W912EK25R0010 ELEVATOR MAINTENANCE SOLICITATION.pdf

FOR ADDITIONAL INFORMATION, CONTACT:

John Wysocki

Email: john.j.wysocki@usace.army.mil

REQUEST FOR QUOTATION

US Army Corps of Engineers Elevator Maintenance Clock Tower Complex

W912EK25R0010

PLEASE RETURN TO:

John Wysocki Email: john.j.wysocki@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit:

A. The SF1449 (Please include total amount for Base and Option Contract Line Items), B. Exhibit A Experience Factor Spreadsheet and C. Exhibit B Bid Schedule.

5. Please fill out the information below completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Ensure costs associated with the security clause 1, 2 and 15 of the PWS are included in your final price.

7. Include the Solicitation Number as subject line in pdf format. It is the responsibility of the offeror to verify that their offer has been received.

8. Technical questions must be submitted directly to the Contract Specialist listed above.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: CAGE Code (SAM):

Point of Contact:

Phone & Email:

mailto:Email:%20john.j.wysocki@usace.army.mil mailto:john.j.wysocki@usace.army.mil http://www.sam.gov/

SEE ADDENDUM

(No Collect Calls)

W912EK25R0010 03-Dec-2024

b. TELEPHONE NUMBER

309-794-5339

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 16 Dec 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOHN J WYSOCKI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS 1500 ROCK ISLAND D

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,500,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EK25R0010

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT

ELEVATOR MAINTENANCE TO CLOCK TOWER COMPLEX

1. GENERAL. This is a non-personal services contract to provide elevator services at Clock Tower Complex and Lock and Dam 15 Visitor Center located on Rock Island Arsenal, Rock Island IL.

2. DESCRIPTION OF SERVICES. The contractor is required to provide all personnel, equipment, tools, supervision, other items and services necessary to ensure that elevators serving the Clock Tower Complex (Clock Tower, Annex and Visitor Center) remain operable. Elevators are located at the following address:

US Army Corps of Engineers US Army Corps of Engineers Clock Tower (Building 205) Lock & Dam 15 Visitor Center 1500 Rock Island Drive Building 328 Rock Island, IL 61201 Rock Island, IL 61201

US Army Corps of Engineers Annex (Building 217) 1450 Rock Island Drive Rock Island, IL 61201

3. QUALIFICATIONS. The contractor is required to submit the items listed in FAR

Clause 52.212-2 with their quote.

4. ELEVATOR MAINTENANCE

4.1. The Contractor shall perform bi-monthly maintenance service for the Traction Passenger Elevator, Serial 20016902, located within the Clock Tower Building. The Contractor shall perform monthly maintenance services for the Hydro Passenger Elevators, Serial Numbers 20018011 and 20117937, located in the Annex Building and Visitor Center.

4.2. The Contractor will systematically examine, maintain, adjust and lubricate the equipment. In addition, unless specifically excluded elsewhere, the contractor will repair or replace the following if the repair or replacement is necessitated by normal wear and tear.

4.2.1. HYDRAULIC ELEVATORS

MICROPROCESSOR HYRAULIC ELEVATOR SYSTEM

COMPONENTS CONTROL SYSTEM - Controller cabinet, machine room connection board, LCE CPU board, safety relay assembly, hydraulic level shifter board, power supply, transformers, contactor panels, bypass switches, relays, fuses, motor starters, and accessories. First Service technicians will be equipped with necessary field diagnostic and service tools. Microprocessor software examinations will be conducted to ensure dispatching and motion control systems are operating at proper levels.

POWER UNIT - Enclosure, pump, motor power transmission elements between the pump and motor, valves, strainers, mufflers, gaskets, and all other accessories.

HYDRAULIC SYSTEM ACCESSORIES - Exposed piping, fittings, jack packing and accessories, such as vibration dampeners and silencers between the pumping unit and the jack unit. Hydraulic fluid, heating or cooling elements, insulation and accessories installed by the elevator equipment manufacturer for controlling oil temperature.

