Amendment 1_Q&A.pdf

AMENDMENT 1 TO W912K620Q0022

Questions (Q) and Answers (A)

Q1: If we could perform the work at Fort Meade Maryland could we forgo having to provide meals and lodging for the unit that needs training? Fort Meade is only about 40 minutes (33 miles) from Townson, MD.

A1: The requiring activity would still need lodging and meals but not necessarily for the total quantity of attendees.

Q2: Regarding the above solicitation, is there an incumbent contractor for this requirement?

A2: No.

Q3: Just to clarify, in the PWS pertaining to the above solicitation, the number of personnel is 45 whereas the number indicated on the Q and A is 30 personnel. Please confirm there are 30 and not 45. Also, the number of days of training will have to be 2.5 per group if both groups of 15 are swapping at the equal time. Is this correct?

A3: Minimum of 30 attendees with maximum of 45 attendees; Driving and shooting training would be divided into 2 groups and the off-road training for the whole group.

Q4. PWS 2.5.2: Please provide the source document for the FEMA approved hotels for federal lodging. Does this reference hotels that accept the government per diem rate (FEMA employees) or rates for evacuees? Please clarify the requirement.

A4: The soldiers are considered federal travelers. Please refer to the following link concerning FEMA approved motels/hotels: https://apps.usfa.fema.gov/hotel/ . The U.S. Fire Administration (USFA), a directorate of the Federal Emergency Management Agency (FEMA), maintains the National Master List (NML) of hotels and motels. The Hotel and Motel Fire Safety Act of 1990 encourages fire safety in places that offer lodging to the public. Fire safety is encouraged through creation of a national master list (NML) of hotel and motel properties that comply with the provisions of the Act.

Properties on the NML:

• Have voluntarily registered.

• Have at least one single-station and hard-wired smoke alarm in each guest room.

• Have an automatic fire sprinkler system in each guest room for buildings that are four or more stories tall.

• Are approved for U.S. federal government employees while on official travel. If your property is on the NML, it is eligible for lodging selection by federal travelers.

https://apps.usfa.fema.gov/hotel/

Q5. PWS 2.5.7: Please clarify where the private meeting room for trainees from 7-10:00 each night shall be included in the pricing. This price that is not determined on a per student basis. Please confirm if this is to be included in the training CLIN even though it is a lodging requirement.

A5: Meeting room is to be at the lodging location; may be priced as a separate CLIN if necessary.

Q6. PWS 2.6.1: Please clarify if lunch must be physically provided to trainees during the breakfast hour. Namely, can Contractors provide trainees with lunch at lunchtime at the training site that meet the requirement? Please clarify the requirement.

A6: If box/bag lunch not provided at breakfast to carry-out, then lunch must be provided at training site during the coordinated timeframe.

Q7: I am emailing with a question in regards to the drive time requirement of 1-4 hours for opportunity #W912K6-20-Q-0022 the MD National Guard, Force Protection Training. Our training facility meets every training requirement to include onsite lodging and meals 365 days per year. We provide this training weekly to just about every branch of service and Federal agency. Would you consider our bid even though our drive is 4 hours and 45 minutes from your location in Towson, MD.? Once students arrive they would not have any other transportation required throughout the week. Please let me know your thoughts, ………………… the opportunity to train our National Guardsmen and women.

A7: Yes. However training on Sunday must be completed by 12:00PM.

Q8: PWS 2.5.1: The PWS States: “The meals shall be served at the lodging location, with the exception of the lunch meal” Question: Can morning and evening meals be served at the training location pre and post training?

A8: Yes with coordination during planning phase prior to start of training.

Q9: PWS 2.6.1 ?4.2. The PWS States: The Contractor shall deliver the meals on a daily basis at the times as follows:

Breakfast: 6:30 AM – 7:30 AM (29 April – 3 May) Lunch (bagged or boxed) – available for pickup during breakfast meal (prior to 7:15 AM) or at the training site.

Does the “Lunch” have to be a “bagged or boxed”? Can Contractor provide cold/hot lunches in DFAC on training site?

A9: Yes for boxed/bagged lunch if received at breakfast; otherwise hot or cold acceptable if served on training site.