APPENDIX_A_STATEMENT_OF_WORK__RTLP.pdf

SCOPE OF WORK

ARCHITECT-ENGINEER (AE) SERVICES FOR

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

FOR RANGE AND TRAINING LAND PROGRAM (RTLP)

1.0 REFERENCES

1.1 Solicitation Number:

1.2 Indefinite Delivery Contract (IDC): This is the base Scope of Work for the RTLP AE Contract in which task orders will be issued under.

1.3 Federal, State/Commonwealth, and Industry Standards: Some applicable federal, state/commonwealth and industry standards are referenced below. All applicable standards, including those that are not referenced or listed, constitute criteria for the design of these projects.

2.0 PRECEDENCE

This Scope of Work (SOW) provides instructions to complete assignments, deliverables and work products that may be required by this contract. In case of conflict with a task order the task order requirements take precedence.

3.0 OVERVIEW

The US Army Corps of Engineers Huntsville Center is the designated Mandatory Center of Expertise (MCX) for the Range and Training Land Program. These projects are vital to ensuring that soldiers and the interest of the United States are preserved and protected. This Indefinite Delivery Contract will allow for the acquisition of Architect-Engineer design services, from the initial site investigation through engineering services during construction, to support various Army, Army Reserve, National Guard and Marine Corps installations, design projects for Corps of Engineers District offices, and other Federal and State agencies. AE-type services may occur at sites associated with the U.S. Army, U.S. Marine Corps or as requested by other agencies. RTLP projects are located at various locations operated by the Department of Defense (DoD) and other federal and state agencies. RTLP AE design services are required to support various locations operated by the DoD and other federal and state agencies throughout the Continental United States and Hawaii, as well as Japan, Republic of Korea, Italy, Germany, and Afghanistan. Other countries outside the Continental United States may be added if deemed appropriate after an analysis of the regulations and international agreement terms between the United States and the respective foreign country. Services will require the knowledge and ability to deal with the many unique training requirements involved with the multiple weapons systems used within DoD and the need to build facilities that will withstand multiple training events from weapons systems firing training and live ammunition. Designs will also interface with the Army’s digital battlefield concept, which requires that all elements of the battlefield operate and communicate through a seamless digital system (see Appendix A).

4.0 DESCRIPTION OF WORK

4.1 General. The Architect-Engineer shall, commencing upon the dates of task orders awarded under this Indefinite Delivery Contract (IDC), perform services to meet all applicable State and Federal requirements.

4.2 Services. General requirements outlined in the contract will be implemented by the Government's issuance of task orders under this contract. Specific requirements will be identified as separate annexes to this scope of work. Specific requirements are expected to include, Range and Training Land Program (RTLP) project planning, unexploded ordnance (UXO) support during design services, prepare Design Build request for proposals (RFPs), DD Form 1391s development, site investigations, engineering analysis, surface danger zone analysis, evaluations and studies, surveying and geotechnical investigations, innovative technology applications analysis, sustainable design applications, National Environmental Protection Agency (NEPA) documentation investigations, construction plans, specifications and cost estimates, value engineering studies, contract solicitation documents and engineering services during construction. Engineering services during construction may include supervision and inspection of construction, review of shop drawings, schedules and sequencing of construction, preparation of operation and maintenance manuals, engineering/design during construction, and quality assurance surveillance.

5.0 REQUIRED AE SERVICES

The AE shall perform the services indicated in this Scope of Work, including Appendix A at the end of this SOW and Section C of the IDC. Specific requirements will be more fully set forth by individual task orders incorporated into this Scope of Work by the addition of annexes. In addition to the general requirements noted above and specific requirements which may be incorporated by the award of task orders, the following specific requirements of the program are included for compliance with respect to all future task orders.

5.1 DD Form 1391s Development. The A-E shall develop DD Form 1391s for range projects.

This will require coordination with other agencies and installation representatives and participation in or facilitation of planning charrettes.

5.2 Site Investigations. The A-E shall conduct investigations of potential range sites to include, utility availability, demolition, roadways, evaluation of existing facilities, terrain, drainage, wetland encroachment and cultural resources and may also include preparation of ENG Form 3086s.

5.3 Engineering Analysis. The A-E shall analyze multiple engineering solutions to range issues.

Analyses may include life cycle cost, electrical availability, water pressure, line of sight, and storm water runoff analysis.

5.4 Surface Danger Zone Analysis. The A-E shall analyze potential range sites, configurations and operations to determine the surface danger zone in accordance with DA PAM 385-63.

