Solicitation_Asbestos_Removal_LEAD_PA.pdf

The Contractor to provide all labor, material, equipment, services and supervision necessary to remove assumed asbestos in accordance w ith the Statement of Work.

Magnitude of Construction: Less than $25,000.00.

Request for Information (RFI) must be received no later than 19 Sep 2019, by 1:00 PM EST; via email to tif fany.m.pimble@usace.army.mil.

Quotes/Proposals are due by 25 Sep 2019, by 2:00 PM EST; via email to tif fany.m.pimble@usace.army.mil.

Contractors must complete and price all lines items, to be considered for an aw ard. A Contractor w ho provides partial pricing shall be considered non-responses.

The procurement is Set-Aide for 100% Small Business.

TIFFANY M PIMBLE 410-962-9430

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

13-Sep-2019

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______14 calendar days and complete it w ithin ________180 calendar days after receiving aw ard, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________ 007000

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________25 Sep 2019 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

W912DR

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W912DR19Q0128 60

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

INSTRUCTIONS TO OFFERORS

INSTRUCTION TO OFFERORS

U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Branch.

SUBMISSION REQUIREMENTS

The Government will award a firm-fixed-price (FFP) contract to the responsible offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ). The award will be made using the Lowest Price Technically Acceptable (LPTA), Price, and Past Performance.

The Government intends to evaluate quotes and make award without questions to offerors.

Therefore, the Offeror's initial quote should contain the Offeror's best terms from a Technical and

Cost standpoint. Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed cost/price, and will be rated unacceptable. In that case, the Offeror may be found unacceptable, and ineligible for award. The Government reserves the right to ask questions of offerors if the

Contracting Officer determines them to be necessary.

1. OFFEROR SHALL PROVIDE A QUOTE FOR EACH SERVICE ITEM ON THE

“SCHEDULE OF ASBESTOS REMOVAL”. PERCENTAGES (%) SHALL NOT BE ACCEPTED.

2. OFFEROR SHALL PROVIDE A QUOTE FOR CMR REPORTING, IF YOU ARE QUOTING

$0.00 THEN YOU MUST ENTER $0.00 AS THE UNIT PRICE.

3. FAILURE TO ABIDE BY ITEMS 1-2 ABOVE MAY RESULT IN QUOTE BEING

CONSIDERED NON-RESPONSIVE AND INELIGBLE FOR AWARD.

Evaluation Criteria Factors/Ratings:

1. Technical –

Technical and price proposals shall be separate documents and shall consist of the two (2) volumes. Note: The technical proposal shall not contain any pricing information. Limit of 5 pages for Volume 1

Volume 1 Technical: The technical proposal shall address the following elements:

Firm’s Capability to provide environmental services as described by the SOW

(detailed technical approach and overall strategy for work completion)

Brief Bio/Resume of any relevant key personnel experience in relations to SOW (the offeror may propose whoever they feel is relevant or key)

Volume 2 Price:

The Price Proposal shall be provided in original only and submitted in a separate envelope apart from the technical proposal.

Volume 2 should include any assumptions used in the pricing associated with the technical aspects of completing the work.

Pricing shall be provided on a firm fixed basis unless otherwise stated

Volume 3: Past Performance:

Demonstration of successful completion of relevant/similar work in the last 5 years.

2. Basis for Award

The low price technically acceptable (LPTA) approach, will be utilized for this procurement. The lowest price technically acceptable proposal will be selected.

Proposals will be determined to be technically acceptable in accordance with the following adjectival ratings.

The absence of any information required to support the evaluation factors herein and as described below will result in disqualification from competition, as that offer will be found non-responsive and unacceptable.

The following adjectival ratings will be assigned to each offeror’s technical submission.

When assigning ratings to each offerors submission, strengths, weaknesses, and deficiencies will assist in determining ratings as follows:

Adjectival Ratings Definitions

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements.

Strengths far outweigh any weaknesses.

Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements.

Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements.

Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful contract performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies.

Proposal is unawardable.

3. Definitions:

Deficiency - A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Strength. - An aspect of an offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the

Government during contract performance.

Weakness - A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Questions must submit all questions in writing, via email to: Tiffany Pimble tiffany.m.pimble@usace.army.mil, by 20 Sept 2019, 1:00 p.m. (EST)

Material issues raised concerning the required effort that result in changes to the

Solicitation will be resolved through written Amendments. Oral statements or instructions shall not constitute an amendment to the Request for Proposals.

