PWS_Force Protection Training.pdf

PERFORMANCE WORK

STATEMENT

Maryland Army National Guard

Special Operations Detachment -

OTAN/NATO

SPECIAL OPERATIONS

DETACHMENT FORCE

PROTECTION TRAINING

INCLUSIVE OF

LODGING AND MEALS

REQUEST FOR QUOTE #

W912K6-20-Q-0022

JANUARY 24, 2020

PWS

RFQ W912K6-20-Q-0022

CONTENTS

1.0 General

1.1 Background

1.2 Scope

1.3 Periods of Performance…………………………………….…………3

2.0 General Conditions…………………………………………..……...3-6

3.0 Lodging Specification and Tasks………..……………….……......6-7

4.0 Meal Specifications and Tasks …………………………………..8-10

5.0 Contractor Manpower Reporting Application……………………………..11

6.0 Service Acceptance…………………………………...……….…….11

Attachments

No attachments

1.0 General:

The purpose of this solicitation is to award a single Firm-Fixed Price contract for the Special Operations Detachment of the Maryland National Guard (the Customer). The Contractor shall furnish services as specified below.

1.1 Background:

The Special Operations Detachment of the Maryland National Guard has a requirement for specialized force protection training.

1.2 Scope:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 2.3 as Government Furnished, to perform Force Protection Training Services, as defined in this PWS.

1.3 Period of Performance:

. The contract period of performance shall be 28 April - 3 May 2020; lodging check-in 28 April and check-out 3 May 2020. All services shall be provided on the specified dates, or alternate dates proposed by the Contractor and approved in writing by the Customer. Re-scheduling the service will only be authorized with prior written consent of Customer and Contracting Officer.

. b. Training Dates: All training will be provided during the dates of 29 April – 3 May

2020. The training will consist of: Evasive Driving Course (two days);

Pistol/Carbine training (two days); Off Road Driving Course (one day). The Contractor will organize their resources and schedule to support the specified dates, and submit the training plan to the Customer for approval in writing.

2.0 General Conditions:

2.1. The Contractor will provide the services detailed below. The service location should be within a reasonable driving distance (1-4 hours) of zip code 21204, Towson, MD. For the purpose of this service, a “day” of training will consist of 8 hours of training and one hour for lunch.

2.2. The Contractor must have documented past performance of successful similar training events for U.S. Army Special Operations units, and must provide documentation to support this with their proposal. The Contractor shall also provide

(3) references from other agencies or organizations that the Contractor has provided similar training for in the last 36 months.

2.3. The Contractor shall provide all facilities, lodging, meals, instructors, and equipment to conduct the specified training to include all vehicles and ammunition, with the following exceptions: Customer will provide the following Government Furnished Equipment: weapons, personal equipment (holsters, magazines, chest rigs, personal protective equipment, and weapons cleaning equipment) for personnel attending the training. Contractor will provide all other necessary vehicles, facilities, equipment and personnel. Training instructors will have sufficient background and qualifications for training provided. The primary ammunition requirements will be 5.56mm NATO and 9mm NATO. Contractor will provide a GSA approved container to store weapons during the periods of performance.

2.4. Contractor shall provide training as follows:

2.4.1. Contractor shall provide two consecutive days of training for a minimum of 10 and maximum of 45 personnel on tactical driving procedures. The training will consist of: advanced driving control; backing “Y” and “J” turns; driver down drills; straight line driving; close proximity driving; PIT technique; barricade breaching; car shooting demonstration; IED vehicle search; attack recognition; barricade confrontations; convoy operations; IED attack scenarios, and react to contact. The Contractor shall provide training to familiarize the students on fully armored vehicles, sport utility vehicles, and other high center-of-gravity vehicles to show the capabilities and limitations of these types of vehicles. Training will be both classroom and practical, with the majority of training consisting of practical training in vehicles on a closed course. Contractor will provide all vehicles, instructors, driving track, and all necessary safety and other requirements to conduct training.

Customer will provide personnel. Maximum instructor to student ratio will be 1:3.

2.4.2. Contractor shall provide two consecutive days of training for a minimum of 10 and maximum of 45 personnel on advanced pistol/carbine techniques. The training will focus on basic fundamentals of marksmanship and weapons manipulation for both weapon systems as well as advanced drills emphasizing tactical awareness, individual and team fire and maneuver, and strong and weak side shooting. The training will incorporate close quarters reaction drills utilizing pistol techniques from the seated position, from behind desks, and other positions of disadvantage. The training will be primarily practical training on Contractor provided firing range.

