W912EF25Q0044 DWA Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912EF25Q0044 13-Jun-2025

b. TELEPHONE NUMBER

509-527-7449

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Jun 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VICTORIA L CONWAY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USAED, WALLA WALLA - CONTRACTING DIV.

VICTORIA L. CONWAY

201 N 3RD AVE

WALLA WALLA WA 99362

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960201 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DWORSHAK PROJECT

JESSICA KING

DWORSHAK DAM POWERHOUSE 1428 NORTHFORK DRIVE

AHSAHKA ID 83520-0048

TEL: 208-476-1296 FAX:

FAX:

TEL: 509-527-7449 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$47,000,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EF25Q0044

Section SF 1449 - CONTINUATION SHEET

TIME AND MATERIALS INSTRUCTION

Time and Materials (T&M): The Contractor shall conduct repairs and/or replacements on the elevator to restore it to working order.

The Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report, but shall not initiate such work until authorized to do so by the Contracting Officer in writing. The Contractor shall furnish the COR with an itemized written estimate of the labor hours and the cost of parts and materials which may be required to complete necessary repairs and replacements. The written estimate should also include contract number and invoice number (example, invoice 0001). Payment for the Time and Material (T&M) line items will be as specified in Contract Clause Payment Under Time-and-Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all cost for consumables and small tools required to complete the required repairs.

Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost. Reimbursement will be limited to the direct cost of materials in excess of the amount paid under the labor hour rates and will be reimburse to the extent supported by invoice cost and previously approved for use by the Contracting Officer.

Time and Material CLINs -Price and payment shall be full compensation for all Time and materials performed, complete, as specified and approved.

The NTE ceiling amount for CLINS 0002, 1002 and 2002 is $30,000.00. The NTE ceiling on CLINS 0003, 1003 and 2003 is $10,000.00. The extended amount for each of these items is the established ceiling price. Without a modification pursuant to FAR Clause 52.243-3, Changes -- Time-and-Materials or Labor-Hours (Sep 2000), the Contractor exceeds the ceiling at their own risk.

Hourly Rates For services pertaining to Time and Materials efforts provide hourly rates for:

Mechanical Labor: $_______ per hour Team Labor: $_______ per hour Travel Charge: $_______

QUOTE ITEM LIST

DWA Elevator Maintenance Services

QUOTE ITEM LIST

Vendor Name: ___________________________________________________________

Address: ______________________________________________________________________________

Phone #: ___________________________ Email:__________________________________________

UEI #: ________________________ Cage Code: ____________________

Registered In SAM: _________ (Yes/No)

ITEM NO Column1 QTY U/M U/Price AMOUNT 0001AA Routine Maintenance Powerhouse 12 Months

0001AB Routine Maintenance Visitor Center 12 Months

0001AC Routine Maintenance North Tower Upstream (P1) 12 Months 0001AD Routine Maintenance North Tower Downstream (P2) 12 Months 0001AE Routine Maintenance South Tower 12 Months 0002/0003 Nonroutine Maintenance

Mechanic Rate 1 Hour

Team Rate 1 Hour

Travel Charge 1 Job

Option Year 1

1001AA Routine Maintenance Powerhouse 12 Months

1001AB Routine Maintenance Visitor Center 12 Months

1001AC Routine Maintenance North Tower Upstream (P1) 12 Months 1001AD Routine Maintenance North Tower Downstream (P2) 12 Months 1001AE Routine Maintenance South Tower 12 Months 1002/1003 Nonroutine Maintenance

Option Year 2

2001AA Routine Maintenance Powerhouse 12 Months

2001AB Routine Maintenance Visitor Center 12 Months

2001AC Routine Maintenance North Tower Upstream (P1) 12 Months 2001AD Routine Maintenance North Tower Downstream (P2) 12 Months 2001AE Routine Maintenance South Tower 12 Months 2002/2003 Nonroutine Maintenance

DEFINITIONS

Acceptable Quality Level (AQL): A predetermined value selected and used by the Government Quality Assurance inspector to distinguish between satisfactory and unsatisfactory performance.

Allowable Reject Level (ARL): The allowable margin of error observed under statistically sound quality assurance surveillance.

Contracting Officer (KO): An employee of the Government with the authority to enter into, administer and/or terminate Government contracts and make related determinations and findings on behalf of the Government. Only a KO is authorized to legally obligate the Government and to make any changes to this contract.

