B.08.02 Solicitation W912DR22Q0074 Update.pdf

PDF 1 MB Posted Sep 26, 2022

Attached to: Technical Support and Maintenance Services for Laboratory Reverse Osmosis / Deionized Water System Federal contract opportunity
Solicitation number: W912DR22Q0074
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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File	Type	Posted
B.01.03 SOLICIT AMENDMENT1.pdf	PDF	Sep 23, 2022
B.08.02 Solicitation W912DR22Q0074.pdf	PDF	Sep 9, 2022
B.04.30 WAGE DETERMINATION.pdf	PDF	Sep 9, 2022

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SEE ADDENDUM

(No Collect Calls)

W912DR22Q0074 09-Sep-2022

b. TELEPHONE NUMBER

443-654-7238

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 21 Sep 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NADINE D WASHINGTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56WSN 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

WASHINGTON AQUEDUCT DIV, PLANT OPS BR

CHARLES ROSS

DALECARLIA SECTION

5900 MACARTHUR BLVD NW

WASHINGTON, DC 20016-2514

TEL: 202-587-9169 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF69

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Monthly Service for Laboratory

FFP

Monthly Service for Laboratory Central RO/DI Water System - Base Year FOB: Destination MFR PART NR: Laboratory

PSC CD: J066

NET AMT

0002 2 Semiannua l

Semi-Annual Service

FFP

Semi-Annual Service for Laboratory Central RO/DI Water System - Base Year FOB: Destination

0003 1 Job Annual Service for Laboratory

FFP

Annual Service for Laboratory Central RO/DI Water System - Base Year FOB: Destination

0004 1 Job Emergency Service

FFP

Emergency Service - Base Year FOB: Destination

0005 1 Job All Cost Associated with Replacement

FFP

All Cost Associated with Replacement Parts for CLIN 0001,0002, and 0003 – Base Year FOB: Destination

0006 1 Job Ecodyne (C-121A-TC) backwashing

FFP

Ecodyne (C-121A-TC) backwashing OAC filter resin replacement – Base Year FOB: Destination

1001 12 Months OPTION Monthly Service for Laboratory

FFP

Monthly Service for Laboratory Central RO/DI Water System - Option Year #1 FOB: Destination

1002 2 Semiannua

OPTION Semi-Annual Service

Semi-Annual Service for Laboratory Central RO/DI Water System - Option Year#1 FOB: Destination

1003 1 Job OPTION Annual Service for Laboratory

FFP

Annual Service for Laboratory Central RO/DI Water System - Option Year #1 FOB: Destination

1004 1 Job OPTION Emergency Service

FFP

Emergency Service - Option Year#1 FOB: Destination

1005 1 Job OPTION All Cost Associated with Replacement

FFP

All Cost Associated with Replacement Parts for CLIN 1001,1002, and 1003 – Option Year #1 FOB: Destination

1006 1 Job OPTION Ecodyne (C-121A-TC) backwashing

FFP

Ecodyne (C-121A-TC) backwashing OAC filter resin replacement – Option Year #1 FOB: Destination

2001 12 Months OPTION Monthly Service for Laboratory

FFP

Monthly Service for Laboratory Central RO/DI Water System - Option Year #2 FOB: Destination

2002 2 Semiannua

Semi-Annual Service for Laboratory Central RO/DI Water System - Option Year #2 FOB: Destination

2003 1 Job OPTION Annual Service for Laboratory

FFP

Annual Service for Laboratory Central RO/DI Water System - Option Year #2 FOB: Destination

2004 1 Job OPTION Emergency Service

FFP

Emergency Service - Option Year #2 FOB: Destination

2005 1 Job OPTION All Cost Associated with Replacement

FFP

All Cost Associated with Replacement Parts for CLIN 2001,2002, and 2003 – Option Year #2 FOB: Destination

2006 1 Job OPTION Ecodyne (C-121A-TC) backwashing

FFP

Ecodyne (C-121A-TC) backwashing OAC filter resin replacement – Option Year #2 FOB: Destination