Proposal Submission Instructions

Written proposals are due SEE BLOCK #13 and should be emailed in sufficient time to meet the due date specified above. Proposal must be submitted via email to Tiffany

Pimble, tiffany.m.pimble@usace.army.mil mailto:tiffany.m.pimble@usace.army.mil mailto:tiffany.m.pimble@usace.army.mil

PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code: Address: DUNs Number: Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other

(Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain

Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name: Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Tiffany Pimble, Contract Specialist, e-mail at tiffany.m.pimble@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two (2)

References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be Asbestos Removal related and relevant to the work which will be performed in this contract. Relevant work is defined as Services. References must be recent within the past three (3) years.

W912DR19Q0128

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECTYOUR

EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the

Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an

Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the

Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified.

Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the

Government/Owner.

(U)

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the

Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not

Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR

EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U

N b) Ability to meet quality standards specified for technical performance

E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

N d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

N 3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

N d) Overall customer satisfaction E VG S M U

N 4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

N b) Ability to hire, apply, and retain a qualified workforce to this effort

E VG S M U

N c) Government Property Control E VG S M U

N d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N e) Utilization of Small Business concerns E VG S M U

N f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to

Government changes

N h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

N b) Contractor proposed innovative alternative methods/processes that reduced

E VG S M U

N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the

Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back- up documentation, monthly status reports/bud variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

N b) Contractor complied with all security requirements for the project and personnel security requirements.

N 7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk

(please attach additional pages if necessary):

BID PRICE SCHEDULE

Asbestos Removal

Price / Bid Schedule

BID / Price Schedule Price

CLIN 0001 South End Bldg 431 Asbestos Removal

CLN 0002 CRM Reporting

Total:

STATEMENT OF WORK

STATEMENT OF WORK

SOUTH END BUILDING 431 ASBESTOS REMOVAL

Letterkenny Army Depot, Chambersburg, PA

1.0 PURPOSE

This scope of work presents the requirements for the Contractor to provide all labor, material, equipment and services necessary to remove assumed asbestos containing material from an approximately 1350 square foot (SF) area within Building 431 located at Letterkenny Army Depot (LEAD). The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and that the parties recognize and agree that no employer-employee or master-servant relationship exists or shall exist under the contract between the government and the Contractor's employees.

2.0 REFERENCES

All work shall be performed in accordance with environmental policies and Guidance for federal facilities, Department of the Army regulations, applicable Executive Orders. Specifically, work shall be done in accordance with 40 CFR Part 61 Subpart M, AR 420-1, AR 200-1 and Public Works Tech Bulletin (PWTB) 420-70-8. Pre-abatement, Removal, and Waste Handling, Monitoring, Disposal, and Record Keeping shall all be in accordance with applicable sections of PWTB 420-70-8.

3.0 REQUIREMENTS

The Contractor shall provide the necessary personnel and materials to complete the following tasks:

Preparation of the work area and Provide isolation of work area using appropriate barriers as required for asbestos containment.

Removal of approximately 230 linear feet of base molding.

Remove approximately 1350 square feet (SF) of overlying flooring materials (carpet).

Remove approximately 1350 SF of floor tile and mastic located under the overlying materials.

Remove all residual mastic/adhesive from concrete floor surface. Finished concrete surface shall be cleaned of all visible materials and sampled to be asbestos free.

Disposal of Asbestos Containing Material (ACM) and all other materials removed accordingly

This is a firm fixed-price task order without environmental insurance. The period of performance on this Task

Order is six (6) months from NTP.

4.0 HEALTH AND SAFETY REQUIREMENTS

Upon receipt of notice to proceed the Contractor shall conduct a site specific hazard evaluation as defined in paragraph 06.A.02 of Engineering Manual (EM) 385-1-1. This evaluation should provide sufficient detailed information for the contractor to determine if any hazard exists which would warrant compliance with EM 385-1-1

Chapter 33, and OSHA 1910.120 and/or 1926.65 standards. Prior to beginning any fieldwork, the Contractor shall implement a written Safety and Health Program compliant with federal, state, and local laws and regulations and approved by the Contracting Officer Representative (COR). The Contractor shall develop and ensure that its subcontractors, suppliers and support personnel comply with the approved APP and if required, Site Safety and

Health Plan (SSHP) per the guidance established in EM 385-1-1. Contractor should note that the recent revision of

EM 385-1-1 guidance requires development of activity hazard analysis (AHA) to be developed in the field by individuals conducting the work with assistance of the contractor safety staff. The Army reserves the right to immediately stop work under this contract for observed safety concerns which may expose site personnel to an immediate hazard or any violations of the APP and/or SSHP at no additional cost to the Army. Once the Army verifies through the COR that the violation has been corrected, the Contractor shall be allowed to continue work.

