Final PASS Pre-Proposal Slides 31 Aug 10.ppt

PROFESSIONAL AND ADMINISTRATIVE SUPPORT SERVICES

(PASS)

Schedule I Engineering Support Services

PRE-PROPOSAL CONFERENCE

31 August 2010

INTRODUCTION

Darryl Mitchell, Contracting Officer Patricia Paschick, Director of Contracting Andrea Senska, Contract Administrator Leslie Ewald, COR Tami McKenney, Admin. Support Patti Herron-Stringer, Admin. Support Audrey Dickman, Admin. Support

Introductions Make sure everyone signed in Inform that cards have been placed on each chair to write questions, will be accepted during the break.

HOUSEKEEPING

East Doors for entrance and exit.

AGENDA

Inform that cards have been placed on each chair to write questions, will be accepted during the break.

PASS FACTS

The original PASS solicitation included six single awards on six separate schedules. The contract values were $40M for each schedule. Although the contracts were anticipated to run through early spring of 2011, schedule I has reached the $40M capacity so it is being re-solicited.

SOLICITATION, PLANS

& SPECIFICATIONS

There are many documents on the website, available for you to download. Please make sure you review the solicitation and all files carefully when preparing your proposal.

CONTRACT PERIOD

If the award is not made by 06 Dec 2010, the basic year will still be 12 months after award.

*****No task order may exceed 12 months or $5M*****.

Task Orders may have options, not to exceed one year. (H3.4)

The contract resulting from this solicitation will be for a base year with 4 option years.

PREPARING YOUR PROPOSAL

Details to be discussed later in this presentation

Read the instructions carefully and format the information as requested.

Following the requested format will ensure that all of your information is accurately evaluated.

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

OFFERORS ARE STRONGLY CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

THE GOVERNMENT INTENDS TO AWARD WITHOUT DISCUSSION AND THERE MAY NOT BE A CHANCE FOR DISCUSSIONS, CORRECTIONS, OR REVISED PROPOSALS!!

Failure to include all components of the proposal requirements may render the proposal unacceptable

WHAT DO I NEED TO SUBMIT??

SECTION L of the RFP details the required information and format for the proposal

Failure to include all components of the proposal requirements may render the proposal unacceptable

Read the instructions in Section L carefully to ensure you comply with page limits for each PART L.

Part I – Original and (1) hard copy and (1) set on CD ROM using MS Word 2007 (rich text.rtf) format.

Part II – Original and (3) hard copies and (1) set on CD ROM using MS Word 2007 (rich text.rtf) format or Adobe Acrobat format. (“Read Only” files are acceptable).

Part III – Original and (3) hard copies and (1) set on CD ROM using MS Word 2007 (rich text.rtf) format or Adobe Acrobat format. (“Read Only” files are acceptable).

PART I

RFP DOCUMENTS AND PRICE PROPOSAL

Part I – Original and (1) hard copy and (1) set on CD ROM using MS Word 2007 (rich text.rtf) format.

Tab 1, The executive summary includes the proposal POC, phone number, cage code, DUNS number, Tax ID number, a table of contents, name of offeror’s cognizant DCAA office, (include a POC, Phone Number and date of last audit). (Section L, paragraph 6.2.1) TAB 2 – Will be the SF33, Amendments may be acknowledged on the face of the SF33 or signed copies of the amendments can be included in this section TAB 3 – Include only the Reps and Certs in Section K of this solicitation. All other required reps and certs are to be completed in ORCA. (Section L, para 6.2.3)

TAB 4, price. The schedule is comprised of 2 Groups; Group A (exempt) and Group B (non-exempt/SCA employees). You must provide pricing for the entire schedule (all groups all tiers all options) to be considered for award. Do not change the format of the schedules. Additionally, you must submit a breakdown of cost elements for the schedule. (See Section L paragraph 6.2.8);

CCR REGISTRATION

Make sure your registration is current and valid. You also want to make sure that it will not expire before contract award. Anticipated award date 06 DEC 2010

Joint Venture must register as a Joint Venture in CCR to receive an award

ORCA

Include any Reps & Certs contained in Section K of the solicitation only. All other required Reps & Certs are to be completed in ORCA.