Contractor will provide firing range, all necessary ammunition, instructors, and all safety and other requirements to conduct training. Customer will provide personnel, weapons, personal protective equipment, and personal equipment to include weapons magazines and load-carrying equipment. Maximum instructor to student ratio will be 1:8.

2.4.3. Contractor shall provide one day of training for a minimum of 10 and maximum of

45 personnel on off-road driving procedures. The training will consist of: advanced driving control on unimproved roads; vehicle recovery; obstacle negotiating during hours of limited visibility; utilization of 4x4 vehicles on cross-country terrain; and driver down drills. Training will be both classroom and practical, with the majority of training consisting of practical training in vehicles on a closed course. Contractor will provide all vehicles, instructors, off-road course, and all necessary safety and other requirements to conduct training. Customer will provide personnel. Maximum instructor to student ratio will be 1:3.

2.4.4. In coordination with the Contracting Officer, the Customer will review and approve in writing the Contractor’s training plan prior to the contract being accepted.

2.5. Lodging requirements: See also paragraph 3.0 Lodging Specifications and Tasks.

2.5.1. The Contractor shall provide up to 23 dual occupancy room (two beds per room) for up to 45 members of MDARNG, and ensure there are no mixed gender rooms.

The Contractor shall also provide meals as specified paragraphs 2.6 and 4.0 below for up to 45 people. The meals shall be served at the lodging location, with the exception of the lunch meal, which shall be a boxed or bagged meal provided for pick up at the same time as the breakfast meal is served or at the training site.

2.5.2. The rooms shall be in a FEMA-approved hotel for federal lodging. Check-in will be on 28 April 2020 with check-out on 3 May 2020.

2.5.3. The Government will be responsible for room and meal cost only, all other charges will be the responsibility of the occupants for each room.

2.5.4. Parking spaces shall be provided at no additional cost.

2.5.5. The Government will furnish a rooming and headcount list for all guest rooms and confirm with the Contractor the number of rooms required 7 days prior to arrival.

2.5.6. Courtesy. The Contractor’s employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equally to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all public guests shall be provided every participant.

2.5.7. Contractor will provide a private meeting room with seating for maximum of 45 people and a minimum of two work tables or desks from the hours of 7:00-10:00 PM on 29 April through 2 May 2020.

2.6. Meal requirements: See also paragraph 4.0 Meal Specifications and Tasks.

2.6.1. The Contractor shall deliver the meals on a daily basis at the times as follows:

Breakfast: 6:30 AM – 7:30 AM (29 April – 3 May) Lunch (bagged or boxed) – available for pickup during breakfast meal (prior to 7:15

AM) or at the training site. (29 April- 3 May) Dinner: 6:00 PM – 7:00 PM (29 April – 2 May)

2.6.2. The Contractor will ensure meals are prepared for the specified dates.

2.7. Quality Assurance. The Government POC will monitor the Contractor’s performance.

2.8. Liability: Any damage sustained by the Contractor due to negligence of

Government personnel shall be negotiated with the Contracting Officer who will make the final determination as to whether settlement costs are due. Room occupant will be liable for any damage caused by his or her negligence.

2.9. Government Point of Contact (POC). The Government POC will be provided upon contract award.

2.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to Attend (in person or via teleconference) any post award conference convened by the Contracting Officer in accordance with Federal Acquisition Regulations Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

2.11. Contract Manager: The Contractor shall designate a Contract Manager who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the Contract Manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager shall work through the Contracting Officer Representative, (or the Contracting Officer if a Contracting Officer Representative is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The Contract Manager shall ensure that contractor employees do not perform any Services outside the scope of the contract without an official modification issued by the Contracting Officer. The Contract Manager shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

3.0 Lodging Requirements:

3.1 Lodging Specifications. The Contractor’s facility shall meet the following minimum standards:

3.1.1. Location shall be within 30-mile radius of the training location if not available at training site.

3.1.2. Shall not be under renovation or remodeling during the time of occupancy.

3.1.3. Security

3.1.3.1. Facility should have a full-time security officer or the hotel manager shall act as the primary POC in fulfilling security requirements.