3001 12 Months OPTION Monthly Service for Laboratory

FFP

Monthly Service for Laboratory Central RO/DI Water System - Option Year #3 FOB: Destination

3002 2 Semiannua

Semi-Annual Service for Laboratory Central RO/DI Water System - Option Year #3 FOB: Destination

3003 1 Job OPTION Annual Service for Laboratory

FFP

Annual Service for Laboratory Central RO/DI Water System - Option Year #3 FOB: Destination

3004 1 Job OPTION Emergency Service

FFP

Emergency Service - Option Year #3 FOB: Destination

3005 1 Job OPTION All Cost Associated with Replacement

FFP

All Cost Associated with Replacement Parts for CLIN 3001,3002, and 3003 – Option Year #3 FOB: Destination

3006 1 Job OPTION Ecodyne (C-121A-TC) backwashing

FFP

Ecodyne (C-121A-TC) backwashing OAC filter resin replacement – Option Year #3 FOB: Destination

4001 12 Months OPTION Monthly Service for Laboratory

FFP

Monthly Service for Laboratory Central RO/DI Water System - Option Year #4 FOB: Destination

4002 2 Semiannua

Semi-Annual Service for Laboratory Central RO/DI Water System - Option Year #4 FOB: Destination

4003 1 Job OPTION Annual Service for Laboratory

FFP

Annual Service for Laboratory Central RO/DI Water System - Option Year #4 FOB: Destination

4004 1 Job OPTION Emergency Service

FFP

Emergency Service - Option Year #4 FOB: Destination

4005 1 Job OPTION All Cost Associated with Replacement

FFP

All Cost Associated with Replacement Parts for CLIN 4001,4002, and 4003 – Option Year #4 FOB: Destination

4006 1 Job OPTION Ecodyne (C-121A-TC) backwashing

FFP

Ecodyne (C-121A-TC) backwashing OAC filter resin replacement – Option Year #4 FOB: Destination

5001 6 Months OPTION Monthly Service for Laboratory

FFP

Monthly Service for Laboratory Central RO/DI Water System - Optional 6-Month Bridge Option FOB: Destination

5002 1 Semiannua

Semi-Annual Service for Laboratory Central RO/DI Water System - Optional 6-Month Bridge Option FOB: Destination

5003 1 Job OPTION Emergency Service

FFP

Emergency Service - Optional 6-Month Bridge Option FOB: Destination

5004 1 Job OPTION All Cost Associated with Replacement

FFP

All Cost Associated with Replacement Parts for CLIN 5001 and 5002 – Optional 6-Month Bridge Option FOB: Destination

SUPPLIES OR SERVICES AND PRICE

PRICING

BASE YEAR TOTAL: $_______________

OPTION YEAR 1 TOTAL: $_______________

OPTION YEAR 2 TOTAL: $_______________

OPTION YEAR 3 TOTAL: $_______________

OPTION YEAR 4 TOTAL: $_______________

OPTION SIX MONTH BRIDGE : $_______________

GRAND TOTAL: $_______________

Section C - Descriptions and Specifications

DECRIPTIONS AND SPECIFICATIONS

Performance Work Statement

For USACE BALTIMORE DISTRICT

WASHINGTON AQUEDUCT DIVISION

Technical Support and Maintenance Services for: Laboratory Reverse Osmosis / Deionized

Water System

Michael Chicoine (202-587-9139) michael.l.chicoine@usace.army.mil

W912DR22Q0074

1. Introduction: The Washington Aqueduct (WA), a division of the Baltimore District United States Army Corps of Engineers, p roduces drinking water for over one million citizens living, working, and visiting in the District of Columbia, Arlington County, Virginia, and the City of Falls Church, Virginia, and its service area.

WA has the responsibility to provide safe, reliable, cost-effective drinking water 24 hours a day, seven days a week. The Aqueduct is a federally-owned and operated public water supply agency that produces an average of 180 million gallons of water per day at two treatment plants located in the District of Columbia. All funding for operations, maintenance, and capital improvements comes from revenue generated by selling drinking water to the three jurisdictions.

