Site_Visit_Minutes.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

14 Sept 17

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference and Requests for Information Solicitation W912JB-17-B-4014 Project No and Title. VGLZ 172038: Repair Fire Suppression – H35, H36, B154

PROJECT DESCRIPTION: The contractor shall perform fire suppression repairs IAW with the applicable plans and specs.

1. Site visit held this date at the Contracting Division conference room commencing at:9:00 AM in conjunction with subject Request for Proposal.

2. Contract Specialist Steven Stocking introduced himself, and the Inspector/COR Darren Burton and the COR/Project Manager Daniel Frick.

3. Proposals are due NLT 19 September at 1:00 PM local time. Offeror can hand carry or email proposal. Offerors are advised that this project is currently unfunded and that offers must be good for 60 days. The Government may fund one, none, or all of the projects. Please ensure that Steven Stocking receives them via email at steven..a.stocking3.mil@mail. mil.

. Magnitude of project is between $250,000.00-$500,000.00

a. After the notice to proceed is issued the project has a performance time of 90 calendar days (winter climate conditions notwithstanding).

b. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

c. When amendments are issued they will be sent via email.

d. Payment bonds are required for any amount awarded over $35,000.00 and performance bonds are additionally required if over $150,000.00. A bid bond is not required.

e. Liquidated damages: Liquidated Damages in the amount of $425.03will be assessed daily on the Contractor for not completing the project within the specified amount of time. There is also a one-time charge of $153.00 for legal services that will apply.

f. Warranty of Construction clause is incorporated and applies to this project.

g. The current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate.

h. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

i. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting Officer for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

mailto:%20steven..a.stocking3.mil@mail.%20mil

j. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

k. This requirement is funded.

4. The project description was stated in the project SOW, included in the Solicitation

5. No questions were taken from the attending contractors; however they were directed to submit any and all questions via e-mail for a response.

6. Site visit concluded at approximately 10:00 a.m. when everyone left the site visit.

The following item is noted:

N/A other than reiteration of contract requirements.

STEVEN STOCKING

Contract Specialist