20Q0034 0003 Amendment Mod Doc.pdf

W912CN20Q0034

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

0011498551

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update CLIN quantities. See Summary of changes for updates.

A. CLINS X001, X002, X003, X004, X005, X006, quantities are adjusted to correct inconsistencies.

B. PWS 3.2.3, hours changed from 1 to 6 hours.

B. See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CN20Q0034

X 9B. DATED (SEE ITEM 11)

03-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jun-2020

CODE

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jun-2020 10:00 AM to 19-Jun-2020 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has decreased by 52.00 from 104.00 to 52.00.

CLIN 0002

The pricing detail quantity has decreased by 120.00 from 144.00 to 24.00.

CLIN 0003

The CLIN extended description has changed from:

Coordinate with religious education coordinators and ministry leaders forattendance, volunteer data, liturgical training, and sacramental preparation IAW PWS Section 3.2.3.• (1 unit - Each = approximately 1 hours)

To:

Coordinate with religious education coordinators and ministry leaders forattendance, volunteer data, liturgical training, and sacramental preparation IAW PWS Section 3.2.3.• (1 unit - Each = approximately 6 hours) The pricing detail quantity has decreased by 1,226.00 from 1,409.00 to 183.00.

CLIN 0004

The pricing detail quantity has decreased by 96.00 from 192.00 to 96.00.

CLIN 0005

The pricing detail quantity has decreased by 24.00 from 36.00 to 12.00.

CLIN 0006

The pricing detail quantity has decreased by 84.00 from 96.00 to 12.00.

CLIN 0007

The pricing detail quantity has decreased by 26.00 from 78.00 to 52.00.

CLIN 1001

CLIN 1002

CLIN 1003

Coordinate with religious education coordinators and ministry leaders forattendance, volunteer data, liturgical training, and sacramental preparation IAW PWS Section 3.2.3.• (1 unit - Each = approximately 1 hours)

Coordinate with religious education coordinators and ministry leaders forattendance, volunteer data, liturgical training, and sacramental preparation IAW PWS Section 3.2.3.• (1 unit - Each = approximately 6 hours)

CLIN 1004

CLIN 1005

CLIN 1006

CLIN 1007

CLIN 2001

CLIN 2002

CLIN 2003

Coordinate with religious education coordinators and ministry leaders forattendance, volunteer data, liturgical training, and sacramental preparation IAW PWS Section 3.2.3.• (1 unit - Each = approximately 1 hours)

Coordinate with religious education coordinators and ministry leaders forattendance, volunteer data, liturgical training, and sacramental preparation IAW PWS Section 3.2.3.• (1 unit - Each = approximately 6 hours)

CLIN 2004

CLIN 2005

CLIN 2006

CLIN 2007

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450 FOB: Destination

W91BEG

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 01-JUN-2020 TO

31-JUL-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

CAGE

POP 01-JUN-2020 TO

31-JUL-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

The following Delivery Schedule item for CLIN 0004 has been changed from:

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

The following Delivery Schedule item for CLIN 0005 has been changed from:

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

The following Delivery Schedule item for CLIN 0006 has been changed from:

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

The following Delivery Schedule item for CLIN 0007 has been changed from:

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

CAGE

POP 01-JUL-2020 TO

30-JUN-2021

N/A GARRISON CHAPLAIN

MARK LEE

INTEGRATED RELIGIOUS SUPPORT

TEAM

791 MCCORNACK RD, RM 213

SCHOFIELD BARRACKS HI 96857-5000

(808) 655-1450

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Catholic Pastoral Life Coordinator (CLPC)

St. Damien and St. Marianne Catholic Community

United States Air Guard, Hawaii (USAG-HI)

Version # 5 // 15 June 2020

PERFORMANCE WORK STATEMENT

FOR

CATHOLIC PASTORAL LIFE COORDINATOR

1. DESCRIPTION OF SERVICES

This requirement is for the acquisition of the contractual Service of a Catholic Pastoral Life Coordinator (CPLC) to support the United States Army Garrison Hawaii (USAG-HI) Catholic Chapel communities.

