A22.W912EK22T0068 - Amendment 0002.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers Regulatory Scanning 22T0068

Attn: Eric Gaul 1500 Rock Island Drive Rock Island, Illinois 61201 Email: eric.j.gaul@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Do not Complete and submit the Technical Capabiltiy Statement and Past Performanc Questionnaire per clause 52.212-2 as this was put in error. This will be awarded based on lowest price for a small business.

5. Please fill out the the below information completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Include the Solicitation Number on the outside of your envelope or as subject line if submitting by email pdf format. It is the responsibility of the offeror to verify that their offer has been received and is legible when using a method other than electronic format to submit an offer.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: Taxpayer ID Number: ____________________________ CAGE Code (SAM):_______________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Eric Gaul - Phone: 309-794-5093 or

Email: eric.j.gaul@usace.army.mil

96514721783213

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to incorporate a 2nd set of questions and answ ers into the solicitiaton.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912EK22T0068

X 9B. DATED (SEE ITEM 11)

15-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2022

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS 1500 ROCK ISLAND D

ROCK ISLAND IL 61201

W912EK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EK22T0068

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS PART 2

Questions and Answers Part 2

1. How many files can we assume in One box? 1-50

2. As indexing required as Permit #/File name, can we assume 10 Keystrokes per each Index?

Example, CEMVR-2020-1234

3. Can we assume 150,000 pages as 150,000 images too? i.e. each page is single sided only yes.

a. If there are two sided pages then what % of pages are two sided per each Box? Less than 10% and will count as two pages.

4. Can we assume that 100% scanning is required at 300 dpi as B&W only. 300 dpi minimum and color if the files are in color.

5. If color scanning is required, then How many images should assume per box to be scanned as color? Less than 10%

6. Do we need to perform OCR (Optical Character Recognition)? Yes

7. Is there a way we can pickup all 50 boxes in one trip? That will save the cost of pick up and delivery fee. No

8. Can we pick-up all 50 Boxes at one time? No. only 25 boxes at a time.

9. Are most documents of Letter Size? Yes

10. What percentage of documents are of Standard Paper, Glossy, heavyweight? Less than 1%

11. Can you describe the Quality of the Images or share pictures showing the Quality of the files/documents? Mainly text documents with approximately 20% plans and drawings/maps.

12. What percentage of documents would be larger than 11*17 which would not be digitized? Less than 1%

13. Can we request 1 week extension to incorporate the responses from Q&A and for any follow-up questions? This solicitiaton got extended until 2pm on Monday, 29 Aug 2022.

14. Is there an Incumbent currently providing similar services to USACE? If yes, can you provide the contractor’s name and contract details? No we cannot.

15. Are the documents of type Light Litigation (few staples/clips), Medium Litigation (Multiple

Staples/Clips with Sticky Notes) or High Litigation (Lot of Staples/Clips, Onion Skin Pages, Fragile documents)? Medium with multiple staples and clips and a few sticky notes

16. What Percentage of documents would be fragile or have torn edges, rips in the Paper which would require Flat Bed scanning? Less than 1%

17. How many FOIA request can we expect to receive while the files are in Contractor’s possession during 4 week period? 1-5 FOIA requests.

18. Is it possible to see the Quality of the Boxes through a MS Teams or Zoom Call? These documents are primarily newer paper files within the past few years and are organized by file number.

19. Can you provide the format of how the documents would be Indexed? The files will be named by file number.

20. Do you require the scanned PDF files to be searchable using OCR (Optical Character Recognition)? Yes, the PDF’s will need to be searchable.

21. Do you want quote per box to include (Prep work, Scanning, Conversion to pdf and OCR) i.e quote one box as one unit or do we quote per image scanned ? how they come up with the quote is up to them. We just need to know the final price for 50 boxes.

Other option is quote by task differently

a. Prep work per hour

b. Scanning per box or per page

c. OCR and conversion to pdf per page or per box

d. Indexing per file or per box

We can do either of the 2 (bulk per box or bulk per page) vs Quote per task

22. What type of documents are in the boxes? Are they documents of Accounts payable or Engineering documents? This will help us determine if prep work will take a lot of time. Department of the Army permitting files

23. RFQ states that “Documents may be black/white or color. Document will be scanned to duplicate the original. Color images should be digitized in color.” Can we scan all documents in color? This will make it faster and cheaper and will still retain the black/white in greyscale color yes you can

24. Are you providing the hard-drive or we should quote for the price of the hard-drive from one of the following listed? Contractor provides hard drive.

Portable hard drive will be one of the following:

• EDGE DiskGO 500 GB 2.5" External Hard Drive, PE222741

• WD My Book 3TB USB 3.0 Desktop Hard Drive, WDBBGB0030HBK-NESN

• Transcend TS1TSJ25H3P StoreJet® 25HP3 2.5" External Hard Drive - 1TB, USB 3.0, TS1TSJ25H3P

If we are to quote, do we then do a different sheet for our quote as an attachment to the RFQ

25. Security Clause **NOTE: To protect the privacy of the Contractor, all Contractor employees, and all subcontractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK19PXXXX), title of project, and the company's point of contact information, in a sealed envelope/container

Is this required now or after the contract as been awarded to preferred candidate? Required at award.

26. Boxes will be made available for contractors to view prior to submitting bid by appointment. Site visits must be coordinated with the COR and Technical Manager.

Is this compulsory before we can quote or can we have a picture of content of 2-3 boxes sent to us by email? Pictures are attached in the solicitiation.

(End of Summary of Changes)