3.1.3.2. Recorded Closed Circuit Television (CCTV) coverage for all entry/exit points, loading docks and parking areas. CCTV should be monitored 24x7, and recordings to be kept for a minimum of 30 days.

3.1.3.3. Evacuation plan published and exercised.

3.1.3.4. Fire Alarm system routinely inspected and meets all code requirements.

3.1.3.5. Rooms shall be interior guest room entry only.

3.1.4. The Contractor shall provide lodging facilities that are furnished on the basis of one individual to a bed. Rooms shall have 2 beds (dual occupancy). Each room shall contain at a minimum; television with cable access, internet access, iron and ironing board, and alarm clock. A refrigerator and a microwave are also preferred but not required.

3.1.5. The Contractor shall provide double set of bath towels, washcloths, hand towels, soap, shower mats, bath mats and any other amenities such as shampoo that is supplied to other hotel guests (for dual occupancy) and will change linen on a daily basis if requested.

3.1.6. The Contractor shall provide accommodations, services and privileges normally provided to other guests by the establishment. These services may include morning newspaper delivery, snacks and/or coffee in the lobby, etc.

3.1.7. The Contractor shall provide a wake-up service to unit participating in the lodging if requested.

3.1.8. The Contractor shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses shall be replenished by the Contractor and garbage removed from trash cans on a daily basis.

3.2. Fire and Safety. The Contractor’s facility shall comply with applicable fire and safety codes and regulations.

3.3. Miscellaneous Services. The Government will not be responsible for any miscellaneous charges incurred by occupants. The Contractor shall explain to all occupants that miscellaneous services are not covered by this contract and are payable by the occupant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

3.4. Prohibited Items/Services.

3.4.1. Alcohol. Government personnel will be responsible for paying for any alcohol and other associated fees on an individual basis. The Contractor shall not receive reimbursement for any alcohol or bartender services.

4.0 MEAL SPECIFICATION AND TASKS

4.1. SPECIFIC REQUIREMENTS:

4.1.1 All breakfast and dinner meals shall be set up in buffet-style serving lines or as individual plated meals. Lunch meals will be provided in a box or bag, and will be available for pickup during breakfast meal (prior to 7:15 AM) or at the training site.

4.1.2 Contractor shall have serving line(s) set up in the designated location and be ready to serve by the beginning of the specified meal times.

4.1.3 Contractor shall ensure food on the serving line is replenished throughout the meal period.

4.1.4 Contractor shall ensure the serving line is maintained in a clean and sanitary condition throughout the meal period, and is responsible for cleaning the serving line at the conclusion of the meal period.

4.2 MEAL TIMES AND LOCATIONS:

4.2.1. Meal locations and serving times for this requirement are as follows:

4.2.2. Location: Same as lodging location (Lunch can be served at the training site if not picked up at breakfast meal)

4.2.3. Meal serving times:

Breakfast: 6:30 AM – 7:30 AM (29 April – 3 May) Lunch (bagged or boxed) – available for pickup during breakfast meal (prior to 7:15

AM) or at the training site. (29 April- 3 May) Dinner: 6:00 PM – 7:00 PM (29 April – 2 May)

4.3. FOOD SAFETY REQUIREMENTS:

4.3.1. The Contractor shall adhere to National Food Code, ServSafe, and other applicable federal/state/local health guidelines.

4.3.2. FDA Food Code

http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/foodCode/uc m374275.htm

4.3.3. Failure to maintain a sanitary requirements and acceptable quality meals may be grounds for termination of the contract by the Contracting Officer.

4.4. MENU:

4.4.1 Contractor will provide the specified menus, to include entree, starch, vegetable, bread, dessert, salad, and beverages.

http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/foodCode/ucm374275.htm http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/foodCode/ucm374275.htm

4.4.2 The Contractor shall follow the menus specified in the contract to provide meals offering variety, contrast in texture, flavor and color.

4.4.3. The Contractor shall provide all condiments (mayonnaise, mustard, ketchup, steak sauce, hot sauce, salad dressings, syrup, salt and pepper, etc.) to complement the meal being served. It is preferred that condiments be individually packaged.

4.4.4. Contractor may propose deviations or substitution of menu items, which must be approved in writing by the Government.