Contracting Officer’s Representative (COR): An employee of the Government who is appointed by the KO to administer a contract after award. The COR (Primary and Alternate) monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to change or to waive any terms of the contract.

Contractor: Refers to the prime Contractor and all contractor employees or personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

Deductible Percentage: The percentage obtained when the price for providing a specific requirement for a billing cycle is diminished because performance below the AQL threshold.

Quality Assurance: The Government’s procedures to verify that the Contractor’s Quality Control Plan is effective in ensuring the services being performed by the Contractor meet the contract requirements.

Quality Assurance Surveillance Plan (QASP): A written document specifying the surveillance methodology to be used by the Government for surveillance of Contractor’s performance. The QASP is a “living” document and may be changed through the life of the contract as needed.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service conforms to contract requirements.

INSTRUCTION TO OFFERORS

BIDDER INQUIRY:

Bidder/Offeror Solicitation Questions:

All inquiries regarding this solicitation are to be submitted via Bidder Inquiry. Telephone and email inquiries will not be accepted. Bidder Inquiry is a website that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of the comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

TIMING OF BIDDER INQUIRIES: Bidders are encouraged to submit their bidder inquiries promptly. The Government will make every effort to answer all bidder inquiries; however, the closer to the solicitation due date an inquiry is received, the less likely it is that a timely response can be provided.

The Bidder Inquiry Key is: 6C9KZ7-2GY4MT

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be use from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions:

1. After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word "Submit" a.) This is the window where you will enter your questions b.) Comment Classification: Click on the down arrow to the right of the words “Please select from below”, select “Public”.

c.) Discipline: This is where you select who this question should be directed to. Example, if the question is about an electrical drawing or specification select: “Electrical” from the pull-down list.

d.) Sheet. Enter the sheet number of the drawing you are asking about.

e.) Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

f.) Specification. Enter the Specification number and paragraph number.

g.) File. Use this if you are going to attach a pdf file.

h.) Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk at ProjNet: Public User,

(833) 389-1097 or 217-367-3273, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at staff@projnet.info

Offerors are cautioned to clearly print prices for all line items. Be especially careful placing decimal points, as a mistake in your offer may render it unresponsive. Your quote must be valid for 30 calendar days after the due date specified for receipt of quotations. Please include shipping costs in the quoted price of each item.

Registration at www.sam.gov is required. If not registered, please do so. Step-by-step help information on how to register is detailed on the website, along with frequently asked questions (FAQs). Lack of registration in the SAM database may make an offeror ineligible for award.

Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required for the GSA Federal Service Desk (FSD, https://www.fsd.gov) to activate the entity's registration. Both Federal Assistance entities and all non-Federal entities must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active. Mail the completed, signed, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

Completion of the required FAR 52.212-3 Alt. I, Offeror Representations and Certifications – Commercial Products and Commercial Services is required. When you complete your SAM registration, the link to complete your Reps and Certs is also available. Please do not hesitate to contact me or the SAM web site if you need assistance or have questions.

In accordance with FAR 52.229-3 Federal, State, and Local Taxes, and per Title 4 of the US Code 104-107, the Government is exempt from paying local and state taxes. Exempt Tax Identification Number 91-0828090.

General Contract Information:

Delivery Date________________________________________________

Offeror’s Name (Printed) _________________________________________

Offeror’s Contact Telephone Number_______________________________

Offeror’s Email Address___________________________________________

Federal Tax Identification No. ____________________________________________

CAGE Code ________________ Unique Entity ID ______________________________

Is your company registered on-line in SAM (www.sam.gov)? YES NO

To ensure receipt of your quote, please send to the attention of Victoria Conway at:

Email: Victoria.l.conway@usace.army.mil

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Submission of Price Quote – Contractor shall submit the following in 1 copy:

1. Signed and dated Standard Form 1449 (Solicitation / Contract / Order for Commercial Items).

2. Signed and dated Standard Form 30, if applicable, for any Amendments to the Solicitation

3. Completed schedule (pricing information) for all line items listed in the solicitation / amendments.

4. Completed Clause 52.212-3 and Alt I, “Offeror Representations and Certifications—Commercial Products and Commercial Services”.

As noted above.

