Solicitation_PMX17_CPX_Translation.docx

W912CL-17-Q-0755

Section SF 1449 - CONTINUATION SHEET

Off-Site Translation ENG-SP

COST

The contractor shall provide English/Spanish translations of written documents, utilizing Microsoft WORD, POWERPOINT, and other appropriate word processing tools via email. The contractor shall provide offsite translation services from the date of the award thru 25 August 2017. Translations will primarily be PowerPoint briefings ranging from 15-20 pages and will include graphics. Word documents are typically 5-10 pages in size. Cumulative translation requirements will be approximately 200,000 words. When submitting pricing, provide pricing per word.

FOB: Destination

ESTIMATED COST

Interpretation ENG-SP & ENG-PT Academics

FFP

The contractor shall provide services and equipment from 7-8 August 2017 for oral interpretation in support of the Panamax Academics at the Fort Sam Houston Theater (2250 Stanley Rd, San Antonio, TX 78234) on Fort Sam Houston, Texas:

Spanish to English English to Spanish Portuguese to English English to Portuguese

The contractor shall support all academic briefings and any break out sessions in accordance with the deliverable schedule and other applicable sections within the PWS.

7 August 2017 -Two (2) interpreters (ENG-SP) and Two (2) interpreters (ENG-PT) to support morning and afternoon instructions for nine (9) hours (0800-1700).

8 August Two (2) interpreters (ENG-SP) and Two (2) interpreters (ENG-PT) to support morning and afternoon instructions for four (4) hours (0800-1200).

The contractor shall provide the following items to support interpretation:

-Wireless interpretation system with all equipment/ cables /mixer headsets needed for utilization of simultaneous interpretation system -Two hundred fifty (250) separate receivers w/ headphones -Two (2) half booths (SP-ENG / PT-ENG) -Two (2) handheld microphones

*Contractor shall set up and test wireless equipment at the Fort Sam Houston Theater prior to the 07 August interpretation. Functions check will be coordinated through the Contracting Officer’s representative.

NET AMT

Interpretation ENG-SP Ice Breaker

The contractor shall provide interpretation services for a 6 August 2017 icebreaker social located in San Antonio, Texas. Social event will not require equipment.

Interpretation will require oral interpretation from:

Spanish to English English to Spanish

6 August 2017 -Two (2) interpreters (ENG-SPA) to support evening social Ice Breaker event for two (2) hours. The two (2) hours of support will fall between the hours of 1730-2100.

NET AMT

Interpretation ENG-SP & ENG-PT MNFS-Tent

The contractor shall provide services and equipment from 8-16 August 2017 for oral interpretation in support of the Panamax 2017 CPX outside the Mission Training Complex (MTC), Bldg 4012 (2237 Hood Street) on Fort Sam Houston, Texas:

Spanish to English English to Spanish Portuguese to English English to Portuguese

The contractor shall support all morning and afternoon briefings/meetings/lunch in accordance with the deliverable schedule and other applicable sections within the PWS.

8 August 2017 -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support afternoon briefings/meetings/break-out groups for four (4) hours (1300-1700).

9 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for nine (9) hours (0800-1700).

10 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for nine (9) hours (0800-1700).

11 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

12 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

13 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

14 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

15 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

16 August -Ten (10) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning briefings/meetings/lunch/break-out groups for four (4) hours (0800-1200).

-Two (2) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support afternoon briefings/meetings/lunch/break-out groups for two (2) hours (1200-1400).

The contractor shall provide the following items to support interpretation:

-Wireless interpretation system with all equipment/cables/mixer headsets needed for utilization of simultaneous interpretation system -Two hundred-twenty (220) separate receivers w/ headphones -One (1) half booth (Command Tent) -Video Teleconferencing (VTC) connections and equipment required to interpret VTCs and local briefs

*Contractor shall set up and test wireless equipment within Army South’s Deployable Rapid Assembly Shelter (DRASH) set up outside the MTC.

*Contractor shall set up and test wireless equipment at the MTC prior to the 08 August interpretation. Functions check will be coordinated through the Contracting Officer’s representative.

NET AMT

Interpretation ENG-SP & ENG-PT MTC

The contractor shall provide services and equipment from 8-16 August 2017 for oral interpretation in support of the Panamax 2017 CPX inside the Mission Training Complex (MTC), Bldg 4012 (2237 Hood Street) on Fort Sam Houston, Texas:

Spanish to English English to Spanish Portuguese to English English to Portuguese

The contractor shall support all morning and afternoon briefings/meetings/lunch in accordance with the deliverable schedule and other applicable sections within the PWS.

