W912KZ-16-R-0004.pdf

BASE WIDE FIRE ALARM PANEL UPGRADE

Contract for Project WEAS152003, Base Wide Fire Alarm Panel Upgrade Project for the Kentucky Air National Guard, 1101 Grade Lane, Louisville, KY 40213. Work w ill be performed in accordance w ith plans and technical specif ications. This action is being solicited as a 8(a) Small Business Set-Aside. The North American Industry Classif ication (NAICS) Code is 236220 and the Size Standard for Small Business is $36.5M of average receipts for the past 3 years. Project Magnitude is betw een $250,000 and $500,000. A single aw ard is contemplated.

Persons intending on offering a proposal are recommended to attend the Pre-Proposal Conference. See Section 00100 for specif ic registration information and details. Solicitation and all information, notices, amendments for this solicitation w ill be posted at http://w w w .fbo.gov.

ALAN M. WADE 502-413-4439

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

16-Jun-2016

(RFP)

(IFB)

X

CALL:

BASE WIDE FIRE ALARM PANEL UPGRADE

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________60 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________20 Jul 2016 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

123D CONTRACTING OFFICE

1101 GRADE LANE

LOUISVILLE KY 40213

W912KZ

PAGE OF PAGES

1 OF

CODE FA6161

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

KYANG BASE CONTRACTING OFFICE

1101 GRADE LANE

LOUISVILLE KY 40213-2678

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

WEAS152003

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 502-413-4030 TEL: 502-413-4439 FAX: 502-413-4665

W912KZ-16-R-0004 40

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912KZ-16-R-0004

Section 00010 - Solicitation Contract Form

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BASE WIDE FIRE ALARM UPGRADE

FFP

Base Wide Fire Alarm Upgrade Project per the attached Performance Work Statement.

FOB: Destination

SIGNAL CODE: A

NET AMT

TABLE OF CONTENTS

SOLICITATION, OFFER, AND AWARD SF 1442 and SF 1442 BACK

SECTION 00010 - PRICING SCHEDULE, NOTES

SECTION 00100 - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION 00600 – REPRESENTATIONS & CERTIFICATIONS

SECTION 00700 - CONTRACT CLAUSES

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

ATTACHMENT 1 – PLANS AND SPECIFICATIONS Project No. __________ dated _____ ATTACHMENT 2- SOLICITATION QUESTIONS AND ANSWERS DOCUMENT to be inserted at award

EXHIBIT A- Performance Relevancy Questionnaire EXHIBIT B- Subcontractor Information and Consent Form EXHIBIT C- Reference Questionnaire package

NOTES

NOTES

1. Instructions for the preparation of proposals are located in Sections 00100, 00110 and 00120.

2. Offeror’s attention is invited to the insurance requirement contained in this solicitation (FAR Clause 52.228-5 Insurance – Work on a Government Installation). Certification of the required coverage for the prime contractor shall be furnished prior to beginning work on this contract, and the Contracting Officer may request evidence of the required insurance at any time during the life the contract.

3. Reference DFARS Provision 252.236-7008, Contract Prices – Bidding Schedules. The term “Bidding Schedule” shall also be construed to mean “Offer Schedule” or “Schedule”. The terms “bid” and “offer”, and “bidder” and “offeror” shall be construed as having the same meaning in this solicitation and resulting contract.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

WEAS 152003 BASE WIDE FIRE ALARM PANEL UPGRADE

1.0 Introduction:

1.1 General Scope: This Performance Work Statement outlines the installation of a new fire alarm reporting system.

Request the installer upgrade 13 Fire Alarm Control Panels (FACPs), to include FACPs in 13 buildings 100, 200, 300, 400, 500, 510, 600, 610, 700, 800, 810, 900, and 910. The FACP in building 110 will not be upgraded since the building is set for demolition. The FACP in the SCIF of building 300 will be eliminated and replaced with M2 conventional fire alarm panel. Incidental wiring, software upgrades, and software programming will be required.

Include replacement of smoke detectors, heat detectors and duct detectors. Requirements for configuration and design must follow NFPA, UFC, ANGETL15-01-03 and NEC requirements. New FACPs must have mass notification capability. The contractor awarded this contract shall provide all personnel, equipment, tools, materials, supervision, transportation and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform the services defined in this Performance Statement of Work (PWS). This includes the installation and demolition or removal of replaced equipment or equipment made obsolete by the contractors work.

