QUESTIONS_AND_ANSWERS_2.docx

QUESTIONS AND ANSWERS RELATED TO:

W912JB-16-R-4000

Transient Aircraft Services as of 14 March 2016 @ 5:00PM EST

Dated: 02 March 2016

Q1. Please provide a breakdown of the MDS of the aircraft which make up the historical arrivals and departures statement in the solicitation

A1. C-17/C5s/C-130/KC-135/Military fighter aircraft/All types of military helicopters (UH72/UH60/, etc.) Commercial 757/707/747, C-12, some Cesena's

Q2. What are the typical base activities that "disrupt" day-to-day operations of TA, i.e., mishaps, exercises, business efforts, sortie surges, squadron exchanges, air shows, diverted aircraft, In Flight Emergencies (historical), distinguished visitors (DV), close watch/hot cargo, etc.?

A2. 2a What can be expected and at what frequency can be expected in a given year?

MARE exercises, HQ exercises, Airshow, normal PPR traffic

2b How were disruptive activities, or were disruptive activities, augmented by base personnel?

No activities are augmented by Base Personnel.

2c When was there a time that TA did not have enough personnel, what was the nature of that event; how was that remedied and what were the ramifications?

Never, previous contractors fill in manning as needed.

Q3. Are base regulations, as they relate to TA, available for review and consideration in building the proposal? For example, base security, anti-terrorism, anti-smuggling, customs, maintenance operating instructions, etc.

A3. Yes, unless FOUO then not until award of contract (i.e. Anti Hi Jack and Base Security Plan)

Q4. Please provide an overview of the personnel reporting system:

CMRA, for understanding reporting requirements and daily activities.

A4. This is an annual requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau Selfridge ANG Base collection site. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

Q5. Are training standards/job qualification standards available for review?

A5. Current employees records are not. Job description is Aircraft Services.

Q6. Have there been any quality infractions/mishaps (minor or major) whereby TA was involved or caused by TA?

A6. No

Q7. Are Quality Verification Inspection (QVI) records available for the last POP?

A7. No

Q8. Are current TA personnel available for interviews?

A8. Yes – Far Clause 52.222-17 Nondisplacement of Qualified Workers applies.

Q9. Are current TA personnel training records available for review (redacted)?

A9. No

Q10. Is a list of Government paid training available; what is the SANGB training commitment to TA?

A10. LMR Radio training, computer equipment training, Telephone control officer training, airfield driving. All of these are local and free. No other paid training was required this past contract.

Q11. How are local maintenance units supporting hands-on initial qual and recurring training? (Egress, LOX, Refueling, Launch and Recovery, Crash Recovery (Augmented), local general aircraft familiarization for KC-135 and A-10 (walk arounds, danger zones, panels and inlets), pre, through-flight, post flight inspections, towing, etc.?

A11. Yes, 127 and 191st MX Squadrons, Aerial Flight, and Fuel shop will provide base training (egress - NO/Lox - yes/Refueling Yes/ Launch and Recovery - Yes/Crash Recovery - yes/ local aircraft NA

Q12. What happens after 8 months, if no other contractor has submitted a bid?

Assuming the awarded contractor is expected to continue to perform the work, will the award/contract in question address a possible extension/contingency clause? If so, what would that extension period be?

A12. This requirement is for the 8 month period stated in the solicitation only. The FAR clause 52.217-8 Option to Extend Services will be included in this award.

Q13. When do you expect a revised PWS/SOW to be published and how will participants be notified when it is posted?

A13. There are no plans to revise the PWS. Any future requirements will be part of a standalone solicitation.

Q14. Would your organization consider the release of the new PWS early and roll that into this 8 month POP?

A14. This requirement will not have a new PWS.

Q15. What is driving the new PWS?

A15. This requirement will not have a new PWS.

Q16. How significant is the scope change of the new PWS, i.e. 40% higher tasking, more training requirements, TDY requirements, increased level of qualifications (more 7 and 9 levels versus 5 levels‐experience wise)?

A16. This requirement will not have a new PWS.

03 March 2016

Q17 Is there a union agreement (CBA) associated with this solicitation?

A17. No

Q18 If there is a CBA associated with this agreement will it be made available to offerors?

A18. N/A

Q19 Do you have a date when answers will be posted?

A19. NLT 16 March 2016

07 March 2016

Q20. Is attendance in the pre-proposal conference mandatory to submit a quote for the Transient Aircraft Services Sol: W912JB16R4000?