5. Descriptive Materials (brochures, illustrations, drawings, data sheets, etc.) must be submitted which will allow the Contracting Officer to determine, without discussion with the offeror, whether the products being offered meets all of the required specifications. Submittals shall include copies of manufactures catalog cut sheet, specification sheets, material certifications, and warranty.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror meeting or exceeding all solicitation requirements and representing the best value based on price.

PERFORMANCE WORK STATEMENT

DWORSHAK PROJECT

PERFORMANCE WORK STATEMENT (PWS)

1. General Information

1.1. Type of contract: This contract will be awarded as a hybrid Firm Fixed Price (FFP) and Time and

Materials (T&M) contract. It is a performance-based service contract with a time and materials Contract Line Item Number (CLIN) for nonroutine and emergency calls.

1.2. Scope: The Contractor shall provide routine and nonroutine maintenance to elevators at Dworshak Dam (DWA) in accordance with the PWS, manufacturer’s instructions, ASME A17.1, ASME A17.2, and applicable federal, state, and local laws and regulations, as well as State standards. Contractor is expected to keep records onsite. Unless otherwise stated, the Contractor shall furnish all supervision, labor, supplies, parts, tools, equipment and materials necessary to all elevators and related equipment and systems necessary to support their effective, efficient and safe operation in their current locations.

1.3. Period of Performance:

Base year: July 01, 2025 – June 30, 2026 Option Year One: July 01, 2026 – June 30, 2027 Option Year Two: July 01, 2027 – June 30, 2028

1.4. Location and Hours of Operation:

Location: Dworshak Project Address: 1842 Viewpoint Road Ahsahka, ID 83520-0048

Hours of Operation: The contractor's normal working hours will align with the Government's standard business hours, which are Monday through Thursday, 7:30 AM to 4:00 PM (0730 to 1600), except for Federal Holidays, and all routine maintenance activities must be performed within these hours.

Additionally, for all non-emergency, non-routine work, the contractor must also adhere to the Government's standard business hours, avoiding any work outside of these hours unless explicitly approved by the Contracting Officer's Representative (COR) or Alternate COR. Furthermore, the contractor is expected to avoid overtime at all costs, planning and scheduling work to ensure completion within regular business hours, and only seeking approval for overtime in exceptional circumstances where it is absolutely necessary, and even then, only with prior written approval from the COR or Alternate COR. Emergency situations, however, will be coordinated with the COR or Alternate COR, who will arrange for emergency service calls, including scheduling the service call and determining the time of arrival for the contractor.

2. Post Award

2.1. Submittals.

The Contractor shall complete and submit to the COR, the following items 7 days prior to the pre-work meeting:

2.1.1. Certificate(s) of Insurance.

2.1.2. Certificates showing the current State of Idaho Elevator Journeyman License, inspection and maintenance of elevators, safety training covering Safe Work Practices, Personal Protective Equipment, Proper House Keeping and Fire Protection.

2.1.3. A list of all employees that will be working on this contract and their qualifications.

2.1.4. The name, address and telephone number(s) (not to exceed three) where Contractor’s supervisor can be reached.

2.1.5. Detailed Quality Control Plan and Inspection Checklist.

2.1.6. List of any non-US citizens requiring access to Dworshak Project.

2.2. Assessment Site Visit and Condition Assessment: After contract award, the Contractor shall schedule a site visit to verify site conditions within 15 calendar days. During the site visit, the Contractor shall identify any deficiencies and non-compliance issues with each elevator, including any necessary maintenance, replacement of parts, etc. The Contractor shall document all findings, including any suggested modifications that may be in the interest of practicality, efficiency, economy, or effective use of time, and submit a Condition Assessment Report at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc., unless identified in the Condition Assessment Report.

2.3. Emergency Egress Procedures: The Contractor shall provide written procedures to the COR 7 days prior to the pre-work meeting for the removal of people from an elevator if a) an elevator is stuck at a floor, and

b) an elevator is stuck between floors. A procedure shall be prepared for each elevator and the appropriate electrical connection contacts shall be marked to correlate to the written procedure. This procedure is intended to be used by qualified Contractor personnel for emergency rescue of Government personnel only.

