W912JA-16-R-0012-0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Update questions and answ ers. Extend the closing date to midnight on Monday August 15, 2016. To clarify, our offices are open Tuesday through Friday (10 hour days). Offers should be in at midnight Monday night so they are ready for our staff w hen w e arrive Tuesday morning.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912JA-16-R-0012

X 9B. DATED (SEE ITEM 11)

13-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Aug-2016

CODE

NGAL-PFO-PC

1740 DICKINSON DRIVE,

P O BOX 3715

MONTGOMERY AL 36109-2602

W912JA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912JA-16-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Aug-2016 12:00 AM to 16-Aug-2016 12:00 AM.

The following have been modified:

QUESTIONS & ANSWERS

W912JA‐16‐R‐0012

ROLE PLAYERS & STRUCTURAL COLLAPSE RESET SERVICES

1. How many role players are required?

a. Answer: 75 total, see table 7.3 in PWS (page 27).

2. Role Player parking?

a. Answer: The Government will not provide transportation for the Role Players. Access Pelham

Range via Highway 431 at the Gate 3 entrance. Gate 3 road is on your left traveling north on Highway 431 approximately 5 miles from the intersection of Highway 431 and Highway 21. The parking area is just inside the gate and is only a short walk away from the work site. An aerial photograph accompanies the solicitation.

b. Additional answer: In order for the Role Players to be granted access to Pelham range they will need to provide Full Name, Vehicle Insurance and Registration to the event coordinators (to be identified after award).

3. Item 2 of table 7.3 in the Role Player PWS says 75 Max Role Players each day. Does that mean that less may be required or that the contractor will be able to meet the required number of injury roles throughout the day with less RPs?

a. Answer: Based on training requirements, we believe 75 role players is optimal while considering that we will also be using the 25 manikins concurrently. We believe that having less than 75 role players on any given day will cause the unit to fall short of its throughput requirements.

4. Item 3 of table 7.3 in the Role Player PWS states the requirement for 3 PAX to support Moulage Artist/Sr Admin Assistant/EMS coordinator and county coroner role player. Some clarification needed. It seems like there are actually 4 positions mentioned here rather than 3. Also, FYI to support 75 Role Players with moulage with at least 3 rounds of utilization each (225 total injury roles), that would require at least 4 Moulage Artists to support rather than one (1) PAX if there is an expectation to support 40‐75 insertions per hour with any type of quality moulage.

a. Answer: The contractor will determine how many artists are needed to support the Government’s requirement. Disregard the number in the PWS.

5. What do the required hours in the last column refer to (table 7.3 of the Role Player PWS)?

a. Answer: This is only to let the contractor know how long those services may be needed each day. It is an estimate and not meant to communicate an additional requirement.

6. Is there a building or hard shelter cover available for the RP staging and preparation area?

a. Answer: Yes, but has limited electrical capabilities.

7. Are toilets and a source of electricity available at the RP staging area?

a. Answer: We will have a few toilets all over the footprint and a building that also has toilets. I would recommend the contractor bring a generator for electricity.

8. How many manikins?

a. Answer: We need 25 weighted manikins. We’ve updated table 7.3 in the role player PWS to reflect this. The information is also found in the table on page 30.

9. Would you consider making the Collapse Structure Reset PWS into its own award action?

a. Answer: No. We believe there are companies that can do both PWS’s as part of one award action.

10. Rather than asking for 75 RPs, you may consider changing the requirement to state the number of actual injury/casualty roles desired each day (ie, 150, 200, 225, more?) and then letting the contractor determine how many RPs it would take to generate and maintain that throughput.

a. Answer: No. Based on experience with other training exercises, we believe 75 is an optimum number of role players.

11. In Section 3.2 Facilities: The Contractor will be provided an area of land near existing SCVS to pre‐stage equipment for SCVS reset. What is the date if awarded can we start pre‐staging materials?

a. Answer: Sept 16th 2016

12. Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. Contract employees may utilize water buffalos, latrines and hand washing stations in the area of performance if available. Is there any dig or work permits required to construct this rubble pile or to use heavy equipment?

a. Answer: No, slab reset only.