A20. Site visit is not mandatory

08 March 2016

Q21. Is the contractor responsible to provide the “follow me” ground vehicles and digital signage or is this something that the Air base provides through the motor pool?

A21. Contractor provides vehicles and Government provides “follow me” sign.

Q22. How many vehicles are required?

A22. Currently there are two

09 March 2016

Q23. RFI-Can the government please provide the number of full and part-time equivalents that are currently being utilized to provide transient aircraft services?

A23. No, please refer to the Historical Data?

10 March 2016

Q24. Can you please clarify? Will solicitation W912JB16R4000 move forward with the anticipated due date of 21 March?

A24. Yes

14 March 2016 8:58 AM

Q25. Ref. Factor III, Past Performance Evaluation; section (2) states: “Offerors must provide (as part of Volume III) a list of no less/more than four (4), of the most recent and relevant contracts performed for Federal agencies and commercial customers.” yet further states “Each offeror must provide no less than three (3) or more than five (5) past performance questionnaires” and “Failure to provide the minimum number of questionnaires will result in an offeror being determined non-responsive”. Please clarify the minimum number of Past Performance Questionnaires and minimum number of relevant and recent contracts in our proposal submission.

A25. No less than three (3) are required.

Q26. Ref. Factor III, Past Performance Evaluation; Please reconsider the evaluation criteria of not providing the minimum number of PPQs result in automatic “Non-Responsive” evaluation being that the completion and submission of PPQs from recent and relevant contracts is 100% dependent on the Contracting Officer or representative.

A26. The requirement is removed.

Q27. Ref. 1.2.7. Binding & Labeling states that “each volume should be separately bound in a three-ring loose leaf binder” yet Ref. Response Date and Contact Information on Pg. 29 of 87 states that “proposals are to be provided by e-mail”. Could you please confirm which method of submission the Government would like to receive the proposals from all offerors?

A27. This requirement is changed to require only 1 CD or DVD.

Q28. Ref. PWS 1.3 Period of Performance; Could you please confirm that the entire length of this contract is only for a base period of 8 months without any option periods?

A28. That is confirmed.

Q29. Ref. PWS 1.4.12 Contractor Uniform; Being that this 8 month period of performance will last until December and is located in Michigan, is the contractor responsible for employee jacket and coats and if so, are those articles required to also have the company name on them?

A29. The contractor is to provide its employees with the necessary uniforms and they are to be appropriately marked with the company name.

Q30. Ref. PWS 5.1.7; We understand that the contractor will be required to provide the necessary Follow-me vehicles. Is there color or uniformity requirement for these vehicles?

A30. None

Q31. Ref. PWS 5.1.7; Is the contractor responsible for the installation of the follow-me signs, lights, and radio equipment into the contractor provided vehicles?

A31. Installation will be provided by Government.

14 March 2016 9:26AM

Q32. Ref: Pg 33 – 34 After Hours Support, Par 1.4.3.3 Additional Workload Requirements Estimated. States: Only services performed outside normal operating hours shall be considered in the estimated additional man-hours. Compensation shall be at the negotiated overtime rate. Estimated overtime is listed in Exhibit 3. Question: Exibit 3 lists no overtime. Is this an oversight? Question: Are all hours outside of normal duty hours compensated at the negotiated overtime rate?

A32. 32a. No. Technical Exhibit lists only Arrivals and Departures of aircraft.

32b. No. Holiday hours will be at the negotiated holiday hour rate.

Q33. Ref: Pg 55, Par 5.3.3. States: Refuel all standard military and commercial aircraft as required. The contractor shall clean up fuel spills that occur on transient aircraft in coordination with the on-scene commander. Personnel shall be properly trained, and will use all required protective equipment. Question: Are Contract employees required to operate refueling vehicles? If so who is responsible for ensuring vehicles are inspected and ready for use?

A33. Contract employees are not required to operate refueling vehicles.

Q34. Ref: Pg 66, TE-4 No Follow-Me vehicle listed as provided however Pg 70 lists 8. Vehicle Equipment – Installed “Follow Me” sign, Two-way radios, Lights. Question; Does the government provide a vehicle for this purpose? Question: What Vehicle are these installed on?

A34. 34a. The government does not supply the vehicles.

34b. The contractor provided vehicles.

14 March 2016 1:49 PM

Q35. Is the 70 hours part of the 8 month PoP?

A35. Yes – For services required in addition to services during normal operation.

Q36. Is the PoP only 8 months or will there be option years?

A36. The current requirement is for only 8 months with no option years.