The Washington Aqueduct (WA) is a critical infrastructure that operates two water treatment plants (WTPs), the Dalecarlia WTP and the McMillan WTP. Located at the Dalecarlia WTP is the WA Laboratory. The primary mission of the WA Laboratory is to provide quality analytical support services to the Washington Aqueduct and its wholesale customers in order to ensure the safety and quality of the drinking water. As a service, the WA Laboratory performs legally-required drinking water compliance testing in accordance with local, state, and federal statutes. Extensive testing includes various chemical, biological, radiological, and other required parameters. The Washington Aqueduct Laboratory routinely analyzes process control, customer compliance, and research water samples. Occasionally, emergency water sample testing is required. In accordance with its mission, the Washington Aqueduct Laboratory is required to maintain a continuous state of readiness for water sample analysis.

The Laboratory’s Deionized Water System equipment included in this performance work statement (PWS) is used for providing contaminant-free water (Type I Reagent Grade Water, at a minimum) that is used for sample collection and laboratory testing. Testing at the water quality laboratory and the operator laboratories employs methods for microbiology, metals, organic, and inorganic compounds, which require reagent water. The reagent-grade water is also used for microbiological media preparation and for rinsing glassware. Since all of these procedures require reagent-grade water, Washington Aqueduct is required to maintain a continuous readiness status regarding the quality and supply of reagent-grade water to ensure analytical readiness.

2. Background: The contractor shall independently provide support services to satisfy the overall operational objectives of the Washington Aqueduct. The primary objective is to provide contractor services and deliverables through performance of technical support and routine on-site maintenance support. The services rendered shall be for the contractor to provide on-call and on-site assistance in areas pertaining to the Deionized Water System operation, troubleshooting, and maintenance.

3. General Requirements

3.1 Equipment Covered

WA-Owned Equipment – Primary RO System: The following list of instrumentation (with quantities in parentheses) shall be covered for maintenance under this contract:

(1) E2-1690-DLX GE Reverse Osmosis Unit

(1) Ecodyne Water Softener

(1) Raven 100-Gallon Water Storage Tank w/ ventfilter

(1) Webtrol EZ Series Distribution Pump (Model: H2OB9S16-3PH)

(1) Sanitron Glasco Model GUS-15-LOA Ultraviolet Sterilizer

(2) Wall Mount 20” Post Filter Housing

(1) Thornton 770PC Resistivity Monitor

(1) C-121A-TC Ecodyne backwashing Organic Adsorption Carbon Filter

Equipment to be provided by the Offeror – Primary RO System: The equipment (quantities in parentheses) listed below need to be furnished by the contractor and covered for maintenance under this contract:

(4) NI-MB36 (or equivalent) Mixed Bed Deionizers

The mixed bed deionizers (Park International, Inc, Model RT-1236-45 (325x899) with 16.38 gallons capacity or equivalent) shall be equipped with indicator lights (currently- RESLITE 2 megohms red/green indicator lights) for acceptable resistivity of output water from these units. It is understood that the portable mixed bed tanks will remain the property of contractor.

Loaner Equipment to be provided by the Offeror: The Contractor shall provide loaner equipment when any of the WA-owned or Offeror-owned equipment is taken off-site for regeneration and/or repairs.

Piping: Equipment described above uses potable (finished) drinking water from the WTP to provide deionized water on tap at several locations within the Dalecarlia WTP. The deionized water is continuously circulated to maintain its integrity via a closed loop. Covered equipment also includes piping, which requires periodic sanitization.

Excluded Equipment: The deionized water is the source water for several Millipore point-of-use polishers located at various points in the laboratory to provide higher grade reagent water for critical laboratory applications. It is also the source water for an autoclave and several glassware washers. The maintenance of these items is not included under this contract.

3.2 Preventative Maintenance: The Contractor shall evaluate the system and all parts for long-term maintenance needs and give an overall estimate of itemized costs during the first month of the contract.