The APP/SSHP shall contain the minimum elements required for compliance with EM 385-1-1 guidance. At a minimum, the SSHP shall contain the following elements: site description and contaminant characterization, safety and health hazard(s) assessment and risk analysis, safety and health staff organization and responsibilities, site specific training and medical surveillance parameters, personal protective equipment (PPE) and decontamination facilities and procedures to be used, monitoring and sampling required, safety and health work precautions and procedures, site control measures, on-site first aid and emergency equipment, emergency response plans and contingency procedures (on-site and off-site), logs, reports, and record keeping. Training and medical screening per

29 CFR 1910.120(e) is required for the contract.

5.0 SUBMITTALS

The Contractor shall submit all reports, forms, data and related documents to the following addresses:

Joe Petrazek (1 Hard Copy and 1 CD)

Letterkenny Army Depot

AMCOM G-4 Compliance Branch

AMSAM-ENV-CM

1 Overcash Avenue

Chambersburg, PA 17201-4150

717-267-9525 joseph.e.petrasek.civ@mail.mil

Brant Crumbling (electronic copies only)

Environmental and Munitions Design Center

US Army Corps of Engineers, Baltimore District

2 Hopkins Plaza, RM 9-F-21

Baltimore, MD 21201

(410) 962-0004 (O)

(443) 447-5297 (C) brant.m.crumbling@usace.army.mil

6.0 GOVERNMENT-FURNISHED RESOURCES:

The Contractor is responsible for procuring all items and materials to be used in completing the requirements of this

SOW. The Government, before any commitment by the Contractor to purchase or lease any equipment, will approve all equipment purchased or leased for this task. The Government shall own all documents generated during the course of this task and shall furnish the Government copies electronically upon request or at the completion of the task order in portable document format (PDF) and Microsoft Word and/or the native format. The Government will provide reasonable assistance as required and facility information as required for the Contractor in the execution of this task. The Contractor shall be responsible for assuring their access to the installation.

7.0 QUALITY CONTROL

The contractor shall use an existing Quality Control Plan for these activities if one has been approved by LEAD and the relevant regulatory agencies. If not, Quality Control (QC) shall be provided by the Contractor whenever sampling or analysis for chemical constituents is required in order to achieve milestones. All sampling and analysis shall comply with the requirements of the most recently approved DoD Quality Systems Manual (QSM) as well as any Pennsylvania specific requirements. The laboratory(ies) to be used by the Contractor shall be DoD

Environmental Laboratory Accreditation Program (DoD ELAP) and Pennsylvania certified or equivalent. The

Contractor may establish an on-site testing laboratory at the project site if determined necessary by the Contractor.

However, on-site testing laboratory(ies) shall be DoD ELAP certified or equivalent and meet the requirements of

USEPA, specific state regulator requirements, and all requirements of the most recently approved DoD Quality

Systems Manual (QSM).

Following contract award and during project implementation, the Contractor shall develop and submit documentation of project-specific quality assurance (QA) and QC activities. The Contractor shall develop and submit Quality Control Summary Reports to summarize the quality control details of the contract project.

A typical QA/QC process may involve the Contractor conducting a Quality Management Audit on each phase of a project. The Contractor may randomly select and audit a project site undergoing each phase of work. Examples include:

mailto:joseph.e.petrasek.civ@mail.mil

8.0 SUPERVISION AND APPROVAL OF WORK:

All tasks will be considered complete and final upon final inspection of the work site. Final acceptance of the requirements and any deliverables will be determined by LEAD.

The Contractor shall obtain approval from the Contracting Officer’s Representative, or his/her designated

Government representative prior to coordinating with outside persons, agencies or organizations.

The Contractor shall not release any installation materials to outside persons, organizations or agencies without prior approval from the Contracting Officer’s Representative, or his/her designated Government representative.

