Draft_PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Life Support and Field Support Services for the TY19 Annual Training of the Tennessee Army National Guard (TNARNG) 278th Armored Cavalry Regiment (ACR)

1.0 General:

1.1 Scope: The contractor shall provide all equipment, material, labor, supervision, supplies, and items necessary in support of the 278th ACR training event for life support and field support services. The specific requirements are outlined below. Services, as defined in this PWS

1.2 Background: The 278th ACR have been tasked with a Mission located at Fort Hood, TX. This mission is in preparation of an upcoming XCTC rotation at Fort Hood, TX.

1.3 Period of Performance (PoP): The Period of Performance shall be March 25, 2019-April 26, 2019.

1.4 General Information:

1.4.1 Quality Control (QC): Reserved

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor is required to provide services between the hours of 5 AM- 7 PM Sunday-Saturday as well as being able to respond with two (2) hours if needed for maintenance and repair at anytime, or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Designated areas located on North Fort Hood, TX, as well as designated locations for field exercise outside North Fort Hood, TX. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.3 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies by complying with Ft. Hood access policies and procedures which include a background check, valid driver’s license or ID, and coordination with the Ft. Hood Visitor Center at (254) 287-9909, or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.5.4 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within five (5) calendar days after contract start date and within 5 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within five (5) calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.4.5.5 iWATCH Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within five (5) calendar days after completion of training.

1.4.5.6 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within five (5) calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within five (5) calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.7 OPSEC SOP/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the Contracting Officer within five (5) calendar days of contract award), to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor shall ensure this individual becomes OPSEC Level II certified in accordance with AR 530-1.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. All contract employees will wear a badge identifying themselves and what company they are with. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.2.0 Definitions and Acronyms:

2.0 DEFINITIONS

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Sunday through Saturday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): None provided.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Not expected.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Trash Removal and Dumpsters (North Fort Hood) Fort Hood will not be providing dumpsters or trash removal, therefore, responsive contractors will be required to provide for dumpsters and trash removal in support of and from the North Fort Hood living area.

Period of Performance will be: 3-22 April 2019. Number of dumpsters will be 1 each dumped daily. Size of dumpster will need to be 30 Yards.

5.1.1 Trash Removal and Dumpsters (Field) Fort Hood will not be providing dumpsters or trash removal, therefore, responsive contractors will be required to provide for dumpsters and trash removal in support of and from various Life Support Area sites. Contractor shall be expected to empty dumpster(s) daily. Spreadsheet providing locations and dates needed will be attached titled 278th ACR Field Requirements. A 20 yard, roll-on, roll-off type. Measurements would be 7’9” high by 8’ wide, by 22’ long

Period of Performance will be: 3-22 April 2019.

5.2 Hand Sanitation Stations (Field) The contractor shall provide and service hand sanitation stations. Hand sanitation stations will require daily service to refill hand antiseptics when servicing chemical latrines. Placement shall be at a minimum of 1 station per 6 chemical toilets serviced by this contract.

Period of Performance will be: 3-22 April 2019.

Headcount will be per the attached spreadsheet titled LSA requirements.

5.3 Hand Washing Stations (Field) The contractor shall provide and service hand washing stations. Hand washing stations shall be cleaned and serviced every day. Paper towels, soap, and grey water removal need to be part of the daily service included. Placement shall be in accordance with spreadsheet titled 278th Field requirements. Hand wash stations shall be in accordance with OSHA 29 CFR 1910.142(f) (1) (i).

Spreadsheet named 278th ACR Requirements providing locations and dates needed will be attached. Locations will be at each grey water removal point.

5.4 Power Generation (LSA) Contractor shall provide power generation. Power requirements are for all sleeping tents and all other facilities that require power. Contractor shall deliver, setup, maintain (to include maintenance and wiring), and remove all power generation equipment once contract is complete. Government will either provide contractor with fuel fob to access Ft. Hood fuel point, or government will provide escort to the Ft. Hood fuel point to get fuel. The fuel will be at no cost to the contractor. The service requested will be to refuel generators on the North Fort Hood. (Generators will need to be diesel, F24 Capability. F24 same as JP8 but additives added to prevent freezing in cooler temperatures).

Contractor shall be available to respond to service calls for maintenance within two (2) hours once notified. Contractor shall place generators at a minimum of 30 – 50 feet away from all tents.