Contractor shall make one (1) regular preventive maintenance call on a monthly basis effective on the date of the contract. Contractor shall contact all WA Points-of-Contact (POCs) listed in Section 3.14 with no less than one-month advanced notice in order to schedule each monthly preventative maintenance (PM) visit. Contractor shall inspect the equipment at each visit, perform the necessary tests, make the necessary adjustments or repairs, document observations and actions taken in a checklist (Enclosures 1 or equivalent), and submit them to one of the listed WA POCs immediately after each monthly visit. The Checklist employed by the Contractor shall address all maintenance items described in this section.

Monthly Maintenance – Monthly maintenance is required on the covered Equipment. It includes monthly Thornton 770PC Resistivity Monitor calibration, monthly water quality analysis with written report detailing system operating parameters, monthly 10-inch 5-micron pre-filter replacement, and monthly brine tank replenishment (as needed) and other items as described below:

o Reset all electrical and plumbing mechanisms to maintain proper functioning of the system and guarantee ASTM Type 1 Reagent Water.

o Test for and document chlorine residuals before and after pretreatment.

o Test for and document hardness before and after pretreatment.

o Test for and document iron before and after pretreatment.

o Test for and document for pH before and after pretreatment.

o Calibrate the conductivity meter and take a reading of the RO water against the calibrated in-line unit every month.

o Test and document conductivity before and after treatment.

o Check the C-121A-TC backwashing carbon filter tank, backwash or replace as needed.

o Provide salt and replenish salt levels in the water softener for the main water feed as needed during all service calls at no extra charge.

o Check Ultra-Violet light to see if it is working properly.

o Check all pressure gauges and all valves to see if filters are clogging and other problems that may exist in system.

o Check overall water pressure and for any leak or other possible malfunction of the system.

o Check the water softener and replace parts as needed.

o Check the GE Model E2-1690 DLX reverse osmosis (RO) unit and its pump. Replace parts as needed.

o Check circulating pump. Repair, or replace as needed.

o Check the RO Water tank, the water level, valves, and for anything that could prevent water maintenance.

o Provide and document equipment media (multimedia gravel, etc.), carbon tank media, and RO modules as needed and replenish all of them at no extra charge.

o Replace and document all sub-micron filters and all types of cartridges as needed and replenish at no extra charge.

o Check, adjust, and document all control instruments (quality monitors, and probes).

o Check all other connectors, gauges, thermometers, level controllers, and pumps. Adjust, replace, and document any of these to maintain water operation.

o Inspect all equipment associated with the RO system and controls for cleaning and calibrating.

o Check for any unusual noise or vibration from any part within the system.

o Submit the completed monthly checklist directly to the POC before leaving the plant every month.

Semiannual Maintenance – Semiannual maintenance that shall be performed in conjunction with monthly maintenance includes two, 20-inch 0.2 micron post-filter replacements and MB36 mixed-bed deionizer exchange replacements.

Annual Maintenance – Annually, the Contractor shall evaluate the RO Water System and all parts for long-term maintenance needs and provide an overall estimate of itemized costs during the first month of each contract period. Annual maintenance includes ultraviolet sterilizer bulb and quartz sleeve replacement, vent filter replacement, RO/DI System disinfection, and distribution piping system disinfection. The Contractor shall provide Minncare (or other suitable alternative) disinfectant and perform the annual disinfection process to eliminate bacteria and biofilm from all system parts. The resin bed for C-121A-TC Ecodyne backwashing Organic Adsorption Carbon Filter shall be replaced once every two years, although frequency may be increased if needed. The resin bed for the Ecodyne water softener shall be replaced as needed.

