PWS 3.2

Are there a minimum number of fitness events that is to be expected from the contractor? (i.e. 1 per month minimum)

There are no minimum number of events at this time. Organized fitness events are currently held quarterly. It is anticipated that follow-up events will be a new initiative, as well as potentially adding some advanced fitness events.

The document states we must submit overtime but do we have to log “labor hours” indicated as 7:30AM-16:30PM each day?

Base Year 9/11/2017-9/10/2018

OY 1 9/11/2018-9/10/2019

OY 2 9/11/2019-9/10/2020

OY 3 9/11/2020-9/10/2021

OY 4 9/11/2021-9/10/2020

RFP W912L8-17-R-0005

CLINS 0001, 1001,2001,3001 and 4001

How much travel (estimate) does the FTE will do as far as mileage per month?

It is estimated that the contract employee will travel roughly 400 miles per month, on average.

Travel will not be evaluated during the source selection only labor CLINS.

LPTA Evaluation Factor for Award Factor 1 – Price Evaluation pg.2

Will the government put a Not to exceed amount travel CLIN (0002, 1002, 2002, 3002, 4002) so that there is no disparity between offerors and the government will have to evaluate Total evaluated price CLINS 001, 1001, 2001, 3001, and 4001?

Travel will not be evaluated during the Source Selection. Only Labor CLINS will be evaluated.

Travel funding will be added as needed when the contract is awarded.

LPTA Evaluation Factor for Award Factor 1- Price Evaluation pg. 2

Factor 1 Cost/Price Factor 2 Technical Acceptability Factor 3 Past Performance LPTA Evaluation Factor for Award Factor 1 – Price Evaluation pg.1

The base period of performance on the price sheet is stated as 6/30/17 – 6/29/18. Since the incumbent contract actually ends on 9/10/17, could you please revise the base period dates?

CLINS 0001, 1001,2001,3001 and 4001

LPTA Evaluation Factor for Award Factor 1- Price Evaluation pg. 2

Does the fully loaded unit labor rate requested for the Nutritionist include costs for all actual paid time to the Nutritionist (i.e., Holidays, vacation, and sick leave) to total 2,080 hours?

Yes

5.4.5., RFP Attachment 3, Revision 1

Can the price sheet be adjusted to be on a fixed unit fully-loaded labor rate basis to remove any ambiguity?

Each offeror will submit a pricing quote based upon 2080 hours.

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