AMENDMENT_0001_W912DR-16-T-0004_WITH_REV_ATTACHMENT.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to the correct w age rate information, provide minor edits to the PWS and Attachment B, and to provide responses to questions received from vendors. All changes to the w age rate information, PWS and Attachment B are highlighted in yellow .

1. CONTRACT ID CODE PAGE OF PAGES

1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR-16-T-0004

X 9B. DATED (SEE ITEM 11)

10-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Dec-2015

CODE

US ARMY CORPS OF ENGINEERS BALTIMORE DIS

10 SOUTH HOWARD STREET

ROOM 7000

BALTIMORE MD 21201-2536

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR-16-T-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS & ANSWERS

The following contains questions received from vendors, as well as the government’s response.

1. Q: When evaluating the bids is there a percentage or evaluation weight assigned to the factors of price and technical ability?

A: In accordance with the Evaluation information provided in the solicitation under 52.212-2, the Government anticipates that the RFQ process will result in a firm fixed price (FFP) contract to the responsible Contractor whose quote conforms to the requirements as stated in this request for quotation (RFQ) using the lowest price, technically acceptable (LPTA) methodology. No evaluation weights will be assigned to the factors of price and technical ability.

2. Q: Is there a defined percentage amount of green products that contractors are required to use for supplies?

A: Yes, in Sections 13.4.1 & 13.4.2 a 30% post consumer minimum is required for toilet paper and for paper towels. Please also refer to applicable provisions or clauses in the solicitation related to green procurement, including FAR 52.223-1, 52.223-2 and 52.204-4.

3. Q: Who is the incumbent contractor? How many years was the previous contract for?

A: The incumbent Contractor is Weyant Landscaping Inc. and the period of performance was from 15 March 2011 through 31 December 2015.

4. Q: How does the Contractor qualify as a small business? Is it based on certain certification or a certain dollar amount per year of revenue?

A: Please refer to Box 10 of the solicitation cover page for the small business size standard ($18.0 Million) for the relevant NAICS code (561720). Additional information on small business size standards can be obtained from www.sba.gov.

REVISED WAGE DETERMINATION

The following have been modified:

ATTACHMENTS

Attachment A - CONTRACT AREAS AND ATTRIBUTES Attachment B - SERVICE PLANS (Revised) Attachment C - CONTRACT AREA MAP Attachment D - SERVICE SCHEDULE FORM Attachment E- PAST PERFORMANCE QUESTIONNAIRE

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

DESCRIPTION & SPECIFICATIONS

TABLE OF CONTENTS

TOPIC SECTION

INTRODUCTION 1

DEFINITIONS AND METHODS 2

CONTRACT PERIOD 3

SCOPE OF WORK 4

SCHEDULE 5

SERVICES 6

QUANTITIES 7

GENERAL 8

SAFETY 9

QUALITY CONTROL 10

INSURANCE 11

SECURITY 12

CONTRACTOR-FURNSIHED 13

EQUIPMENT AND MATERIALS

GOVERNMENT-FURNISHED ITEMS 14

PERSONNEL 15

QUALITY ASSURANCE 16

DEFICIENCIES, DEDUCTIONS, DEFAULT 17

INVOICES AND PAYMENT 18

PERFORMANCE REQUIREMENTS SUMMARY (Exhibit 1) 19

DELIVERABLES (Exhibit 2) 20

CONTRACT AREAS AND ATTRIBUTES ATTACHMENT A

SERVICE PLANS ATTACHMENT B

CONTRACT AREA MAP ATTACHMENT C

SERVICE SCHEDULE FORM ATTACHMENT D

1.0 INTRODUCTION. The Raystown Lake Project is located in Huntingdon and Bedford Counties in South Central Pennsylvania, approximately 95 miles west of Harrisburg and 175 miles east of Pittsburgh. It is south of the Borough of Huntingdon and approximately 70 miles from the Pennsylvania-Maryland border. The 45 facilities to be serviced under this contract are located along the 28-mile length of Raystown Lake. The largest concentration of facilities is in the Seven Points Recreation Area, located approximately ten (10) miles south of Huntingdon.

2.0 DEFINITIONS AND METHODS. As used throughout this description/specification, the following terms will have the meaning set forth below

2.1. CONTRACT. A mutually binding legal relationship (enforceable by law) obligating the seller to furnish supplies or services and the buyer to pay for them.

2.2. CONTRACTING OFFICER (KO). A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. A Corps of Engineers employee vested with the authority to approve, modify, and issue contracts.