2.4. Pre-Work Meeting: After all submittals have been reviewed and approved by the Government, the date and time of the pre-work meeting will be established. The pre-work meeting will be scheduled no later than 20 business days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Contractor shall submit the deficiency and noncompliance report obtained from the Assessment Site Visit at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc. unless noted in the deficiency report. The Government will provide the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

2.4.1. Attendance Requirements:

The following personnel must attend the pre-work meeting:

The Contractor’s Account Manager responsible for overseeing the contract;

Representatives from the contractor's invoicing department, to ensure a clear understanding of invoicing procedures and requirements;

The Contracting Officer's Representative (COR), who will be the primary point of contact for the

Government for contractual matters;

The Contract Specialist, who will provide guidance on contractual procedures and requirements;

and The Contracting Officer, who will provide overall oversight and approval of contractual matters.

3. Government Furnished Resources:

3.1. Utilities: Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract may be available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is. All extensions, adapters and other necessary items are the Contractor’s responsibility.

3.2. Utility Conservation: The Contractor must ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities to include turning off lights when not necessary for work, turning off water faucets and valves when not in use.

3.3. Drawings: Any available elevator drawings can be obtained from the COR. Applicable changes shall be noted on drawings and submitted to the COR to be maintained up-to-date. Upon termination or expiration of the contract, all drawings must be returned to the COR within five (5) business days.

4. Contractor Furnished Resources

4.1. All lubricants, oils, greases, rope preservatives, cleaning materials, and parts shall be furnished by the

Contractor and meet Federal, State, and industry standards for use on the specific equipment to be serviced under this contract. Lubricants are to be of the proper grade for the purpose used and shall be as specified by the elevator manufacturer.

4.2. Contractor shall be responsible for checking with the COR to ensure their equipment is compatible with the existing conditions and capabilities of the work site.

5. Elevator Maintenance

5.1. Elevator Descriptions

No. Location Manufacturer/Model

Load Capacity

(LBS1)

Lift (Feet)

Stops Speed

(FPM2)

1 Powerhouse

PKD/Total Systems

Hoist Machine: Hollister-

Whitney

Overhead Traction #64

Controls: MCE

Installed: 2011

4,000 66 5 350

2 Visitor Center

Otis Elevator

Hoist Machine: Otis

63G4

Controls: Otis

Installed: 1970s

1,200 25.2 3 150

North Tower Upstream (P1)

Armstrong Elevator

Hoist Machine: Hollister-

Whitney

Overhead Traction #74

Controls: MCE

Installed: 2010

2,500 634 11 500

North Tower Downstream (P2)

Armstrong Elevator

Hoist Machine: Hollister-

Whitney

Overhead Traction #74

Controls: MCE

Installed: 2010

2,500 634 11 500

5 South Tower

PKD/Total Systems

Hoist Machine: Hollister-

Whitney

Overhead Traction #64

Controls: MCE

Installed: 2011

2,000 405 7 350

1LBS = Pounds; 2 FPM = Feet per minute

5.2. Maintenance Schedules: Elevator maintenance schedules shall be submitted to the COR for approval. All schedules shall describe the frequency of performance. A maintenance schedule shall be posted in each elevator room. Posted schedules shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract. Coordinate schedule changes with the COR and keep all schedules current.

5.3. Maintenance Control Plan (MCP): The Contractor shall develop a written Maintenance Control Plan (MCP) for each elevator in accordance with Section 8.6 of ASME A17.1. The MCP must include, at a minimum, the items listed in Section 5.5 – Routine Maintenance. Each MCP shall describe the specific periodic maintenance tasks and procedures, appropriate frequency/interval, and required inspections. Tasks must include manufacturer’s recommendations, the type and age of equipment, the accumulated wear, the level and manner of use, and any other influencing factors that may require varying levels of maintenance.

The MCP shall be maintained electronically, and a current copy kept in each elevator maintenance log binder kept in the respective machine room and shall become the property of the Government. The MCP shall be review regularly but not less than annually by the Contractor to ensure continued relevance.

Amendments to schedules shall be coordinated with the COR.

5.4. Maintenance Inspections: Contractor is required to comply with all applicable elevator maintenance/service State and Federal rules and regulations and maintain adequate records of this compliance. The Government reserves the right to have a third party inspect the elevators. All licenses, monthly and annual inspections, and five-year load tests shall conform to applicable ASME A17 standards.

A report of the inspection results must be submitted to the COR for approval.

5.5. Routine Maintenance (Firm Fixed Price – FFP): As defined in ASME A17.1, routine maintenance includes examination, lubrication, cleaning, and adjustments of parts, components, and/ or subsystems for the purpose of ensuring performance in accordance with the applicable code requirements. Routine maintenance must be performed on a regularly scheduled basis but not less than once each calendar month.