3.3 Provide Parts and Supplies – The Contractor shall provide all the parts and supplies that are required when performing the monthly, semiannual, and annual preventive maintenance. Parts and supplies to be provided include the following, which should be included in the contractor quote:

o One (1) C-121A-TC Ecodyne backwashing Organic Adsorption Carbon Filter (resin replenishment only – once every two years) o Twelve (12) PX0510 5-micron 10-inch Prefilter Elements o Twelve (12) WSS50-S Solar Salt-50# bags o One (1) Sanitron Ultra-Violet Sterilizer Quartz Sleeve o One (1) Sanitron 254nm Ultra-Violet Sterilizer Bulb o Four (4) FPN922CGS 0.2-micron 20.54-inch Final Filter Elements o One (1) FPN021CGS 2-micron 9.8-inch Vent Filter Element o Four (4) MB36 Deionization Columns o One (1) Gallon of Minncare Disinfectant w/ Test Strips

3.4 Emergency Calls: Contractor shall provide two (2) labor-free emergency calls for the RO water system and maintain the RO system as described in this PWS. Contractor response to request for emergency response shall be within four (4) hours and emergency service shall begin within twelve (12) hours of a request.

3.5 Equipment Repairs: Any instrumentation listed in Section 3.1 that fails during the life of the service contract shall be repaired by the contractor. On-site troubleshooting and replacement of instrumentation components and parts will continue until non-functional instrumentation is fully operational.

3.6 Equipment Replacement: Any piece of equipment listed in Section 3.1 that fails during the life of the service contract and cannot be repaired is to be replaced by the contractor. The pricing schedule includes a fixed amount to cover the estimated replacement cost of equipment that may fail. Any unused amount shall be returned to the government at the end of the contracting period. Contractor must have non-consumable parts/equipment on hand that can be replaced quickly in an emergency situation.

3.7 Documentation: All contractor repairs and on-site service calls must be documented. The contractor shall provide a written summary checklist of services provided after the completion of work.

3.8Non-Personal Service Statement Contractor employees performing services under this order shall be controlled, directed and supervised at all times by management personnel of the contractor. The contractor’s management shall ensure that employees properly comply with the performance standards outlined in the Quality Assurance Surveillance Plan (QASP). Contractor employees shall perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

3.9Period of Performance: The period of performance will be one year from award date plus four (4) option years and one (1) 6-month bridge opti.

3.10Safety Requirements: Contractors performing on-site work at the Washington Aqueduct shall obey all posted safety placards and implement good laboratory safety practices. If the contractor cannot provide necessary personal protective equipment, it will be supplied by the Washington Aqueduct Laboratory.

3.11Security Requirements Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall be required to perform a background check (e.g., police records) for each contractor. The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

The Contractor shall pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor shall ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates shall be provided to the COR or Government Project Officer no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals shall be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form shall be provided to the Contracting Officer and shall become part of the official contract file.

Prior to arrival at the Washington Aqueduct, all contractors shall complete and submit an ID request form to the local Washington Aqueduct Security Chief so that the proper security vetting may be conducted. This form will be made available to the Contractor upon contract award. The following government issued driver's license no longer meet the minimum standards of the Real ID Act of 2005 for access to Washington Aqueduct facilities: ILLINOIS, MINNESOTA, MISSOURI, NEW MEXICO, WASHINGTON, AND THE TERRITORY OF AMERICAN SAMOA. Contractors arriving at the Washington Aqueduct facilities with these credentials shall produce another photo ID card as approved by the local Washington Aqueduct Security Chief.

The Washington Aqueduct has been designated a Critical Infrastructure Facility under the National

Critical Infrastructure Program which was outlined in Presidential Decision Directive 63. All Contractor and sub-contractor personnel shall consent to a review of public records and screening of personal background information before access is granted to Washington Aqueduct facilities. Failure to provide requested information may result in denial of access to facilities. No information shall be released to outside agencies.

Work under this task order is:

X UNCLASSIFIED

SECRET

TOP SECRET

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this task order. The contractor shall not disclose and shall safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance of this task order. The Contractor shall not disclose, imply, nor reveal any data, test results or the contents of discussions it had or is having with the Washington Aqueduct, in whole or in part without the expressed written consent of the Washington Aqueduct.