The CPLC prepares, maintains and executes the administration of the Catholic program under the supervision, primarily, of the Senior Catholic Army Priest (Chaplain). The contractor shall provide all personnel, management, personal transportation, and any other items or services not government furnished, to prepare furnish and support this contract as the CPLC for the two worship services that make up the St. Damien and St. Marianne Catholic Communities which are located at Main Post Chapel, Schofield Barracks, Hawaii. The majority of the work and services are performed at: 791 McCornack Rd, Main Post Chapel. Crossover support and coverage to other chapels may be utilized in the execution of this contract as directed by the Senior Catholic Priest, the Chaplain Resource Manager, or the USAG-HI Garrison Chaplain. The CPLC all components of the Armed Forces, and their family members, by facilitating spiritual, emotional, mental and physical opportunities to help them develop a mature level of resiliency so our organization achieves mission readiness and fosters personal and family well-being.

1.1 Background

The Catholic denomination is the largest denomination in the U.S. Army. The Catholic Church is a highly regulated faith group placing very specific requirements on her ministers and faithful. The “Code of Canon Law”, AMS “Priests’ Manual” and AMS “Priests’ Manual Appendix” and the Army Chief of Chaplain’s SOP on Catholic Religious Program, lists those requirements that inform the CPLC model.

1.2 Catholic Pastoral Life Coordinator (CLPC) Model

The CPLC model follows the civilian model by aligning the role of CPLC with the role of Parish Administrator. Due to the specificity of the military environment, CPLCs will be selected through a contracting process not an appointment of a bishop. This allows Catholic Chaplains to focus on the sacramental ministry in the chapel and religious support in their units of assignment (deployments, FTXs, unit and the distinctive religious group coverage).

2 SERVICE LOCATIONS AND STRUCTURE

The Catholic Chapel communities hold two (2) weekly Masses that occur at two locations, Main Post Chapel on Schofield Barracks and Aliamanu Military Reservation and together make up the St. Damien and St. Marianne Catholic Community. The St. Damien and St. Marianne Catholic Community are located at Main Post Chapel, Schofield Barracks, Hawaii. The majority of the work and services are performed at 791 McCornack Rd, Main Post Chapel (MPC) and at 1085 Bougainville Loop, Aliamanu Military Reservation Chapel (AMR), Honolulu, Hawaii. Crossover support and coverage to other chapels (located at Soldier’s Chapel on Schofield, HMR Chapel on Helemano Military Reservation and Wheeler Chapel on Wheeler Army Airfield and Fort DeRussy) may be utilized in the execution of this contract as directed by the Senior Catholic Priest, the Chaplain Resource Manager, or the USAG-HI Senior Chaplain.

3 SCOPE OF SERVICES

The Catholic Pastoral Life Coordinator serves all components of the Armed Forces, and their family members, by facilitating spiritual, emotional, mental and physical opportunities to help them develop a mature level of resiliency so that our organization achieves mission readiness and fosters personal and family well-being.

3.1 General Information

This is a Catholic specific contract. Contractor shall provide island-wide, denominationally specific administrative support for the Catholic Community and Catholic Community Pastoral Advisory Council, including denominationally specific, professional support for the Catholic Liturgical Calendar. Services are in support of Cannon Law, Sacramental administration, diocesan regulations, and requirements. The contractor shall work directly with the Catholic Priest(s) (military and/or contractor) and the Pastoral Advisory Council providing services during the contract Period of Performance (POP). The contractor shall provide all personnel, management, transportation, and any items or services required to fulfill this agreement that are not government furnished.

3.2 Performance Requirements:

3.2.1 Schedule and conduct Weekly Meetings with Catholic Chaplain, and Staff Contractor shall prepare annual Catholic activities calendar (to include Holy Days of Obligation, Holy Triduum, Confirmation, 1St Communion). Prepare weekly worship schedule and ministries roster/schedule. Coordinate with AMS for bishop’s annual pastoral visit. Refer community members to an Catholic Chaplain for appropriate clergy support. Assist in directing annulment petitioners to the Catholic Chaplain. Coordinate with Catholic Chaplain for the celebration of sacraments (Baptism, Marriage). Coordinate proper lay minister support for liturgical celebrations. As appropriate meetings will include volunteers heading up ministries or community programs. Calendar and meetings are part of the core hours necessary for this position. Each unit is equivalent to two (2) hours.