Contractor shall establish power generation by 4 April 2019 and be operational through 21 April 2019.

Emplacement of any grounding rods, anchors, or other accessories into the ground on Fort Hood requires an approved dig permit and confirmation of non-interference with existing underground utilities. POC for dig permits at Ft. Hood will be provided at contract award. Dig permits take approximately 14 business days to obtain.

5.5 Setup and Breakdown (North Fort Hood) Contractor shall be responsible for the erection, maintenance, and clearance of all facilities, to include wiring and hookup. Contractor shall be responsible for removal of all debris, trash, and materials from the site. Upon completion of the exercise, contractor shall be responsible for the return of sites to their original state. Set up must be completed between completed with schedule of spreadsheet for dates of services that is attached to solicitation. Breakdown should be completed within 10 days after period of performance of contract is complete.

5.5.1 Setup and Breakdown (Field) Contractor shall be responsible for the erection, maintenance, and clearance of all facilities, to include wiring and hookup. Contractor shall be responsible for removal of all debris, trash, and materials from the site. Upon completion of the exercise, contractor shall be responsible for the return of sites to their original state. Please see attached spreadsheet titled 278th ACR Field Requirements for start dates.

5.6 Portable Chemical Latrines (North Fort Hood Motor Pool) The contractor shall service and provide at a minimum one (1) chemical latrines per 25 Soldiers based off of provided schedule to support LSA population. ALL chemical Latrines shall be cleaned and serviced daily. Toilet paper needs to be included as part of the service. Government shall provide guidance for placement following the completion of the site survey at Fort Hood, TX. Placement shall be coordinated with the COR. IAW FM 21-10 (Field Hygiene and Sanitation) we will need the Chemical Latrines to be at least 300 feet from Dining Facility.

Contractor shall have chemical latrines available for use on 25 March 2019 and be operational through 25 April 2019.

5.6.1 Portable Chemical Latrines (Field) The contractor shall provide one (1) chemical latrine per 25 soldiers and service based off provided spreadsheet throughout training area populations throughout Fort Hood, TX. ALL chemical Latrines shall be cleaned and serviced every other day. Toilet paper needs to be include as part of service. Government shall provide guidance for placement following the completion of the site survey at Fort Hood, TX. Placement shall be coordinated with the COR.

Contractor shall have chemical latrines available for use at various locations on various dates. Spreadsheet titled 278th ACR Field Requirements providing locations and dates needed are attached.

5.7 Sleep Tents (North Fort Hood) - Each tent shall provide 50 square foot of space per soldier. The site shall sustain both male and female Soldiers in order to support the population on North Fort Hood. All tents shall include fire extinguishers (TYPE C) in each tent IAW AR 385-10. The sleeping tent shall include lights (a minimum illumination of 30 foot candle at table height), minimum of one (1) (2-receptacle) outlet per four (4) cots evenly spaced on the wall, and HVAC to sustain 68-72 degrees. The Contractor shall be responsible for erecting and dismantling of the sleeping tents as well as maintaining the operation of lights, HVAC, and power generation. Sleeping tents shall be able to withstand wind gusts of 75mph. Sleeping tents shall have 3/4” plywood floor placed on 4”x 4”stringers or 1” plastic/composite flooring. Floor should be raised in order to prevent flooding. Please state in your proposal the type of flooring that will be used. Bare floors shall not be accepted.

All sleeping tents shall be clear span, pole or other technically acceptable alternative and must be separated by gender. Contractor shall provide tent space to sleep 310 soldiers of tented billeting. Out of the 310 Soldiers, approximately 30 will be female and require a separate sleeping tent.

Contractor shall have sleeping tents ready for occupancy on 4 April 2019 through 20 April 2019.

5.8 Light Towers (North Fort Hood (Sleeping Area and Motor Pool)) Contractor shall provide 24 light towers located in the life support area from 25 March 2019 to 20 April 2019. Government shall provide guidance for placement of light towers following the completion of the site survey at Fort Hood, TX. Placement shall be coordinated with the COR. DIESEL FUEL CAPABILITY REQUIRED. (F24 Fuel will be provided to contractor at no cost to Contractor, but will need to be refueled by the contractor)

5.9 Contractor Manpower Reporting Application (CMRA):

5.9.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Tennessee Army National Guard via a secure data collection site.

5.9.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

OPSEC

SOP/PLAN