8 August 2017 -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support afternoon briefings/meetings/break-out groups for four (4) hours (1300-1700).

9 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for nine (9) hours (0800-1700).

10 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for nine (9) hours (0800-1700).

11 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for nine (9) hours (0800-1700).

12 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

13 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

14 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

The contractor shall provide the following items to support interpretation 8-14 AUG:

- Infrared interpretation system with all equipment/cables/mixer headsets needed for utilization of infrared simultaneous interpretation system -Sixty (60) separate receivers w/ headphones -One (1) half booth -Two (2) handheld microphones -Video Teleconferencing (VTC) connections and equipment required to interpret VTCs and local briefs

The following dates will require additional equipment:

15 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning and afternoon briefings/meetings/lunch/break-out groups for twelve (12) hours (0800-2000).

16 August -Six (6) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support morning briefings/meetings/lunch/break-out groups for four (4) hours (0800-1200).

-Two (2) interpreters (ENG-SP) and one (1) interpreters (ENG-PT) to support afternoon briefings/meetings/lunch/break-out groups for two (2) hours (1200-1400).

The contractor shall provide the following items to support interpretation 15-16 AUG:

- Two (2) Infrared interpretation systems with all equipment/cables/mixer headsets needed for utilization of infrared simultaneous interpretation system -Sixty (60) separate receivers w/ headphones -Two (2) half booths -Two (2) handheld microphones -Video Teleconferencing (VTC) connections and equipment required to interpret VTCs and local briefs

*Interpretation systems that do not utilize infrared transmission technology are not acceptable.

*Contractor shall set up and test infrared interpretation system at the MTC prior to the 08 August interpretation. Functions check will be coordinated through the Contracting Officer’s representative.

NET AMT

Interpretation ENG-SP Social

The contractor shall provide interpretation services for two (2) evening socials on 9 and 15 August 2017 located on Fort Sam Houston at the U.S. Army South Headquarters (Bldg 1000). Social event will not require equipment.

Interpretation will require oral interpretation from:

Spanish to English English to Spanish

9 August 2017 -Two (2) interpreters (ENG-SPA) to support evening social event for two (2) hours. The two (2) hours of consecutive support will fall between the hours of 1730-2100.

15 August 2017 -Two (2) interpreters (ENG-SPA) to support evening social event for two (2) hours. The two (2) hours of consecutive support will fall between the hours of 1730-2100.

NET AMT

Interpretation ENG-SP ENG-PT Ceremony

The contractor shall provide interpretation services and equipment for a 16 August 2017 closing ceremony and farewell reception located in San Antonio, Texas.

Interpretation will require oral interpretation from:

Spanish to English English to Spanish Portuguese to English English to Portuguese

16 August 2017 -Two (2) interpreters (ENG-SPA) and Two (2) interpreters (PT-ENG) to support a closing ceremony for one and one half (1.5) hours. The (1.5) hours of support will fall between the hours of 1500-1730. The contractor shall provide the following items to support interpretation:

-Wireless interpretation system with all equipment/cables/mixer headsets needed for utilization of simultaneous interpretation system -Two hundred fifty (250) separate receivers w/ headphones -Two (2) half booths

- Two (2) handheld microphones

*Contractor shall set up and test wireless equipment at a San Antonio Hotel. Functions check will be coordinated through the Contracting Officer’s representative.

16 August 2017 -Two (2) interpreters (ENG-SPA) to support a farewell social for two (2) hours. The (2) hours of support will fall between the hours of 1730-2130.

NET AMT

Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

Proof of completion must be sent to the Government POC before final payment can be made.

NET AMT

PWS

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform interpretation and translation services as defined in this PWS except for those items specified as Government Furnished Property (GFP) and Government Furnished Services (GFS). The contractor shall perform to the standards in this contract.

1.2. Background: PANAMAX (PMX) is an annual US Southern Command exercise that the focuses on national and international response to a Partner Nation request. This event is a planning exercise and will occur from 06 to 16 August 2017.

1.3. Objective: To obtain high quality, accurate and professional interpretation and translation services supporting the United States as well as international partners and organizations during their conduct of the PMX 17 planning exercises.