- Note: (Each community has their own meetings, to include Sync meetings at each Chapel, along with Weekly Catholic Women of the Chapel (CWOC). During Holy seasons and sacramental assistance services, such as a Bishop’s visit, First Communion, Penance Services, marriages and funerals than more hours are required than a typical week would bring. First Communion, Holy Saturday and Confirmation all require a number of hours for recording sacraments).

3.2.2 Attend each of the Masses as the CPLC (weekly)

The attendance as CPLC shall include meeting with the Ministry Leads and Religious Education Coordinators, volunteers, and other groups such as CWOC, distribute supplies and track future supply needs. Each unit is equivalent to six (6) hours.

3.2.3 Coordinate with Religious Education Coordinators and Ministry Leaders for attendance, volunteer data, liturgical training, and sacramental preparation

Collaborate with Catholic Religious Education Coordinator and/or Garrison Director(s) of Religious Education (DRE). Submit data according to specific format and deadline requirements. Encourage chapel volunteers to track their data in Volunteer Management Information System (VMIS). VMIS is accessible by going to: My Army OneSource (create login) [https://www.myarmyonesource.com]; then open “volunteer tools” to access VMIS. The Religious Support Point of Contact (POC) for VIMS shall be Josie Sarasona (808) 551-3097. Track all data required for the priests’ quarterly AMS report. Ensure that the training is IAW our Catholic Community SOP’s and guidelines. Screen candidates and coordinate training for Extraordinary Ministers of Holy Communion, Lectors, Altar Servers, Ushers, and Sacristans.

Each unit is equivalent to six (6) hours.

3.2.4 Attend all Catholic Community Baptisms, Penance services, First Communions, Confirmations, Marriages, and Funerals

Prepare and submit sacramental records IAW AMS policy Plan for an early arrival to welcome family and guests; verify Sacramental Record data with family; identify seating for attendees; coordinate with the Priest as necessary and orient participants so they are familiar with the sacramental procedures. Each unit is equivalent to two (2) hours.

- Note: (Baptisms typically occur twice a month at both chapel locations, along with funerals, marriages, and other sacramental events. It is essential that the CPLC attend).

3.2.5 Attend Catholic Pastoral Councils, and record minutes of meeting

Present status of website and monthly volunteer and attendance data spreadsheets; maintain the Catholic Community registry, maintain records of all Catholic programs (to include participation numbers).

Present any issues that have surfaced in the capacity of CLPC. Each unit is equivalent to three (3) hours. See:

3.2.6 Coordinate, submit and track Appropriated Funds (AF) and Non-Appropriated Funds (NAF) Purchase Requests Prepare and execute Catholic Community Command Master Religious Plan IAW with Army standards.

Monitor availability of Catholic supplies and submit Purchase Order Requests IAW local policy. Interface with Chaplain Resource Management Office personnel to submit purchase requests that are approved by the Catholic Priest. This does not grant authority to the contractor to access any funding sites, funding, or have any financial records concerning AF or NAF balances. The Catholic Community in the Army funds purchase requests for supplies using either Appropriated Funds that come from the U.S. Treasury as part of the Army Budget (President’s Budget) or from the Chaplaincy Tithes and Offering Fund (CTOF) which is the Chaplaincy’s Non-Appropriated Fund (NAF) that represents money donated in tithes and offerings at Army Chapels. CLPC shall arrange for ordering and/or payment of requested items through the appropriate fund (AF or NAF) and distribution of items when they arrive.

3.2.7 Maintain Catholic Community website

Update website weekly to reflect change of calendar or events; communicate monthly with ministry leads to ensure the posting of ministry schedules. Maintain as administrator of any Catholic Community Facebook Pages to include chapel and CWOC groups. Prepare and submit weekly bulletin to chapel NCOIC’s for distribution.

Each unit is equivalent to 1 ½ (1.5) hours.

4 QUALIFICATIONS

4.1 Background Well trained and educated CPLC’s are essential to the execution Catholic programs in chapels especially in Garrisons where the Catholic Chaplain(s) are assigned to mission/tenant units resulting in the Chapel responsibilities representing an extra duty on the Priests’ part.

