Rucker_SDVS_SOW_7Feb17.pdf

STATEMENT OF WORK

Initial Outfitting and Transition (IO&T) Program

Spatial Disorientation Vestibular Simulators US Army Medical Department (AMEDD)

Center and School, Health Readiness Center of Excellence (C&S, HRCoE) Fort Rucker, Alabama

7 February 2017

1. Purpose. The purpose of this order is to provide and install two (2) Spatial Disorientation Vestibular Simulators (SDVS) for the US Army Medical Department Center and School, Health Readiness Center of Excellence (AMEDD C&S, HRCoE) at Fort Rucker, Alabama.

2. General Requirements.

2.1 The Contractor shall provide and install Spatial Disorientation Vestibular Simulators and related products as defined in the documents listed below.

2.1.1 Exhibit 1, SDVS Salient Characteristics 7Feb17.pdf.

3. Specific Requirements.

3.1 Products. The Contractor shall provide and deliver all products listed and shown in the documentation listed in paragraph 2.1 above.

3.1.1 Site Coordination. Prior to design and manufacturing, the Contractor shall coordinate with the HRCoE Point of Contact (POC) regarding suitability of designated space to receive simulators. Contractor shall confirm all existing utility requirements needed and assist customer in preparing any work lists for support utilities that need to be added to the space to support simulator installation and operations.

3.1.2 Any added utilities will be provided prior to simulator installation by others. Upon identifying additional utility requirements, the Contractor will coordinate with the customer for lead times for third parties to provide support utilities. Contractor shall include these lead times as part of the overall Installation Schedule. Contractor shall also contact the customer at least monthly for updates to lead times and adjust the Installation Schedule appropriately.

3.2 Transportation. The Contractor shall provide all transportation services, to include labeling, packing and protecting products for shipment. A Contractor employee shall be on-site at time of product delivery to the final destination. Contractor shall coordinate with a designated HRCoE POC for facility access, delivery, staging and installation. Upon arrival of product at site the Contractor will inventory the received product shipment.

3.2.1 Labeling. All shipments shall include a packing list within or securely attached to the outside of each separate package and be marked with the following information: Name of Contractor, Address of Contractor, Point of Contact, Contract Number, and Delivery/Task Order Number, final delivery location.

3.2.2 Packing. The Contractor shall pack and protect all product prior to transport.

3.3 Installation. The Contractor shall install all products at their final locations in the building in accordance with the final design. Installation shall include removal from packaging, inspection, assembly of system, power and utility connections; and removal and disposal of all dunnage and packaging.

3.3.1 Prior to the start of installation, a joint walkthrough of the space shall be performed by the Contractor and the Government as represented by the C&S HRCOE POC. The purpose of this walkthrough will be to note any existing damage to the finishes in the work area. The Contractor shall record all finish conditions in each area prior to starting installation. The Contractor shall be responsible to repair all damage that is the result of their installation and / or movement of their products. This walkthrough will also confirm all utility requirements necessary for installation have been met.

3.3.2 The Contractor may work extended hours to meet the required schedule. The

Contractor may use multiple crews in order to meet the required schedule. The actual schedule shall be coordinated with the C&S HRCOE POC and Facility Manager at each location.

3.4 Training. The Contractor shall provide full staff training on products installed and provide written documentation of same including attendance sheets. Contractor shall provide complete Operations and Maintenance documentation for products and systems provided.

3.5 Travel. The Contractor shall provide travel services, to include travel for installers and trainers to the final destination.

3.6 Antiterrorism/Operational Security (AT/OPSEC). Contractor shall meet all required access and security requirements for install location. Comply with AT/OPSEC requirements as applicable.

3.6.1 Upon award, Contractor personnel will report to Lyster Army Health Clinic (LAHC)

Plans, Training, Mobilization and Security (PTMS) for building access badges and escort.

4. Schedule. The Contractor shall provide a final installation schedule no later than 14 calendar days after award. The work shall be completed in accordance with, and no later than, the following schedule.