CAR EQUIPMENT - Car panel connect board, car operating board, car top inspection station, floor leveling unit assembly, switch tree assembly, and floor controllers.

ELECTRICAL - Electrical wiring, conduit, ducts, and traveling cables from the elevator equipment to the machine room mainline disconnect switch, and hoistway outlets.

HOISTWAY AND PIT EQUIPMENT - Landing and slowdown switches, limits, and car buffers.

RAILS AND GUIDES - Guide rails, guide shoe gibs and rollers. Guide rails will be properly lubricated, except where roller guides are used.

DOOR EQUIPMENT - Automatic door operators, hoistway and car door hangers, hoistway and car door contacts, door protective devices, hoistway door interlocks, door gibs and auxiliary door closing devices.

SIGNALS AND ACCESSORIES - Car operating panels, hall push button stations, hall lanterns, emergency lighting, car and hall position indicators, lobby control panels, car operating panels, fireman’s service equipment, and all other signal and accessory facilities furnished and installed as an integral part of the elevator equipment. Re-lamping of signal fixtures is included only during systematic examinations. Service requests related to re-lamping of signal fixtures will be considered billable

HOUSEKEEPING – The contractor will be responsible for cleaning elevator machine rooms, pit areas, hoistway equipment including rails, interlocks, hoistway door hangers and tracks, relating devices, switches, buffers, and car tops. The contractor is responsible for the cleanup of spilled or leaked lubricants using absorbent material and the removal from pit areas of litter, excessive dirt or debris.

LUBRICANTS - Contractor will use lubricants compounded under OEM’s specifications or equal.

4.2.1. TRACTION ELEVATORS

MICROPROCESSOR TRACTION ELEVATOR SYSTEM COMPONENETS

CONTROL SYSTEM - Controllers, motor starters, dispatcher and relay panels, contacts, transformers, solid state components, isolation transformers, dynamic braking resistors, and armature filters. First service technicians will be equipped with necessary field diagnostic and service tools. Microprocessor software examinations will be conducted to ensure dispatching and motion control systems are operating at proper levels.

GEARED/GEARLESS MACHINES - Worms, gears, thrusts, bearings, rotating elements, brake magnet coils, brake shoes, linings, pins, deflector, secondary and other sheaves, bearing, and assemblies.

ELECTRICAL - Electrical wiring, conduit, ducts, and traveling cables from the elevator equipment to the machine room mainline disconnect switch, and hoistway outlets.

HOISTWAY AND PIT EQUIPMENT - Landing and slowdown switches, limits, car and counterweight buffers, overspeed governors, governor tension sheave assemblies and car safeties.

RAILS AND GUIDES - Guide rails, guide shoe gibs and rollers. Guide rails will be properly lubricated, except where roller guides are used.

HOIST ROPES - Hoist ropes will be properly lubricated and adjusted for equalized tension.

DOOR EQUIPMENT - Automatic door operators, hoistway and car door hangers, hoistway and car door contacts, door protective devices, hoistway door interlocks, door gibs and auxiliary door closing devices.

SIGNALS AND ACCESSORIES - Car operating panels, hall push button stations, hall lanterns, emergency lighting, car and hall position indicators, lobby control panels, car operating panels, fireman’s service equipment and all other signal and accessory facilities furnished and installed as an integral part of the elevator equipment. Re-lamping of signal fixtures is included only during systematic examinations. Service requests related to re-lamping of signal fixtures will be considered billable.

5. HOUSEKEEPING – The contractor will be responsible for cleaning elevator machine rooms, pit areas, hoistway equipment including rails, interlocks, hoistway door hangers and tracks, relating devices, switches, buffers and car tops. The contractor is responsible for the cleanup of spilled or leaked lubricants using absorbent material and the removal from pit areas of litter, excessive dirt, or debris.