5.5 Evaluations and Studies. The A-E shall provide the necessary engineering services to perform the studies described in the annex for each project.

5.6 Surveying and Geotechnical Investigations. The A-E shall provide topographic (topo) survey and mapping of desired areas. The size of the survey area could vary between 50 acres and 10,000 acres depending on type of survey information required in relation to range projects. Vertical location of above ground and below ground utilities shall be provided as specifically directed. The final survey data shall be digitized into a 3D design file. The survey data shall be stereo digitized by photogrammetry methods and the final drawings shall be provided at a scale defined in each task order. The A-E shall also conduct geotechnical investigations as specifically directed for range projects.

5.7 Innovative Technology Applications Analysis. The A-E shall apply innovative technologies developed by others to range designs and other deliverables under the statement of work.

5.8 Sustainable Design Applications. The A-E shall provide range facility designs that as a minimum achieve a silver rating using the U.S. Green Building Council Leadership in Energy and Environmental Design – New Construction (LEED-NC) reference guide.

5.9 National Environmental Protection Agency (NEPA) Documentation Investigations. The A-E shall conduct an environmental assessment or prepare a supplement to comply with the requirements of the National Environmental Policy Act (NEPA) and Army Regulation (AR) 200-2.

5.10 Construction Plans, Specifications and Cost Estimates. Design services for range facilities shall result in design phase submittals to include preliminary design documents, plans, specifications, design analysis and cost estimates in accordance with CEHNC 1110-1-1 and AR 415-15. The A-E shall participate in or facilitate design charrettes as required by each annex.

5.11 Value Engineering (VE) Studies. The A-E shall participate in VE studies of range designs developed by the A-E and conduct VE studies of range designs developed by others.

5.12 Contract Solicitation Documents.

5.12.1 Design-Bid-Build. In addition to plans and technical specifications, the A-E shall provide Division 1 specifications and Special Contract Clauses to be included in the construction contract resulting from an A-E design. The A-E shall also prepare solicitation amendments in accordance with AR 415-15 and instructions of the agency letting the construction contract.

5.12.2 Design-Build. The A-E shall provide the statement of work and request for proposal package for solicitation of design-build projects.

5.13 Engineering Services during Construction. The A-E shall respond to inquiries during the construction phase of A-E designs. The A-E shall also review construction submittals, provide responses to construction contractor requests for information provide revised specifications, drawings and cost estimates for construction contract modifications, and provide final as-built drawings in electronic format.

5.14 UXO Support. The A-E shall have the capability of providing UXO support (i.e. safety specialist, escort, etc.) while performing engineering related services (i.e. site investigations, topographical surveys, geotechnical analysis, etc.) when encounters with UXO are anticipated.

6.0 PROSECUTION AND COMPLETION OF THE WORK

The A-E shall prosecute the work under the direction of a company officer or responsible representative approved by the Contracting Officer. The company officer or representative shall be designated as A-E project manager and shall be responsible for the complete coordination of all work under this contract.

All work shall be accomplished with adequate internal controls and review procedures, which will eliminate conflicts, errors, and omissions, and ensure technical adequacy of all outputs.

6.1 Project Control and Reporting. This paragraph establishes policy and procedures for the management and control of all work activities. This paragraph delineates and defines the channels of information and authority and the appropriate control mechanisms and reports necessary to achieve the desired levels of performance. These project control and reporting requirements may be modified by the Contracting Officer or the Contracting Officer’s Representative (COR) for any annex issued under this contract. If this is done, the specific reporting requirements of modifications will be listed in the annex.

6.1.1 General Requirements. The A-E shall provide reports as described below when so specified in the individual task order statement of work.

6.1.2 Monthly Progress Reports. The A-E shall provide a monthly progress report to include a concise narrative assessment by the project manager of the current status of each task order.

The report shall address the work accomplished during the reporting period, the work to be accomplished during the next period, and significant problem areas with recommended solutions. The A-E shall also include copies of all project related correspondence, minutes of meetings, and records of verbal (telephone) communications.

6.1.3 Conferences, Working Groups, and Committees. Periodic meetings shall be scheduled as directed by the Contracting Officer for the resolution of questions or problems encountered in the performance of the work. The A-E may request such meetings when appropriate subject to Contracting Officer approval. The A-E and/or the appropriate representative(s) shall be required to attend and participate in all conferences, working groups, and committees pertinent to the work required under this contract as directed by the Contracting Officer. For planning and pricing purposes, assume quarterly meetings and assume that each meeting will require two persons for up to two days either in the field activity site, or a neutral site agreeable to all participants.