All materials stored on site, removed from site or consumed on site shall be maintained in a manner that meets federal, state and local law and regulation.

1.2 Requirements: It is incumbent on the installer to verify exact quantities and components, items discussed in this PWS which provides rough order of magnitude approximations and is the Governments Conceptual plan, actual device counts will be established through a site survey:

1.2.1 All fire alarm panels and radio reporting systems for all buildings on the 123d Airlift wing campus will be replaced as required unless otherwise specified, installation is estimated to include, but not be limited to:

1.2.1.1 Not fewer than 13 new Monoco MAAP-X panels (or equal) with Mass Notification Capability to include required raceway, coax cables, mounting devices and assembly components to make a complete installation

1.2.1.2 Required Radio transceivers and associated equipment (must meet Narrowband requirements)

1.2.1.3 Required lightning protection for mounted antennae

1.2.2 New Heat detectors with 135 F rate of rise low profile Head (estimated at 120 detectors)

1.2.3 Approximately 327 smoke detectors

1.2.4 Approximately 30 ductwork detectors

1.2.5 Approximately 12 Mass Notification Speaker devices

1.2.6 Approximately 180 Speaker Strobe combinations

1.3 Background: The 123d Airlift Wing (123 AW) installation located at 1101 Grade Lane, Louisville Kentucky (“The 123 AW base or the base”), is comprised of 14 main facilities totaling over 408,000 square feet. The 123 AW campus is about 80 acres and this project is located in various building across the campus as outlined in the scope.

1.4 Period of Performance (PoP): The Contracting Officer (KO) will specify the period of performance. For this PWS the minimum recommended PoP is 60 days.

1.5 General Information:

1.5.1 Construction Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the KO if a COR is not assigned, to ensure performance of services, resolve issues, and receive directions. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.2 Quality Control (QC): The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Plan (QCP) is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in this PWS and ensures the installation meets the specification requirements. Along with safety, the QCP plan should address quality control of the work and material and be concise and brief; this plan should be no more than one or two pages. The QCP should define how the contractor will verify criteria to include specifications, standards of work, housekeeping standards and safety standards, how they will verify the installation meets the criteria (for example a scheduled walk thru), the frequency of inspections, who will conduct inspections for the contractor and how the contractor will report any findings and corrective actions to the Contracting Officer Representative. The contractor shall submit a Quality Control Plan (QCP) outlining contractor’s verification methods. Failure to provide an adequate plan shall result in a non-responsive proposal.

1.5.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the design specifications. This Government’s plan (provided below) is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). The Government’s plan is listed below in sections 1.5.3.1 to 1.5.3.4 and a summary is provided in Exhibit 1.

1.5.3.1 Proposal Conference: A pre-proposal conference will be conducted to openly discuss quality control metrics and objective. A site visit will be arranged. During these periods the Government will answer technical questions concerning the Performance Requirements Summary (Exhibit 1), the key element of the quality assurance metric and provide data at the contractors request if available. This conference can improve communication between the technical advisors and the contractor to support proposal development. It is the Proposer’s responsibility to become familiar with the elements of the project and the requirements of the site. Section 00100 of the Solicitation provides instructions on the requirements to attend the site visit and how to make Request for Information (RFI).

1.5.3.2 Request for Proposal: Prior to contract award, the Government will receive formatted proposals from qualified contractors. A proposal that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation. The proposal will outline the contractor’s performance standards and methods and practices to include the quality control plan. The proposal will outline the key considerations of the project which include cost factors and recommend a solution based on the requirements. The Government will rate the solution/proposal based on standards set out in the solicitation. A team of qualified members from the 123 AW staff will serve on the source selection committee. Committee members will be responsible for reviewing and evaluating each responsive proposal. Proposals will be reviewed and ranked based on the scoring criteria established by the government. Price is only one factor that is considered. The overall goal will be to select a contractor that shall deliver the overall best value to the Government.

1.5.3.2.1 Proposals shall be formatted in accordance with section 4.2 and be a deliverable as outlined in Exhibit 2.

1.5.3.2.2 The proposal should reference the types of equipment that will be utilized for this project. Shop drawings or submittals will be at the contractor’s discretion in the proposal stage at a minimum the proposal will outline the major equipment utilized, manufacture and model number.