4.2 Purpose The CPLC prepares, maintains and executes the administration of the Catholic program which allows the Priest to focus primarily on responsibilities to his or her tenant unit.

4.3 Commitment to Church. A Catholic Parish Coordinator must be faithful to the mission, teaching and discipline of the Universal Church as presented in the Code of Canon Law and to the laws, customs and practices of the Catholic Church.

4.4 Personal. Must possess documentation of a current sacramental record to demonstrate good standing within the Catholic Church.

4.4.1 Must be a baptized, confirmed, practicing Catholic.

5 HOURS OF PERFORMANCE: The tasks in the PWS require working certain hours during the duty day. These hours will be core hours that are negotiated with the Catholic Priest. Typically it would be three (3) hours for three (3) days a week, such as 9 am to 1 pm or 1-3 pm. In addition, this position requires working on Saturday and/or Sunday and holidays depending upon the worship schedule.

5.1 Permanent or long-term changes to the date, time, and/or location of any of the worship services shall be provided in writing by the Senior Chaplain of the Worship Service, the Chaplain Resource Manager, or the Garrison Chaplain at least 30 days prior to changes.

5.2 Typically the contractor shall have access to the chapels and office facilities during normal duty hours, 9 am to 4 pm (0900-1600), Monday through Friday. These hours are contingent upon chapel staff availability. Contractor shall coordinate with chapel POCs for building access on weekends or holidays.

5.3 Contractor employees shall adhere to all security and weather warnings and notifications. In the event that inclement weather causes the cancellation and/or postponement of an event the contractor will not be penalized.

5.4 Contractor shall provide a qualified replacement during times of illness, leave or vacation, or other absences. In any circumstances the temporary replacement cannot exceed three (3) consecutive weeks, without the express approval of the Chaplaincy Resource Manager, or the Garrison Chaplain/Senior Chaplain.

6 NONPERSONAL SERVICES The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify both the Contracting Officer Representative and the Contracting Officer (CO) immediately.

7 BUSINESS RELATIONS: Contractor shall partner with the Government to resolve all issues and conflicts in a timely and expeditious manner, first with the Senior Catholic Priest, then the Funds Manager or the Chaplaincy Resource Manager, and then the Garrison Chaplain.

8 SPECIAL PROVISIONS

8.1 Background Checks Contractor/Sub-Contractor employees providing services under contracts are subject to the following process:

8.1.1 Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf . The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

8.1.2 Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist Contractor and Sub-Contractor employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

8.2 The following is a list of the required screenings per the Army Directive 2014-23:

8.2.1 Regular/Recurring

Contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-Employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization).

- Note: The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii). If LOSS is not feasible, favorable CNACI (1.3(a)(iii) results are required BEFORE the contractor can start working under this contract.

8.2.2 Short Term/Occasional

Contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

- Note: An employee must successfully complete the required screening (1.3(b)(i) and (ii)

BEFORE working under this contract.

8.3 No person, “regardless of circumstances”, will be approved to provide Child Care Services if the individual has been convicted of a Sexual Offense, a Drug Felony, a violent crime or a criminal offense involving a child.

If the background check investigation reveals any other derogatory information, a suitability determination has to be made by the Army. The adjudication of the derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the Army Directive 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

8.4 Additional information on the background check

Process can be found at: http://www.opm.gov/investigations/background-investigations.

8.5 Re-verification IRC and FBI (Federal Bureau of Investigation) fingerprint check is required every five (5) years.

8.6 Verification documents for the background check

Will be kept on file with the contract records in the Chaplain Resource Management Office and in the Office of the Garrison Chaplain.

8.7 Identification of Contractor Employees

All contract personnel attending meetings, answering government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the public that they are government officials.

Contractor(s) shall be required to wear an identification badge(s) in the performance of this contract. The Contractor(s) shall provide the badge.

8.7.1 Appearance and communication skills

Contractor shall demonstrate the ability to communicate effectively with Chaplains, Military Personnel, Volunteers, different religious groups, and government representatives in English, orally and in written format. Contractor shall have personal contact, interaction with members of all levels of the military in the USAG-HI Community which may include General Officers, employees, supervisors, administrative staff, soldiers and family members. The contractor shall maintain a professional attitude, dress, language and work environment reflective of a well-organized religious program during the performance of the contract.

