RFQ_W912CL-19-Q-0031_(Final).doc

RFQ/SOLICITATION NUMBER: W912CL-16-Q-0031

Replacement Flooring Bldg 1026 Date: 07 Aug 19

STREAMLINED SOLICITATION:

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is W912CL-19-Q-0031 and is issued as a Request for Quote (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 12 July 2019 effective date 15 August 2016.

iv. The associated North American Industrial Classification System (NAICS) code for this procurement is 238330, Flooring Contractors with a small business size standard of $15M. This requirement is being set aside for Small Businesses.

v. CLIN Structure:

CLIN

vi. Description of the Requirement:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Carpet Replacement, replacing cove base and disposal of all current carpet tiles and related debris for the 410th CSB, Regional Contracting Center Americas as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

Site Visit: A site visit will be held 12 August 2019 at 9:00 AM, CST. Prospective offerors are encouraged to attend the site visit although not attending will not prevent an award provided all other terms of the solicitation are met. The resultant awardee will not be excused from performance after award based on failure to attend the pre-award site visit.

Contractors that expect to attend the site-visit should send an email with your Full name, Company name, and phone number to: judith.a.lommer.mil@mail.mil no later than 09 August 2019, 9:00 AM. Those choosing to attend the site visit will meet at JBSA Walter’s Gate Visitor Center on 12 August 9:00 am to be escorted by SFC Lommer, Judith. Phone 210 607-3812. Government issued ID card is required to access the base.

vii. Applicable Provisions\Clauses:

FAR 52.212-1 Instructions to Quoters—Commercial Items ADDENDUM. This addendum replaces provision FAR 52.212-1 in its entirety.

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 2838330and $15M. However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotations. Submit signed and dated quotations to the office specified in this Request for Quote (RFQ) via email to kimberly.y.drymala.civ@mail.mil ; with courtesy copy to judith.a.lommer.mil@amil.mil at or before the exact time specified in this RFQ. Quotations may be submitted on the letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotations must show—

(1) The RFQ number;

(2) The time specified in the RFQ for receipt of quotations;

(3) The name, address, telephone number and email address of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the RFQ. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of RFQ Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the RFQ may be excluded from consideration.

(c) Period for acceptance of quotations. The quoter agrees to hold the prices in its quotation firm for 30 calendar days from the date specified for receipt of quotations.

(d) Product samples. When required by the RFQ, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this RFQ, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this RFQ. Each quotation submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotations.

(1) Quoters are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the RFQ by the time specified in the RFQ. If no time is specified in the RFQ, the time for receipt is 2:30 p.m., local time, for the designated Government office on the date that quotations or revisions are due.

(2) Any quotation, modification, revision, or withdrawal of a quotation received at the Government office designated in the RFQ after the exact time specified for receipt of quotations is “late” and will not be considered unless it is received before award is made, and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(g) Issuance of Purchase Order. The Government intends to evaluate quotations in accordance with FAR 13.106. The Government will not use the formal source selection procedures described in FAR Part 15. The Government may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Government may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order.

(h) Multiple Purchase Orders. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise.

(i) Contractor and Government Entity (CAGE) Code or NATO Contractor Government Entity (NCAGE) Code. The quoter shall enter its CAGE or NCAGE code in the block with its name and address on the cover page of its quotation, in accordance with FAR 52.204-16.

(j) Data Universal Numbering System (DUNS) Number. The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by the Contracting Officer, the quoter shall be registered in the SAM database prior to issuance of purchase order, during performance and through final payment. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for Information: The Contracting Officer will not notify unsuccessful quoters. Quoters may request information on purchase order(s) resulting from this RFQ.

(End of provision)

viii. 52.212-2, Evaluation – Commercial Items (Oct 2014) FAR 52.212-2 Evaluation of Quotes—Commercial Items ADDENDUM.

This addendum replaces provision FAR 52.212-2 in its entirety.

(a) The Government will issue a purchase order resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered, in accordance with FAR 13.106. The following factor(s) shall be used to evaluate offers:

1. Price: Lowest Price Technically Acceptable (LPTA)

2. Past Performance: In conducting the past performance evaluation, the Government will use any information related to how well the quoter performed on past contracts to assess past performance. Customary sources of past performance information (PPI) include, but are not limited to, Contractor Performance Assessment Reporting System (CPARS), other databases, and interviews with Program Managers, Contracting Officers, and customers.

3. Technical Specification: a technically acceptable quote shall include brown LVT in the high traffic areas and brown scheme carpet tiles in all remaining areas of 1026. All materials will be of commercial grade.

(b) Notification. For acquisitions for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful quoters shall be given only if requested or required by FAR 5.301.

(End of provision)

ix. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items (Oct 2018) Alternate I, with its offer.

x. 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018) applies to this acquisition, no addenda has been done.

xi. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (SEP 2018)

xii. 52.222-42 --Statement of Equivalent Rates for Federal Hires.

As prescribed in 22.1006(b), insert the following clause:

Statement of Equivalent Rates for Federal Hires (May 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

23140 – WG-8

18.53

(End of Clause)

xiii. 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer (i.e. FAR 52.222-42, 52.212-3). In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

xiii. 52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil AMC Level Protest --

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840 52.232-36 Payment by Third Party (May 2014)

(a) General.