1.4. Scope: The Contractor shall provide non-personal services for interpretation from Spanish to English, English to Spanish, Portuguese to English and English to Portuguese and translation from Spanish to English, English to Spanish. In general, translation shall be done before and during the exercise windows while interpretation will be done during the exercise only (to include pre-execution setup/equipment test day). Interpretation will consist of Simultaneous Interpretation (SI) in a static venue with a primarily passive audience during the first and second day of work - Academics (7-8 AUG). For the remainder of the exercise, most of the interpretation will consist of interactive small working group sessions of 20 to 40 and one-on-one interactions where Consecutive Interpretation (CI) is required. Additionally, CI and SI will also be necessary for the remainder of the CPX (10-16 AUG) for groups of 10-30. In addition, the contractor shall provide Digital infrared simultaneous interpretation System and Wireless simultaneous interpretation System for participants at the different locations as identified in Annex 3 of this PWS.

1.5. Period of Performance:

Translation: Date of Contract Award thru 25 August 2017

Interpretation: 06 - 16 August 2017

1.6. General Information

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and implement procedures to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). Procedures are developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: There are no recognized US national holidays during the period of performance.

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 5:00 AM to 8:00 PM Monday thru Sunday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: Translation work will be accomplished at a remote location of the vendor’s choosing. SI/CI work to be performed under this contract will be performed at various locations in and around Fort Sam Houston, Texas. During the period of performance, the contractor shall perform interpretation services at the following locations:

- San Antonio Hotel (Location: TBD)

- Fort Sam Houston Theater (2250 Stanley Rd, Fort Sam Houston)

- Army South Headquarters (2451 Stanley Rd, Fort Sam Houston)

- Mission Training Complex (2259 Hood Street, Building 4012, Fort Sam Houston)

- Tactical Field Location within Army South’s Deployable Rapid Assembly Shelter (DRASH); Tent will be located outside the Mission Training Complex.

1.6.6 Type of Contract: Hybrid (FFP, Cost)

1.6.7 Access and General Protection Policy and Procedures

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the KO or COR while accessing U.S. facilities or activities.

1.6.7.4 Personnel Security Clearance Requirements: N/A

1.6.7.5 Background Checks Background Checks. The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the above paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: N/A

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: N/A

1.6.7.6.1.1 Federal Installation/Facility Access: N/A

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

1.6.7.7: Employment Eligibility. Contractor will ensure that all contractor employees and sub-contractor employees performing services under this contract in the U.S or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.8 Access to Government Information Systems: N/A

1.6.7.9 Key control: N/A

1.6.7.9.1 N/A

1.6.7.9.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas.

1.6.7.10 Lock Combinations: N/A

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government

1.6.9 Contracting Officer Representative (COR): A Contracting Officer’s Representative (COR) will be appointed to monitor this contract. The COR will monitor all technical aspects of the contract and assist in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements (including Government drawings, designs, specifications as needed), monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.10 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between the hours of 0500 to 2300 hours.

1.6.11 Special Qualifications or Certifications:

1.6.11.1 Translators/Interpreters shall be thoroughly familiar and experienced with military and governmental terminology. An expert or very high degree of subject matter expertise or terminology is required. Interpreters shall have demonstrated previous experience with US Army South, US Southern Command or other Department of Defense Agency within last three years. The Contractor shall perform to the standards and specifications in this Performance Work Statement (PWS). The contractor shall have a provider who has a proven record of accomplishment of performing successfully for the US Military that have demonstrated solid security practices for such. The Translators/Interpreters must meet the U.S. Department of State Foreign Affairs Handbook Volume 3 Handbook 2 - Foreign Service National Handbook “Level 5 Professional Translator/Interpreter or Equivalent (see 1.6.11.1.3). A copy of their Professional Certification shall be submitted to the COR on Contract Award in addiction to list identifying participation on a minimum of three (3) events in the last three (3) years working with US Army South, US Southern Command or other Department of Defense Agency.

1.6.11.1.2 Simultaneous/Consecutive Interpretation Services. Services shall be performed by professional and experienced interpreters that possess demonstrated proficiency levels that range from the ability to speak the language with sufficient structural accuracy and vocabulary, to participate effectively in most formal and informal conversations on practical, social and professional topics (at a minimum).The Contractor shall provide interpreters per required language and shall provide additional personnel if needed. Interpreters shall have experience working with US Army South, US Southern Command or another US Federal Agency within the last three (3) years, and must possess thorough knowledge of politico- military terminology, Counter Drug, Counter Terrorism Environmental, Energy security and Sustainability terms. The Interpreters must meet the U.S. Department of State Foreign Affairs Handbook Volume 3 Handbook 2 – Foreign Service National Handbook “Level 5 Professional Translator/Interpreter or Equivalent (see 1.6.11.1.3).