Except for emergency callback service, all work must be scheduled five (5) workdays in advance with the

COR.

5.5.1. Monthly Maintenance, Testing, and Inspections. Routine maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 30 days. The contractor shall provide services for:

Lube/Oil/Adjust/Clean Monthly Preventative Maintenance: The Contractor shall maintain the equipment set forth in Section 5.1 in accordance with manufacturer tolerances and performances and the latest edition of the ASME A17.1 & A17.2. The contractor shall maintain the original contract speed for each elevator car, the original performance time, which includes acceleration, retardation and leveling as designed and installed by the manufacturer. The contractor shall perform the necessary adjustments and lubrication required to maintain door opening and closing time and pressure within limits of applicable codes. All work performed shall be as specified or recommended by the elevator manufacturer. All work, equipment, and materials shall be complete and operational, and shall have a neat and finished appearance.

Miscellaneous Preventative Maintenance: As part of the monthly preventative maintenance, the Contractor shall:

Replace burned out lamps in dispatch panel, car and hall push buttons, position indicators, hall lanterns, and car interior, emergency lighting, escalator runway, demarcation lights or circuit boards, hoist way and car top lighting and pit lighting as required.

Clean elevator pits and machine room floors, car top.

Empty and clean drip pans.

Clean car grille and stile channels.

5.5.2. Quarterly Maintenance, Testing, and Inspections. Quarterly maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 90 days. The contractor shall provide services for:

Check for proper car leveling operation. Adjust if required.

Check and clean the door switch contacts.

Check the door speed control switches.

Inspect the condition of resistors and mounting assemblies.

Check car top and hoist way for loose covers, vanes, or components. Inspect the traveling cables for damage.

Inspect the brake linings.

Inspect all ropes for wear and lubrication (do not lubricate the governor rope) Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.

Check the car position sensor drive wheel.

Check decelerations, advances, and accelerations to ensure all cars are matched.

Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails.

Clean all parts and lubricate the pivot points.

5.5.3. Semi-Annual Maintenance, Testing, and Inspections. Semi-Annual maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 180 days. The contractor shall provide services for:

Comprehensive inspection, to include inside car, machine room, top of car, outside the hoist way, pit and firefighters’ emergency operation.

Check for hoist rope wear, as well as rope length, lubrication, and tension. Lubricate, or adjust the rope as required.

Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.

Check all the timers in the system and reset if necessary.

Inspect guide rails, cams, fastenings, and counterweights in hoist ways.

Test all the terminal limit switches. Lubricate the limit switch roller pins.

Inspect the sheaves to verify that they are tight on the shafts and sound their spokes and hubs with a hammer to inspect for cracks. Adjust and replace as necessary for semi-annual maintenance.

Lubricate the guide shoe stems.

5.5.4. Annual Maintenance, Testing and Inspections. Annual maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 365 days.

The contractor shall provide services for:

Brakes:

Remove, clean, and lubricate the brake cores.

Inspect the brake linings for wear - clean or replace if necessary.

Adjust the brakes to wear evenly if necessary.

Motors:

Inspect the armatures of hoist motor and motor-generator (if equipped).

Check the electrical connections.

Drain, flush, and refill the oil reservoirs.

Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.

Lubricate the bearings. Vacuum the carbon and dust. Clean the screens.

Clean the guide rails with solvent to remove dirt, debris, or excess lubricant. Drain, flush, and refill the gearing lubricant.

Test the car emergency light for required illumination.

Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).

Check the compensation rope tension.

Lubricate the sheave bearings and check for leaky seals. Clean the hoist way.

Vacuum the dust from controllers and relays.

5.5.5. Five Year Full Load Testing and Inspection: The Contractor shall coordinate Category 5 (which shall include Category 1 procedure) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and

8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system, no later than August 2025. The Contractor shall serve as a witness during this service, ensuring that all procedures are followed in accordance with ASME A17.1 standards.

Any issues discovered during the Category 5 testing will require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR.

The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO.

The written estimate shall include:

A detailed description of the repairs needed to bring the elevator system into compliance with ASME A17.1 standards

An itemized list of parts and labor required to complete the repairs, along with estimated costs The specified time needed to complete the repairs The projected equipment downtime

Any changes to the original scope of work, including changes to price, completion date, or specifications, shall be implemented through a bilateral modification to the contract. The COR shall report all findings and recommendations to the Contracting Officer (KO) for review and approval.

