Pre-Proposal_Conference_Minutes_-_Bldg._859_Replace_Exhaust_System.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

19 June 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W912JB-19-Q-5028 – Bldg. 859 Replace Bay Exhaust System, Project No. VGLZ 182039 - Selfridge ANGB, MI (48045)

1. Site visit held this date at the Contracting Division conference room commencing at: 10:00am

ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Daniel Taliaferro, MSgt (Contracting), Will Payne (127th CE), and Michael Anderson

(127th CE) introduced themselves.

A. PROJECT DESCRIPTION:

3. The contractor shall schedule and perform a construction task for the replacement of the existing Building 859 High Bay Vehicle Exhaust System. The Contractor will provide a complete and operable diesel exhaust system at building 859. The exhaust system shall be high efficiency ventilation system. The design basis for this ventilation system shall be a Hastings Air Energy Control Ventilation system or equivalent in line with The Selfridge ANG Base Design Standards. The installation and replacement shall be to remove diesel fumes for 14 (fourteen) apparatus, 3 (three) VSR-40, Back-In & 11(eleven) SBT-20- MG Back-In, at Selfridge AFB Fire Department. The Interested Contractor /Vendors will be permitted to perform an onsite field investigation at Bldg.859 the Contractor shall obtain field dimensions, equipment materials cost to provide the Government with a complete bid package to perform the required installation. This shall include but not limited to parts, mechanical installation, electrical installation and System Warranty for 5YEARS on all PARTS and LABOR.

Solicitation #: W912JB-19-Q-5028

Location: Selfridge ANGB, MI (Harrison Township, MI - 48045)

Period of Performance (POP): 60 Days

Set-aside: This requirement will be 100% Set-Aside for Small Business.

Small Business Size Standard: $15.0M

NAICS Code: 238220 - Plumbing, Heating, Ventilation and Air-Conditioning Contractors

Project Magnitude: Between $25,000 and $100,000

Submit Proposals no later than: 1 July 2019, @ 10:00am ET

ET. Payment Bond is required.

4. Bids are due NLT 1 JULY 2019 at 10:00am ET. A public bid opening will NOT take place.

a. Facsimile transmission of bid is NOT authorized.

b. Electronic submission of bids will be accepted, and is preferred.

i. Email all bids to Daniel Taliaferro / Steven Stocking.

c. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted to the FBO website.

f. Payment Bond will be required for this project. (At time of Award) If greater than

$150,000.00, a performance bond will be required. (At time of Award)

g. Liquidated damages do not apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently MI190091 02/15/2019 MI91.

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to FBO, as soon as possible, and if applicable to all.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is funded.

n. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

i. Evaluation Factors for Award:

1. Technical (Schedule)- (acceptable/unacceptable)

2. Past Performance - (acceptable/ unacceptable)

5. The project description was stated in the FBO announcement package W912JB-19-Q-5028.

6. All/ all project specific questions were referred to the RFI submittal process. It was advised to submit all RFIs NLT COB on 26 June 2019. It was also advised that any changes would be issued with an addendum.

7. It is extremely important to submit all requirements within quote.

8. The site visit concluded at on Wednesday 19 June 2019 @ 1115 ET.

DANIEL T. TALIAFERRO

Contract Officer, 127th MSC

6. All/ all project specific questions were referred to the RFI submittal process. It was advised to submit all RFIs NLT COB on 26 June 2019. It was also advised that any changes would be issued with an addendum.