All correspondence (i.e. letters, phone calls, e-mails, invoices, etc.) shall include the appropriate installation point-of-contact (POC). All correspondence shall be coordinated through the Government for approval prior to leaving

LEAD for disposition. The Contractor shall not contact individuals outside LEAD without approval of the

Government representative. All contracts and invoice approvals are to be verified by the Government. The

Contractor shall not contact any regulatory agencies without prior approval from LEAD.

9.0 METHOD OF PAYMENT

The original invoice shall be submitted electronically or mail by the Contractor to:

U.S. Army Corps of Engineers

ATTN: CENAB-EN-HM (Brant Crumbling) brant.m.crumbling@usace.army.mil

2 Hopkins Plaza, Room 9-F-21

Baltimore, MD 21203-1715

Phone: 410-962-0004

Each invoice will be audited by the COR to ensure that sufficient progress has been made to support payment. Each invoice shall indicate the percentage of the total delivery order represented by the invoice, as well as an estimation of the percentage complete of the particular phase of the project represented by that invoice. The total cumulative amount shall not exceed the percentage or stage of work that has been completed on this study.

10.0 MONTHLY STATUS REPORTS

The contractor shall submit by the 10th day of each month a monthly progress report summarizing activities of the preceding month (if at least 15 days of contract performance occurred in that month) and planned activities for the following month. The report shall be a concise summary and include at a minimum, the following information:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by the report;

(4) Date of the report;

(5) Contract completion date;

(6) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(7) Summary of accomplishments for the report month and planned accomplishments for the following month;

(8) Indicate whether you are on or off schedule; reason for delay if applicable.

(9) Problems encountered during the period. Problems resolved or still outstanding? Corrective action, if applicable.

(10) Safety reporting including field exposure hours and recordable and/or reportable accidents;

(11) Record of deliverables submitted;

(12) Record of communication, correspondence, and invoices;

(13) Estimate of percentage complete for each task and overall percentage complete;

(14) Personnel changes, and,

(15) If applicable an updated network analysis schedule.

Reports shall be submitted to the COR in hard copy as well as via email. Email attachments, if any, shall be in

Adobe pdf or MS Word format only. Email submittals shall include the project manager and emdc.admin@usace.army.mil on the cc line. The subject of the email shall be the contract number with task order mailto:emdc.admin@usace.army.mil followed by “Monthly Progress Report” followed by the year and month of the report (for example “W912DR-99-

D-9999 9999 Monthly Progress Report YYYY MM”)

11.0 ADDITIONAL INSTRUCTIONS

All data required, used or otherwise handled remains the property of the Government. Any database software developed as part of this delivery order becomes the property of the Government. The Government retains the rights to all intellectual property purchased or developed through this effort. The Contractor may not use datasets or other materials produced under this delivery order without written consent of the COR. All data, reports and other materials produced under this delivery order are the property of the Government and are not to be released by the

Contractor without written approval of the COR.

The Contractor shall maintain a project file for two calendar years from the date of project completion.

Distribution/Release Limitation Statements. All data provided to the Contractor by the Government and/or developed by the Contractor for the Government shall be protected from disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this task may not be disclosed by any means without prior approval by the Government.

12.0 CONTRACTOR OBLIGATIONS FOR PROJECT IMPLEMENTATION

The Contractor shall coordinate all work schedules with LEAD.

The Contractor shall assume all responsibilities for and take all precautions to prevent damage to all U.S. Army property.

13.0 PERIOD OF PERFORMANCE

The period of performance for tasks associated with this delivery order is 6 months from the notice to proceed. This is a non-severable contract in accordance with 801 and 1998 Defense Authorization Act, 10 USC 2410(a), funding must cross fiscal years.

14.0 OPSEC REQUIREMENTS

14.1 Security Requirements: Work on this project does not require security clearances or classifications.

14.2 ANTI TERRORISM LEVEL I. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after award. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

14.3 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by a government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9. Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should force Protection Condition (FPCON) at any installation or facility change, the

Government may require changes in contractor security matters or processes.