5.5.6. Interruption of Service: Elevator maintenance shall be scheduled and coordinated with the COR to minimize interference with building activities. Unless there is an emergency or an impending safety hazard for an elevator, e.g., the elevator is out of service, stuck, or experiencing a dangerous or potentially dangerous malfunction, building operations will take precedence over elevator maintenance.

5.5.7. Contractor Travel Charge: The contractor shall be responsible for all travel expenses incurred during routine maintenance.

5.6. Changes to Elevators: The Contractor shall make no changes to the existing circuits, circuitry wiring and sequencing or otherwise alter the original circuit or wiring design of the elevators. The Contractor may propose and submit any modifications or changes to the COR in a complete, neatly prepared wiring diagrams accompanied by description of the proposed change. Any proposed changes must be approved by the Contracting Officer (KO) prior to installation.

6. Nonroutine Services:

6.1. Primary nonroutine maintenance (Time and Materials – T&M): As defined in ASME A17.1, to include repair and replacement. This CLIN may be used multiple times until it reaches the not to exceed (NTE) amount. The Contracting Officer may determine that it is in the best interest of the Government to exercise the secondary CLIN before funds are fully utilized on the primary CLIN.

6.1.1. Repair: Reconditioning or renewal of parts, components and/or subsystems, necessary to keep equipment in compliance with applicable code requirements.

6.1.2. Replacement: the substitution of a device or component and/or subsystem, in its entirety, with a unit that is basically the same as the original for the purpose of ensuring performance in accordance with appliable code requirements.

6.1.3. Limitations: Repairs or replacements that require major overhaul or major modifications where all conditions listed under FAR 22.1003-6(a)(1) and (a)(2) or repairs that require more than 32 or more work-hours IAW DFARS 222.402-70(d), may not be performed under this contract.

6.2. Secondary nonroutine maintenance (Optional T&M CLIN): Has the same definition and price schedule as the primary nonroutine maintenance CLIN for the option period. The purpose of the secondary nonroutine maintenance CLIN is to provide additional funding to the primary CLIN. This CLIN may be exercised by the Contracting Officer by written notice.

6.3. The Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report. Non-routine services require a price proposal and approval from the Contracting Officer prior to the work starting. The price proposal shall contain the contract number or task order number, job description, contractor travel charge, work to be performed, and itemized labor and materials cost.

6.4. Time and Materials (T&M): The contractor shall be responsible to make all repairs and replacements necessary to return a nonoperational elevator back into service. Repairs and/or replacements are defined as unscheduled work required to prevent a breakdown or malfunction of an item of equipment, and/or to put a system or a subsystem back in service after a breakdown. Billing for services shall begin upon the contractor’s arrival on-site and end upon their departure.

6.5. Troubleshoot Call: Includes on-site diagnostic time, a brief report outlining the problem and recommended solution. Once the troubleshooting call is complete and the Contracting Officer authorizes the T&M work, then the contractor can proceed with the T&M work as defined under section six (6).

6.6. Contractor Travel Charge: Includes round-trip travel from the contractor’s office to the Operating Project. The Contractor shall adhere to the established price schedule for the travel charge.

6.6.1. Costs for travel charges shall be for round-trip travel from the contractor’s office to the operating project and shall be billed based on mileage rates and labor provided the method used results in a reasonable charge. Costs shall be in accordance with the Joint Federal Travel Regulations, https://www.travel.dod.mil/Policy-Regulations/Joint-Travel-Regulations. Once cost is established the Contractor shall follow the established price schedule under the nonroutine CLIN for the option year.

For all routine maintenance, the Contractor is responsible for expenses incurred for travel charge.

6.6.2. If an issue arises within 72 hours after Time and Materials maintenance is performed, and the issue resulted from improper maintenance or faulty workmanship by the contractor, the contractor is liable for the additional travel charge and any associated labor.

6.7. Emergency Call-Out Service: Provide emergency call-out service 24 hours a day, 7 days per week. The contractor shall reprogram the emergency phone line of each elevator to an emergency call center.