6. SERVICE AND HOURS - The contract includes minor adjustment service requests directed by the Contracting Officer Representee (COR) during the regular working hours of regular working days of the elevator trade, unless otherwise indicated herein. Contractor shall make available the same commercial service center hours and response times to the Rock Island District Corps of Engineers as it does to all other service contract holders. In the event of entrapment, highest priority response shall be provided by the contractor. Elevator cars are equipped with emergency communications devices to ensure that fire and police can be notified by trapped personnel if immediate assistance is needed.

When additional service is requested, the contractor will email a report to the COR that outlines the additional service and the resolution. All work outside the scope of this contract will be performed under separate agreement.

If service requests (unless included above) are made on non-regular working hours, the Rock Island District Corps of Engineers is required to only pay the difference between regular hourly billing rate and regular overtime billing rate as determined by the contractor, for each overtime hour worked.

Federal Holidays:

The U.S Army Corps of Engineers offices are closed for the observance of Federal Holidays listed below.

New Year’s Day Labor Day Martin Luther King’s Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

7. TESTS - A pressure relief test and a yearly leakage test will be performed by the contractor at the contractor’s expense, as required by the A.S.M.E. A-17.1, A.S.M.E. A-17. 2, and A.S.M.E. A-17. 3 Code. The contractor is required at their expense to provide an independent Elevator inspector with A.M.S.E QEI-1 qualification for all periodic one year and five-year certifications.

7.1. Application

7.1.1. Periodic Inspections. The examination and operation of equipment at specified intervals by an inspector to check for compliance with the applicable Code requirements.

7.1.2. Periodic Test. The testing and detailed examination and operation of equipment at specified intervals witnessed by an inspector to check for compliance with the applicable Code requirements.

7.2. DUTIES OF INSPECTORS

7.2.1. when witnessing acceptance inspections and tests of new or altered installations, to determine whether all parts of the installation conform to the requirements of the applicable code or regulations and whether the required safety devices function as required.

7.2.2. when making routine and/or periodic inspections and tests, to determine that the equipment conforms to the applicable Code edition (edition under which it was installed, A17.3, and local requirements) and that alterations conform with Code requirements. Determine that periodic tests performed by the owner, or his agent are conducted in accordance with Code requirements and that the results of these tests demonstrate Code compliance.

7.2.3. Report the results of inspections and tests in accordance with applicable local regulations and send a copy to the COR. It is not the function or duty of inspectors to make any repairs or adjustments to the equipment, nor to recommend methods or procedures for correction of deficiencies.

7.3. ARRANGEMENT FOR INSPECTION

7.3.1. The inspecting authority or the inspector should request that the owner or his agent make the following arrangements prior to an inspection or test:

7.3.1.1. Provide qualified personnel for periodic and acceptance inspections and tests to perform the tests specified in the applicable code or regulations.

7.3.1.2. Have a person familiar with the operation of the elevator available to accompany and assist during the inspections. The inspector should be accompanied by a person familiar with the operation of the equipment to assist him during his inspections.

8. REQUIRED INSURANCE - In accordance with the FAR Clause 52.228-5 titled “Insurance-Work on a Government Installation” the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance*:

Workmen’s Compensation……. Coverage complying with applicable State statute** Employer’s Liability………….. Minimum $100,000 General Liability/Bodily Injury. Minimum $500,000 per occurrence Automobile Liability………….. Minimum $200,000 per person $500,000 per occurrence $ 20,000 property per occurrence

The contractor is required to hold and save the Government, its officers and agents free and harmless from liability of any nature or kind, arising from any use, trespass, or damage occasioned by his/her operation.

*Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

9. Security

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-15-C- XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 61201

Security Clause 1.