14.4 i Watch Training: All Contractor and associated subcontractors shall brief all employees on the local iWatch program. This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of contract award and within fifteen (15) calendar days of new employee’s commencing performance, with the results reported to the COR no later than thirty (30) calendar days after contract award https://atlevel1.dtic.mil/at

14.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I

OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

15.0 SERVICES CONTRACT MANPOWER REPORTING REQUIREMENT

General: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report all contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all information in the format using the following address: https://contractormanpower.army.pentagon.mil

<https://contractormanpower.army.pentagon.mil/>. Information Requirements: The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by the reporting period; (4)

Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5)

Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period

(including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code

(FSC) reflecting services provided by contractor (and separate predominant FSC for each sub- contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code

(UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on the web site); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each

Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use the direct

XL data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

https://contractormanpower.army.pentagon.mil/ https://contractormanpower.army.pentagon.mil/

CONTRACTING OFFICER STATEMENT

PRIMARY CONTRACTING OFFICER

The Primary Contracting Officer for this action is Colette B. Day, however, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract.

Also, please note that any time the primary KO changes, it will be incorporated into the contract via unilateral modification to the contract.

SUBMISSION OF INVOICE

(a) Original invoices for services performed under the contract will be submitted to and payment will be made by:

USACE FINANCE CENTER

ATTN: DISBURSING

5722 INTEGRITY DRIVE

MILLINGTON, TN 38054-5005

(b) One copy of all invoices shall be forwarded to the following for review and certification:

USACE Baltimore District

CENAB-ENE-M

Attn: Brant Crumbling

2 Hopkins Plaza

Baltimore, MD 21201

QASP

Quality Assurance Surveillance Plan (QASP)

LIST OF TABLES

Table 1 – Evaluation Areas & Ratings Criteria

Table 2 – Key Deliverables by Evaluation Areas

Table 3 – Specific Evaluation Criteria for Established Key Deliverables

LIST OF ATTACHMENTS

Attachment A: Quality Assurance Monitoring Form

Attachment B: Quality Assurance Report

Attachment C: Corrective Action Form

LIST OF ACRONYMS & ABBREVIATIONS

COR Contracting Officer’s Representative

KO Contracting Officer

PM Project Manager

PMP Project Management Plan

POC Point of Contact

QAMF Quality Assurance Monitoring Form

QAR Quality Assurance Report

QASP Quality Assurance Surveillance Plan

SME Subject Matter Experts

SOW Scope of Work

USACE U.S. Army Corps of Engineers

Quality Assurance Surveillance Plan (QASP)

1.0 OVERVIEW

1.1 Introduction. This Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidance that the

Contracting Officer’s Representative (COR) will use in evaluating the technical and quality performance of the

Contractor in accordance with the terms and conditions of the scope of work (SOW) for Contract No. TBD TO:

TBD. A copy of the signed final plan will be furnished to the Contractor so that the Contractor will be aware of the methods that the COR will use in evaluating performance of this contract. The QASP will be uploaded to th Surveillance and Performance Monitoring (SPM) module of the Procurment Integrated Enterprise4 Environment

(PIEE).

1.2 Purpose. The purpose of the QASP is to ensure that the performance of specific activities and the completion of final project deliverables are accomplished in accordance with all requirements set forth in the SOW. This QASP describes the mechanism for documenting noteworthy accomplishments or discrepancies for work performed by the

Contractor. Information generated from COR’s surveillance activities will directly feed into performance discussions with the Contractor. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, the Army receives the quality of services called for in the contract, and the Army only pays for acceptable services received.

The QASP is intended to accomplish the following:

Define the role and responsibilities of participating Army officials.

Define the final deliverables and standards that will be assessed.

Describe the surveillance methodology that will be employed by the Army in assessing the Contractor’s performance.

Describe the surveillance documentation process and provide copies of the forms that the Army will use in evaluating the Contractor’s performance.

Outline quality assurance procedures to be employed by the Government during performance of this task order.

Define Evaluation Areas, including Quality, Schedule, Management, Small Business, Regulatory

Compliance, and other areas (as applicable).

Define Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory performance standards for final deliverables and standards.

Ensure clarity on recent changes to the formulation of contractor evaluations, from an overall/cumulative rating to a recommend/do not recommend.

Outline corrective action procedures.

Describe payment procedures.