All necessary equipment, instruments, badges, keys and/or facilities will be provided by the

Washington Aqueduct.

The Contractor conditionally guarantees client confidentiality and certifies that the quote is genuine and is not made in the interest of or on behalf of an undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rule of any group, association, organization or corporation.

3.12 Reimbursable Expenses (Travel, Conference, Training, Equipment, or Materials, etc.: Travel reimbursement is not authorized under this contract. The contractor shall be required to travel to the Washington Aqueduct to perform tasks described in this performance work statement. Travel expenses are to be covered under the service contract. Prior to incurring any travel expenses, contractor personnel shall obtain written authorization from the Government Project Officer or Government POC that approves approximate travel, dates, expected duration, origin and destination, purpose, estimated costs and the number and names of personnel traveling. Contractor expense reports shall be prepared and processed in accordance with the Federal Travel Regulation (FTR). Materials and subcontracts will be reimbursed at actual cost, including allocable material handling costs, as applicable, in accordance with

FAR 52.232-7 - PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR

CONTRACTS.

3.13 Location of Work Performance

The majority of work performed by the Contractor(s) will be on-site at:

Washington Aqueduct Laboratory, 5900 MacArthur Blvd NW, Washington, DC 20016.

On-site repairs or other services will be completed during normal business hours (0600 hrs to 1700 hrs), excluding Federal holidays, Monday through Friday. Overtime is not authorized.

3.14 Points of Contact (POCs): The following POCs shall inspect all Services performed by the Contractor through direct observation of meeting the requirements as stated in this PWS.

Government Project Officer:

Michael Chicoine 202-587-9139 E-mail address: michael.l.chicoine@usace.army.mil

Additional Government POCs:

Robert Hoffa 202-345-5928 E-mail address: robert.p.hoffa@usace.army.mil

Julia Adamiak 202-587-9137 E-mail address: julia.adamiak@usace.army.mil

3.15 Deliverables

Replacement parts, as deemed necessary by the service contractor, shipped directly to the Washington Aqueduct at no expense.

Loaner/replacement/substitute equipment, until repairs are acceptable.

Record checklist summary of completed tasks submitted per on-site visit.

4 Performance Requirements

4.1 Certificates, License, Physical Requirements, or Other Expertise Required: The contractor shall have proficient knowledge and expertise in the operation of and maintenance of the RO/DI system equipment listed in this PWS. The contractor must have at least five (5) years of experience in servicing RO/DI systems as described in Sections 3.2 thru 3.7. The contractor shall provide all necessary tools needed for completion of system repairs as well as all parts required to perform system work under this service contract.

5. Technical Exhibit List:

5.1 Performance Requirements Summary

Performance Objective

Standard

Performance Threshold

Method of Surveillance

PRS # 1.

Contractor performs required on-site preventative maintenance to maintain the RO/DI water systems.

Qualified personnel properly perform system PM including inspections and parts repaired or replaced as per PWS. Completed checklist of work performed is immediately provided to one of the On-site Government POCs prior to leaving site.

Technical services are provided for the RO/DI water systems to remain operational within specifications.

100 percent inspection performed by site POCs.

PRS # 2.

Contractor provides technical support via email or phone.

Qualified personnel are available and provide assistance pertaining to system operation, troubleshooting, and maintenance.

Technical support is provided on the same day as requested.

PRS # 3.

Contractor responds to emergency service calls.

Contractor provides a plan, orders necessary parts, and performs repairs in a timely manner.

Completed work is documented and forwarded to all of the On-site Government POCs.

Technical services are provided to quickly restore the RO/DI water systems to operational within specifications.

Enclosure 1 Example Checklist for RO/DI System (Page 1 of 2)

Raw Incoming Feedwater Analysis

Inlet Feed Conductivity/Resistivity:

Hardness (gpg):

Iron Level (ppm):

pH:

Total Chlorine Level (ppm):

Pretreatment

Softener Type/Size:

Salt Used This Period (bags):

Hardness (gpg):

Turbidity Filter Type/Size:

Carbon Filter Type/Size:

Total Chlorine Level (ppm):

Filtration & Housing

Cartridge Filter Type/Size:

Replaced Filter Element?