1.6.11.1.3 Document Translation Services. Service providers shall be technically qualified and experienced native speaking language specialists, to proof-read, edit, and provide the final product layout and output, in the required media format (i.e., hardcopy or electronic). Translators shall have experience working with US Embassies, US Army South, US Southern Command or another US Federal Agency within the last three (3) years, and must possess thorough knowledge of politico- military terminology, Counter Drug, Counter Terrorism Environmental, Energy security and Sustainability terms. Translators must also meet the U.S. Department of State Foreign Affairs Handbook Volume 3 Handbook 2 – Foreign Service National Handbook “Level 5 Professional Translator/Interpreter or Equivalent (see 1.6.11.1.3). A copy of their Professional Certification shall be submitted to the COR on Contract Award.

1.6.11.2. The Government reserves the right to refuse the use of an individual interpreter provided by the Contractor due to poor performance, inappropriate hygiene/appearance/conduct, security concerns, or any other reason based on a failure to satisfy the requirements of the contract

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. Where required an ID Badge will be provided by US Government to provide increased accountability and control of conference personnel.

1.6.12.1 Badging of Contractor Personnel. If required by the Government, contract personnel and all associated sub-contractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within 5 days of the end of their contractual duties.

1.6.12.2 Uniform: N/A

1.6.13 Contractor Travel: The contractor is responsible for contractor personnel lodging, transportation, meals and parking fees, as required. Time in transit or lunch does not count as part of the workday. If interpretation work is required at an off-site location the Government will discuss with the contract manager transportation to/from the off-site location.

1.6.14 Other Direct Costs (ODC): N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/DODimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: N/A

1.6.19 General Training Requirements:

1.6.19.2 OPSEC Awareness If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.20 Inquiries: Inquiries received by the Contractor for work performed under this contract shall be referred to the COR for evaluation under the Freedom of Information Act of 1975, Public Law 93-502, 5U.S.C. Section 52. The determination of whether records will be released will remain with the U.S. Government. The Contractor shall be responsible for search and submission of records upon request by the government. Anyone requesting information will have to submit a written request for the information via http://www.southcom.mil/foia/Pages/FOIA.aspx. The requests should be sent to the FOIA office and not the COR.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. Imperative.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Sunday.

2.2 Acronyms:

PART 3

GOVERNMENT FURNISHED EQUIPMENT (GFE), GOVERNMENT FURNISHED PROPERTY (GFP), AND GOVERNMENT FURNISHED SERVICES (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government, if available at no cost, may coordinate for on-site interpreter/translators to access hotel internet services.

3.2. Facilities: The Government will provide appropriate conference space for the setup of a Simultaneous Interpretation Booth in hotel TBD. The Contractor should not assume the availability of computer network access or the availability of WiFi for personal computers at either the Mission Training Complex or Army South Headquarters locations.

3.3. Utilities: Suitable electrical connections will be available in the selected venues. Contractor may need to provide sufficient extension cords/power strips as required. The Government is not responsible for equipment damage caused by electrical surges or spikes.

3.4 Equipment: N/A

3.5 Materials: Not Applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.1.1 The contractor shall ensure that all interpreters and translators are at the specific event location on time every day dressed in business attire. The contractor is responsible for contractor personnel lodging, transportation, meals and parking fees, as required. Time in transit or lunch does not count as part of the workday.

4.2. Materials: The Contractor shall ensure all of its interpreters have relevant language resource materials available, including English language/foreign language conversion dictionaries, monolingual dictionaries, legal dictionaries, etc.

4.3. Equipment: The Contractor shall provide the following equipment: in accordance with deliverable schedule in Attachment 3.

4.3.1. Interpretation. Infrared and short range wireless simultaneous interpretation (SI) equipment sufficient for English-Spanish, Spanish-English, Portuguese-English and English- Portuguese interpretation for 280 PAX distributed and in the quantities identified in Attachment 3. Equipment should include, but is not limited to:

· Half size/ Tabletop Simultaneous Interpretation (SI) Booths that meets recognized ISO 4043 standards.

· Interpreter Consoles to support simultaneous bi-lingual interpretation

· Interpreter Microphones/Headsets

· Other SI Booth equipment as required

· Audience receivers (IR or FM Wireless)

· Batteries for receivers and other equipment

· Two (2) Wireless handheld and 1 lapel/lavalier microphone with necessary receivers, amplifiers, etc per SI Booth;

· Audio cable(s) appropriate to connect SI Booths with PA system.

**NOTE - Audience receivers can be moved between rooms as required;

4.3.2. Translation. Contractor is responsible for all computer equipment, software, internet connections and ancillary devices required to support off-site translation of submitted materials. Contractor shall provide for sufficient safeguards to ensure completed translated materials are returned virus and malware free to the Government. On-site translation is permitted however the Government will not guarantee facilities, power or internet connection to complete this work.