13. In section 4.4 under equipment it lists 23 lines of equipment. Is this what the AL team’s needs? All teams we have encountered so far have a complete equipment package from NGB. This list of equipment has not been necessary. Do you want us to include the BOM in our Quote?

a. Answer: Only equipment needed is forklift/ or equipment to reset breaching slabs.

14. In section 4.4 under lumber, it lists pressure treated lumber. This is not the norm in the rescue field.

Douglas Fir is the preferred choice of material.

a. Answer: No, we will have all lumber needed on site.

15. On page 29 the box listing description for Sunday Sept. 18th, it states to pour beaching slabs using Pre‐ existing molds. There are NO ready mix plants that will deliver on a Sunday.

a. Answer: We have enough slabs in stock. Will need to reset slab numbers after the event.

16. 5.3.1 Deliverable: The Contract Manager shall reset the SCVS to create a realistic and challenging training environment so the Search and Extraction(S&E) teams can gain valuable experience and expertise working in a simulated “real world” natural disaster or a domestic terrorism event. The contractor will ensure the SCVS is reset prior to the start of the exercise. This may require the contractor to perform a site visit to identify and plan for the necessary materials required for a complete SCVS reset. The contractor shall provide heavy equipment, labor and construction material required to reset the SCVS. (1)Will you give us an auto Cad blueprint of the desired Build? (2)Will this need to be certified by some OSHA or FEMA entity?

a. Answer: Blue print can be provided.

b. Answer: AL CERFP and range control will certify reset based on SCVS SOP.

17. 5.3.1.1.5 Reset venues to maximize exercise goals and maintain a safe work environment. When is this reset desired? Each day or after the op is complete and what is expected in reset?

a. Answer: Slabs reset each day based on need. Complete reset after EXEVAL is complete.

18. 5.3.1.1.6 Pile. Is the AL CERFP team planning on using the breaching slabs that were poured for the GA

HRF exeval? Are there sufficient slabs left from that exercise? Slabs poured the week of the AL exercise should not be used for this exercise. FEMA standards for breaching slabs requires the slabs to cure for 28 days prior to being used, this in keeping with standards for the concrete industry.

a. Answer: Al CERFP has poured sufficient slabs to meet needs for exeval. Contractor will be required to pour re‐supply of used slabs.

19. 5.3.1.1.7 Provide equipment packages needed by the S&E element outside of their organic equipment.

Provide the additional S&E Support Package and the Lumber Kit as specified in 4.4. Need clarification, is the BOM correct?

a. Answer: CERFP will only utilize organic equipment. Contractor will provide necessary BOM to facilitate reset requirements.

20. 5.2.2Minimum Acceptable Standard: All SCVS reset shall be setup not later than 1 hour prior to the scheduled start time for each venue. When are you expecting to reset after ops, day, a few times a day?

a. Answer: After each day as needed.

21. Do you have area pictures that we can use to determine the sizes and diameter for building purposes?

a. Answer: Yes, to be furnished with solicitation amendment.

22. There was a significant safety issue with the prop area used for High Angle (rope). The method for getting to the top of the can where rope operations were conducted consisted of standing on a steel drum placed on top of a worn kitchen table. This needs to be addressed prior to further use. We can make appropriate modifications if so requested.

a. Answer: Yes, this issue has been brought to the attention of Range Safety.

23. Item 5.4 Task 4 states a requirement for NIMS/ICS SME’s but 5.4.1.2 states you need ZERO Area commanders and Incident Commanders. Is there a requirement for Incident Command or Area Command SME’s?

a. Answer: no, JITEC, (NGB contractor) is providing Incident Command, Area Command and SME’s

24. 5.4.1.3 states to provide SME’s for the discipline of Fire Rescue, HAZMAT, EMS, Law Enforcement and

Emergency Management. The SME staff must have coverage for all disciplines and meet 29 CFR requirements. Does this solicitation require the contractor to have 5 additional SMES to cover the mentioned disciplines in 5.4.1.3?

a. Answer: will need SME/LNO to coordinate with exercise director as it pertains to roll players placement needs and lane reset at SCVS.