2.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The person designated by the CO as a representative of the contracting officer to monitor contract surveillance. The COR is not, however, authorized to change any of the terms and conditions of the contract, make decisions concerning dispute arising under the contract, or terminate the contract or any portion thereof.

2.4. CONTRACTOR. The Individual(s) or company, to whom the Corps of Engineers issues a purchase order for delivery of services or materials, who operates under the conditions of a contract.

2.5. QUALITY CONTROL REPRESENTATIVE (QC). The QC is designated by the Contractor and serves as the central point of contact with the Government for performance of all work under this contract. The QC is responsible for working directly with the COR’s QA to insure successful day-to-day performance of this contract.

2.6. CONTRACT EMPLOYEES. Those persons hired by the contractor to assist in the performance of this contract

2.7. CONTRACT PERIOD. The base period and option periods as renewed by the Corps of Engineers for a given contract.

2.8. WATERBORNE. A facility with running water, which provides toilets and sinks, and may also provide showers.

2.9. VAULT RESTROOM. A facility without access to running water, which provides toilets accompanied by an underground waste containment system.

2.10. SEVEN POINTS CAMPING AREAS. All Contract Areas located within the five (5) camping loops located within the Seven Points Recreation Area.

2.11. DAY-USE AREAS. Contract Areas not located within the Seven Points, Susquehannock or Nancy’s camping areas.

2.12. OUTSIDE AREAS. All Contract Areas not located within the Seven Points Recreation Area.

2.13. REGULAR SERVICE. The completion of a list of cleaning actions that are completed during every scheduled cleaning service.

2.14. SPECIAL SERVICE. The completion of a list of cleaning actions that are completed in addition to those of regular service, during every scheduled special clean. The Contractor shall not invoice for a regular service when a special service is completed.

2.15 EXTRA SERVICE. The completion of a regular cleaning that is unscheduled and completed upon notification by the government.

2.16. FLOOR CARE SERVICE. The completion of specialized cleaning actions on vinyl composite tiles (VCT) that are completed during a scheduled floor care service.

2.17. HIGH CLEAN SERVICE. The completion of cleaning actions on areas of the Visitor Center which are ten (10) feet and higher from the floor, require specialized equipment, and is completed during a scheduled high clean service.

2.18. CLEAN. The state of being free of all sand, mud, dirt, dust, litter, trash, insects, webs, nests, scale, mold, mildew, streaks, smears, spots, stains, soap film, mineral deposits, urine, fecal material, and all other types of debris or foreign particulate matter. Cleaning shall be accomplished by sweeping, mopping, vacuuming scrubbing, scraping, wiping, rinsing, hosing, polishing and drying as appropriate and required by contract standards.

2.19. DISINFECT. The application of a disinfecting agent which kills and inhibits the growth of mold, mildew, and micro-organisms. Disinfection shall be accomplished by mopping, scrubbing, spraying or wiping as appropriate and required by contract standards.

2.20. DEODERIZE. The state of being free of unpleasant odor.

3.0 CONTRACT PERIOD. The contract period will consist of one (1) base year and four (4) option periods. The beginning and ending dates are to be determined upon award of contract.

3.1. PRE-SUBMISSION TOUR. A pre-submission conference and facility tour will be held at the Raystown Lake Visitor Center Multi-Purpose Room, located in Seven Points, on December 15th, 2015 at 10:00 a.m.

This conference is not required, but highly recommended for the preparation of quotes.

3.2. PRE-WORK CONFERENCES. The contractor is required to attend a pre-work conference within 30 days of commencement of work for each contract option period. The purpose of the meetings will be to review the contract, accident prevention plan, and quality control plan, schedule equipment inspections, and verify insurance and safety requirements. The meetings will be held prior to the commencement of the new contract period and shall take place at Raystown Lake at a time that is mutually agreeable to the Contractor and the Government (upon award of the contract).

4.0 SCOPE OF WORK.

4.1. CONTRACTOR CAPABILITY. The Contractor shall provide all equipment, materials, labor, management and quality assurance to satisfactorily perform janitorial services at The Raystown Lake Project, Baltimore District, US Army Corps of Engineers (reference Attachment A for locations) in accordance with the specifications contained herein.

4.2. CONTRACT AREA. The Contractor shall provide janitorial services at 12 water borne restrooms, five (5) restroom-shower house combinations, one (1) water borne restroom-shower-change house combination, 12 vault (or similar non-flush) restrooms, one (1) vault restroom-change house combination, nine (9) picnic shelters, four (4) office areas and one (1) visitor center facility. A list of all facilities, which includes a summary of their attributes, is located in Appendix A. This Contract will require work to be accomplished in multiple facilities, often at the same time, in areas that may not be adjacent to each other.