The Government will coordinate with the vendor once the contract has been awarded on how translation job orders will be exchanged. Options include email or a Government website. USB thumbdrives or external hard-drives will never be used.

4.4. Equipment Security. The Contractor is responsible for the security, safeguarding and accountability of all contractor equipment. While hotel conference facilities will be locked at the end of each day, ARSOUTH does not provide any additional security for the contractor’s equipment.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS: The Contractor shall provide non-personal services for interpretation from Spanish to English, English to Spanish, English to Portuguese, and Portuguese to English and translation from Spanish to English, English to Spanish. Interpretation will consist of Simultaneous Interpretation (SI) in a static venue with a primarily passive audience and Consecutive Interpretation with small interactive working group sessions and one-on-one interactions on and possibly off-site (TBD). The Contractor shall provide Infrared or Wireless Simultaneous Interpretation System for locations, as defined by Annex 3 of this PWS.

5.1. Basic Services. The contractor shall provide services for interpretation from Spanish to English, English to Spanish, Portuguese to English and English to Portuguese and translation from Spanish to English, English to Spanish and during the period from the date of award to 25 August 2017 in support of US Army South for PANAMAX 17. Interpreters shall have previous experience working with USSOUTHCOM, ARSOUTH or other US Military Agencies, and shall be proficient in military terminology. The interpreters shall at a minimum meet the Interagency Language Roundtable (ILR) skill level five and be able to interpret simultaneous accurate renditions of the speaker faithfully, including many details and nuances, reflecting the style, register, and cultural context of the source language, without omissions, additions or embellishments. The delivery must be a good delivery, with pleasant voice quality and only occasional hesitations, repetitions or corrections.

5.1.1 The Contractor shall:

· Monitor interpreter’s performance to assure accuracy and quality of delivery of service.

· Proof-read translator’s products to assure accuracy and quality of delivery of service.

5.1.2. Translation: The translator shall provide English/ Spanish translations of written documents, utilizing Microsoft WORD, POWERPOINT, and other appropriate word processing tools via email upon request by the government representative.

5.1.3 Responsibilities: The contractor shall return accurate translations in accordance with the requirements of this PWS. Translations will be reviewed by the COR and any errors will be sent back for corrections one time, and shall be returned within one day for pre-exercise windows and same day for exercise windows with no errors. The contractor shall return the products via email in the appropriate format per the original document (e.g. WORD or PowerPoint). The contractor shall maintain a log and electronic file with all the products for back-up.

5.2. Task 1 (Setup). The contractor shall setup and test wireless and IR SI equipment prior to scheduled interpretation. Equipment shall be tested in the presence of the KO or COR. Coordination for equipment set up shall be accomplished through the government POC at least 72 hours prior to execution. Excess cartons, boxes, crates, packaging, etc. shall be removed from the site by the contractor. A location shall be designated by the Government and acceptable to the contractor where individual headset receivers shall be issued. The contractor and Government representative shall determine the best method for accountability of headsets (i.e. hold user’s ID card, driver’s license, signature card, etc.).

5.3. Task 2 (Interpretation Support). Interpreters shall arrive, ready to work, in the appropriate attire, no later than 30 minutes prior to scheduled interpretation. The anticipated interpreter workload is provided in Attachment 3.

5.3.1 When possible, the Government shall provide a copy of briefings to the interpreters prior to the presentation, so they have it as reference material. Interpreters are expected to interpret the speaker and not simply read from the briefing bullets/notes.

5.4. Task 3 (Translation Support). Translation support shall begin at time of award and will finish no later than 25 August 2017. Translations prior to the start of the exercise will primarily be PowerPoint briefings ranging from 15 - 20 pages and will include graphics. Word documents are typically 5 - 10 pages in size. During the exercise, support will focus on translating short wrap-up PowerPoint briefings for the following day. The briefings are short and typically do not exceed 6 pages. These generally are provided NLT 4:00 PM that day and are needed back NLT 6:00 AM the following morning. Translators are expected to work the hours required by the contract manager to complete required translations on time; a fixed schedule is not likely due to the varying workload during the exercise. A general idea of translator workload is provided in Attachment 3.

5.5 Task 4 (Recovery). The Contractor shall remove all SI equipment no later than 4PM, 16 August 2017. Contractor shall remove all trash, packing materials, installation materials (tape, hangers, etc.) and leave venue in the same condition as found. Based on conference completion time the KO or designated representative will notify the contractor that he/she can begin equipment pick-up earlier.

5.5.1 Translators shall remove all original documents from their personal/work computer systems or…