4.4.5. The quality of the food served shall be equivalent to commercially available prepared meals. The Contractor is responsible for serving in accordance with portion sizes referenced in the sample menus and allowing second servings if extra remains and all patrons have received an initial serving.

4.4.6. Sample Menus: when planning the menu, Vendors should use the guidelines listed below. The Vendor should also provide a vegetarian option as part of the menu for up to 10% of the headcount. Meals / Menu guidelines are for Soldier Daily Calorie count of 2500 to 3000 calories:

4.4.6.1. Breakfast:

Assorted Cereal – 2.5 ounces Eggs – 2 Breakfast meat (Bacon or Sausage) - 2 pcs. per serving Pancakes, French toast, or Waffles - 2 pcs. per serving Fruit (apple, banana, orange, or mixed) 4 ounces Bread (toast, biscuit, or english muffin) Juice - 6 ounce (apple, orange, cranberry) Milk 2% - ½ pint per serving Coffee - 8 oz Eggs sandwiches, cream chipped beef, or breakfast potatoes can be used as substitutes to menu items

4.4.6.2. Lunch (boxed or bagged):

One sandwich (deli meat, cheese, lettuce, tomato, other ingredients) Condiments for sandwich Starch (potato chips, pretzels, etc., 1.5 ounce minimum) One piece fresh fruit One dessert item (cookie, etc.)

One drink (soda or fruit juice, 12 oz. minimum) One water (12 oz. minimum)

4.4.6.3. Dinner:

One (1) 6 ounce (minimum) portion of protein (poultry, beef, pork or fish).

One (1) starch 6 ounce (i.e. rice, potatoes, stuffing) One (1) vegetable 4 ounce (i.e. green beans, corn, carrots) One (1) salad 6 ounce w/ dressing (i.e. mixed greens, carrots, tomatoes, cucumbers) Two (2) slices of bread (white, wheat, rye, Dinner rolls can be substituted)

One (1) dessert (i.e. cookies, cake, pie) One (1) Drink 8 ounce (Ice tea, fruit punch, soda) One (1) glass of water 8 ounce One (1) Milk 2% ½ pint (chocolate milk can make up 1/2 in order) If a pork is being used an alternative meat must be provided; i.e. chicken or beef for at least 25% of total items provided.

4.5 HEADCOUNT (Quantity)

4.5.1. HEADCOUNT DOCUMENTATION. All soldiers shall be accounted for on a headcount roster prior to receiving their meal. This will be the responsibility of the Unit POC.

4.5.2 The Unit POC shall sign or initial the roster. A copy of the completed/signed roster for each meal shall be submitted to the Contractor, if requested. A copy will also be provided to the Contracting Officer.

4.5.3 The headcount roster shall be the supporting documentation for the Wide Area Work

Flow (WAWF) Invoice and Receiving Report.

4.6 EXCESS FOOD

4.6.1 After all soldiers have had an initial serving, the Contractor will allow second servings until all food is consumed up to the contracted number of meals.

4.7 GOVERNMENT POINT OF CONTACT (POC’s)

4.7.1 CONTRACTING OFFICER. The Contracting Officer is the ONLY person authorized to make changes in the terms and conditions of the contract. The vendor shall call the Contracting Officer before making any changes requested by the Unit POC or other unit personnel. The Contracting Officer for this acquisition will be provided at time of award.

4.7.2. UNIT POINT OF CONTACT (POC)/ COMMANDER. The Contractor shall coordinate delivery of meals with the Unit POC. In the absence of the Unit POC, the Unit Commander may coordinate with the caterer staff. The Unit POC, Unit Commander, and other unit personnel are NOT authorized to make any changes to the terms and conditions of the contract. The Unit POC/Commander shall call the Contracting Officer listed above BEFORE requesting any changes to the contract. The Unit POC shall be the primary liaison with the caterer staff for the duration of the contract. The Unit’s point of contact information will be provided to the selected vendor upon contract award.

4.8. FDA Food Code and other applicable state, local and federal food service regulations must be followed.

5.0. Contractor Manpower Reporting Application (CMRA):

5.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.2. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Service Acceptance:

The Customer will review and approve in writing the Contractor’s training plan prior to the contract being accepted. After the service has been provided, the Customer will certify in writing that the services were provided as agreed.

http://www.ecmra.mil/ http://www.ecmra.mil/