1.5.3.3 Construction and Installation: During the construction and installation period, the Base Civil Engineer (BCE) will review the contractors work comparing it to the submitted proposal offered by the contractor to verify proper installation through periodic inspection of the work, identifying any potential defective service. The frequency of surveillance will be based on the quality and progress of the work and can be daily. The Base Civil Engineer will use his expertise or his consultant as required to review and evaluate the contractor’s installation. A commissioning report verifies the operation of the system as a whole and will be provided to the BCE. Certification will be through an independent Certifier.

1.5.3.4 Contract Performance Rating: Review is conducted in accordance with standard Federal Acquisition Regulations

1.5.4 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.5.4.1 New Year’s Day: January 1st

1.5.4.2 Martin Luther King, Jr.’s Birthday

1.5.4.3 President’s Day

1.5.4.4 Memorial Day

1.5.4.5 Independence Day: July 4th

1.5.4.6 Labor Day

1.5.4.7 Columbus Day

1.5.4.8 Veteran’s Day: November 11th

1.5.4.9 Thanksgiving Day

1.5.4.10 Christmas Day

1.5.5 Place and Performance of Services: The contractor shall perform work between the hours of 0730 – 1630 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at designated locations on the 123 AW base.

1.5.5.1 Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays unless they can be argued to be significant. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.5.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.6 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.6.1 For Contractors Requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Air Force Directive 31-101. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.5.6.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.6.3 Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government site and/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD Information Assurance, OPSEC, Security Administration). ADLS website: https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

1.5.6.4 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 7 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website: http://jko.jten.mil

1.5.6.5 US based contractor employees and associated sub-contractor employees will be made available and receive government provided area of responsibility (AOR) specific AT awareness training as directed by AFI 10-245.

Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.5.6.6 For Information Assurance (IA) / Information Technology (IT) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness CyberAwareness Challenge before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8570.01, DoD 8570.01-M and AFPD 33-2 within 7 calendar days of the start of contract performance.

1.5.6.7 For Information Assurance (IA) / Information Technology (IT) Certification. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AFM 33-282, contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.5.7 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.9 Equipment / Material Acceptance: The contractor shall be credited with equipment delivered to the site (123 AW). A specific laydown area will be established and the CM shall be responsible for signing for delivery of equipment. The contractor will be credited once the equipment is on site as approved by the Contracting Officer’s Representative. The government will approve billing once a physical inspection of the delivered item or items has been accomplished by the government. The contractor shall be responsible for the equipment and the security of materials until the final commissioning date. The contractor will be required to provide all means of transportation for the movement and placement or shipment of equipment and materials to include loading and unloading.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 BASE CIVIL ENGINEER (BCE). The office of the 123d Airlift Wing Responsible for facilities and grounds.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONSTRUCTION MANAGER (CM) – The contractors representative with authority to act in the company’s interest, to accept changes in the contract, be responsible for workers and worker safety. Anytime work is in progress a CM must be on site and immediately available particularly in the event of any type of emergency circumstances.

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 GOVERNMENT CONTRACT QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 PROPOSER. Prior to contract award a solicitation in the form of a Request for Proposal (RFP) is published.

Those who submit a proposal in answer to the RFP are proposers or contractors answering the solicitation.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. (see section 1.5.3)

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS.

AFARS Army Federal Acquisition Regulation Supplement ANGTEL Air National Guard Engineering Technical Letter AQL Acceptable Quality Level ASHRAE Standards Society for Heating, Refrigeration and Air Conditioning AT/OPSEC Antiterrorism/Operational Security BCE Base Civil Engineer (represented by the COR) CM Construction manager COR Contractor Officer Representative CRMA Contractor Manpower Reporting Application CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FACP Fire Alarm Control Panel FAR Federal Acquisition Regulation FPCON Force Protection Conditions GFP/M/E/S Government Furnished Property/Material/Equipment/Services HVAC Heating, Ventilation and Air Conditioning IA Information Assurance IS Information System(s) KO Contracting Officer NEC National Electric Code NFPA National Fire Protection Association OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit RFI Request For Information RFP Request For Proposal SCIF Specialized Compartmental Information Facility UFC Unified Facility Code US United States

3.0 Government Furnished Property: Material, Equipment and Services (GFP/M/E/S):

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include contractor lay down area. The area or areas set aside for contractor use will be designated by the government as required.

3.2 Equipment: The Government is not required to supply any material or equipment unless subsequently agreed to by the government as mutually agreed upon and mutually beneficial.