AT Level 1 Training. All Contractor and sub-contractor employees requiring access to non-public or private Government property must complete Anti-Terrorism (AT) Level 1 Training within 30 calendar days after notice to proceed date. AT Level 1 Training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam. The required training is under the heading “JS-US007-14: Level 1 Antiterrorism Awareness Training.”

Contractor employees who have a Common Access Card (CAC) may log in with their CAC.

Contractor employees without a CAC shall log into the “Non-CAC users” link and need to complete the training all at once, as no record of training shall be maintained aside from the certificate that is printed upon completion. All AT Level 1 Training certificates must be submitted to the Contracting Officer within 5 calendar days of completion.

Security Clause 2 for Contracts requiring access to the Rock Island Arsenal.

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall follow RIA installation policy and procedures in place of the background check conducted by a bonded third party for off Island Government property access, which will include but is not limited to completing the NCIC III background check conducted by the Rock Island Arsenal. (Details for Rock Island Arsenal Access can be found at:

http://www.usagria.army.mil/AccessRequests/).

Address to the Visitor Center to have the background checks completed is:

Visitor Center 23 Prospect Ct Rock Island Arsenal, IL

Security Clause 15.

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam http://www.usagria.army.mil/AccessRequests/

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

http://www.uscis.gov/e-verify

APPENDIX

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is to provide the Government a basis for evaluation of contractor performance. The QASP is a government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards required by this contract.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in the Scope of Work (SOW). The contractor is required to provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with the SOW. Additionally, the contractor is required to be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the SOW detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR Subpart 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship. The contractor’s adherence to contract schedules including the administrative aspects of performance, history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor will provide, as needed, status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained and maintained on file.

Customer complaints will be considered valid if they clearly detail the nature of complaint in writing, sign and submit the complaint to the COR. The COR will provide any and all complaints to the Contractor. The Contractor shall maintain a record of the complaints.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix, Performance

Element Performance Requirement

Surveillance Method

Frequency Acceptable Quality Level

Contract Services

Contract Services furnished as prescribed in the

SOW as applicable.

Inspection by the

COR

Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR

Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the

SOW as applicable.

Contractor Self Reports

Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by

COR

Inspection by the

COR

Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by

COR

Monthly 100% accuracy

Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract.

Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor.

The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix

Performance

Element Performance Requirement

Surveillance Method

Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR

Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual

Assessment by the COR

Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above report on contractor performance average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports

Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR

Per Occurrence

100% of valid customer complaints resolved

Invoicing Invoices per mowing round are timely and accurate.

Review & acceptance of the invoice by

COR

Per mowing round

100% accuracy

Contract Services

Required Service

Performance Standard

Acceptable Quality Level

Method of Surveillance

Impact on Contractor

Snow Removal

Complete snow removal of areas in satisfactory manner

1 deficiency per surveillance

Random Monitoring

Deduct 10% of pay for each documented event of unsatisfactory performance

Ice Control Complete de- Icing all areas in satisfactory manner

Incentives/Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

CLOCK TOWER ELEVATOR MAINTENANCE, BASE

FFP

CLOCK TOWER ELEVATOR MAINTENANCE, BASE

PLEASE SEE BID SCHEDULE . THE TOTAL OF THIS CLIN INCLUDES

(0001AA, 0001AB AND 0001AC).

FOB: Destination

PSC CD: J039

NET AMT

1001 1 Job

OPTION CLOCK TOWER ELEVATOR MAINTENANCE

FFP

CLOCK TOWER ELEVATOR MAINTENANCE, OPTION PERIOD 1

PLEASE SEE BID SCHEDULE . THE TOTAL OF THIS CLIN INCLUDES

(1001AA, 1001AB AND 1001AC).

2001 1 Job

OPTION CLOCK TOWER ELEVATOR MAINTENANCE

FFP

CLOCK TOWER ELEVATOR MAINTENANCE, OPTION PERIOD 2

PLEASE SEE BID SCHEDULE . THE TOTAL OF THIS CLIN INCLUDES

(2001AA, 2001AB AND 2001AC).