6.1.4 Written Records. The A-E shall provide a written record of all significant conferences, meetings, discussions, verbal directions, telephone conversations, etc., with Government representative(s) relative to this contract per annex in which the A-E and/or a designated representative(s) participates. These records shall be dated and shall identify the contract number, the task order number, and the SOW paragraph references, if applicable, participating personnel, subject discussed, and conclusions reached. The A-E shall forward to the Contracting Officer or the COR, within seven calendar days, a reproducible copy of the records.

6.1.5 Correspondence Procedures. The A-E shall serially number all correspondence issued on the contract. All correspondence on the contract shall reference the contract number and task order number.

6.2 Design Quality Control. The Design Quality Control (DQC) Plan is an effective quality control program which will assure that all services required by this contract are performed and provided in a manner that meets professional architectural and engineering quality standards. As a minimum, all documents shall be technically reviewed by competent, independent reviewers identified in the DQC Plan. The same element that produced the product shall not perform the Independent Technical Review (ITR). The Contractor shall correct errors and deficiencies in the design documents prior to submitting them to the Government. The Contractor shall include the design schedule in the master project schedule, showing the sequence of events involved in carrying out the project design tasks within the specific contract period. This should be at a detailed level of scheduling sufficient to identify all major design tasks, including those that control the flow of work. The schedule shall include review and correction periods associated with each item. This should be a forward planning as well as a project monitoring tool. The schedule reflects calendar days and not dates for each activity. If the schedule is changed, the Contractor shall submit a revised schedule reflecting the change within 7 calendar days.

The Contractor shall include in the DQC Plan the discipline-specific checklists to be used during the design and quality control of each submittal. These completed checklists shall be submitted at each design phase as part of the project documentation. The DQC Plan shall be implemented by a Design Quality Control Manager who has the responsibility of being cognizant of and assuring that all documents on the project have been coordinated. This individual shall be a person who has verifiable engineering or architectural design experience and is a registered professional engineer or architect. The Contractor shall notify the Contracting Officer, in writing, of the name of the individual, and the name of an alternate person assigned to the position. The Contracting Officer will notify the Contractor in writing of the acceptance of the DQC Plan. After acceptance, any changes proposed by the Contractor are subject to the acceptance of the Contracting Officer.

7.0 PERFORMANCE

The A-E shall be required to initiate the services within 10 calendar days after the annex task order is awarded, unless otherwise indicated on the order, and shall complete all work and services under each task order within the period of performance specified.in the annex. During the prosecution of the work the A-E shall promptly advise the Contracting Officer of any discrepancies, ambiguities, or lack of clarity in the materials or instruction furnished. Such notification shall be made in writing within 30 days of the event.

8.0 DELIVERABLES

The deliverables required under this scope of work will be specified in the task orders. Performance schedules will be specified in each task order.

8.1 Construction Plans, Specifications and Cost Estimates

8.1.1 Computer-Aided Design (CAD) Systems and Geographical Information Systems

(GIS). Since engineering design may be required under this contract, responding firms must be capable of providing design drawings on a CAD system. All in progress and fielded graphics data, design drawings, survey and GIS data, relational databases and related data generated shall be available on-line to the government through the use of the Internet connection. All CAD and GIS data for the formal submittals shall be provided on a compact disk (CD). With prior approval, other digital media may be used for the submissions. If BIM is utilized, the contractor shall also provide the complete work space. All final drawings shall be computer generated, plotted and provided in a format and medium that will permit their loading, storage, and use without modification or additional software on workstations running the MicroStation version as specifically directed. The A-E shall furnish drawings in compliance with the Tri-Service CADD Standards. Final drawings shall also be delivered in a compatible format on CD as type .DGN files. Each CD shall contain an index of all drawings and shall be viewable in MicroStation. All reference files shall be included on the CD with appropriate pointers allowing the CD to be run on a standalone computer, with no requirement for other data files to be resident on the hard drive. CD’s shall not contain any irrelevant drawings or extraneous elements and shall have all necessary files in the correct directories as required by the index sheet. After making the first CD master, the A-E shall plot all drawings from the standalone computer to validate all files and references. After validation, the master shall then be furnished to HNC for additional validation prior to making the final deliverable CDs. The A-E shall deliver a complete set of instructions for use describing all required setups, font selections, and other relevant information required for viewing and plotting drawings. Additionally, the A-E shall furnish drawings in 11 x 17 size format and, upon request, full size format.

8.1.2 Specifications. Current United Facilities Guide Specifications (UFGS) shall be the basis of project specifications provided under this project. All specifications, Divisions 1 through 48, shall be processed and delivered in SpecsIntact software configuration. The automation features of SpecsIntact shall be fully utilized for production of associated registers and reports.

8.1.3 Design Analysis and Project Information Sheet. The design analysis for each design submittal phase shall contain information as required by CEHNC 1110-1-1. The Government will furnish the Project Information Sheet form with each task order as required. The AE shall provide the completed Project Information Sheet with the final design submittal.

8.1.4 Cost Estimates. Cost estimates must be performed using the Tri-Services Micro- Computer Aided Cost Estimating System (MCACES), Second Generation (MII) cost engineering system. Project programming level cost estimates prepared using MII shall be configured to facilitate import into PC-Cost.

8.2 Electronic Bid Sets. Plans and specifications shall be provided, as required in an annex, in the electronic formats that are compatible with the Government’s electronic solicitation protocol.

8.3 Review and Approval. For each study, investigation or analysis, the A-E shall document its findings in a report that includes an executive summary, the approach, descriptions of each alternative considered, assumptions, rationale, costs, back-up data, and recommendations. Prior to commencing work on each study, the A-E shall submit to the Contracting Officer or the COR for approval, an outline of its proposed approach and the alternatives to be considered for that study. No study under this contract shall be initiated until specifically authorized by the Contracting Officer. The A-E shall also submit the draft study reports to the Government and other agencies identified in the specific annexes for review. After completion of the Government's review, the A-E shall incorporate all agreed upon comments and issue a final report in accordance with the detailed submittal schedule in each annex. The A-E shall respond to comments within the agreed to number of days under each specific annex. Agreed upon comments shall specify the section of the report/plan/specification that was modified. Non-agreed upon comments shall clearly explain the specific reason or reasons for non-concurrence.

8.4 Format for Submittals. Formal narrative and tabular data shall be typed and printed on 8-1/2 x 11-inch sheets with fold outs for maps, sketches, schematics, charts, graphs, and other illustrative material, as necessary. Generally, all formal narrative text shall be typed in lines perpendicular to the longest axis of the sheet. Data, which cannot be clearly described in narrative form, shall be graphically shown. Legible reproducibles of all drawings and sketches exceeding 8-1/2 x 11 inches shall be submitted to CEHNC. Reproducibles transmitted with the final submittal shall be of the reverse-printed, polyester-film type. Typed and formal documents 11 x 17 inches or less in size shall be securely bound with hard paper or a flexible material in a durable and attractive manner. The title of the document shall appear on the cover of all submittal documents. All final documents shall be bound in a manner which will facilitate repeated disassembly and reassembly, and the title shall appear on the bound edge, in a secure manner, as well as on the cover. Narrative contents of the document(s) shall be arranged in a logical sequence and organized by sections, unless otherwise specified. A table of contents and index are required for each document. Tabs and/or dividers shall clearly and distinctly divide sections, subsections, appendices, etc. Pages, paragraphs, charts, and graphs shall be numbered. References to information contained elsewhere within the contents of the document(s) will be properly noted. All data sources used in preparing the information presented in the document(s) shall be appropriately referenced.

8.5 Review Comments for Submittals. The submittals will be reviewed by appropriate Government agencies to evaluate content and determine adequacy. The Contractor shall conduct all project reviews in the Dr Checks system. Dr. Checks is a part of the Projnet database and can be accessed at https://www.projnet.org/projnet/binKornHome/index.cfm The A-E shall provide written notification of resolution actions for each comment in the Dr Check system. Intentions on https://www.projnet.org/projnet/binKornHome/index.cfm noncompliance with any comment shall be substantiated in detail.

8.6 Summary of Submittals Required. The A-E shall implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, data, and information necessary for the A-E's internal management as well as Government management of this project. Review minutes and materials and action identification shall be included.

8.7 Data Sources. Data sources shall be identified. Assumptions shall be clearly stated, adequately justified and provided with each required submittal.

8.8 Distribution. The A-E shall make distribution of the deliverables described in the annexes to the reviewing agencies as indicated in each annex. The number of copies and nature of each deliverable for each agency are specified therein. Each specified entity will receive only those deliverables that pertain to their function.

9.0 CERTIFICATION OF WORK

All design drawings and specifications submitted under the contract shall contain the seal of a professional engineer registered in the state in which the AE work was performed. Other documentation shall contain certification required by the state in which the work was performed.

10.0 TECHNICAL CRITERIA AND STANDARDS

The publications listed below form the basis of the work required in individual task orders under this contract. Additional publications may be identified as required in the task orders. The Contractor is responsible for obtaining and updating all publications listed below as well as any others it may use in response to the requirements of task orders. The dates of the publications given below are those in effect at the time of award of this contract. Work done under the individual task orders shall utilize the latest issue of the publications dated at the time of award of the task order. When a required publication is not referenced in this list, or in the task order, the Contractor shall utilize one that has national applications or provide one from the cited websites below. Where conflict arises between publications, the most stringent shall apply.

CEHNC 1110-1-1, Engineering Guidance Design Manual;

https://www.hnc.usace.army.mil/Portals/65/docs/Directorates/ED/DesingManual/CEHNC%201110-1- 1%20Design%20%20Manual%20Rev%20%208.pdf Range Design Guide; https://www.hnc.usace.army.mil/Missions/Installation-Support-and-Programs- Management/Range-and-Training-Land-Program/Range-Design-Guide/ Tri-Service CADD Standards; https://cadbimcenter.erdc.dren.mil/default.aspx?p=a&t=1&i=7 TC 25-8, Training Ranges; provided upon request AR 350-19, Army Ranges and Training Land Program;

https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r350_19.pdf https://www.hnc.usace.army.mil/Portals/65/docs/Directorates/ED/DesingManual/CEHNC%201110-1-1%20Design%20%20Manual%20Rev%20%208.pdf https://www.hnc.usace.army.mil/Portals/65/docs/Directorates/ED/DesingManual/CEHNC%201110-1-1%20Design%20%20Manual%20Rev%20%208.pdf https://www.hnc.usace.army.mil/Missions/Installation-Support-and-Programs-Management/Range-and-Training-Land-Program/Range-Design-Guide/ https://www.hnc.usace.army.mil/Missions/Installation-Support-and-Programs-Management/Range-and-Training-Land-Program/Range-Design-Guide/ https://cadbimcenter.erdc.dren.mil/default.aspx?p=a&t=1&i=7 https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r350_19.pdf

AR 385-63, Policies and Procedures for Firing Ammunition for Training;

https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r385_63.pdf Micro Computer Aided Cost Estimating System (MCACES); provided upon request.

United Facilities Guide Specifications (UFGS); http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

11.0 QUALITY ASSURANCE SURVEILLANCE PLAN

The Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Statement of Work (SOW) for the subject acquisition. This plan sets forth procedures and guidelines that the USACE will use in evaluating the performance of the firm. A copy of the Performance Metrics is furnished in the SOW so that the firm will be aware of the methods that the Government will employ in evaluating their performance on this contract. In this section, the terms “firm” and “contractor” are synonymous.

11.1 Purpose of the QASP.

The QASP is intended to accomplish the following:

a. Define the roles and responsibilities of participating Government officials;

b. Define the types of work to be performed with required end results;

c. Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance;

d. Provide the Surveillance Activity Checklists and Corrective Action Request (CAR) forms that will be used by the Government in documenting and evaluating the Contractor’s performance;

e. Describe the process of performance documentation; and

f. Outline quality assurance procedures to be employed by the Government during performance of each task order under this acquisition.

11.2 Roles and Responsibilities of Participating Government Officials.

11.2.1 The USACE Project Manager:

a. Responsible for overall project direction, including technical, contracting and customer-related issues;

https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r385_63.pdf http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

b. Reviews vouchers and make recommendations to the Contracting Officer for payment action based on completion of designated milestones;

c. Reports problems or discrepancies to the Contracting Officer as soon as possible;

d. Oversees the implementation of the QASP;

e. Reviews firm submittals;

f. Initiates periodic contractor evaluations in the Contractor Performance Assessment

Reporting System (CPARS);

g. Project Manager may use the below Contracting Officer Representative (COR) to assist in these tasks;

h. Participates in preparation of SOW to ensure that requirements are adequately addressed;

i. Participates in proposal review;

j. Coordinates reviews of contractor submittals for compliance with contract requirements;

and

k. Conducts or supports other surveillance activities as required by the project team.

12.2.2The USACE Contracting Officer’s Representative:

a. Responsible to reporting all findings (to include successes, as well as problems and discrepancies) to the USACE Program Manager and Contracting Officer as soon as possible;

b. Provides quality assurance oversight to ensure the customer’s requirements are met or exceeded and helps to ensure schedules are maintained; and

c. Provides input to the contractor’s past performance evaluation in the Contractor Performance Assessment Reporting System (CPARS).

12.2.3 The USACE Contracting Officer:

a. Monitors contract performance;

b. Issues all acceptance/rejection statements;

c. Has obligation authority for the Government;

d. Directs the contractor as necessary; and

e. Issues modifications to the contract.

12.4 Performance Metrics. The performance metrics will be as follows:

12.3.1 Base Contract Level Performance Metrics

12.3.1.1 Socio-Economic Goals

Metric - Small Business Subcontracting Plan Goal Achievement. FAR 52.219-16, Liquidated Damages-Subcontracting Plan will be included in contracts requiring a Small Business Subcontracting Plan and firms will be required to report semi-annually in the electronic Subcontracting Reporting System (eSRS).

Target/Goal - Large Business firms shall meet/exceed their Small Business Subcontracting Plan Goals annually. Firms' performance in meeting their subcontracting goals will be monitored by the Contracting Officer. If firms are not meeting their established goals or not showing a good faith effort to meet their goals, the firm will be required to submit a Corrective Action Plan to the Contracting Officer and may be subjected to invoice retention and subsequent liquidated damages assessment.

12.3.1.2 Annual Performance Reviews

Metric - Successful Performance assessed through CPARS for all task orders.

Target/Goal - Task orders receive a "satisfactory" rating or better in CPARS. If firms are not meeting their established goals or not showing a good faith effort to meet their goals, the firms will be required to submit a Corrective Action Plan to the Contracting Officer.

12.3.2 Task Order Level Metrics

Task order performance will be measured IAW a QCP tailored to the requirements of each task order. Task orders will be structured to mitigate project specific risks.

The task order COR will monitor all invoices against contract negotiated rates and the negotiated task order prior to invoice payments being made. In addition, contract deliverables will be reviewed for compliance with the task order requirements, quality standards, and completeness. Specific project requirements/deliverables will be defined in the SOW for each task order and used by the USACE technical reviewers to determine if all contract requirements are being met prior to invoice payment.

12.3.2.1 Performance

Metric - Compliance with task order requirements

Target/Goal - All task order specific requirements are completed with a rating of "satisfactory" or higher in CPARS. If firms are not meeting their established goals or not showing a good faith effort to meet their goals, the firms will be required to submit a Corrective Action Plan to the Contracting Officer

12.3.2.2 Quality of Deliverables or Service

Metric - Deliver quality products.

Target/Goal - 90% of written plans and reports are accepted within 2 submissions and remedial actions are accepted without rework required.

12.3.2.3 Schedule

Metric - Deliver products on schedule.

Target/Goal- 90% of all task order deliverables are completed within the proposed schedule within the firm's control.

12.3.2.4 Cost Control

Metric - Deliver products within budget.

Target/Goal- 90% of all tasks will be completed within the negotiated price for items within the firm's control.

12.4 Methodologies To Be Used To Monitor The Contractor’s Performance

The Government, through the COR, will monitor the contractor’s performance on a continuing basis.

The firm’s performance will be evaluated by the Contracting Officer using the Performance Metrics listed in CPARS.

The COR and KO may call upon the technical expertise of other Government officials and subject matter experts (SME) as required. These Government officials/SMEs will review technical documents and products generated by the firm. Contracting Agency representatives will also conduct reviews of contract documentation such as invoices, monthly status reports, and work plans.

12.4.1 Key Milestones/Deliverables to be Assessed. The Government will assess all key milestones and deliverables identified in the Task Order specific QASP. Additionally, the Government will evaluate performance on the key quality control activities and events specified by the firm’s Quality Control QA Plan.

Additional Government surveillance activities may include, but are not limited to, the following:

1) Work plan review and approval, if applicable

2) Review and approval of all draft and final documents

3) Review of quality control documentation

4) Review of project safety record, if applicable

5) Adherence to the approved work plan

12.5 Performance Standards for Key Milestones/Deliverables. Since the price is fixed in the performance-based acquisitions used by the Government, the firm's performance will be evaluated by assessing the key milestones/deliverables described above according to two standards: quality and timeliness. For each of these performance standards, the COR will assign one of three ratings to the firm's performance: superior, acceptable, or unacceptable (as shown in Table 1). Note: These performance standards may be modified to meet the needs of the Government.

Table 1- Performance Standards Performance

Standard Superior Performance Acceptable Performance Unacceptable

Performance Quality Contractor exceeds the requirements in the Task Order for the milestone/deliverable.

Deliverables/milestones are approved after one round of comments from Government and Regulators and no revisions are required.

Contractor meets the requirements in the Task Order for the milestone/ Deliverable.

Deliverables/milestones are approved with two rounds of comments received from Government and Regulators and no further revisions are required.

Contractor does not meet the requirements in the Task Order for the milestone deliverable.

Deliverables/milestones require more than two rounds of comments from Government and Regulators before being approved.

Timeliness Contractor provides acceptable milestone/ Deliverable ahead of the schedule.

Contractor provides milestone/deliverable according to the schedule.

Contractor provides milestone/deliverable behind the schedule.

If a milestone deliverable identified as a key QA activity as described in the Task Order is rated as being of unacceptable quality at the time the deadline for the milestone deliverable expires, the milestone deliverable will automatically receive an unacceptable rating for timeliness. At no point will a milestone deliverable receive an acceptable or superior rating for timeliness if it is rated as being of unacceptable quality. The overall acceptable performance on a milestone deliverable requires ratings of acceptable or superior for both the quality and timeliness.

12.6 Surveillance Methodology. The Government uses the surveillance methods listed below in the execution of this QASP.

12.6.1 100% Inspection: At the completion of all key milestones and deliverables, performance will be evaluated through 100% inspection (e.g., document review). The COR will document performance for each completed milestone deliverable prior to payment.

12.6.2 Periodic Progress Inspection: At the COR's discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key milestones and deliverables. The COR may complete a periodic progress inspection if it is believed that deficiencies exist that must be addressed prior to milestone deliverable completion. While corrective action or re-performance will be required if necessary, the firm will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone deliverable is deemed acceptable.

12.6.3 Customer Feedback (if applicable): Additional feedback will be obtained through random customer feedback, if necessary. To be considered valid, customer complaints must be set forth clearly in writing detailing the nature of the feedback, must be signed, and must be forwarded to the KO. The KO will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

12.7 Surveillance Documentation. The COR will record the evaluation of the firm's performance for each milestone and deliverable in accordance with the methodology described in Sections 4.0 and

5.0 in a monthly report. The COR will substantiate, through narratives in the form, all superior and unacceptable ratings. At a minimum, an acceptable level of performance is expected.

The KO will forward the monthly report to contact the firm when a milestone deliverable receives an overall unacceptable rating. The firm will explain, within 15 days, in writing to KO and COR an explanation of why performance was unacceptable, a plan for returning performance to acceptable levels, and a plan to prevent recurrence of the problem in the future.

The KO will review each performance evaluation form prepared by the COR. When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the COR opinions outlined in the report.

At the end of every year, the COR will prepare a written Contractor Performance Assessment Report

(CPAR) for the KO summarizing the overall results of his/her surveillance of the firm's performance during the previous 12 months. This report will become part of the formal QA documentation.

12.8 Payment and Corrective Action. Full payment for a milestone deliverable is contingent upon verification of overall acceptable performance, as rated on quality and timeliness. This verification will be recorded in a performance evaluation form submitted to the KO specifying overall Contractor performance as either acceptable or superior for the milestone deliverable.

If a milestone deliverable receives an unacceptable rating for the quality performance standard, re-performance is required until the milestone deliverable receives an acceptable rating. This re-performance is required regardless of cost or schedule constraints that may result from the unacceptable performance, unless the KO has opted to terminate the Task Order. If an acceptable rating is not achieved, the Government may reduce the contract price to reflect the reduced value of the services in accordance with FAR 52.246~4(e).

13.0 ITEMS FURNISHED BY THE GOVERNMENT

The information developed by the Corps of Engineers and that is to be furnished to the A-E for use in accomplishing their portion of the work and/or for inclusion in the design documentation will be provided at the time of award of each task order. The A-E shall check the items furnished for adequacy and accuracy prior to utilization.

14.0 PUBLIC DISCLOSURES

THE A-E SHALL MAKE NO PUBLIC ANNOUNCEMENT OR DISCLOSURE RELATIVE TO

INFORMATION CONTAINED OR DEVELOPED UNDER THIS CONTRACT, EXCEPT AS

AUTHORIZED BY THE CONTRACTING OFFICER OR THE COR.

15.0 SCHEDULE

The performance schedule and required delivery date for each product produced under this contract will be reflected in the appropriate annex. Optional services may be exercised in accordance with the schedule established for each project under each annex.