(1) Except as provided in paragraph (a) (2) of this clause, the Contractor agrees to accept payments due under this contract, through payment by a third party in lieu of payment directly from the Government, in accordance with the terms of this clause. The third party and, if applicable, the particular Government-wide commercial purchase card to be used are identified elsewhere in this contract.

(2) The Government-wide commercial purchase card is not authorized as a method of payment during any period the System for Award Management (SAM) indicates that the Contractor has delinquent debt that is subject to collection under the Treasury Offset Program (TOP). Information on TOP is available at http://fms.treas.gov/debt/index.html . If the SAM subsequently indicates that the Contractor no longer has delinquent debt, the Contractor may request the Contracting Officer to authorize payment by Government-wide commercial purchase card.

(b) Contractor payment request.

(1) Except as provided in paragraph (b) (2) of this clause, the Contractor shall make payment requests through a charge to the Government account with the third party, at the time and for the amount due in accordance with those clauses of this contract that authorize the Contractor to submit invoices, contract financing requests, other payment requests, or as provided in other clauses providing for payment to the Contractor.

(2) When the Contracting Officer has notified the Contractor that the Government-wide commercial purchase card is no longer an authorized method of payment, the Contractor shall make such payment requests in accordance with instructions provided by the Contracting Officer during the period when the purchase card is not authorized.

(c) Payment. The Contractor and the third party shall agree that payments due under this contract shall be made upon submittal of payment requests to the third party in accordance with the terms and conditions of an agreement between the Contractor, the Contractor's financial agent (if any), and the third party and its agents (if any). No payment shall be due the Contractor until such agreement is made. Payments made or due by the third party under this clause are not payments made by the Government and are not subject to the Prompt Payment Act or any implementation thereof in this contract.

(d) Documentation. Documentation of each charge against the Government's account shall be provided to the Contracting Officer upon request.

(e) Assignment of claims. Notwithstanding any other provision of this contract, if any payment is made under this clause, then no payment under this contract shall be assigned under the provisions of the assignment of claims terms of this contract or the Assignment of Claims Act of 1940 (31 U.S.C. 3727, 41 U.S.C. 6305).

(f) Other payment terms. The other payment terms of this contract shall govern the content and submission of payment requests. If any clause requires information or documents in or with the payment request that is not provided in the third party agreement referenced in paragraph (c) of this clause the Contractor shall obtain instructions from the Contracting Officer before submitting such a payment request.

(End of clause) Clauses Incorporated by reference:

52.202-1, Definitions (Nov 2013) 52.204-7, System for Award Management (Jul 2013) 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.212-3, Offeror Representations and Certifications—Commercial Items 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post-Award Small Business Program Representation 52.222-3, Convict Labor (June 2003) 52.222-19, Child Labor – Cooperation with Authorities and Remedies (Feb 2016) 52.222-21, Prohibition of Segregated (Apr 2015) 52.222-26, Equal Opportunity 52.222-41, Service Contract Labor Standards

52.222-50, Combatting Trafficking in Persons (Mar 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions 52.222-55, Minimum Wages Under Executive Order 13658 52.222-62, Paid Sick Leave Under Executive Order 13706

52.232-36, Payment by third Party

52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.222-42, Statement of Equivalent Rates for Federal Hires

52.233-3, Protest after award

52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.242-5, Payments to Small Business Subcontractors

252.203-7000, Requirements Relating to Compensation of Former DOD Officials (Sep 2011);

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sept 2013);

252.203-7003, Agency Office of the Inspector General

252.203-7004, DoD Antiterrorism Awareness Training for Contractors

252.203-7005, Representation relating to compensation of former DOD officials (Nov 2011);

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.209-7004, Subcontracting With Firms That Are Owned or Controlled By the Government of A Terrorist Country (OCT 2015);

252.225-7041, Correspondence in English (Jun 1997);

252.229-7000, Invoices Exclusive Of Taxes or Duties (Jun 1997);

252.232-7003, Electronic Submission of payment requests and receiving Reports (Jun 2012)

252.232-7010, Levies on Contract Payments (Dec 2006);

252.243-7001, Pricing of Contract Modifications (Dec 1991) 252.244-7000, Subcontracts for Commercial Items

xiv. The Defense Priorities and Allocation System (DPAS) is not applicable to this requirement.

xv. Solicitation Date: 07 August 2019 Close Response Date/Time/Location: No later than 21 August 2019 at 2:00PM local time at 4130 Stanley Rd. Bldg 1026, Fort Sam Houston, Texas 78234 or via email at the below email address (es). Sample of proposed flooring must arrive before the closing of the solicitation period. Samples must meet the following specifications: 4"x 4" square (or comparable), labeled to reference RFQ # W912CL-19-Q-0031, sample name and company organization. All samples shall be physically delivered (i.e. courier, USPS, UPS, FED EX) to the contracting office. Photographs will not be accepted.

xvi. Points of Contact: Ms. Kim Drymala, Contract Specialist phone: (210) 221-8566 e-mail: kimberly.y.drymala.civ@mail.mil; SFC Lommer, Judith Contracting Officer, phone (210) 295-6129, email juidth.a.lommer.mil@mail.mil