Final Installation Schedule Submitted 14 calendar days after award Government Approval of Installation Schedule 21 calendar days after award Final Schedule of Values Submitted 4 weeks prior to first install invoice Government Approval of Schedule of Values 2 weeks prior to first install invoice Installation Complete at Final Location IAW approved Installation Schedule Punchlist Complete IAW approved Installation Schedule Contract Complete 30 June 2018

5. The Contractor shall document all meetings, telephone calls and other discussions with the Government in writing, within one day of the meeting or discussion. This record shall include the date and time, persons contracted, issues discussed, and final decisions made. The Contractor shall provide a written record of all such conversations to the COR within 24 hours.

6. Inspection/Acceptance. The following Government official is responsible for receiving the products/services and performing inspection:

Michael Sherman Logistics/Facilities Coordinator U.S. Army School of Aviation Medicine Phone: 334-255-7083 Fax: 334-255-7937 Email: michael.d.sherman.civ@mail.mil

In addition, Corps of Engineers Quality Assurance (QA) personnel may provide confirmation that correct products were received and installed at some locations. Corps QA POCs shall be provided after award if involved.

7. Invoicing. Invoices shall be submitted via e-mail in PDF format to the following e-mail address: CEHNC- IOT@usace.army.mil. The Contractor shall provide a Certificate of Customer Concurrence signed by the C&S HRCOE POC with the invoice for official acceptance. Copies of punchlist (including estimated completion date) shall be included for any work covered in that invoice. The signed Certificate of Customer Concurrence shall serve as 1) Government approval of the installation effort and 2) Government confirmation that the punchlist is correct (and that the estimated date of punchlist completion is acceptable). With the Final Invoice, the Contractor shall provide a Release, signed and witnessed by the Contractor. Copies of the Customer Concurrence and Release are provided in Attachment A.

7.1 Schedule of Values. No later than 4 weeks prior to the anticipated first installation invoice, the Contractor shall submit for Government approval a Schedule of Values, to aid in processing invoices. Contractor may not invoice until installation is complete, including producing a Government approved punch list including dates of completion.

8. Safety and Health Program: Site Activities in conjunction with this contract may pose safety and health hazards, which require specialized expertise to effectively address and eliminate. The Contractor will comply with the established safety practices for the jobsite. The Contractor shall be responsible for the following:

8.1 General: The Contractor shall take all reasonable steps and precautions to prevent accidents, accept responsibility, and preserve the life and health of Contractor and Government personnel. The Contractor shall be responsible for complying with the requirements set forth in US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1), Section 01. In performing work under this contract, the Contractor shall conform to the specific safety rules prescribed in AR 385-55 Prevention of Motor Vehicle Accidents and Army Safety Program in AR 385-10, as applicable.

8.2 Abbreviated Accident Prevention Plan for Limited Scope Contracts (AAPP-LS). The Contractor shall submit to the HNC PM for acceptance an AAPP-LS prior to the start of work (excluding site visits) related to this contract. This plan's content and format is listed in Attachment A, Section 11 of EM 385-1-1, dated 30 November 2014. The plan shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written. The AAPP-LS is a document that details how the safety and health requirements of OSHA, other regulatory codes and documents; and EM 385-1-1 are to be accomplished. The AAPP-LS need only address the hazards anticipated for the work planned. The AAPP-LS is a living document and if additional hazards are encountered or identified after work starts, the plan shall be altered in the field to include new hazards and mitigations. Changes to the AAPP-LS subsequent to approval need not be resubmitted for approval. An AAPP-LS template is provided in Attachment B.

9. Points of Contact

9.1 CONTRACT SPECIALIST:

Pamela Fuqua US Army Engineering and Support Center, Huntsville 4820 University Square Huntsville, AL 35816-1822 Phone: 256-895-2509 Fax: 256-895-1434 E-mail: Pamela.M.Fuqua@usace.army.mil

9.2 CONTRACTING OFFICER:

Jeffrey Roberts US Army Engineering and Support Center, Huntsville 4820 University Square Huntsville, AL 35816-1822 Phone: 256 895-1350

Email: Jeffrey.C.Roberts@usace.army.mil

9.3 PROJECT MANAGER:

Brian Bezilla IO&T Project Manager US Army Engineering and Support Center, Huntsville 4820 University Square Huntsville, AL 35816-1822

Phone: 256-895-1849

Email: Brian.E.Bezilla@usace.army.mil