5.0 SCHEDULE. Services provided under this Contract must occur in Contract Areas within the times as follows (reference Attachment B for details on days, dates and facilities):

5.1. OFFICES AND LOWER VISITOR CENTER. Contract services shall be performed between the hours of 8:00 A.M. and 10:00 A.M. – days, dates and facilities dependent upon season and option period.

5.2. UPPER VISITOR CENTER. Contract services shall be performed between the hours of 8:00 A.M. and 12:00 P.M. – days, dates and facilities dependent upon season and option period. (Note that this Contract Area excludes the public restroom; reference 5.4. for the schedule regarding this area.)

5.3. SEVEN POINTS CAMPING AREAS. Contract services shall be performed between the hours of 1:00 A.M. and 8:00 A.M., and 2:00 P.M and 8:00 P.M. – days, dates and facilities dependent upon season and option period. Special cleanings may require additional time, during which service hours extend from 1:00 A.M. to 12:00 P.M. – days, dates and facilities dependent upon season and option period. Services provided to shower house facilities will receive the earliest cleanings to meet requirements of this Contract to minimize visitor impacts.

5.4. SEVEN POINTS DAY-USE AREAS. Contract services shall be performed between the hours of 7:00 A.M. and 2:00 P.M. – days, dates and facilities dependent upon season and option period. Special cleanings may require additional time, during which service hours extend from 5:00 A.M. to 2:00 P.M. – days, dates and facilities dependent upon season and option period. Services provided to Seven Points Beach and Oak will receive the earliest cleanings to meet requirements of this Contract to minimize visitor impacts. (Note that this Contract Area includes the public restrooms located in the Visitor Center.)

5.5. OUTSIDE AREAS. Contract services shall be performed between the hours of 7:00 A.M. and 3:00 P.M. – days, dates and facilities dependent upon season and option period. Special cleanings may require additional time, during which service hours extend from 6:00 A.M. and 3:00 P.M. – days, dates and facilities dependent upon season and option period.

5.6. PICNIC SHELTERS. Contract services shall be performed between the hours of 6:00 A.M. and 9:00 A.M.

– days, dates and facilities dependent upon season and option period.

5.7. EXCEPTIONS. Extra services (reference 2.16 & 7.1) shall be performed according to contract requirements within one (1) hour upon notification by the government. Extra services will occur at any facility at any time, day, or date as determined by the government. Floor Services (reference 2.17.) shall be performed according to contract requirements between the hours of 8:00 A.M. and 12:00 P.M. to all office and Visitor Center areas on a mutually agreed upon date by the Contractor and the Government (upon award of the contract) – dependent upon season and option period. Visitor Center High Service (reference 2.18.) shall be performed according to contract requirements on a date and time mutually agreed upon by the Contractor and the Government (upon award of the contract) – dependent upon season and option period.

5. 8 FEDERAL HOLIDAYS. Raystown Lake Project will observe all federal holidays from November through March. During those holidays, Raystown Lake Project will be closed and contract services will not be required on federal holidays from November through March. Raystown Lake Project will remain open for all federal holidays through peak season (April through October) and contract services will be needed on federal holidays from April through October.

5. 9 INCLEMENT WEATHER. When there are warnings or indications of impending severe weather (heavy rains, thunderstorms, damaging winds, tornados, hurricanes, floods, lightning, blizzards etc.), weather conditions shall be monitored. Appropriate precautions shall be taken to protect personnel and property from the effects of the severe weather. Severe weather can impact the ability to travel to contract areas (reference Attachment A). In case of severe weather, the Contractor will be notified by phone call by the government of facility closures.

5.10 NOTICE TO PROCEED. The Contractor shall not initiate any work activities until receiving a written Notice to Proceed (NTP) from the Contracting Officer. The Contractor shall commence work under this contract within 5 calendar days after receipt of the Notice to Proceed. All deliverables required after contract award are listed in Exhibit 2 and shall be submitted within 14 business days of contract award, unless an earlier date is specified. The NTP will be issued after the COR and Contracting Officer have accepted the deliverables.

6.0 SERVICES. Services shall be provided to Contract Areas during dates, days, times and facilities outlined in Attachment B using the following service requirements.

6.1. REGULAR SERVICE. The Contractor shall provide regular services which meet the following contract requirements to all contract areas as described in Section 2 and in Attachment A. Based on each facilities attributes, some processes may not be applicable in certain Contract Areas (reference Attachment A).

• Clean all entrances and walkways within five (5) feet of the building.

• Clean all entry partitions and doors.

• Clean all exterior walls, lights and ledges.

