Statement_of_Work_AED_Maintenance.pdf

MARYLAND ARMY NATIONAL GUARD

ARMY AVIATION SUPPORT FACILITY

WEIDE ARMY HELIPORT BLDG E 4081

EDGEWOOD AREA, APG, MD 21010-5401

REPLY TO

ATTENTION OF:

NGMD-ARE-SAA 05 July 2016

MEMORANDUM FOR Contracting Division United States Property &Fiscal Office for Maryland, 301 Old Bay Lane, Havre De Grace, MD 21078-4003

SUBJECT: Statement of Work for Service Contract for Automated External Defibrillators

1. Scope of Work: AED Program Management

a. Maintenance and Support: The vendor will Check serial numbers of AED’s for recalls or update requirements. Provide updates to AED’s as required by guideline changes or manufacturer updates. Provide replacements for those AED’s and its parts that are on recall. Conduct on-site inspections, at least annually, to ensure the AED is operating properly, check batteries and electrodes replacing them as necessary (i.e.

expired, decreased quality, or requires maintenance). Provide on call onsite services to facilities for issues that may occur with AED in between inspection periods. Collect data from the AED and submit to appropriate agency when AED has been used. Replace responder kit supplies, electrodes, and pads for AED’s that have been used during a rescue. Follow up within 24 hours of facility request for services. In the event the AED will need to be removed from the facility for servicing, pick up will be arranged by the management service and a temporary replacement provided if repairs will result in AED’s being out of the facility for a period of 10 days or more. If service were projected to take less than the allotted period and exceed that time period the facility will be notified and a temporary unit will be provided.

b. Medical Oversight: The vendor will provide medical oversight of the MDARNG Public Access Defibrillation (PAD) program, providing medical authorization/prescription for the assigned AED’s. Ensure the appropriate paperwork is filed for the registration and notification of the placement of the AED with the local EMS for each facility. The medical oversight will also include an assessment of the system’s performance after the use of the AED, to include a review of the AED data and the electrocardiograph data of victim. The contractor must have sufficient graphics image resolution and refresh rate to provide a realistic visual image without noticeable flickering and artifacts. STISIM (industry standard) preferred.

c. Data Management: The vendor will provide data management to include tracking and record keeping for all AED’s. The vendor will provide a means for the agency to track training, expiration dates of the pads and batteries, updates to the location of AED’s, service information, usage and other information as needed.

d. Emergency Plan: The vendor will provide an AED implementation plan with medical emergency response plan. Assess and review the plan annually or as needed with changes. Ensure and track the certification and renewal of the facility AED program with the Maryland Institute for Emergency Medical Services System

(MIEMSS).

2. Location of Work: Various MDARNG locations. See attached list of AED’s currently on hand and their locations.

3. Period of Performance: 07/21/2016 – 07/20/2021

4. Deliverables Schedule: Funds to be disbursed on a monthly basis for on-going service contract, given that all AED services are current and units are operable.

5. Applicable Standards: The contractor will arrange for initial coordination of services with the MDARNG Occupational Health Nurse within five (5) working days after award of contract. The contractor will consult with Occupational Health Nurse or designated representative of each facility by telephone or email to coordinate or resolve any issues that may arise.

6. Acceptance Criteria: Email notification to MDARNG Occupational Health Nurse of services completed to include but not limited to the AED serial number, the location, placement, and date of service. Must provide a list of replacement of any durable goods including batteries, electrodes, ready kits and other goods as necessary.

7. The point of contact for this action is the undersigned at (410) 436-4403 or loyana.l.martinez.civ@mail.mil.

Encls: LOYANA L. MARTINEZ AED Listing CIV, MDARNG Program Analyst mailto:loyana.l.martinez.civ@mail.mil