9 GOVERNMENT FURNISHED PROPERTY, FACILITY, EQUIPMENT, AND SERVICES

The USAG-HI Garrison Chaplain Office will provide chapel or appropriate facilities and Chaplain Assistant support during all scheduled programs and events. The contractor will have access to the chapel and office facilities during normal duty hours, 9 am to 4 pm, Monday through Friday, except for training holidays and holidays. The contractor shall coordinate with Chapel NCOICs for the use of the USAG-HI Chapels, or Chapel Annex, or other facilities after normal duty hours or at times other than during weekly religious activities.

9.1 A Photocopy Machine: Will be made available for use by the contractor on a space available basis to fulfill contract requirements. Contractor shall not copy material in violation of copyright restrictions.

9.2 Responsible for Safeguarding: The contractor shall be responsible for safeguarding all government equipment/furnishings, information and property. At close of each work period/shift, the government facilities, equipment, and materials shall be secured.

9.3 Additional Resources: Contractor may suggest the purchase of additional resources for use with the Worship Program, or for inclusion in the resource library. Contractor’s suggestions shall create no obligation of the government to purchase or pay for additional resources. No reimbursement will be made for items purchased by the contractor.

9.4 Contractor will be issued keys: To access the primary location for fulfilling this contract.

Contractor may be issued additional keys; or be granted access to other facilities directly related to fulfilling this contract on a case-by-case basis. Access to additional offices or buildings under the supervision of the USAG-HI Garrison Chaplain shall be coordinated with the respective NCOIC, Chaplain Assistant assigned key control for the building. The contractor is only authorized to loan their assigned keys to a Sub-contractor for the purposes of this contract. Contractor shall turn in all keys issued in support of this contract when vacating the contract. Keys shall be returned to the NCOIC, Chaplain Assistant assigned as key control for the buildings specific to this contract.

9.5 Providing Building or Room Access: The contractor is not responsible for providing building or room access for anyone other than themselves, unless it is in direct support of this contract. The Contractor is responsible for securing doors that they have opened, or used in direct support of this contract. The Contractor is not responsible for “routine security tours” to ensure rooms and buildings are secured at the close of business. The Contractor is not responsible for unlocking room or buildings for persons or groups other than those directly in support of this contract.

10 Antiterrorism (AT) and Operational Security (OPSEC)

10.1 Level I Antiterrorism (AT) Standards

10.2 Access to a Federally-Controlled Installation

Pursuant to Department of Defense Instruction Number 2000, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at http://jko.jten.mil .

The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate (s) to the Contracting Officer and the Contracting Officer’s Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system.

10.3 Alternate for Automated System

In the event that the automated system at: http://jko.jten.mil is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. Antiterrorism performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of Past Performance information in support of future source selections.

11 ACCESS TO ARMY INSTALLATIONS – PERSONNEL and VEHICLES

11.1 Installation Access Passes (IAP): Commercial businesses must possess and present a contractor IAP to gain entry at any access control point (ACP). Installation Access Passes are processed by the Installation Access Pass Office, Building 6508, Leilehua Golf Course.

11.2 Contractor IAP application: In order to obtain a contractor IAP, the Contracting Office Representative (COR) must submit a signed and approved IAP application along with a personnel information sheet to the Installation Access Office. Printed proof of social security numbers will need to be presented with all substantiating documents to the IAP Office. After the office has processed the paperwork (typically two days), the contractor may pick up his or her pass at the office. The contractor must bring some form(s) of identification with proof of his or her social security number.

11.3 Vendors and Contractors with Commercial Vehicles: Vendors and contractors with commercial vehicles who do business on Army Installations on a regular basis can receive extended passes for individual and Fleet Vehicles, for periods stipulated by the COR/sponsor, by registering their vehicles at the IAP Office. Company “Multiple Operator” memorandums will be presented to IAP personnel upon requesting a vehicle IAP.

11.4 Contractor shall provide to the Contracting Officer:

The Contractor shall provide to the Contracting Officer Representative (COR) the names of individuals requiring access in performance of the contract no later than fourteen (14) days prior to start of performance. The Army Organization or Directorate for whom the contractor is working is responsible for processing the paperwork to obtain passes.