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Items: Materials, Equipment, Services and Deliverables:

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 and Exhibit 1.

4.2 Proposal Content: to be provided in 8x11 report format, minimum legal font size 10. (footnotes do not have to meet minimum font). Refer to section 00110 of the solicitation. Refer to Paragraphs 4.2.1 through 4.2.2 in this Performance Work Statement (PWS) for supplemental directions on how to complete Volume 1, Price/Cost Information and Pro Forma Documents.

4.2.1 The proposal content for this project is outlined in the submission requirements and Instructions in section 00110 of this Solicitation. Additional information related to the design and construction of the project outlined in the government’s concept should be included in a separate divider in Volume 1, noted as Section B. Section A will have the standard Pro Forma Price Proposal. Offerors are cautioned to submit enough information to enable the evaluators to fully ascertain each offeror’s capability to perform all the requirements contemplated by the PWS at the best value to the government.

4.2.1.1 This project requires layout and some minor installation arrangements, such as outline where panels will be installed in the mechanical rooms and installation of antennae. Offerors shall provide all price/cost information necessary to provide a meaningful basis for government's analysis and evaluation of price/cost for the project concept. The Offerors shall provide the elements of layout and design required to meet the expected performance and operational requirements of the project set forth by the government’s conceptual plans.

4.2.1.2 This is a best value proposal. Please include recommendations and suggested approaches if they become evident from review of the site and relevant information. One component of rating the quality of the submission for this project is the contractor’s effort to provide the best product and outline changes to the government’s concept that will improve in economy or quality over the provided details.

4.2.2 Submittals: See Exhibit 2. The Proposer shall provide the submittal data for all equipment items.

5.0 Technical Requirements:

5.1 New Fire Protection System will report to existing Monoco D-21 central receiving stations such that the fire alarm control operator will know exactly the location of the alarm, what type of initiating device alarmed and the location, to include building number and room number of the device.

5.2 The system will be commissioned through an independent fire alarm certification. Local Base officials will observe the certification

5.3 Each combined Fire Alarm Control Panel will have one bass notification speaker which will be tested as part of commissioning

6.0 Applicable Publications: The fire Alarm system will follow these publications.

The contractor will identify areas of conflicts and they will be resolved by the BCE. Because the system is an existing older system some exceptions to the latest publications might apply. The goal of the BCE is to provide a fully functional system that meets the intent without comprising the project.

Publication Date of Publication Mandatory or Advisory

Website

UFC latest Mandatory YES NEC latest Mandatory YES

ANGETL15-01-03 latest Advisory No NFPA latest Mandatory YES

EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance

Standard Acceptable

Quality Levels

(AQL)

Surveillance Method / By

5.1 The contractor

will install Fire Alarm Panels, devices, System will provide 100% fire protection for all occupants of all

Systems must operate 100% of the time

COR will review installation periodically raceway, wiring in accordance with prescribed standards buildings are being installed

1.5.3.3 /5.2 Independent certification testing will be accomplished

System will meet certification specifications according to

NFPA regulations

Every system will be tested and confirmed operational

COR and appropriate

Base officials will observe the

5.3 Mass

Notification limited capability will be tested

System will be able to meet the intent of Mass Notification

Each building will have one functioning Mass Notification Speaker

COR and appropriate

Base officials will observe the certification

EXHIBIT 2

Deliverables Schedule

Equipment, shop drawings and material

When is deliverable due

Number of Copies

Medium/Format Submit To

Request for Proposal

(4.2.1,4.2.3, ,4.2.4)

Date to be set by the KO 3/1 Ring Binder/Electronic

KO

Any Studies and submittals

With Proposal, section 4.2.4

3 (tabbed by each line item)

Ring Binder KO

Schedule of Values for billing purposes

Within one week of Notice to proceed

3 (spreadsheet) Ring Binder COR, KO

Project Schedule Prior to, or at the Pre-construction Meeting

3(Spreadsheet) Ring Binder COR,KO

Equipment Submittals on all devices and support elements

Due prior to installation start date or prior to installation of those particular items