3001 1 Job

OPTION CLOCK TOWER ELEVATOR MAINTENANCE

FFP

CLOCK TOWER ELEVATOR MAINTENANCE, OPTION PERIOD 3

PLEASE SEE BID SCHEDULE . THE TOTAL OF THIS CLIN INCLUDES

(3001AA, 3001AB AND 3001AC).

4001 1 Job

OPTION CLOCK TOWER ELEVATOR MAINTENANCE

FFP

CLOCK TOWER ELEVATOR MAINTENANCE, OPTION PERIOD 4

PLEASE SEE BID SCHEDULE . THE TOTAL OF THIS CLIN INCLUDES

(4001AA, 4001AB AND 4001AC).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A Destination Government 1001 N/A N/A Destination Government 2001 N/A N/A Destination Government 3001 N/A N/A Destination Government 4001 N/A N/A Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

3001 N/A N/A N/A N/A

4001 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

NOV 2021

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.217-5 Evaluation Of Options JUL 1990 52.219-1 Small Business Program Representations FEB 2024 52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.219-8 Utilization of Small Business Concerns FEB 2024 52.219-28 Post-Award Small Business Program Rerepresentation FEB 2024 52.222-41 Service Contract Labor Standards AUG 2018 52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014 52.222-50 Combating Trafficking in Persons NOV 2021 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-1 Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-1 Disputes MAY 2014 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-4 Inspection Of Services--Fixed Price AUG 1996

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. BASIS FOR AWARD

This acquisition is a 100% Small Business Set Aside, competitive procurement utilizing Lowest Price Technically Acceptable (LPTA) best value continuum source selection procedures in accordance with FAR 15.101-2. A single award will be made to the Offeror who provides a technically acceptable quote with the lowest evaluated price. Quoted prices will be evaluated but not scored or otherwise combined with the other aspects of the quote evaluation.

2. FACTORS TO BE EVALUATED

Factor 1: Experience Factor 2: Past Performance Factor 3: Price

3. EVALUATION APPROACH

All quotes will be evaluated by the Technical Evaluation Team. A quote must receive an “Acceptable” rating in all non-price factors to be considered for award. The two non-price factors are Experience and Past Performance.

4. RELATIVE IMPORTANCE OF FACTORS

Factor 1, Experience and Factor 2 Past Performance are equally important. When combined, both non-priced factors are equal to Factor 3 Price.

5. EVALUATION CRITERIA

FACTOR 1 –EXPERIENCE:

The Government will evaluate the Experience factor on an Acceptable/Unacceptable basis based on the descriptions outlined in Table C-1. Offerors who are determined “Unacceptable” will not be eligible for award.

Experience Acceptable/Unacceptable Ratings and Evaluation Method:

Table C-1 Experience Evaluation Ratings Rating Description

ACCEPTABLE Quote meets the minimum requirements of the solicitation.

UNACCEPTABLE Quote does not meet the minimum requirements of the solicitation.

The Government will evaluate experience capabilities of the Offeror.

To be considered acceptable for FACTOR 1, Offerors shall submit evidence of item’s A, B & C below:

**Please complete and submit Exhibit A**

a. The Prime Contractor is required to submit TWO commercial contracts demonstrating 10 years’ experience completing elevator maintenance on traction Passenger Elevators. Current references for these contracts, must be included with the two contracts submitted.

b. The Prime Contractor is required to submit a list of the prime contractor's personnel, who will be working on this potential contract, as proof of the companies’ ability to self-perform at least 85% of the on-site work thru their own staffing and equipment.

c. The Prime Contractor must provide a plan demonstrating how they can successfully respond to an elevator emergency within 1 hour of notification by the customer.

All information submitted must be accurate and complete.