• Clean and disinfect to a shine all water fountains.

• Clean to a shine all drain covers.

• Clean all interior surfaces including ceilings, walls, partitions, windows and ledges.

• Clean all interior fixtures to include, but not limited to light switches, lights & covers, vents, grates, etc.

• Clean stainless steel and chrome surfaces to a shine.

• Clean and disinfect all baby changing stations.

• Clean and disinfect all toilets (to include vault pipes where applicable) and urinals. Minor clogs in plumbing fixtures will be removed.

• Clean and disinfect all sinks. Minor clogs in plumbing fixtures will be removed.

• Clean and disinfect all soap dispensers.

• Clean and disinfect shower curtains.

• Replace damaged or worn curtains.

• Replenish toilet paper to capacity. All roles provided will be secured using the dispensers.

• Replenish toilet paper storage supplies.

• Replenish soap dispensers to capacity.

• Replenish toilet seat liners to capacity.

• Remove trash and replace liners in both interior and exterior trash receptacles.

• Clean and disinfect shower mats and underlying floors.

• Clean and disinfect shower and/or changing area seats.

• Clean, disinfect and dry all floors, corners, edges and baseboards.

• Clean deep sinks in storage rooms after each use. Remove insect habitat, dust, dirt, cobwebs, and other inappropriate materials in sink. Materials stored are to be kept in a neat and clean manner. Doors will be closed and locked after each use.

• Empty cigarette litter containers.

6.1.1. UPPER VISITOR CENTER. In addition to the requirements defined in Section 6.1 the Contractor shall provide the following regular services to the Upper Visitor Center.

• Clean all exterior lights, ledges, benches and eaves within ten (10) feet of public entrances and along length of deck.

• Clean all Foyer, Lobby, Stairwell and Exhibit Hall surfaces including ceilings, walls, partitions, windows and ledges whose bottom edge is located within a ten (10) feet from the floor. Clean ALL Multi-Purpose Room, Elevator, and hallway surfaces.

• Clean all window blinds and tracks. Clean all windows (inside & outside).

• Clean and deodorize (where applicable) all Lobby and Multi-Purpose Room furniture including, but not limited to chairs, tables and couches.

• Clean all picture frames (and glass), plaques, and other wall hangings, cabinets and exhibits

(excluding mounts).

• Lightly dust mounts and habitats to be free of webs, dust accumulation and trash.

• Remove all cigarettes, ashes and other foreign materials from receptacles and deodorize.

• Clean floors to include moving furniture for access. Following service, furniture will be returned to the manner in which it was found.

• Clean and deodorize all carpets and rugs.

• Sweep deck and stairs free of accumulated leaves, dirt and other debris.

6.1.2. OFFICES & LOWER VISITOR CENTER. In addition to the requirements defined in 6.1. the Contractor shall provide the following regular services to all offices and the lower Visitor Center.

• Clean all window blinds and tracks. Clean all windows (inside & outside).

• Clean and deodorize (where applicable) all furniture to include, but not limited to chairs, tables, lamps, cabinets, displays, etc.

• Clean all picture frames (and glass), plaques, bulletin boards and other wall hangings.

• Remove all cigarette litter, ashes and other foreign materials from receptacles and deodorize.

• Clean and deodorize carpets.

• Clean floors to include moving furniture for access. Following service, furniture will be returned to the manner in which they were found.

• Clean and deodorize all carpets and rugs.

6.2. SPECIAL SERVICE. In addition to the requirements defined in 6.1., the Contractor shall provide special services which meet the following contract requirements to all contract areas as described in Section 2 and Attachment A, except picnic shelters. Based on each facilities attributes, some processes may not be applicable in certain Contract Areas (reference Attachment A). When scheduled, special services will replace regular services. The Contractor shall not invoice for a regular service when a special service is performed.

• Clean the inside of interior light fixtures. The contractor is not responsible for cleaning lights which require tools for disassembly (such as screwdrivers or wrenches).

• Clean and disinfect the inside of all interior trash receptacles.

• Clean all exterior screens, ventilation louvers and window surfaces. Clean windows to a shine.

• Clean to a shine interior skylight windows.

• Clean all grout and tile. Grout and tile will be returned to white (or original color)

6.3. PICNIC SHELTERS. The Contractor shall provide regular services which meet the following contract requirements to all picnic shelters.

• Clean all walkways within five (5) feet of the building.

• Clean all ceilings, rafters, beams, eaves, and overhangs.

• Clean all fixtures to include, but not limited to light switches, panels, lights, etc.

• Clean all picnic table surfaces and frames.

• Remove any tape, tacks, and/or decorations left by previous visitors.