3 hard copies 8x11 format

Ring Binder, Hard Copy, COR

Proposed drawings, general specifications or sequence of events

Due prior to installation start date

3 hard copies 8x11 format

Ring Binder, Hard Copy, COR

Final “as built” drawings or sequence of events documentation

Within one month of final commissioning date

2 copies Electronic (Auto Cad) / Hard Copy

COR

Operations and Maintenance

Manuals

On commissioning date 2 copies per building

Electronic / Ring Binder

COR

Preventative Maintenance

Schedule for all systems

On commissioning date 2 copies Electronic / Ring Binder

COR

DD Form 1354; a list of all installed equipment, location and cost

Prior to final commissioning Date

2 copies Electronic / Ring Binder

COR

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 60 dys. ADC 1 F7H3CS - CES

MARTY FAUTZ

1101 GRADE LANE

LOUISVILLE KY 40213

502-413-4534 FOB: Destination

F7H3CS

Section 00100 - Bidding Schedule/Instructions to Bidders

00100 Section 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. SCOPE

1.1. You are invited to submit a proposal in response to our Request for Proposal W912KZ-16-R-0004 for Project No. WEAS152003 at the Kentucky Air National Guard, 1101 Grade Lane, Louisville, KY 40213. As a result of this solicitation, the Government intends to award a single Firm Fixed Price (FFP) contract to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

1.2. This solicitation is set-aside for 8(a) small businesses.

2. NOTICE OF PRE-PROPOSAL CONFERENCE

2.1. A pre-proposal conference will be conducted on Thursday, June 30th at 10:00 AM for the purposes of briefing on the proposal requirements and answering questions regarding this solicitation. This conference will be held at the Kentucky Air National Guard, Civil Engineering Classroom, 1101 Grade Lane, Louisville, KY 40213.

Interested Contractors are highly encouraged to attend the pre-proposal conference. The site visit will be held following the conference.

2.2. Due to security conditions, all offerors must register to attend this conference and site visit. Email the following information for all attendees to martin.e.fautz.mil@mail.mil and alan.m.wade.mil@mail.mil.

Visitor’s Name Last Four Digits of Social Security No.

Driver’s License No., State Issued and Expiration Date Date of Birth Citizenship

2.3. This information must be provided in advance, not later than 2 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

2.4. Visitors must pick up their passes at the Installation’s Main Entry Gate prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Driver’s License, (3) Proof of Insurance for Vehicle, and/or (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

2.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

2.6. A record of the conference shall be made and furnished to all prospective offerors via posting to www.fbo.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

3. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

3.1. Submit all questions via email to the contracting office at the address shown below. Do NOT contact the A-E or Engineering personnel directly. Doing so will only delay the response to your question.

Subject Line: Reference No. W912KZ-16-R-0004 Email: alan.m.wade.mil@mail.mil

INQUIRIES SHALL BE SUBMITTED VIA EMAIL AND INCLUDE THE FOLLOWING INFORMATION:

Date of Proposal Inquiry:

From: ______________________________

Company Name: ___________________________

Phone Number: ____________________________

Email address: _____________________________

Proposal Inquiry: Be specific as to part of solicitation you are questioning.

3.2. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach offerors before the submission of their offer.

3.3. The Contracting Officer reserves the right to address questions received after the fifth day prior to solicitation closing with those offers deemed compliant and/or in the competitive range after closing. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing. OFFERORS ARE STRONGLY ENCOURAGED

TO SUBMIT QUESTIONS EARLY IN THIS PROCESS.

3.4. Any interpretations made will be in the form of an amendment of the solicitation, drawings, specifications, etc., and will be furnished to all prospective offerors via posting to www.fbo.gov.

3.4.1. Receipt by the offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of proposals. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective offerors via the web site.

3.4.2. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Federal Business Opportunities (www.FedBizOpps.gov or www.fbo.gov) system. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with FedBizOpps before accessing the system. FedBizOpps registration requires the following information:

1) Marketing Partner Identification Number (MPIN)

2) DUNS Number and CAGE Code

3) Telephone Number

4) Email address

Registration instructions can be found on the FedBizOpps website at https://www.fbo.gov/?s=getstart. (Please note the registration for access to the secure site takes approximately 15 business days, so plan accordingly.)

3.4.2.2. Interested offerors must be registered in the System for Award Management (SAM). To register go to:

www.sam.gov. You will need your DUNS number to register. Instructions for registering are on the web page.

4. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS

4.1. The right is reserved, as the interest of the Government may require, to revise or amend, the specifications or drawings or both prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment or amendments to this Request for Proposal. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals will be posted at www.fbo.gov.