Post Filter Type/Size:

Replaced Filter Element?

Vent Filter Type/Size:

Vent Filter Last Changed:

Reverse Osmosis Unit

RO Type – Model:

Checked High Level Control?

Inlet Pressure (psi):

Pump Pressure:

Membrane Pressure (psi):

Concentrate Flow Rate (gpm):

Permeate Flow Rate(gpm):

Permeate Quality:

Percent Rejection:

Example Checklist for RO/DI System (Page 2 of 2)

Delivery System

Pump Type:

Noise Level:

Pump pressure:

Post Valve Pressure (psi):

Loop Return Pressure (psi)::

Polishing System

System Type:

Carbon Last Replaced:

Resin Last Replaced:

Calibrated Thornton 770PC Monitor?

Final Water Conductivity/Resistivity:

Ultraviolet Unit

Model:

Lamp On?

Replaced Lamp?/Last Replaced:

Replaced Quartz Sleeve?/Last Replaced:

Hour Meter/Irradiation:

Comments and Signoff

Comments:

Signature:

Date:

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government N/A Government 0003 Destination Government N/A Government 0004 Destination Government N/A Government 0005 Destination Government N/A Government 0006 Destination Government N/A Government 1001 Destination Government Destination Government 1002 Destination Government N/A Government 1003 Destination Government N/A Government 1004 Destination Government N/A Government 1005 Destination Government N/A Government 1006 Destination Government N/A Government 2001 Destination Government Destination Government 2002 Destination Government N/A Government 2003 Destination Government N/A Government 2004 Destination Government N/A Government 2005 Destination Government N/A Government 2006 Destination Government N/A Government 3001 Destination Government Destination Government 3002 Destination Government N/A Government 3003 Destination Government N/A Government 3004 Destination Government N/A Government 3005 Destination Government N/A Government 3006 Destination Government N/A Government 4001 Destination Government Destination Government 4002 Destination Government N/A Government 4003 Destination Government N/A Government 4004 Destination Government N/A Government 4005 Destination Government N/A Government 4006 Destination Government N/A Government 5001 Destination Government Destination Government 5002 Destination Government N/A Government 5003 Destination Government N/A Government 5004 Destination Government N/A Government

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

QUALITY CONTROL

Section E

Quality Control: The contractor shall maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit its Quality Control Plan (QCP) to the COR for approval within 7 (seven) calendar days after contract award, if requested by the COR. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

QUALITY ASSURANCE SURVEILLANCE

QUALITY ASSURANCE SURVEILLANCE PLAN

March 18, 2022

Annual Support and Service Contract: Laboratory Reverse Osmosis / Deionized Water System

Contract Description: The U.S. Army Corps of Engineers, Baltimore District proposes to procure a contract to provide the technical support and maintenance of one Reverse Osmosis / Deionized Water System located at the Washington Aqueduct Laboratory. Maintenance will be performed as scheduled in the service contract or when requested by the Washington Aqueduct Laboratory Section.

Contractor’s name: TBD

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

Confirm that the action is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

Define the roles and responsibilities of participating Government officials.

Define the types of work to be performed with required end results.

Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance.

Provide the Surveillance Activities Table and Corrective Action Request (CAR) form that will be used by the Government in documenting and evaluating the Contractor’s performance.

Describe the process of performance documentation.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: USACE – Baltimore District: Contracting Office Telephone:

Email:

b. Contract Specialist (KS) - The KS acts as an acquisition consultant and serves as liaison between the USACE – Baltimore District: Contracting Office and the requesting program office (USACE – Baltimore District: Planning Division.

Assigned KS:

Telephone:

Email:

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: N/A Telephone:

Email:

d. Other Key Government Personnel - This includes Performance Monitors, Inspectors, etc. who act on behalf of the COR to monitor performance (i.e., Technical Manager).