• Clean and disinfect to a shine all water fountains.

• Clean adjacent grills to include removal of coals and ash.

• Remove litter, debris and other trash within ten (1) feet of shelter.

• Clean and remove puddle water from floors, corners, and edges.

• Empty cigarette litter portable containers on an as needed basis.

6.4. FLOOR CARE SERVICE. The Contractor shall provide floor care services which meet contract requirements to all vinyl composite tile (VCT) floors, corners and edges in the Visitor Center (upper and lower) and offices (reference Attachment A). Floor care service requirements include carpet stain removal, stripping old wax, cleaning the underlying floor surfaces, and applying new polish and sealer insuring that floor, corners and edges have no yellow film or other indicator of wax buildup.

6.5. HIGH CLEAN. The Contractor shall provide high clean services which meet contract requirements at the Visitor Center. High clean service requirements include cleaning all interior and exterior surfaces, including but not limited to windows, ledges, beams, ceilings, fans, and lights which are above ten (10) feet from the floor. The Contractor shall protect exhibits, mounts and furnishings from damage during the service.

Additionally, areas within ten (10) feet from the floor will be cleaned following high clean activity as part of this service (reference 6.1.1 for requirements). The use of specialized equipment and safety precautions will be required to successfully meet this contract requirement.

7.0 QUANTITIES.

DETERMINATION. Contract quantities are based on factors including, but not limited to acts of nature, and visitor use patterns. Accordingly, quantities are approximate. Quantities are determined using Section 5.0 and Attachment B.

7.1 EXTRA SERVICES. The Contractor shall provide extra services to account for fluctuations in quantities, which meet requirements, defined under 6.1. if notified by the Government for any contract areas (reference Attachment A) based on each facilities’ attributes as some processes may not be applicable in certain contract areas.

7.2 FLUCTUATIONS. The contractor shall anticipate a 5% fluctuation in quantities provided (extra services) due to unexpected surge of usage and unforeseen conditions.

8.0 GENERAL.

8.1. COMMUNICATIONS. The Contractor and/or designated QC will be available for notification between the times of 6:00 A.M. and 12:00 A.M. “Available for notification” for the purposes of this contract requires the Contractor and/or designated QC to be able to receive verbal/telephone communications during that time frame and act upon the communication within one (1) hour if necessary.

8.1.1. COMPLIANCE MEETINGS. Compliance meetings are generally held weekly Memorial through Labor Day and monthly otherwise with the purpose of reviewing service, schedules, problems and/or other issues. The Government will schedule all meetings and may dictate changes to the frequency. The Contractor and/or designated QC will attend all compliance meetings. If s/he is unable to attend, notification must be made to the Government no later than five (5) working days prior to the scheduled meeting date. If circumstances dictate less than a five (5) day notification, s/he will make every effort to notify the Government immediately. It is the discretion of the Government to reschedule the meeting, or hold the Contractor to the original date.

8.2. PERMITS AND LICENSES. The Contractor shall, at his/her expense, obtain any licenses or permits, including but not limited to Driver’s License, required to perform this contract. The Contractor shall comply with all current Federal, State and local laws and regulations and shall comply with any subsequent changes.

8.3. DAMAGES TO PROPERTY. It shall be the Contractor’s responsibility in the course of performing the contractual work or at any time on Government property to guard against destruction, injury, defacement, removal or any alteration of public or private property including, but not limited to developed facilities and vegetative growth. In the event public property is damaged, it shall be the Contractor’s responsibility to notify the Government of the incident within 24 hours.

8.3.1. VANDALISM. The Contractor and Contract Employees will document and report instances of vandalism to the Government within 24 hours.

8.4. RULES AND REGULATIONS. The Contractor and Contract Employees will comply with all laws of the United States, Commonwealth of Pennsylvania and Raystown Lake Project rules, regulations set forth in CFR Title 36. Copies of Title 36 will be provided at Pre-Work Conferences and are available upon request. Focused attention to vehicle operation and employee behavior should be considered to meet the requirements of this section.

8.5. VISITOR CONFRONTATION. Contract Employees, if confronted by a hostile visitor, will not engage in behavior which is hostile or otherwise unacceptable (reference 15.1.). The Contractor and Contract Employees will maintain professionalism and will contact Park Rangers should a situation escalate to a level which impairs the Contract Employee’s ability to perform contract services and/or any visitor’s use of the project. Should the safety of the Contract Employee be in question, employees will stop service, move to a safe location and contact Park Rangers (or 911 in an emergency). All visitor confrontations will be reported to the Government within 1 hour.