4.2. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the lasted information.

5. HAND CARRIED PROPOSALS/INVITATIONS

5.1. A bid repository is provided for hand carried proposals and is located at: KYANG 123 AW Contracting Office, 1101 Grade Lane, Louisville, KY 40213. (502)413-4439 or 4030.

5.2. Hand carried proposals must be deposited in the repository prior to the time established for receipt of proposals.

5.3. Offerors are cautioned that approval to enter the base must be obtained prior to the closing date for receipt of proposals. Follow the procedures outlined above in paragraph 2.1.2. for entry. Delays are probable at the entry point and should be accounted for. Late receipt of proposals due to base entry delays may not be deemed excusable and the Contracting Officer may declare the proposal late and remove it from consideration.

6. WAGE DETERMINATION

6.1. The Construction Wage Rate Requirements formerly known as Davis Bacon Wage Rates are applicable to this project. Current prevailing wage determination(s) at time of issuance of solicitation are Constucion Type:

Building, WD Number KY172, for Jefferson County, Kentucky.

In the event the current prevailing Wage Determination is changed by the Department of Labor prior to the closing date of the solicitation, the most current wage determination is in effect. Should the wage rate change after closing, but prior to award, the updated Wage Determination will be incorporated by amendment and issued to all offerors that have not been eliminated from the competition. If applicable, these offerors/contractors will be given a reasonable opportunity to provide revised proposals solely to amend proposals due to Wage Determination changes.

If the wage determination modification does not change any affected wage rates, then the provisions of FAR 22.404- 5(c)(4) will apply.

6.2. Applicable wage rates can be found at http://wdol.gov/dba.aspx.

7. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

8. REMOVAL OF SECTIONS AT TIME OF AWARD

Sections 00100, 00110, 00120, 00600 and all exhibits will be physically removed as a result of an award, but will be deemed to be incorporated by reference in that award.

9. DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals. No destruction certificate will be provided.

10. INFORMATION REGARDING AVAILABILITY OF UTILITY SERVICES

It has been determined that all temporary utilities shall be the responsibility of the contractor. The contractor will pay all charges (hook up fees, metering, monthly usage, etc.) resulting from temporary utilities. The offerors shall take this into consideration when computing their offers. (FAR Clause 52.236-14, Availability and Use of Utility Services.) OR It has been determined that all reasonable amounts of (insert), where/if physically available, used in connection with this project will be furnished to contractor without cost. The offerors will take this into consideration when computing its offer. (FAR Clause 52.236-14, Availability and Use of Utility Services)

11. EXCEPTIONS

If the offeror takes exception to any of the requirements specified in this solicitation, the offeror shall clearly identify each such exception and include a complete explanation of why the exception was taken and what benefit accrues to the Government. All exceptions to the solicitation requirements (Sections 00010 through 00800) and supporting rationale shall be included in an addendum to the proposal and clearly labeled "Exceptions". An addendum is only required if the offeror takes exception to any requirement in the solicitation. (The Addendum does not have a page limitation, but shall only include information relevant to exceptions taken to the solicitation requirements.) The Government will assume an offeror takes no exceptions to any solicitation requirement if the offeror does not submit an Addendum identifying exceptions. Offerors are advised that solicitation requirements are not necessarily negotiable and such exceptions may render an offeror's proposal unacceptable and ineligible for award.

12. CLAUSES

12.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

12.2. Clauses and provisions in this document may not appear in consecutive order.

00110

SECTION 00110 SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1. PROPOSAL PREPARATION INSTRUCTIONS

1.1. These instructions prescribe the format of proposals, and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with Section 00100, FAR Provision 52.215-1, Instruction to Offerors – Competitive Acquisition.

1.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

2. PROPOSAL CONTENT

2.1. Prospective offerors shall submit the following volumes in two separate packages:

2.1.1. Submit Volume 1, Price proposal, pro forma documents, in original and (3) three hard copies, in accordance with instructions contained herein.

Volume 2, Part 1 – Technical Capability Proposal, in original, (3) hard copies and one CD.

Subfactor 1 – Experience and Capability (limit resumes to 2 pages each) Subfactor 2- Construction Schedule and Commissioning Approach/timeline (schedule no page limit;

narrative – no more than 5 pages)

Volume 2, Part 2 – Past/Present Performance Information

2.1.2. Although the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of…