25. Part 7, 7.3 Technical Exhibit 3 also has Zero requirement for NIMS/ICS SME’s. Is there a requirement to provide ICS SME’s and if so how many need to be provided?

a. Answer: no

26. SVCS PWS Question @ 5.4.1.3. Safety personnel are not listed on the table in 7.3 Please verify these personnel are in addition to the 3 SCVS SME’s.

a. Answer: No, JITEC/ NGB will provide

27. SVCS PWS Question @ 5.4.1.6. Table 7.3 lists the SCVS and Contract manager as 12 hours. Please verify who (and how many) are needed potentially for 24 hours.

a. Answer: this is contractor driven based on the personnel needed to facilitate role player and reset requirements.

28. Role Player PWS Question @ 5.1.1.1.3 and 5.4.1. Please verify NIMS SME’s are necessary as they are not listed in table 7.3.

a. Answer: 1

29. Role Player PWS Question @ 5.4.1.2 and 5.4.1.3. Please verify SME’s are necessary as they are not listed in table 7.3.

a. Answer: no, JITEC provided

30. Role Player PWS Question @ 5.4.1.6. This is the only location JITEC SME’s are listed. Verify this is applicable. If this is necessary, is the training 8 hours and what other role does the JITEC SME play?

a. Answer: JITEC will provide and facilitate all S&E training on SVCS

31. Role Player PWS Question @ 5.3.1.2. Are the Displaced Civilian (DC) Role Players in addition to the casualty role players? If in addition, how many DC Role Players are necessary?

a. Answer: CD are part of the count for roll players. Contractor will utilize and place roll players and

DC’s each day based on exercise director’s guidance.

32. SCVS PWS Question @ 5.3.1.1.4. Will we need to modify and construct lanes or is their enough lanes?

Will we have to make major adjustments to the facilities to make the 25 lanes or just minor breaching lanes?

a. Answer: all lanes are set. Reset after each day is the only requirement.

33. Question on General Instructions. Proposal content (except the cover page) should be sanitized from company’s title, logo, etc. If you don’t want us to list our Company name and logo (including our partners) in the proposal, will you provide a code term or something else for us to use?

a. Answer: Only include the company name/logo on the cover page. The contracting officer will handle proposal identification for the evaluations.

34. In the updated PWS for role players, it now specifies the requirement for NIMS IC/AC SMEs and has it listed in 7.3 Tech Exhibit 3 as 3 PAX required. In 7.1 Technical Exhibit 1, PRS# 4, it also states the requirement to provide 3 NIMS SMEs. In the original PWS it stated zero (0) NIMS SMEs required. Then also in the new expanded Q&A, answers 23 and 25 state that the contractor will provide zero (0) NIMS SMEs, but these will be provided by a different contractor (JITC). We're trying to make sure we understand this correctly since the requirement to provide NIMS SMEs was reinforced in the updated PWS but then negated in the expanded Q&A.

a. Answer:

35. The updated PWS for SVCS Support still states the lumber requirements for shoring, but response #14 in the Q&A states that no lumber is required to be provided by the contractor.

a. Answer: The lumber requirement remains as it is stated in the current PWS. We had thought we could get away without needing it. But, new information determined that we should leave the requirement in the PWS.

36. The SVCS Support PWS daily matrix states that on Sunday, 18 Sep, the day before the exercise begins, that the contractor should be pouring concrete slabs using pre‐existing molds. However, the responses to Q&A question 15 and 18 state that enough slabs are already in place for the exercise, but the contractor will be required to pour replacement slabs after the exercise.

a. Answer: We have all the slab required to conduct this event. Ignore language that indicates that we need the KTR to pour slabs prior to this training event. We will expect that all slabs that are destroyed in the course of this event be replaced at the end of the training exercise by the KTR.

37. So we can evaluate the adequacy of the available building for Role Player preparation and staging, can you please provide the dimensions of the available building(s)? Is the entire building open and available to use for this purpose? Is it open sided? If not, is it air conditioned?

a. Answer: Waiting for an answer from the customer.

38. Since it appears that the NMIS SMEs are actually provided by a 3rd party contractor (JITC), I wanted to confirm if the three (3) SVCS SMEs listed in the new PWS are to be provided under the contract being competed, or if these also be provided already by JITC.

a. Answer: See question 36.

39. With regard to the answer at question 31 – the displaced civilian requirement has been dropped. They are not needed for this event.

(End of Summary of Changes)