11.5 Responsible for assuring personnel required to access any installation:

The Contractor is responsible for assuring personnel required to access any installation in performance of the contract obtain the required identification. Costs for employees to travel to the Government location will be borne by the contractor. Failure to obtain required identification will not relieve the contractor from contract performance. Contractor shall be responsible for the return of identification cards upon the expiration of the contract or when an employee is no longer performing work under the contract.

11.6 List of the names of all Employees and Sub-contractor Employees:

The Contractor will provide a list of the names of all employees and sub-contractor employees who will access any Army facility in the performance of this contract. Contractor will provide written document used to verify employees and subcontractor's employees compliance with FAR 52.222-54, Employment Eligibility Verification (clause that requires contractor to do background check.) The contractor will provide written proof from the Immigration and Naturalization Service that all employees listed are approved for employment within the US.

11.7 Authorization to Drive Vehicles: At any time contractor employees are operating Contractor- Owned Vehicles on an Army Installation, they shall have in their possession a letter signed by a corporate officer authorizing the individual to drive the vehicle.

11.8 Change in Vehicles: The Contracting Officer and the Provost Marshal office shall be notified of any changes in vehicles within three (3) business days of the change.

11.9 Lost Vehicle Passes: Lost vehicle passes shall be reported immediately in order to obtain new passes. All vehicle passes issued shall be returned to the Installation Access Office upon completion of the contract, termination of an employee or discontinued use of the registered vehicles.

11.10 Delays: Failure to follow the procedures outlined above may result in delays in entering Army Installations. The Government is not responsible for any adverse impact on the contractor or its operation as a result of delays due to the failure to register vehicles.

11.11 Operating Vehicles on Army Installations

Contractors operating vehicles on an Army post will not use cell phones unless used with a hands-free device. This applies to ALL personnel driving privately-owned and government vehicles on Army installations and housing areas. Failure to comply will result in the loss of on-post driving privileges:

First offense – 14 days Second offense – 30 days Third offense – 180 days

If caught driving while privileges are suspended, your privileges may be further suspended for a five (5) -year period. The Provost Marshall has the authority to change the above procedures without notice.

Contractors shall adhere to any changes in security procedures.

12 IWATCH TRAINING

12.1 IWatch Program

IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two (2) elements:

- “Passive” The passive element is an individual’s situational awareness of his or her surroundings.

- “Active” The active element of IWATCH involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation.

12.2 Required Briefing and Training of Contractor Personnel

Contractor personnel, to include Sub-contractors, performing on or within an Army controlled facility, area or on an Army installation are required to brief and train their personnel on the IWATCH program for that area, facility or installation. Training standards will be provided by the COR with five (5) calendar days of contract award. Contractor will train all personnel within five (5) days of award or within (5) days of a hiring action. Contractors are to report training to the Contracting Officer within seven (7) days of contract award or a hiring action.

13. Performance Requirement Summary (PRS)

Statements Performance Threshold/AQL

3.2.1 Contractor shall schedule and conduct Weekly

Meetings with Catholic Chaplain and Staff

STD: Tasks performed IAW PWS as specified and as scheduled 100% of the time.

3.2.2. Contractor shall attend each of the Masses as the

CPLC (weekly)

3.2.3 Contractor shall coordinate Religious Education

Coordinators and Ministry Leaders for attendance, volunteer data, liturgical training, and sacramental preparation

STD: Tasks performed IAW PWS as specified and as scheduled 100% of the time.

3.2.4 Contractor shall attend all Catholic community

Baptisms, Penance services, First Communions, Confirmations, Marriages and Funerals

3.2.5 Contractor shall attend Catholic Pastoral Councils, and record minutes of meeting

STD: Tasks performed IAW PWS as specified and as scheduled 100% of the time.

3.2.6 Contractor shall coordinate, submit and track

Appropriated Funds (AF) and Non-Appropriated Funds (NAF) Purchase Requests

STD: Tasks performed IAW PWS as specified and as scheduled 100% of the time.

3.2.7 Contractor shall maintain Catholic Community

website

(End of Summary of Changes)