Contractor’s mechanic is required to be on-site to commence work within a maximum of three (3) hours after a call for emergency services is made. If the Contractor does not arrive within three (3) hours, the Government reserves the right to call an alternate contractor to provide necessary services.

6.8. Invoicing: Payment for T&M line items will be as specified in Contract Clause Payment Under Time-and- Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all superintendence for subcontractors and cost for consumables and small tools required to complete the required repairs.

Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost.

Reimbursement will only be made for material costs that exceed the amount already paid under the labor hour rates. To be eligible for reimbursement, the contractor must provide a valid, third-party invoice for the materials, which includes:

6.8.1. The name and address of the supplier

6.8.2. A detailed description of the materials purchased

6.8.3. The quantity and unit price of the materials

6.8.4. The total cost of the materials

6.8.5. The invoice must be from the actual supplier of the materials, not from the contractor themselves.

The contractor must also obtain prior approval from the Contracting Officer for the materials used and provide documentation to support the reimbursement request.

All invoices submitted by the contractor must be free from any additional terms and conditions that are not explicitly agreed upon in the contract. The contractor shall not include any language or provisions on the invoice that attempt to modify or supersede the terms and conditions of the contract. Invoices that contain such language or provisions will be rejected and returned to the contractor for revision and resubmission.

7. Safety and Security Requirements

7.1. Safety Requirements: The Contractor’s employees may be working in areas containing systems vital to the operation of the district. The Contractor shall protect all existing structures, utilities, and work of any kind against damage or interruption of service. To ensure the safety of Contractor employees and District personnel, the Contractor shall be trained in the required aspects of the applicable safety standards.

7.1.1. USACE Safety Manual: The Contractor must apply risk management strategies to ensure personnel safety and must comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual. The safety manual can be accessed at:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

7.1.2. OSHA: The Contractor must also comply with 29 C.F.R. § 1910 - Occupational Safety and Health

Act (OSHA). 29 C.F.R. § 1910 can be accessed at: http://www.dol.gov/.

7.1.3. Safe Clearance / Hazardous Energy Control/ Training Requirements: All Contractor, subcontractor, and employee personnel must complete Hazard Energy Control Program (HECP) training appropriate to their job duties. Training levels and estimated completion times are as follows:

Awareness Level: (All personnel) – Approximately 15 minutes.

Affected Persons: (Personnel working in areas under Safe Clearance) –

Approximately 30 minutes, in addition to Awareness Level training.

Authorized Individuals: (Minimum one individual per Contractor) – Approximately

1 hour, in addition to Awareness Level and Affected Persons training.

Training is provided online by Vivid Learning Systems at http://Hecp.vividlms.com. Training costs are considered incidental to the work and will not be separately reimbursed. Completion certifications must be submitted to the COR at least seven (7) days prior to an individual’s arrival onsite. Training is required annually and expires one year from the completion date.

Hazardous Energy Control Procedures All onsite Contractor work must comply with the Walla Walla District’s “Safety and Occupational Health Office; Safe Clearance Program for the Control of Hazardous Energy,”

NWWP 385-1-20.

Contractor Lockout/Tagout Procedures: Contractors may utilize their own

Lockout/Tagout procedures for elevator equipment work completed within a single work shift, provided the Government reviews and accepts those procedures. Annual NWW Hazardous Energy Control Program training is also required for all authorized employees utilizing this option.

Walla Walla District Safe Clearance Program: If a Contractor’s Lockout/Tagout procedures are not approved, or if equipment requires a clearance for longer than one shift, the Contractor must operate under the Walla Walla District Safe Clearance Program.

General Requirements All Contractor and subcontractor employees must be trained in and adhere to the accepted Lockout/Tagout or Safe Clearance Program procedures. Project Control Room personnel must be notified of all actions involving clearing and switching energy sources.

7.2. Security Requirements:

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.2.1. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to Government-owned property shall comply with key and lock control procedures of the RA. Also, In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

7.2.2. Contractor Schedules: The Contractor must notify the facility at least three (3) workdays in advance of the access date that an individual on the list will visit the building. Prior notification is not required for “Emergency Call out,” but Contractor personnel responding to emergencies shall be pre-approved and their names shall appear on the authorized Contractor personnel list.

7.2.3. Contractor Personnel: All Contractor employees shall be at least 18 years of age and must be able to fluently read, write, speak and understand English.

7.2.4. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/ ) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

7.2.5. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level 1 awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf (website subject to change).