8.6. OTHER CONTRACTORS. Other Contractor employees may be in close proximity to the Contractor’s designated area of work. The Contractor shall cooperate fully with all Contractors in the area and shall not impede the work of others in any way.

8.7. LOST AND FOUND. Lost and found items are subject to Title 36 and the Raystown Lake Lost and Found policy (policy to be furnished at the Pre-Work Conferences). Items found by the Contractor and Contract Employees which are not readily identified as belonging to a person at the area will be collected and provided to the Ranger Office or Seven Points Entrance Station upon earliest convenience during normal driving/operating routine. The Contractor and Contract Employees are not to keep any found items beyond the end of their shift.

9.0. SAFETY. The Contractor and Contract Employees will meet all applicable requirements of Corps of Engineers Manual EM 385-1-1 dated 15 September 2008 entitled “Safety and Health Requirements Manual” (website location http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1_2008Sep_Consolidated_2011Aug.pdf), OSHA Regulations, and all State and Local safety codes while in performance of this contract.

9.1. ACCIDENT PREVENTION PLAN. The Contractor shall develop and submit a written detailed accident prevention plan. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, Appendix A. This plan will be submitted within 14 days from the award date. Any discrepancies shall be corrected within 3 business days, with no work being accomplished until the Plan is in accordance with EM 385-1-1. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to government BEFORE work commences.

9.2. SAFETY OFFICER. The Contractor shall designate a Contract Employee to be responsible for overall supervision of accident prevention activities. Such duties shall include assuring applicable safety requirements are incorporated in work methods, and inspecting the work to ensure that safety measures are in action.

9.3. REPORTING. The Contractor shall maintain an accurate record of, and report to the COR exposure data.

All accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract will be documented. All accidents shall be reported within 24 hours of the occurrence. All accidents resulting in death or injury requiring medical attention shall be reported immediately.

9.4. WET FLOOR SIGNAGE. The Contractor shall provide and display signage of professional quality, to conspicuously advise the public and government employees of wet floors. Signs must be approved prior to use by the COR. A minimum of four (4) signs are suggested to adequately meet this specification.

10.0 QUALITY CONTROL. The Contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications. This feature will be assured by a comprehensive Quality Control Plan developed by the Contractor and approved by the COR prior to initiating work. The Government will monitor all work to assure compliance with the Contractor Quality Control Plan and that the Contractor’s performance meets Contract specifications.

10.1. QUALITY CONTROL PLAN. The Contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan must indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. This plan will be submitted 14 days from the award date. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to government BEFORE work commences.

This plan shall include, at minimum, the following items.

10.1.1. QC DESIGNATION. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who will be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed. This letter shall also include the QC(s) schedule(s) of work and contact information.

10.1.2. INSPECTION SCHEDULE. The Contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

10.1.3. COMMUNICATION PLAN. The Contractor shall provide a communication plan which demonstrates the Contractor’s ability to maintain communications between Contract Employees and the Government personnel during times when services under this contract are being performed. This plan must include contact phone numbers and email addresses used, and/or identification of alternate method of communication. Although the Corps of Engineers does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement.

10.1.4. SERVICE PROCEDURE. The Contractor shall provide for the contract employee’s use, service procedures for each type of facility. This plan will include a sequence of actions that will result in meeting contract requirements at that type of facility. Itemized plans in checklist or bullet format are acceptable.

10.1.5. TRAINING PROGRAM. The Contractor shall provide a summary of employee training requirements and methods. This program must demonstrate that sufficient training methods will be provided to all Contract Employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

10.1.6. EQUIPMENT AND MATERIAL INVENTORY. The Contractor shall provide an inventory of all equipment and materials to be used during the course of providing services under this contract. Safety Data Sheets (SDS) will accompany any applicable cleaning agents or materials. Equipment and materials which do not appear on this list will not be permitted on the project or in the service of this contract.

10.1.7. REVISIONS. The Contractor shall provide notification of any changes, additions or any other modification of this plan for KO and COR approval BEFORE incorporating said revision into the performance of services under this contract.

10.2 INSPECTION REPORT. The Contractor shall provide a reporting form that will be completed upon each

QC inspection. This form will include, at minimum, the following information: QC name, contract number, date, weather, time in/out of each area, a list of items to be inspected, defects/problems, and safety violations.

Copy of reports shall be provided to the COR weekly and/or upon request.

10.3 TRAINING RECORD. The Contractor shall provide an itemized training record for all Contract Employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three (3) days of the Contract Employee’s start date.

10.4 SERVICE SCHEDULE. The Contractor shall provide service schedules, using the “Service Schedule Form” (Attachment D). Dates, days, times and locations and services will be clearly identified. This schedule must meet the specifications of this contract, minimize inconveniences to the public, while also promoting efficiency and with diligence. Service schedules shall be provided monthly.

10.4.1. VARIATION. Should services be provided outside of the schedule the Contractor shall notify the Government of any variations exceeding 15 minutes. Failure to meet this requirement is considered a deficiency and repeated cases may result in default.

11.0 INSURANCE. The Contractor shall procure and maintain, during the entire period of performance under the contract, the following minimum insurance in the amounts listed.

• Comprehensive General Liability, Bodily Injury or Death $500,000 per occurrence

• Motor Vehicle Liability (for each motor vehicle) $200,000 per person

• Bodily injury or death occurrence $500,000 per occurrence

• Property Damage occurrence $ 20,000 per occurrence

• Workers’ Compensation and Employer’s Liability $100,000 per person

11.1. DOCUMENTATION. Prior to start of contract work, the Contractor shall furnish to the Contracting Officer (KO) and Contracting Officers Representative (COR) a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer. Additionally, said policies shall list the Government as additionally insured.

12.0 SECURITY. The Contractor and Contract Employees will insure all doors, gates and other areas will be secured, in the manner in which they were encountered, upon vacating the area.

12.1. KEYS. The Contractor and Contract Employees will be issued keys to access contract areas exclusively for the performance of this contract.

12.2. RESTRICTIONS. Any use of Government keys other than for the performance of this contract is strictly prohibited. Making or being in the possession of duplicate keys is prohibited. Misuse of keys is grounds for dismissal of Contract Employees or termination of the contract.

12.3. LOSS. Any loss of keys will be reported to the Government within 24 hours. Any loss of the keys and/or failure to report the loss may result in the forfeiture of the key deposit a $300 deduction and accepting the burden of reestablishing the integrity of the project lock and key system.

12.4. ACCESS AND GENERAL PROTECTION/SECURITY POLICY. All contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Project Manager. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

12.5. SUSPICIOUS ACTIVITY REPORTING TRAINING. (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor shall receive a brief/training (provided by the COR) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Project manager or his/her authorized representative. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

12.6. ESCORTS. The contractor shall coordinate with the COR and/or the facility security office for access when required. All contract employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

12.7. PRE-SCREEN CANDIDATES USING E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensuring the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

13.0 CONTRACTOR FURNISHED EQUIPMENT AND MATERIALS

13.1. GENERAL. The Contractor shall provide all equipment and materials required to perform the services of this contract. All Contractor-furnished equipment and materials will conform to State and Federal licensing, insurance requirements and safety regulations (set forth in EM 385-1-1), while also being presentable and serviceable. All Contractor-furnished equipment and materials used in the performance of this contract will be of suitable size, type and quality for the intended use. Dilapidated or malodorous equipment will not be used in the performance of this contract.

13.2. VEHICLES. Contractor and/or Contract Employee vehicles used in the performance of this contract will meet all requirements defined in 8.4. as well as safety requirements defined in 9.0 The Contractor shall be responsible for resolving claims arising from careless, negligent, or unsafe operation of vehicles which results in damage to personal or Government property. The Contractor and/or Contract Employees shall not drive off paved or gravel access roads at any time without prior approval of the COR. Vehicles, when used in the performance of this contract, will be identified on both driver and passenger doors with the Contractor name or logo, type of business and address. Professionally done hand lettering, magnetic signs, or decals with two (2) inch or larger lettering shall be used to comply with this specification.

13.3. CLEANING AGENTS. All cleaning and disinfectant agents shall be submitted by the Contractor for approval from the COR, prior to use. Safety Data Sheets (SDS) will accompany all applicable product submissions and will also be made available to Contract Employees. All containers will be correctly and clearly labeled identifying the contents. The Government’s interest in these products relate to employee safety and environmental consideration. The Government’s acceptance of these products in no way endorses these products as appropriate cleaning agents. Should any of these products not achieve the required results, the contractor retains the responsibility to utilize approved products that will achieve desired results.

13.4. REPLACEMENT ITEMS. The contractor shall provide the following items in sufficient quantity to fully stock dispensers at every service and to provide a supply of one (1) week minimum to two (2) week maximum in all applicable storage areas (reference Attachment A). In the event that replacement items are needed and the http://www.dhs.gov/E-Verify) http://www.dhs.gov/E-Verify)

Contractor is not available, the Government may stock dispensers from the Contractor supply to meet the immediate and necessary needs of the public or government employees without reimbursement to the Contractor. Failure for the requirement to restock supplies will result in a deduction and documentation of unsatisfactory performance.

13.4.1. TOILET PAPER. The Contractor shall provide toilet paper rolls which must be of at least two

(2) ply with a minimum of 30% post-consumer fiber. All replacement rolls will be secured using the dispensers provided. Stocked supplies may need to be stored in a manner which prevents mice damage.

13.4.2. PAPER TOWELS. The Contractor shall provide paper towels with a minimum of 30% post-consumer fiber which fit into and are easily removed from dispensers. All replacement towels will be secured using the dispensers provided.

13.4.3. BABY CHANGING STATION LINERS. The Contractor shall provide disposable baby changing station liners which fit into and are easily removed from dispensers. All replacement liners will be secured using the dispensers provided. Stocked supplies may need to be stored in a manner which prevents mice damage.

13.4.4. TOILET SEAT LINERS. The Contractor shall provide toilet seat liners which fit into and are easily removed from dispensers. All replacement liners will be secured using the dispensers provided.

13.4.5. SHOWER CURTAINS. The Contractor shall provide new shower curtains for all shower stalls (see Attachment A) upon beginning Contract work and will replace damaged curtains on an as needed basis throughout the remainder of the Contract period. The Contractor shall provide beige, treated vinyl (10 gauge minimum) shower curtains resistant to mold and mildew, measuring 36”W x 72” H, which fit existing clips or hooks. (Curtain clips or hooks provided by the Government.) The Contractor is not required to stock replacement curtains in storage areas.

13.4.6. HAND SOAP. The Contractor shall provide foaming soap solution (designed for use within the existing dispensers) to replenish at capacity in all water-borne facility soap dispensers (dispensers are provided by the government). The contractor shall also be required to remove all soap products at the end of the season during the “final clean” as coordinated with the contractor and the Government.

13.4.7. TRASH CAN LINERS. The Contractor shall provide plastic liners (minimum of four [4] mil.)

and wax paper sanitary napkin liners which fit floor trash cans and stall receptacles, respectively. The Contractor is not required to stock replacement liners in storage areas.

13.5. PHYSICAL BARRIER. The Contractor shall provide a physical barrier, of professional quality, to conspicuously block the entrances to facilities during scheduled cleaning. Barriers must be approved prior to use by the COR. A minimum of four (4) barriers are suggested to adequately meet this specification.

13.6. UNIFORMS. The Contractor shall provide, for COR approval, uniforms to be worn by all Contract Employees during performance of duties under this contract. Clothing items will be uniform and conspicuously identifiable with the Contractor or Company name or logo.

13.7. INSPECTION. The Contractor shall inspect all equipment daily. Any equipment found to be unsafe, dilapidated, and malodorous or not in conformity with contract specifications shall be removed from Government property immediately. The Government will inspect any or all equipment and materials at random to insure compliance.

13.8. STORAGE. Contractor-furnished equipment and materials will not be stored on Government property or in Government facilities except in those locations defined in 14.5., or approved by the COR. All stored equipment and materials will be clearly labeled with the Contractor name. The Government assumes no responsibility for the safety or security of equipment and materials left on Government property. Unused or inoperable equipment and materials will be removed from Government property. Failure to do so may result in citation issued under CFR Title 36 and/or assessed storage fees.

14.0 GOVERNMENT-FURNISHED ITEMS

14.1. GENERAL. The government will not furnish any type of equipment or materials required for the performance of this contract which is not otherwise defined herein. All equipment and materials furnished shall be returned to the Government in the same condition of issuance upon completion of the contract, termination of an employee or the contract, or default.

14.2. KEYS. The Government will provide keys which are to be used exclusively for the performance of this contract. Reference section 12.0 for distribution, use and security.

14.3. REFUSE SERVICE. The Government will provide refuse service for all trash generated on and while using project facilities. The Contractor may dispose refuse generated on and collected from facilities in area dumpsters. Disposal of cleaning agents is not permitted anywhere on project grounds, including dumpsters and vault toilets.

14.4. UTILITIES. The Government will provide all water and electricity required in the performance of this contract. Utilities can be obtained where available (reference Attachment A). The Contractor may provide utilities, at his/her expense, upon approval from the COR.

14.5. STORAGE. The Government will provide a designated space within a fenced compound for large equipment storage (such as vehicles), and within multiple janitorial closets and pipe-chase areas (see Attachment A) if desired by the contractor. Storage areas will be available to the Contractor as long as the area is kept in a clean and organized condition.

15.0 PERSONNEL

15.1 CONTRACTOR PERSONNEL. The Contractor shall furnish the names of all employees who will perform the requirements of this contract.