2.0 ROLES AND RESPONSIBILITIES OF QUALITY ASSURANCE ARMY OFFICIALS

2.1 Contracting Officer. The Contracting Officer (KO) has overall responsibility for overseeing the Contractor’s performance. The KO is responsible for the day-to-day monitoring of the Contractor’s performance in the areas of contract compliance, and contract administration; reviewing the COR’s assessment of the Contractor’s performance;

and resolving all differences between the COR’s assessment and the Contractor’s assessment of performance. It is the KO that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance. The KO for this contract is

Colette Day at the U.S. Army Corps of Engineers (USACE), Baltimore District, 410-962-2187, colette.b.day@usace.army.mil. Questions for the KO should be directed to the assigned USACE Contracting

Specialist, Tiffany Pimble, tiffany.m.pimble@usace.army.mil

2.2 Contracting Officer Representative (COR). The Contracting Officer’s Representative (COR) is responsible for technical administration of the project and assures proper Army surveillance of the Contractor’s performance. The

COR is responsible for monitoring, assessing, recording, and reporting on the technical performance of the

Contractor on a day-to-day basis. The COR for this contract Brant Crumbling at the U.S. Army Corps of Engineers

(USACE), Baltimore District, 410-962-0004, Brant.M.Crumbling@usace.army.mil. Questions for the COR should be directed to the assigned USACE Project Manager, Riadh Hossain at (410) 962-4865.

2.3 Technical Expertise and Subject Matter Experts. The KO and COR may call upon the technical expertise of other Army Officials and subject matter experts (SME) as required. These Army Officials and SMEs may be called upon to review technical documents and products generated by the Contractor. For this contract, the following Army Officials and SMEs have been identified:

TABLE 1 – Subject Matter Experts

Lettterkenny Army Depot Joe Petrasek, Environmental Engineer

CENAB-ENE-M Riadh Hossain, Project Manager

CENAB-ENE-M Brant Crumbling, COR

If additional DLA or Army Officials and SMEs are identified as work progresses, the QASP will be modified to capture this information.

3.0 METHODS FOR PERFORMANCE ASSESSMENT

3.1 Evaluation Areas. The Contractor’s performance will be evaluated by assessing the final deliverables according to the standards of Quality, Schedule, Small Business, and Regulatory Compliance. Other Evaluation Areas can be included at the discretion of the COR and PM, and will be provided to the Contractor in a revised QASP prior to its finalization. Each Evaluation Area is rated as Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory.

3.2 Evaluation Areas and Ratings Criteria.

TABLE 2 – Evaluation Areas & Ratings Criteria

EVALUATION AREAS & EXAMPLE INDICATORS

Quality Product performance relative to contract’s performance parameters

Performance in terms of contract’s quality objectives

Use quantitative indicators wherever possible

Contractor’s management of the quality control program

Quality of the work or service

Schedule Timeliness of the Contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements

Contractor’s adherence to the required delivery schedule, that contributes to or affects the scheduled variance

Adverse actions such as the assessment of liquidated damages or issuance of Cure

Notices, Show Cause, and Delinquency Notices are indicators of problems which may have resulted in variance to the contract schedule and should, therefore, be noted in the evaluation

Adequacy of Initial Progress Schedule

Submission of Required Documentation

Adherence to Approved Schedule

Submission of Updated & Revised Progress Schedules

Resolution of Delays

Management Integration and coordination of activity

Problem identification

Corrective action plans

Reasonable and cooperative behavior

Customer satisfaction

Subcontract management

Program management

Management of key personnel

Regulatory Compliance Compliance with regulations and codes

Financial

Environmental

Labor o Correction of Noted Deficiencies o Compliance with Labor Laws and Regulations with Specific Attention to the

Davis-Bacon Act and o EEO Requirements o Payrolls Properly Completed and Submitted

Safety o Adequacy of Safety Plan o Correction of Noted Deficiencies o Implementation of Safety Plan

Other Reporting requirements in the contract

EVALUATION AREA RATINGS DEFINITIONS*

Exceptional Performance meets contractual requirements and exceeds many to the Government’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective. To justify an exceptional rating, identify multiple significant events and state how they were of benefit to the Government. A singular benefit, however, could be of such magnitude that it alone constitutes an exceptional rating. Also, there should have been NO significant weaknesses identified.

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor was effective. To justify a very good rating, identify a significant event and state how it was a benefit to the

Government. There should have been NO significant weaknesses identified.

Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub-element being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory. To justify a satisfactory rating, there should have been only minor problems, or major problems the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD Policy, a fundamental principle assigning ratings is that contractors will not be assessed a rating lower than satisfactory solely for not performing beyond the requirements of the contract.

Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. To justify marginal performance, identify a significant event in each category that the contractor had trouble overcoming and state how it impacted the

Government. A marginal rating should be supported by referencing the management tool that notified the contractor of the contractual deficiency (e.g., management, quality, safety or…