ORCA information is valid for one year. (Section L, 6.2.3)

PART II

TECHNICAL PROPOSAL

Offerors must address all three sub-factors in your proposals.

Part II shall be submitted as an Original and (3) hard copies and (1) set on CD ROM using MS Word 2007 (rich text.rtf) format or Adobe Acrobat format. (“Read Only” files are acceptable).

There is a 35 page limit for this part, which includes attachments (charts, graphs etc..).

The cover page, table of contents, Tabs and list of figures or list of exhibits or copy of JV/Teaming Agreement (if applicable) do not count in the page numbers. You may also include a compliance matrix after the table of contents/indexes and before the start of numbered pages, provided it is less than 5 pages. (Section L5.6)

PART III

PAST PERFORMANCE

Offerors are required to identify and submit a past performance record for each federal, state, local Government or private sector contract or subcontract the firm has performed within the last three years which are relevant to this project (ie. similar complexity, scope, labor categories, magnitude, etc). Arrange the information in order of most relevant. (L 6.4) **Past performance more than 3 years old will not be considered.**

Offeror should submit a narrative assessment of how the Offeror has performed on previous contracts. The narrative must not exceed 10 pages and is included in the 40 page count. (Section L, 6.4.4.1)

PART III

PAST PERFORMANCE

Part III shall be submitted as an Original and (3) hard copies and (1) set on CD ROM using MS Word 2007 (rich text.rtf) format or Adobe Acrobat format. (“Read Only” files are acceptable).

There is a 40 page limit. Does not include: cover page, table of contents, tabs, list of figures or exhibits or subcontractor consent forms (if placed in a separate tab at the end of the Part III proposal. (Section L5.6)

Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Ensure you include the Subcontractor Information Consent Form with your proposal. (Section L Attachment 2). (Last Tab – not in page count if in last tab)

It is required that offerors prepare and submit a maximum of 7 reference packages in accordance with Section L 6.4.7. ( Max is 7 per company -not offer) JV/Teaming partners (Major Subs) may also submit) Attachment 3 of section L has instructions. The questionnaires must be submitted by the reference to the PCO office not later than the closing date for the solicitation. Since you are depending on your customers to provide vital information regarding your past performance, you should send out the packages early and follow up with them to ensure they understand the importance of their responses. We will accept the completed PP questionnaires by fax, email, or mail.

PROPOSAL AND DUE DATES

Proposals are currently due on 20 September 2010 at 2:00 Local. We do not anticipate an extension, but if an amendment gets issued to extend the date, it will be posted to the solicitation website.

Section L, 4.1 Make sure you mark your proposals with the applicable info; PROPOSAL W912JB-10-R-4014 DO NOT OPEN.

Hand carried proposals at Section L, 3.4 If you choose to hand deliver your proposal, you must request base entry not later than 48 hours in advance. You also need to ensure that you allow time for potential delays at the base entry point. Late receipt of proposals due to base entry delays may not be deemed excusable and may render a proposal late.

HOW WILL THE PROPOSAL

BE EVALUATED?

FOLLOW INSTRUCTIONS EXACTLY!!!

The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria.

COMPLIANCE REVIEW

“After Closing” a proposal compliance review will be conducted to look at key proposal requirements (M2).

If your answer is no to any of the bullets, your proposal could be found non-compliant and may not evaluated.

Pages in excess will be removed from the proposal before the evaluation.

EVALUATION OF TECHNICAL

Three technical Sub-factors Section M, para 3.2 (Capability & Experience; Employee Recruitment, Supervision & Management Plan and Compensation Plan, Employee Retention).

Technical Evaluation will be accomplished first, only technical proposals evaluated to be “Acceptable” will be eligible for further consideration. Section M 2.2.1

Technical evaluation ratings and descriptions will be used in the evaluation and assessment of merit and risk for each Technical Sub-factor and the overall Technical rating of the Technical Proposal.

Proposal risk assesses the risk associated with the Offeror’s proposed approach as it relates to accomplishing the requirements of this Solicitation. Offers may be determined unacceptable, even though the minimum requirements are met, if the proposed approach poses too great a risk.