All project examples shall contain a Point of Contact (POC) as well as one alternate Point of Contact, to include the name, job title of the POC, address, telephone, and e-mail address. The POC and alternate shall be familiar with the scope and details of the project and be a representative of the owner/customer/prime contractor, not affiliated with the Offeror. The POC and alternate shall be able to verify the experience cited.

FACTOR 2 –PAST PERFORMANCE:

Past performance information may be obtained from established systems such as the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and may be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Government reserves the right to evaluate the past performance of any team member in the Offeror’s quote using all CAGE/DUNS numbers (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified as part of its assessment of the acceptability of that Offeror’s quote.

The Government will evaluate the Past Performance factor on an Acceptable/Unacceptable basis based on the descriptions outlined in Table C-2. Offerors who are determined “Unacceptable” will not be eligible for award.

Past Performance Acceptable/Unacceptable Ratings and Evaluation Method:

Table C-2 Past Performance Evaluation Ratings Rating Description

ACCEPTABLE Offerors whose past performance information demonstrates all the elements being rated at satisfactory or above, or whose performance record is unknown (see note below), will be rated Acceptable for Past Performance.

UNACCEPTABLE Offerors whose past performance information demonstrates any of the element being rated as marginal or lower will be rated Unacceptable for Past Performance.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

FACTOR 3 -- PRICE:

Price will be evaluated and considered but will not be scored or combined with other aspects of the quote evaluation. An award will be made to the lowest priced, technically acceptable quote. The lowest price will be determined by adding up all listed line items. Offerors shall complete and submit the Schedule of Prices with its quote and include a price for each line item. Failure to submit a price for any of the required line items on the Schedule of Prices will render the Offeror’s quote as ineligible for award. Offerors will be allowed one quote submission.

The Technical Evaluation Team will evaluate each Offeror’s price and verify that unbalanced pricing is not present. The Contracting Officer will evaluate each Offeror’s price in accordance with FAR 15.404-1 to determine price reasonableness. Price reasonableness will be determined by comparing all quoted prices, the Independent Government Estimate, and pricing of previous work that is equivalent or similar to the requirement.

Quote Submission

INTRODUCTION: The Offeror’s quote may be submitted electronically to the Contract Specialist, John Wysocki, john.j.wysocki@usace.army.mil, as set forth below.

The first page of the Standard Form 1449, or solicitation, provides the Government address and receipt date for quote submittal.

The Offeror’s quote shall consist of the following two (2) volumes:

I – Technical (Experience/Past Performance) Quote II – Price Quote

Files shall not contain classified data. The use of hyperlinks in quotes is prohibited.

Offerors are cautioned that “parroting” of the technical requirements or the Project Scope of Work with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. Proprietary information shall be clearly marked.

QUOTE SUBMISSION REQUIREMENTS:

The quote submission requirements are as follows:

• Each volume shall be submitted as a separate PDF file. Each volume shall be clearly labeled with its title. Offeror shall sign the first two pages of SF 1449.

• Typing should be single spaced. Each paragraph shall be separated by at least one (1) blank line. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

• Table D-1 illustrates the volumes of material that shall be submitted:

Table D-1: Quote Submission Requirements

VOLUME TITLE DIGITAL COPIES MAXIMUM PAGES

I – Technical Quote 1 30 II - Price Quote 1 N/A Signed SF1449 and Acknowledgement of Amendments

N/A

Representations, Certifications, and other Solicitation, Offer and Award Documents

N/A

Joint Venture and/or Articles of Organization for LLC, if applicable

N/A

Note: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Pages submitted for organization purpose to include cover sheets, title pages, and indexes do not count toward to page limitations.

QUOTE FILES:

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11x17 pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two (2) pages.

b. File Packaging. Files shall be in read-only format, using PDF files. If discs are submitted, each disc shall be externally labeled with the volume number, date, and the Offeror’s name.

**Note – Self extracting exe. files are not acceptable.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024) ALTERNATE I (FEB 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

https://www.sam.gov/

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished…