Draft_MFAES_3.0_Executive_Summary_and_SOW.pdf

Section A - Solicitation/Contract Form 1

EXECUTIVE SUMMARY 3

1. U.S. Army Engineering and Support Center, Huntsville (CEHNC) has received a 5 requirement for Medical Facilities Architect-Engineer Services (MFAES) for the 6 Department of Defense Health Agency (DHA). CEHNC intends to award a firm, fixed-7 price (FFP), multiple award task order (MATOC), Indefinite Delivery Contract (IDC) with 8 a proposed aggregate capacity of $160M, which will be shared amongst all awardees. 9 The period of performance will be a five year ordering period consisting of One-36 10 month base period with one-24 month option period and will include FAR 52.217-8, 11 Option to Extend Services and FAR 52.217-9, Option to Extend the Term of the 12 Contract. Services will be implemented through firm-fixed, price task orders (TOs). The 13 firms must have the experience and technical capabilities to design medical facilities in 14 a variety of locations which may include all of the 48 contiguous U.S. states, the District 15 of Columbia, Alaska, Hawaii, and all U.S. Territories, the Republic of Korea, 16 Afghanistan, Japan, Italy, or Germany. For this requirement, there will be at least three 17 IDC awards. The government’s goal is up to six IDC awards (three in a small business 18 reserve and three in an unrestricted pool). 19

2. Task Orders will be firm-fixed price (FFP) which will include all labor, travel, and other 21 direct costs (ODCs) for each TO. Travel costs shall be evaluated and used in 22 accordance with FAR 31.205‐46 (a)(2)(i) - (iii) 23

3. The negotiated hourly labor rates and indirect rates contained in Section B of the 25 contract will be binding maximum rates. Hourly labor rates can be lower however shall 26 not exceed the proposed rate at the time of award when preparing a TO proposal. 27

4. Labor rates may be escalated annually as provided in Contract Schedule B; however, 29 the labor rates in effect at the time a TO effort is awarded will remain in effect through 30 completion of the awarded effort with the exception of an increase in the Department of 31 Labor wage rates. 32

5. All contractors will receive fair consideration for award. The selection of an A/E firm to 34 perform work will be based on an evaluation of their technical qualifications at the base 35 and TO level. 36

6. Request for price proposals (RFPPs) require sufficient detail with regard to labor 38 categories and hours, material, travel, and proposed profit. Sub-contracted work (sub-39 contractors) must provide the same sufficient detail. In many cases, a template may be 40 provided by the government at the TO level to ensure a fair and accurate comparison of 41 proposal to Government estimate. 42

7. CEHNC will remain the administrating office for the base IDCs. CEHNC will allow 44 capacity to be borrowed by other programs within CEHNC, and other USACE Districts 45 can request capacity use through Transfer of Contract Capacity Agreements (TCCAs). 46

If capacity is shared outside of CEHNC, the borrowing district will maintain all TO 47 responsibility. 48

8. All contracts will be awarded the estimated amount of $160M for contract 50 administration purposes; however, this does not imply that the contractor will be funded 51 the entire value in work. The value is only the programmatic capacity. 52

9. The guaranteed minimum per contract will be $2,500 and will be awarded during the 54 base year of the contract. 55

10. The Statement of Work (SOW) will define all deliverables, as well as milestones and 57 submittal requirements. A Contracting Officer Representative will be identified and 58 appointed at the base contract and on individual TOs to ensure conformance with the 59 scope requirements, quality standards, and schedule constraints of each deliverable. 60

11. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), 62 or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has 63 the authority to issue modifications or otherwise change the terms and conditions of this 64 contract. If an individual other than the Contracting Officer attempts to make changes to 65 the terms and conditions of this contract you shall not proceed with the change and 66 shall immediately notify the Contracting Officer. 67

Section C - Solicitation/Contract Form 71

STATEMENT OF WORK (SOW) 74

MEDICAL FACILITIES ARCHITECT-ENGINEER SERVICES (MFAES) 76

INDEFINITE DELIVERY CONTRACT (IDC) 77

4 February 2019 79

1.0 GENERAL 80

1.1 Objective 82

The objective of this contract is provide engineering and architectural services primarily 84 in support of the USACE Mandatory Medical Center of Expertise & Standardization 85 (MCX) and the Defense Health Agency (DHA). Support may also be provided to other 86 non-DoD customers (such as the Public Health Service, Centers for Disease Control, 87 Host Nation Support, Foreign Military Interagency agreements involving Medical 88 Facilities, and the Department of Veterans Affairs (DVA), on an as-needed basis). The 89 contractor is expected to provide all labor, materials, logistical, and administrative 90 support in the performance of the TOs awarded under this contract and will perform and 91 deliver all work in keeping with commonly accepted practices, quality, and professional 92 standards for the architect-engineer industry and in keeping with all applicable local, 93 installation, state, federal, and host-nation requirements. 94

1.2 Location of Work 96

The scope may involve work in multiple locations throughout the Continental United 98 States , Alaska, Hawaii, U.S. Territories and possessions, and overseas locations, such 99 as Afghanistan, Germany, Italy, Japan, and the Republic of Korea. The work will, in 100 some cases, necessitate travel to work sites and Government installations for the 101 purposes of data collection, meetings, etc. However, the bulk of the work is anticipated 102 to be performed in the home offices of the A-E Firm. 103

2.0 DESCRIPTION OF SERVICES 105

This contract will provide expert medical facility architecture, engineering, and planning 107 services to support new construction, renovation, additions, alterations, and demolition 108 of the following facility categories: Medical clinics, dental clinics, hospitals, medical 109 laboratories, veterinary clinics and similar facilities and their supporting infrastructure. 110

3.0 TASK ORDERS 112

3.1 The general requirements outlined in the contract will be implemented by the 114 Government's issuance of TOs under this contract. Each TO will provide specific 115 requirements and supplemental information in the execution of the work. TOs will be 116 firm-fixed price (FFP) which will include all labor, travel, and other direct costs (ODCs) 117 for each TO. Each TO will include (at a minimum): 118

(1) Details of specific tasking, expectations, exceptions, and deliverables; 120

(2) TO schedule and milestones to include deadlines and constraints; 121

(3) Points of contact; 122

(4) Government-furnished information helpful or necessary for the execution of 123 the project (by inclusion or reference); 124

(5) Format of deliverables, number of copies, and delivery addresses. 125

3.2 The Contracting Officer shall furnish to the Architect-Engineer preliminary criteria 127 together with the desired period of performance when the Government requests work. 128

3.3 The Architect-Engineer shall submit to the Contracting Officer within the time 130 required in the proposal request a list of the personnel needed, an estimate of the time 131 required by each of such personnel for performance of the work and an itemized list of 132 the cost of materials and travel. He shall at the same time submit his proposal for the 133 work, including the time for its completion. 134

3.4 The Contracting Officer will issue a TO setting forth the completion date and a lump 136 sum price for the work which are mutually agreeable. 137

3.5 Selection of an A-E Firm under this IDC will be based on qualifications among 139 those who have been awarded this IDC contract. 140

3.6 Unless otherwise expressly stated in the TO issued, all work performed under each 142 TO will abide by the requirements of this this base contract. Where there is a conflict, 143 the requirements of the TO will take precedence over the requirements of the base 144 contract. 145

3.7 The A-E Firm shall initiate the services within 10 calendar days after the TO is 147 issued, unless otherwise indicated on the order, and shall complete all work and 148 services under each TO within the period of performance specified in the TO. During 149 the execution of the work the A-E Firm shall promptly notify the Contracting Officer in 150 writing of any discrepancies, ambiguities, or lack of clarity in the materials or instruction 151 furnished. Such notification shall be made in writing within 10 days of the event. 152

3.8 The performance schedule and required delivery date for each product produced 154 under this contract will be reflected in the appropriate TO. Optional services may be 155 exercised in accordance with the schedule established for each project under each TO. 156

4.0 TECHNICAL CRITERIA & STANDARDS 158

4.1 All work shall be in full compliance with the most current version of all codes, 160 criteria, standards, and regulations at the time of TO award, as relevant and applicable 161 to each project. Additional references may be provided in the scope of each TO for the 162 purposes of brining awareness to A-E Firm. This will not preclude the contractor from 163 the responsibility of possessing, acquiring, understanding, and applying a professional 164 understanding of codes, criteria, and regulations associated with the tasking. 165

4.2 The Whole Building Design Guide and tools to be used for projects awarded under 167 this contract, as applicable. Two specific sources that must be consulted include the 168 Unified Facilities Criteria and the Unified Facilities Guide Specifications. Both can be 169 found at: www.wbdg.org 170

4.3 Additionally, the U.S. Army Corps of Engineers maintains a repository of Technical 172 Letters (ETL’s), Construction Technical Letters), Construction Technical Letters (CTL’s), 173 Technical Manuals (TM’s), Technical Instructions (TI’s), Engineering Regulations 174 (ER’s), etc. which may be applicable to work performed under this contract. Also, the 175 USACE Huntsville Design Center Design Manual (CEHNC 1110-1-1) will be an 176 important resource for design requirements. The following link contains follow-on links 177 to the information mentioned above: 178 http://www.hnc.usace.army.mil/Missions/EngineeringDirectorate/TECHINFO.aspx 180

4.4 The following information and criteria are made a part of this contract by reference, 182 as applicable to the requirements of the specific TO. Some applicable Federal, 183 state/commonwealth, and industry standards are referenced below. All applicable 184 standards, including those that are not referenced or listed, constitute criteria for 185 designs delivered under this contract: 186

a. CEHNC 1110-1-1 or the District Design Manual for Military Construction for the 189 geographic USACE district (http://www.hnd.usace.army.mil/engr/), including all 190 applicable publications listed in the Design Manual. 191

b. A/E/C CADD Standards (https://cadbimcenter.erdc.dren.mil). 193

c. Base Installation Design Guides 195

d. Federal Acquisition Regulation (FAR) (http://farsite.hill.af.mil). 197

e. Core UFC’s listed in UFC 1-200-01 DoD Building Code (General Building 199

Requirements) 200

f. UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings. 202

g. UFC 4-510-01, Design: Medical Military Facilities 204

h. UFC 3-600-01, Fire Protection Engineering for Facilities 206

i. UFC 1-200-02, High Performance and Sustainable Building Requirements 208 http://www.wbdg.org/ http://www.hnc.usace.army.mil/Missions/EngineeringDirectorate/TECHINFO.aspx

j. Military Standard 1691 (MIL-STD-1691), Construction and Material Schedule for 210 Military Medical and Dental Facilities 211

k. Architectural and Engineering Instructions – Medical Design Standards (AEI-213 MDS). Not applicable for Fire Protection Engineering. 214

l. Department of Defense Medical Equipment Room Guide Plates 216

m. National Fire Protection Association (NFPA) standards and codes 218

n. Americans with Disabilities Act Accessibility Guidelines (ADAAG) 220

o. Uniform Federal Accessibility Standards (UFAS) 222

p. Headquarters, U.S. Army Corps of Engineers Standard Detail No. 40-06-04, and 224 changes thereto, February 1991, Lighting fixtures (STD DET 40-06-04). 225

q. ANSI/EIA/TIA standards. 227

r. U.S. Army Corps of Engineers Engineer Technical Letters (ETL’s), Construction 229 Technical Letters (CTL’s) Technical Manuals (TM’s), Technical Instructions (TI’s) 230 and Engineering Regulations (ER’s). 231

s. Model Request for Proposal for Medical Design-Build Projects developed by 233 USACE Medical Facilities 234

t. Mandatory Center of Expertise and Standardization 235

u. AF Medical Interior Design Guide 237

v. U.S. Green Building Council, LEED Rating Systems. 239

w. Air Force Medical Systems Infrastructure Modernization (MSIM) Program Design 241 and Implementation Guidelines 242

x. American Institute of Architects (AIA) – Guidelines for Design and Construction of 244 Hospitals and Health Care Facilities 245

4.5 In the event that a code, criteria, standard, regulation, or instruction changes during 247 design, the A-E Firm will make a reasonable attempt to accommodate the changes as 248 the design progresses. If such a change requires significant re-work to the design, the 249 A-E Firm shall first contact the Contracting Officers Representative or Contracting 250 Officer to discuss possible resolution options, to include TO modification. In some 251 cases a particular standard may be replaced by something more relevant to the service 252 customer or installation. In these cases, the substitution will be specifically addressed 253 in the TO. 254

4.6 Other documents identified as necessary to the performance of this contract will be 256 called out in specific TOs. Such documents may include, but not be limited to, 257 standards, specifications, host nation agreements and other reference documents 258 needed to identify and clarify the specific work tasks or deliverable products. 259

4.7 The A-E Firm shall assure that all designed systems be compatible and integrate 261 with existing or proprietary government systems, as applicable. 262

4.8 The A-E Firm shall participate in VE studies of facility designs developed by the A-E 264 that have a construction working estimate of $2M or more. 265

5.0 MANAGEMENT & ORGANIZATION 267

5.1 Program Manager 269

The contractor must designate a company officer or responsible representative as A-E 271 Program Manager. The A-E Program Manager is responsible for the complete 272 coordination and execution of all work under this contract to include work provided by 273 sub-contractors and consultants. 274

5.2 Project Manager 276

The contractor must designate a Project Manager for each TO awarded. The Project 278 Manager is responsible for the coordination and execution of all work under each TO to 279 include work provided by sub-contractors and consultants. 280

5.3 Contractor Key Personnel Replacement 282

The contractor shall not replace any personnel without the written concurrence of the 284 Contracting Officer. Prior to utilizing other than previously specified personnel in 285 awarded TOs, the contractor shall notify the Government Contracting Officer and the 286 Contracting Officer Representative for that TO. This notification shall be no later than 10 287 calendar days in advance of any proposed substitution and shall include justification 288 (including resume(s) and labor category of proposed substitution(s)) in sufficient detail 289 to permit evaluation of the impact on TO performance. Substitute personnel 290 qualifications shall be equal to, or greater than those of the personnel being substituted. 291 If the Government Contracting Officer and the Contracting Officer Representative 292 determine that the proposed substitute personnel is unacceptable, or that the reduction 293 of effort would be so substantial as to impair the successful performance of the work 294 under the contract, the A-E Firm may be subject to default action as prescribed by FAR 295 52.249- 8, Default (Fixed-Price Supply and Service). 296

5.4 Organizational Conflicts of Interest 298

The work to be performed may create an actual or potential organizational conflict of 300 interest on future acquisitions. Contractors should refer to FAR 9.5 – organizational and 301 consultant conflicts of interest. An organizational conflict of interest can arise when a 302 contractor possesses an economic incentive that renders it unable, or potentially 303 unable, to provide impartial assistance or advice; or an unfair competitive advantage in 304 obtaining a contract as a result of access to nonpublic information about a competitor or 305 procurement. When an organizational conflict of interest arises it can have serious 306 implications for the contractor that can range from disclosure obligations to 307 disqualification from an award. Contractors should also refer to FAR subpart 36.209 -- 308 Construction Contracts With Architect-Engineer Firms. “No contract for the construction 309 of a project shall be awarded to the firm that designed the project or its subsidiaries or 310 affiliates, except with the approval of the head of the agency or authorized 311 representative.” 312 Accordingly, some restrictions on the future activities of the contractor and its 314 subcontractors may be required. And, these restrictions may include prohibiting the 315 contractor or its subcontractors from participating in a contract or a TO. However, in 316 future procurements, the contractor or its subcontractors may request a determination of 317 its ability to participate in a particular procurement from the Contracting Officer. 318

6.0 QUALITY CONTROL 320

The A-E Firm is responsible for the professional quality, technical accuracy, and 322 coordination of all designs, drawings, specifications, and other work or materials 323 produced and furnished by the A-E’s Firm’s staff as well as that of any sub-consultants. 324 The A-E Firm must perform and deliver all work in keeping with commonly accepted 325 practices, quality, and professional standards for the architect-engineer industry. All 326 work must be accomplished with adequate internal controls and review procedures to 327 ensure quality and technical adequacy of all deliverables in accordance with ER 1110-1-328 12 Engineering Quality Management. The A-E Firm shall correct or revise any error or 329 deficiencies in the work, regardless of review, approval, acceptance, or payment by the 330 Government. The responsibility to assure product quality continues even after final 331 payment is made to the A-E Firm. Corrections and changes resulting from review of the 332 submitted work are for the A-E Firm to correct without additional compensation. The A-333 E Firm may be liable for damages to the Government caused by negligent performance, 334 pending a review of the situation. The submittals will be reviewed by appropriate 335 Government agencies to evaluate conformance and AE Firm’s effective quality control. 336 The A-E Firm will conduct all project reviews in the Dr. Checks system, unless 337 otherwise stated in the TO. Dr. Checks is a part of the Projnet database and can be 338 accessed at https://www.projnet.org. The A-E Firm shall provide written notification of 339 resolution actions for each comment in the Dr. Check system. 340

6.1 Quality Management Plans 342

Within 30 days of base contract award, submit a Quality Management Plan (QMP) for 344 review and acceptance by the Contracting Officer. The QMP shall broadly describe the 345 processes by which the A-E Firm intends to ensure quality as broadly applied to each 346 potential TO. The QMP shall be written with sufficient detail as to determine fault, 347 generate lessons learned, and recommend internal improvement in the event that a 348 failure in quality occurs. The QMP shall be reviewed annually and resubmitted as 349 improvements are made and submitted for acceptance by Contracting Officer. 350 A TO-specific QMP shall be written and submitted within 15 days of TO award. It will 352 discuss the items described in the base QMP, but with details specific to how the A-E 353 Firm intends to ensure quality on the TO. Work will not begin until the task-level QMP is 354 approved and accepted by the Contracting Officer Representative. . 355

6.2 Government Review & Evaluation 357

The Government will review project submittals and work processes in accordance with 359 each task order’s Quality Assurance Surveillance Plan (QASP). The purpose of this 360 review is to evaluate the adequacy of the contractor’s quality control system as applied 361 to the products and methods employed on each task order. No less than annually, and 362 at the conclusion of each task order, the Contracting Officers Representative will 363 evaluate the contractor’s performance though the Contractor Performance Assessment 364 Reporting System (CPARS) in the following categories (as applicable): Management, 365 Quality, Schedule, and Cost. Other factors may be evaluated as applicable. 366 The A-E Firm shall implement, maintain, and control a system for identification, 368 preparation, reproduction, distribution, and maintenance of all documentation, data, and 369 information necessary for the A-E Firm’s internal management as well as Government 370 management of this project. 371 Each task order will define the submittals of draft, progress, and final deliverables that 373 will be reviewed by appropriate Government agencies to evaluate conformance and A-E 374 Firm’s effective quality control. The time frame for Government review varies however; 375 this process is typically completed within 14-21 calendar days. At the conclusion of the 376 government’s review, the A-E Firm shall evaluate each comment and provide written 377 notification of resolution actions for each comment in the Dr Check system. After a 378 complete evaluation of each comment, a design review meeting will be held (either in-379 person or telephonically) to review the disposition of each comment and how it will be 380 addressed. A submittal with a significant number of errors may necessitate a complete 381 re-submission in lieu of review. All comments are expected to be addressed and 382 resolved in the next submission. This will necessitate a government back check of old 383 comments as well as a review for new comments (except for the final revised submittal 384 which should only require back check). The A-E Firm may choose to perform work, at 385 its own risk, during the Government review and comment resolution period, however, 386 comments resulting from that review must be incorporated into the design prior to the 387 next submittal. In the event a subsequent design phase is not authorized, the A-E Firm 388 shall incorporate all available review comments into the design to complete the current 389 phase. The lack of review or quality of review by the Government does not preclude the 390 A-E Firm from being completely responsible for the quality of all deliverables. 391

6.3 Certification of Work 393

All design drawings and specifications submitted under the contract shall contain the 395 seal of a professional engineer registered in the state in which the A-E Firm’s work was 396 performed. Other documentation shall contain certification required by the state in 397 which the work was performed. 398

7.0 COMMUNICATION 400

7.1 Meetings & Teleconferences 402

Periodic meetings shall be scheduled whenever requested by the A-E Firm or directed 404 by the Contracting Officer or the Contracting Officer’s Representative for the resolution 405 of questions or problems encountered in the performance of the work. The A-E Firm 406 and/or the appropriate representative(s) shall be required to attend and participate in all 407 conferences, working groups, and committees pertinent to the work required under this 408 contract as directed by the Contracting Officer or the Contracting Officer’s 409 Representative. The A-E Firm and/or the appropriate representative(s) shall be 410 required to attend and participate in all conferences, working groups, and committees 411 pertinent to the work required under this contract as directed by the Contracting Officer. 412

7.2 Written Records 414

Maintain (and provide upon request) a written record of all significant conferences, 416 meetings, discussions, verbal directions, telephone conversations, etc., with 417 Government representative(s) relative to this contract per TO in which the A-E Firm 418 and/or a designated representative(s) participates. These records shall be dated and 419 shall identify the contract number, the TO number, and the SOW paragraph references, 420 if applicable, participating personnel, subject discussed, and conclusions reached. 421 Minutes of significant meetings shall be provided to participants. 422 The A-E Firm shall serially number all correspondence issued on for each TO. All 424 correspondence on the TO shall reference the contract number and TO number. 425

7.3 Monthly Status Reports 427

Provide a monthly progress report of each TO currently in progress no later than the 5th 429 calendar day of every month. Include a copy of the report as an attachment to each 430 official invoice and electronically transmit copies to the A-E Contracts & Criteria Branch, 431 USACE, as well as the government Project Managers and Contracting Officer 432 Representatives associated with the individual TO. Status must include the following 433 but may contain other useful information: 434

(1) Salient project information (project title, description, TO number, and 436 location); 437

(2) Period of performance of the TO, 438

(3) Name of project team members, their role, and contact information; 439

(4) A concise narrative on the current status of work performed; 440

(5) Current schedule (major milestones only); 441

(6) Areas of risk or concern; 442

(7) Requested government actions and due-outs; 443

(8) Recommendations for problem resolution; and 444

(9) 30-day look ahead 445

(10) Status of actual cost expenditures and technical progress as compared with 446 projections and to review the schedule milestones (for Cost-Plus TOs) 447

If any information in the technical progress report is classified, this section of the 449 monthly progress report shall be sent under separate cover. 450 Electronically transmit copies of the reports to the COR and all project stakeholders 452 associated with the individual TOs currently in progress. 453

7.4 Proactive Communication 455

When responding to RFPPs and during the prosecution of the work the A-E Firm shall 457 promptly advise the Contracting Officer of any discrepancies, ambiguities, or lack of 458 clarity in the materials or instruction furnished. 459

7.5 Critical Issues 461

If, during the execution of work, the A-E Firm becomes aware of critical information 463 which has an immediate, significant, and compelling impact to the project in terms 464 safety, scope, schedule, cost, quality, or timely execution, as soon as practical, inform 465 the government Project Manager, Contracting Officer’s Representative, and/or 466 Contracting Officer of the concern and its potential impacts. While such communication 467 is immediate, is distribution must be limited. This is to ensure the concern is properly 468 vetted before a broader discussion takes place. 469

7.6 Contractual Direction & Authorized Changes to the Contract/Task Order 471 ONLY the Contracting Officer may authorize changes to the scope of the base contract 473 or awarded TO. The A-E Firm shall immediately notify the Contracting Officers 474 Representative or Contracting Officer in the event that anyone except the Contracting 475 Officer requests that work be performed that is contrary to, in excess of, or less than the 476 scope and intent of the awarded TO. The A-E Firm shall not execute such changes 477 unless concurrence is given by the Contracting Officer, normally through a TO 478 modification. The government Project Manager, MCX Project Director, or Contracting 479 Officer Representative is authorized to coordinate routine technical matters. The A-E 480 Contractor shall consult the Contracting Officer Representative or Contracting Officer 481 before proceeding with any work where it is unclear whether a request is within the 482 scope of the TO. 483

7.7 Public Disclosure of Information 485

The A-E Firm shall make no public announcement or disclosure relative to information 487 contained or developed under this contract, except as authorized by the Contracting 488 Officer. 489

8.0 SUBMITTAL FORMATTING 491

8.1 Reports & Studies 493

Formal narrative and tabular data shall be typed and printed on 8-1/2 x 11-inch sheets 495 with fold outs for maps, sketches, schematics, charts, graphs, and other illustrative 496 material, as necessary. Generally, all formal narrative text shall be typed in lines 497 perpendicular to the longest axis of the sheet. Data, which cannot be clearly described 498 in narrative form, shall be graphically shown. Legible reproducible drawings and 499 sketches exceeding 8-1/2 x 11 inches shall be submitted to CEHNC in the number of 500 copies stated in the individual TO. Typed and formal documents 11 x 17 inches or less 501 in size shall be securely bound in hard paper or a flexible material in a durable and 502 attractive manner. The title of the document shall appear on the cover of all submittal 503 documents. All final documents shall be bound in a manner which will facilitate 504 repeated disassembly and reassembly, and the title shall appear on the bound edge, in 505 a secure manner, as well as on the cover. Narrative contents of the document(s) shall 506 be arranged in a logical sequence and organized by sections, unless otherwise 507 specified. A table of contents and index are required for each document. Tabs and/or 508 dividers shall clearly and distinctly divide sections, subsections, appendices, etc. 509 Pages, paragraphs, charts, and graphs shall be numbered with master pagination 510 across all pages of the document. References to information contained elsewhere 511 within the contents of the document(s) will be properly noted. All data sources used in 512 preparing the information presented in the document(s) shall be appropriately 513 referenced. 514 For each study, investigation, or analysis, the A-E Firm shall document its findings in a 516 report that includes an executive summary, the approach, descriptions of each 517 alternative considered, assumptions, rationale, costs, back-up data, and 518 recommendations. Data sources shall be identified. Assumptions shall be clearly 519 stated, adequately justified and provided with each required submittal. 520

8.2 Design Deliverables 522

All CAD and GIS data for formal submittals shall be provided on a compact disk (CD). 524 With prior approval, other digital media may be used for the submissions. All final 525 drawings shall be computer generated, plotted and provided in a format and medium 526 that will permit their loading, storage, and use without modification or additional software 527 on workstations running MicroStation or AutoCAD latest version as specifically directed 528 in each individual TO. The A-E Firm shall furnish drawings in compliance with the Tri-529 Service CADD Standards. Final drawings shall also be delivered in a compatible 530 format. Each submittal shall contain an index of all drawings and shall be viewable in 531

MicroStation or AutoCAD latest version as specifically directed in each individual TO. 532 All reference files shall be included in the submittal with appropriate pointers allowing 533 the files to be run on a standalone computer with no requirement for other data files to 534 be resident on the hard drive. Submittals shall not contain any irrelevant drawings or 535 extraneous elements and shall have all necessary files in the correct directories as 536 required by the index sheet. Additionally, the A-E Firm shall furnish drawings in the size 537 formats indicated in the individual TO. CDs shall be labeled on the front of the CD and 538 on the spine of the jewel case. 539

8.3 Specifications 541

Current United Facilities Guide Specifications (UFGS) shall be the basis of project 543 specifications provided under this project. All specifications shall be processed and 544 delivered using SpecsIntact software. The automation features of SpecsIntact shall be 545 fully utilized for production of associated registers and reports. 546

8.4 Design Analysis and Project Information Sheet 548

The design analysis for each design submittal phase shall contain information as 550 required by CEHNC 1110-1-1. 551

8.5 Cost Estimates 553

Cost estimates must be prepared using PC Cost, PACES, and/or the Corps of 555 Engineers Micro Computer Aided Cost Estimating System (MCACES) as appropriate for 556 each TO. 557

8.6 Electronic Bid Sets 559

Plans and specifications shall be provided, as required in a TO, in the electronic formats 561 that are compatible with the Government’s electronic solicitation protocol. 562

9.0 SAFETY & ACCIDENT REPORTING 564

The A-E Firm shall adhere to safe work practices and to local safety rules for each site. 566 Prior to the performance of any work on site, the A-E Firm shall prepare, submit, and 567 will have obtained approval from the Contracting Officer on the appropriate type of 568 Accident Prevention Plan as specified in each TO. These plans are to be prepared and 569 executed in accordance with the EM 385-1-1 as appropriate. There are three potential 570 types of plans: 571

(1) Site-Visit Abbreviated Accident Prevention Plan (SV-AAPP): This plan would be 573 used when the firm is visiting either an actual construction site or data-gathering 574 location only for the purposes of data-gathering or meetings. There would be no direct 575 participation in construction activities and interaction with hazardous equipment. 576

(2) Abbreviated Accident Prevention Plan (AAPP): This plan would be used when the 578 firm is visiting an actual construction site and where there may be some limited 579 interaction with construction and associated equipment. This could include regular 580 involvement at the site's resident office, and some commissioning activities. 581

(3) Accident Prevention Plan (APP): This plan would be used when the firm is fully 583 involved in a number of construction-related activities. This could include continuous 584 involvement at the construction site, the performance of hazardous materials surveys, 585 and measurement & verification work involving commissioning activities. 586 The A-E Firm shall comply with accident reporting requirements as outlined in the AR 588 385-40. All accident reports shall be submitted to the Contracting Officer. 589

10.0 ANTI-TERRORISM (AT)/OPERATIONS SECURITY (OPSEC) PROVISIONS 591

Paragraph 10.0 applies only to projects associated with a U.S. Army installation in 593 accordance with the most current signed AT-OPSEC Class Approval for MFAES. 594 Otherwise, anti-terrorism and security provisions will be specifically provided in the 595 language of each task order, as applicable. 596 Paragraphs 10.2 through 10.8 apply to all task orders for which contractor employees 598 have an area of performance within a U.S. Army-controlled installation, facility or area. 599 Paragraphs 10.9 through 10.10 apply to all task orders requiring U.S.-based contractor 600 employees and associated sub-contractor employees to travel overseas. Additional 601 security requirements may be delineated in individual task orders. 602

10.1 E-Verify Program 604

The Contractor must pre-screen Candidates using the E-verify Program 606 (http://www.uscis.gov/e-verify) website to meet the established employment eligibility 607 requirements. The Vendor must ensure that the Candidate has two valid forms of 608 Government issued identification prior to enrollment to ensure the correct information is 609 entered into the E-verify system. An initial list of verified/eligible Candidates must be 610 provided to the COR no later than 3 business days after the initial contract award. 611

10.2 AT-Level 1 Training 613

All contractor employees, to include subcontractor employees, requiring access to DoD 615 installations, facilities, controlled access areas, or require network access, shall 616 complete AT Level I awareness training within 30 calendar days after contract start date 617 or effective date of incorporation of this requirement into the contract, whichever is 618 applicable. Upon request, the contractor shall submit certificates of completion for each 619 affected contractor employee and subcontractor employee, to the COR or to the 620 contracting officer (if a COR is not assigned), within 5 calendar days after completion of 621 training by all employees and subcontractor personnel. AT Level I awareness training is 622 available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be 623 provided by the RA ATO in presentation form which will be documented via 624 memorandum. 625

10.3 Access and General Protection/Security Protection/Security Policy and 627 Procedures 628 All contractor and all associated sub-contractors employees shall comply with 630 applicable installation, facility and area commander installation/facility access and local 631 security policies and procedures (provided by government representative). The 632 contractor shall also provide all information required for background checks to meet 633 installation/facility access requirements to be accomplished by installation Provost 634 Marshal Office, Director of Emergency Services or Security Office. Contractor workforce 635 must comply with all personal identity verification requirements (FAR clause 52.204-9, 636 Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA 637 and/or local policy. In addition to the changes otherwise authorized by the changes 638 clause of this contract, should the Force Protection Condition (FPCON) at any 639 installation or facility change, the Government may require changes in contractor 640 security matters or processes. 641

10.4 Common Access Card (CAC) 643

The contractor and all sub-contractors employees will be issued a CAC only if duties 645 involve one of the following: (1) Both physical access to a DoD facility and access, via 646 logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD 647 network using DoD-approved remote access procedures; or (3) Physical access to 648 multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the 649 DoD on a recurring basis for a period of 6 months or more. At the discretion of the 650 sponsoring activity, an interim CAC may be issued based on a favorable review of the 651 FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel 652 Management. 653

10.4.1 The Government will provide a CAC to a core group of individuals working under 655 this contract who would be expected to visit military installations on a regular basis. The 656 contractor shall provide a list of names and duties to the COR for review and approval. 657 Additional CACs may be provided based upon individual TO requirements. To obtain or 658 renew a CAC, contact the COR for an electronic copy of CEHNC’s “Request for CAC” 659 form and instructions on where to send completed form(s). The following information 660 shall be required to obtain a CAC: Full name, Social Security Number, Date and Place 661 of birth, TO number, and the name of the Huntsville Center Contracting Officer’s 662 Representative for the TO. Also include the name and phone number of the Contractor 663 agency’s Security Manager. 664

10.4.2 The CAC is the property of the U.S. Government and is issued by Huntsville 666 Center’s Security and Law Enforcement Office (CEHNC-SL) in accordance with HSPD-667 12 for the period of contract performance. A CAC issued as a requirement of this 668 contract shall not be used on any other contract or to the personal benefit of the 669 assigned individual. The KO, COR or CEHNC-SL may at any time require that a CAC 670 be returned and the contractor shall comply within 48 hours. For all CACs issued as a 671 result of this contract, the contractor shall: 672

10.4.2.1 Maintain comprehensive roster of all individuals (including team members) who 674 have been issued a CAC as a requirement of this contract. The information should 675 include name, primary duty location, date issued, expiration date, and CAC number; 676

10.4.2.2 Conduct a physical inventory of issued CACs by card number on a regular 678 basis (but at least every 6 months) and report the results to the COR; 679

10.4.2.3 Immediately report any CAC that is lost, stolen, damaged or otherwise not 681 available to the KO, COR and/or CEHNC-SL. CAC reporting shall be in accordance 682 with DD Form 1423-1, DIN A014. 683

10.4.2.4 Secure and return to the Government the CAC of any individual who leaves the 685 employ of the firm (including team members), is reassigned to duties not involving this 686 contract or is not required the continued use of the CAC to perform duties associated 687 with this contract . The contractor shall return all CACs issued at the termination or 688 expiration of the contract. 689

10.4.3 For contractors who do not require CAC, but require access to a DoD facility or 691 installation, the contractor and all associated sub-contractors employees shall comply 692 with adjudication standards and procedures using the National Crime Information 693 Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database 694 (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area 695 commander installation/facility access and local security policies and procedures 696 (provided by government representative, as NCIC and TSDB are available), or, at 697 locations Outside the Contiguous United States, in accordance with status of forces 698 agreements and other theater regulations. 699

10.5 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See 701 Something, Say Something) 702 The contractor and all associated sub-contractors shall receive a brief/training (provided 704 by the RA) on the local suspicious activity reporting program. This locally developed 705 training will be used to inform employees of the types of behavior to watch for and 706 instruct employees to report suspicious activity to the project manager, security 707 representative or law enforcement entity. This training shall be completed within 30 708 calendar days of contract award and within 30 calendar days of new employees 709 commencing performance with the results reported to the COR NLT 5 calendar days 710 after the completion of the training. 711

10.6 Contractor Employees Who Require Access to Government Information 713 Systems 714

All contractor employees with access to a government info system must be registered in 716 the Army Training Certification Tracking System (ATCTS) at commencement of 717 services, and must successfully complete the DoD Information Assurance Awareness 718 prior to access to the information systems and then annually thereafter in accordance 719 with personnel security standards listed in AR 25-2 (Information Assurance), an 720 appropriate background investigation will be conducted prior to accessing the 721 government information systems. 722

10.7 OPSEC Training 724

All new contractor employees will complete Level I OPSEC Training within 30 calendar 726 days of their reporting for duty. Additionally, all contractor employees must complete 727 annual OPSEC awareness training. The contractor shall submit certificates of 728 completion for each affected contractor and subcontractor employee, to the COR or to 729 the contracting officer (if a COR is not assigned), within 5 calendar days after 730 completion of training. OPSEC awareness training is available at the following websites: 731 https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it 732 can be provided by the RA OPSEC Officer in presentation form which will be 733 documented via memorandum. 734

10.8 Exposure to Classified and/or Sensitive Materials and/or Sensitive 736 Restricted Areas 737 All contract employees, including subcontractor employees who are not in possession of 739 the appropriate security clearance or access privileges, will be escorted in areas where 740 they may be exposed to classified and/or sensitive materials and/or sensitive or 741 restricted areas. 742

10.9 AT Awareness Training for Contractor Personnel Travelling Overseas 744 All U.S. based contractor employees and associated sub-contractor employees 746 traveling overseas will receive the government provided area of responsibility (AOR) 747 specific AT awareness training. The documentation of training completion must be 748 provided to the COR prior to departure 749

10.10 Contract Requiring Performance or Delivery in a Foreign Country 751 All non-local contracting personnel will comply with theater clearance requirements and 753 allows the combatant commander to exercise oversight to ensure the contractor's 754 compliance with combatant commander and subordinate task force commander policies 755 and directives. 756

10.11 Handling of Classified Information 758

The contractor shall demonstrate the ability to obtain secret security clearances as well 760 as store and process classified material in accordance with Executive Order #12958. 761

11.0 CONTRACTOR MANPOWER REPORTING 763

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) 765 operates and maintains a secure Army data collection site where the contractor will 766 report ALL contractor manpower (including subcontractor manpower) required for 767 performance of this contract. The contractor is required to completely fill in all the 768 information in the format using the following web address “https://ecmra.mil/”. The 769 required information includes: 770

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical 772 Representative; 773

(2) Contract number, including task and delivery order number; 774

(3) Beginning and ending dates covered by reporting period; 775

(4) Contractor name, address, phone number, e-mail address, identity of contractor 776 employee entering data; 777

(5) Estimated direct labor hours (including sub-contractor); 778

(6) Estimated direct labor dollars paid this reporting period (including subcontractor); 779

(7) Total payments (including subcontractor); 780

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor 781 (and separate predominant FSC for each sub-contractor if different); 782

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army 783 Requiring Activity (the Army Requiring Activity is responsible for providing the contractor 784 with its UIC for the purposes of reporting this information); 785

(10) Locations where contractor and sub-contractors perform the work (specified by zip 786 code in the United States and nearest City, Country, when in an overseas location, 787 using standardized nomenclature provided on website); 788

(12) Presence of deployment or contingency contract language, and, 789

(13) Number of contractor and sub-contractor employees deployed in theater this 790 reporting period (by country). 791 As part of its submission, the contractor will also provide the estimated total cost (if any) 793 incurred to comply with this reporting requirement. Reporting period will be the period of 794 performance not to exceed 12 months ending September 30 of each government fiscal 795 year and must be reported by 31 October of each calendar year. Contractors may use a 796 direct XML data transfer to the database server or fill in the fields on the website. The 797 XML direct transfer is a format for transferring files from a Contractor’s systems to the 798 secure web site without the need for separate data entries for each required data 799 element at the web site. The specific formats for the XML direct transfer may be 800 downloaded from the web site. Information from the secure web site is considered to be 801 proprietary in nature when the contract number and Contractor identity are associated 802 with the direct labor hours and direct labor dollars. At no time will any data be released 803 to the public with the Contractor name and contract number associated with the data. 804 For internal Army analysis, the reports and queries from the database shall not contain 805 proprietary data. 806

12.0 MISCELLANEOUS REQUIREMENTS 808

12.1 Electronic File Storage, Transmission, & Access 810

The A-E Firm shall provide a web base project information system to manage the 812 storage and transmission of project deliverables with stakeholders and the Project 813 Delivery Team (PDT). Access to relevant data and databases shall be available on-line 814 to the government. 815

12.2 Permits 817

The A-E Firm is responsible for identifying, obtaining and renewing all permits from 819 Federal, state, local, or installation agencies to carry out the requirements specified in 820 this contract or detailed on an individual TO. 821

12.3 Government Furnished Property: 823

Government furnished property is not anticipated to be used or includes in the base 825 IDCs or any issued TOs. 826

12.4 Government Furnished Information: 828

Government furnished information such as criteria, study information, and other 830 assistance will be determined prior to issuing a TO.