In order to be determined “Acceptable” an Offeror shall, in the determination of evaluators, be rated “Acceptable” in ALL criteria stated in Paragraph M 3.2 Technical.

EVALUATION OF TECHNICAL

No notification will be issued to the affected Offerors until the completion of the evaluation process (M2.2.1). The opportunity for Post-Award debriefings will be given to affected Offerors after evaluations are completed.

EVALUATION OF PAST PERFORMANCE

Recent and relevant, Section M3.3.3 Information and Consent Section L 6.4.3 and Attachment 2 Questionnaires, Section L 6.4.7 and Attachment 3

Note: Gov’t may contact provided your references, PPIRS, or any other source. (L 6.4.8)

EVALUATION OF PRICE

Price may be reviewed for compliance before the evaluation of technical and past performance. Offers that fail to meet compliance requirements may be eliminated from the competition. See Section M 3.4.1

Is Basic and options evaluated pricing balanced? Un-balanced pricing exists when (despite an acceptable TEP) the price of one or more Schedule items is significantly overstated or understated, as indicated by application of analysis techniques. See Section M 3.4.5.4

TEP CALCULATION

(For Evaluation Purposes Only)

TEP - The CO will randomly choose a total of 6 classifications from the schedule, mixed between Groups A & B (Group A will be pulled from all tiers). Group B SCA rates will be the wage rates in applicable SCA wage determination in effect at time of closing for DETROIT Michigan (Selfridge ANG Base, MI.) (FOR PROPOSAL PURPOSES ONLY) found at attachment 5 of Section J. The Group A rates will be multiplied by 12 for the base year and each option year. The Group B rates will be multiplied by 1920 hours for the base year and each option year. The total will be used to evaluate price (TEP) to determine the “low price”. (See Section M 3.4.5).

SAMPLE TRAVEL HANDLING RATE TEP CALCULATION

TEP = $425,000.00

Travel Handling Rate = 4% $425,000.00 x 5% = $21,250 x 4% = $850.00 Total TEP = $425,850.00

Travel handling rate = fee to cover company’s administrative costs to make travel arrangements for Government requested travel, in performance of employee’s official duties.

Shown as % and NO Profit or G&A paid in addition; if $0.00 state $0.00 on price schedule.

(if proposed) It will be included in the evaluation of price. 5% of TEP x travel handling rate + TEP = Total TEP

WHO WILL RECEIVE THE AWARD?

THE CONTRACTOR WHOSE PROPOSAL PROVIDES BEST VALUE TO THE GOVERNMENT, PRICE AND OTHER FACTORS CONSIDERED, WILL BE AWARDED THE CONTRACT

BEST VALUE AWARD DECISION

BEST VALUE IS DEFINED AS AN AWARD BASED ON THE GREATEST OVERALL BENEFIT IN RESPONSE TO THE REQUIREMENT. AWARD IS BASED ON PRICE AND OTHER NON-COST RELATED FACTORS.

Technical & PP (which are of equal value) when combined are significantly more important than price

SBA

WHAT IF I HAVE A QUESTION?

127wg.contractomb@ang.af.mil

Often, many people have the same question. If you have a question, we advise you to first look at the posted questions to see if the answer may already be there. If it is not, submit your question in writing. It will be posted (on a non-attribution basis) with the answer. All questions are posted to ensure a clear understanding by all.

Questions that reveal an error or weakness in the solicitation may result in an amendment.

It is imperative that any questions be submitted not later than 13 September. We do not intend to extend the solicitation due date. (Section L 3.1) If questions do come up after the cutoff date, we will make every effort to post answers, up to 2 days prior to solicitation closing.

HOW WILL MY QUESTION BE ANSWERED ?

COMMON QUESTIONS

COMMON QUESTIONS

What do we need to do with the Exhibit 2A & 2B information (Sample Task Order PWS)?

1. Nothing Exhibits 2A & 2B are provided merely to provide offerors with a sample of task order offering packages, including a PWS, SDS summary worksheet and Quality Assurance Plan Worksheet.

BREAK

QUESTIONS ???