16.0 AUTHORIZED CHANGES

Accept instructions only from the Contracting Officer or his/her duly appointed representative.

However, coordinate routine technical matters with the designated Contracting Officer’s Representatives. Direct requests from other agencies must be forwarded to the RTLP Project Manager for consideration.

APPENDIX A

SCOPE OF SERVICES

INSPECTION SERVICES

1.0 OBJECTIVES

1.1 The AE Inspector is acting as a representative of the Government. In such function, the AE Inspector shall look after the Government’s interest in regards to the execution of the Works.

1.2 The objectives of the AE Inspector is to provide architectural engineering supervision and inspect the Works to assure that the Contractor's performance is satisfactory and that the Works are executed according to the plans, specifications, the general conditions, and the special requirements of the Contract.

2.0 SCOPE OF WORK

2.1 AUTHORITIES – The AE Inspector will exercise the authorities below.

2.1.1 Receive from the Contractor all correspondence, documents, and reports and review them to assure that they are in accordance with the terms of the Contract,

2.1.2 Render technical interpretations of the plans, specifications, and test results acting as a technical advisor on any Government/Contractor dispute, which may arise during the execution of the Works,

2.1.3 Inspect the Contractor's performance during the execution of the Works; notify the contractor in writing of any and all unacceptable work,

2.1.4 In cooperation with the Government, review and approve labor compliance reports,

2.1.5 In cooperation with the Government, approve the implementation schedule, materials, and workmanship,

2.1.6 In cooperation with the Government, reject any of the Contractor's work, which does not conform to approved plans and specifications,

2.1.7 In cooperation with the Government, authorize and approve change orders, and

2.1.8 In cooperation with the Government, verify Contractor's invoices and authorize progress payments by the Government.

2.2 SERVICES – In addition to exercising the authorities vested above, the AE Inspector services shall include, but not limited to, the following functions below. The AE must provide all equipment and supplies necessary to perform the services assigned and support services necessary to complete the scope of work.

2.2.1 Participate in pre-bid conferences, pre-construction meetings, field meetings, construction progress meetings, acceptance of work, final walk-through meetings, as built plan completion meetings, equal opportunity meetings and other administrative meetings as necessary.

2.2.2 Ensure that all required permits have been obtained prior to the start of work,

2.2.3 Observe Contractor's performance to assess that it conforms to the terms of the Con-tract,

2.2.4 Prepare daily construction record logs; daily inspection reports that document all activities on the jobsite including actions by or between the contractor and Government representative, and labor and equipment used each day,

2.2.5 Review any proposal of change in the execution of the Works made by the Contractor and submit recommendations to the Government as to the need for such change (indicating the amount of increase or decrease in cost and the extension or reduction in time involved, if any) in order to secure their approval,

2.2.6 Review and monitor the contractor’s methods of protecting traffic, pedestrians and adjacent structures,

2.2.7 Review soils reports, testing lab reports and other like documentation. Assure that laboratory tests of materials and workmanship are in accordance with the terms of the Contract,

2.2.8 Coordinate on-going construction surveys and staking, as required,

2.2.9 Perform the inspection of the execution of the Works to include, as applicable but not limited to, the following:

2.2.9.1 Foundation excavation

2.2.9.2 Footings, walls and columns, beams and slabs, after placement of reinforcement and prior to pouring concrete

2.2.9.3 Concrete placement and masonry construction

2.2.9.4 Water mains, pipes and joints, before backfilling or embedding.

2.2.9.5 Waste water system, prior to backfilling

2.2.9.6 All timber framing, carpentry work, and finishing, for workmanship and materials, which may include roof framing, windows, doors, floor coverings, paneling, painting, moldings, trimming, etc.

2.2.9.7 HVAC system installation, TAB and commissioning

2.2.9.8 Fire protection system installation

2.2.9.9 Electrical wiring and installations

2.2.9.10 All plumbing installations

2.2.9.11 Evaluate all testing as required by the Contract;

2.2.9.12 Security system installation

2.2.9.13 Site improvement and landscaping,

2.2.10 Inspect periodically for warranty and guarantee deficiencies,

2.2.11 Prepare monthly progress reports on the Contractor's performance (the reports shall include analysis of any problem or delays affecting the performance of the Contractor and recommendations as to means for recovering lost time), and

2.2.12 In cooperation with the Government, conduct the inspections for the provisional and the final acceptance of the Works to be performed in accordance with the terms of the Contract.