Name: Michael Chicoine Title: Microbiologist (LIMS Administrator) Telephone: 202-587-9139 Email: michael.l.chicoine@usace.army.mil

Name: Robert Hoffa Title: Laboratory Section Chief Telephone: 202-345-5928 Email: robert.p.hoffa@usace.army.mil

Name: Julia Adamiak Title: Biologist (QA Officer) Telephone: 202-587-9137 Email: julia.adamiak@usace.army.mil

3. CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s Task Manager for this contract.

Task Manager – N/A Telephone:

Email:

4. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, shown in Table 1 below, includes performance standards.

The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Table 1. Performance Standards for Laboratory Reverse Osmosis / Deionized Water System

Task Indicator Standard Acceptable Quality

Level Surveillance

Method Incentive

Perform Annual Preventative Maintenance

Contractor to show capability of planning, executing and performing the required work to maintain equipment.

Qualified personnel are available and in location as needed to properly perform annual preventative maintenance including inspections and applicable parts replacement.

Completed work will be documented and forwarded to the Technical Manager. See Section 3.7 of PWS.

The Contractor shall provide related services such that laboratory equipment remains operational within manufacturer performance standards. See Section 3 of PWS.

Direct Observation and Inspection by COR and Technical Manager.

Favorable Past Performance Rating.

Provide Technical Support

Contractor to show capability of providing expert technical support during normal business operation hours.

Qualified personnel are available to answer and provide assistance in areas pertaining to system operation, troubleshooting, and maintenance. See Section 3 of PWS.

The Contractor shall provide expert technical support by phone or email when requested. See Section 3 of PWS.

Direct Observation

Favorable Past Performance Rating

Respond to Service Calls.

Contractor to show ability to document and to quickly respond to service requests.

Provide plan and order necessary parts to overcome unfavorable conditions and to perform repairs in a timely manner.

Completed work will be documented and forwarded to the Technical Manager.

See Section 3 of PWS.

Plan and provide services required to restore laboratory equipment to fully operational status.

See Section 3 of

PWS.

Direct Observation and Inspection by COR and Technical Manager.

Favorable Past Performance Rating.

5. METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the KS, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

SERVICE REPORT

The contractor is required to submit a service report documenting all installed parts and repairs provided per on-site visit. The government will analyze the contractor's service reports with regards to the status of each service request.

6. RATINGS

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a high to low, or neutral outcome. The following ratings shall be used:

HIGH:

Accurate technical support is provided at the time of inquiry. System repairs are scheduled and completed with no disruption to sample monitoring and analytical testing schedules. Contractors submit documentation of work completed immediately following on-site visits.

MODERATE:

Accurate technical support is provided at the time of inquiry or within one work day. System repairs are scheduled and completed with minor disruptions to sample monitoring and analytical testing schedules.

Contractors submit documentation within one week of work completed on-site.

LOW:

Inaccurate technical support is provided at the time of inquiry. System repairs are delayed and completed with significant disruptions to sample monitoring and analytical testing schedules. Contractors do not submit documentation of work completed on-site.

NEUTRAL: Unable to provide an evaluation.

7. DOCUMENTING PERFORMANCE

a. ACCEPTABLE PERFORMANCE.

The Government shall retain completed contractor service reports to document positive performance.

b. UNACCEPTABLE PERFORMANCE.

Unacceptable performance is defined as the unavailability of technical support, no response to service requests, incomplete work, unavailability of parts, and/or not providing a written service report. Should routine unacceptable performance occur, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT

During contract/order performance, the COR will take measurements of the contractor’s performance per on-site visit including documented service requests and annual preventative maintenance.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2022 TO

29-SEP-2023

N/A WASHINGTON AQUEDUCT DIV, PLANT

OPS BR

CHARLES ROSS

DALECARLIA SECTION

5900 MACARTHUR BLVD NW

WASHINGTON, DC 20016-2514

202-587-9169 FOB: Destination

W56WSN

0002 POP 30-SEP-2022 TO

29-SEP-2023