W912BV20R0037 - BFV.pdf

TENKILLER BUTTERFLY VALVE REFURBISHMENT

This acquisition w ill proceed as Full and Open Competition and is Design Bid Build Acquisition.

The NAICS code for this project is 237990 Pow er and Other Heavy and Civil Engineering Construction w hich has a small business size standard of $39.5M.

IAW FAR 36.204, the cost magitude of this project is betw een $1M- $5M.

RFP is due on: 1 March 2021

SHAWN BRADY 918.669.7670

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

01-Feb-2021

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________300 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________01 Mar 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

918-669-7436FAX:TEL: TEL: FAX:

W912BV20R0037 72

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 11 00 - SF 1442 and CLIN Schedule

CLIN SCHEDULE

SECTION 00 11 00

PRICING SCHEDULE

ITEM

DESCRIPTION

ESTIMATED

QUANTITY

UNIT

UNIT

PRICE

AMOUNT

BASE BID

0001 General Conditions 1 Job XXXX $

0002 Refurbish Unit 1 Penstock 1 Job XXXX $ Butterfly Valve

0003 Refurbish Unit 2 Penstock 1 Job XXXX $ Butterfly Valve

0004 Provide New Penstock 1 Job XXXX $ Butterfly Valve Grease

Lubrication System for Unit 1

0005 Provide New Penstock 1 Job XXXX $ Butterfly Valve Grease

Lubrication System for Unit 2

0006 Replace Unit 1 Penstock 1 Job XXXX $ Butterfly Valve Operator Gearbox and Controls

0007 Replace Unit 2 Penstock 1 Job XXXX $ Butterfly Valve Operator Gearbox and Controls

0008 Replace and Refurbish 1 Job XXXX $ Unit 1 Penstock Butterfly Valve Bypass System

0009 Replace and Refurbish 1 Job XXXX $ Unit 2 Penstock Butterfly Valve Bypass System

TOTAL BASE $

OPTION

0008 Lead Paint Abatement 40 Hours $ $ to include sampling, disposal, and record keeping

TOTAL OPTIONAL ITEMS $

TOTAL $

PRICING (CLIN) SCHEDULE NOTES:

1. Offerors must insert a price on all numbered items of the PRICING SCHEDULE. Failure to comply with the pricing schedule will result in the Offeror being determined nonresponsive.

2. All quantities are estimated except where the unit is JOB.

3. The Government will evaluate offers for award purposes by adding the total price for TOTAL OPTIONAL ITEMS to the total price for the

TOTAL BASE PROPOSAL (TOTAL BASE PROPOSAL AND TOTAL OPTIONAL ITEMS).

Evaluation of option will not obligate the Government to exercise the option.

4. Option may be exercised, at the option of the Government, at the time of contract award up to 1 calendar year after the date of notice to proceed.

5. Only one contract will be awarded under this solicitation.

-- End of Document --

Section 00 21 00 - Instructions, Conditions & Notices to Offerors

INSTRUCTION TO OFFERORS

1.1. GENERAL DESCRIPTION OF WORK

This project will refurbish two 180-inch diameter penstock butterfly valves at Lake Tenkiller Ferry Powerhouse, Gore, Oklahoma. Work includes, but is not necessarily limited to:

1. Replacement of the valve body seals with an elastomeric seal and mechanical seal retention system;

2. Removal and replacement of the metal disk seals;

3. Refurbishment of valve disk surface and valve body internal surface, including the removal of loose material and recoating to prevent scouring and corrosion;

4. Refurbishment of the valve stems with replacement of seals and bearing inspection;

5. Clean and paint valve body external surface and support structure;

6. Providing new butterfly valve lubrication systems (grease pumps, distributing manifolds, pressure gauges, grease tube routing, and removal/disposal of existing grease);

7. Replacement of existing valve gearboxes.

1.2. GOVERNMENT SECURITY REQUIREMENTS

The offeror must ensure that ALL mail sent to the Tulsa District, U.S. Army Corps of Engineers, either pre-contract or post-contract award, has a return mailing address on the outside of the envelope, package, box, etc. ANY MAIL addressed to the U.S. Army Corps of Engineers, including but not limited to bids, modifications to bids, proposals, revised proposals, bonds, correspondence, etc., will be REJECTED by the U.S. Army Corps of Engineers mail room facility located at 2488 E. 81st Street, Tulsa, OK 74137-4290, if it does not contain a return mailing address. There will be no exceptions.

USACE Tulsa District Point of Contact is Shawn Brady:

Phone: 918-669-7670 Email: shawn.brady@usace.army.mil

1.3. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and any amendments will be provided electronically to the contractor. If the files are too large to transmit via an email, DoD Safe at https://safe.apps.mil/ will be used to send the information.

1.4. OFFEROR'S QUESTIONS AND COMMENTS

All contractual matters, questions and or comments relative to these documents should be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=HomePagePublic no later than 7 calendar days prior to the proposal due date, in order that they may be given consideration or actions taken prior to receipt of offers.

The bidder inquiry key for this project is S9K8AI-Z4FQUB.

Instructions for registering in the ProjNet Bidder Inquiry system are available on the above website.

1.5. SMALL BUSINESS SIZE STANDARD/NAICS CODE

The NAICS Code selected for this project is 237130 and the size standard is $39,500,000.00. Also see FAR 52.204-8, Annual Representations and Certifications.

1.6. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This request for proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal

1.7. SITE VISIT

The vendor is highly encouraged to attend a site visit.

To schedule a site visit and obtain the location address and facility entry information, please contact the following:

Name: TBD E-mail: TBD Telephone: TBD

1.8. ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, including attachments. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.9. PROPOSAL SUBMITTAL

1.9.1. The submittal method for proposals is electronic via DoD Safe or email ONLY (no mailed proposals). DoD SAFE drop-off requests shall be made to the Contract Specialist and Contracting Officer no more than seven (7) days prior to the proposal due date.

DoD Safe website: https://safe.apps.mil/

The following email addresses must be entered for notification of proposal receipt and download availability:

shawn.brady@usace.army,mil julie.s.hill@usace.army.mil

1.9.2. Proposals will be received until the date and time and specified in this request for proposal. Mail all bonds to:

U.S. Army Corps of Engineers, Tulsa District ATTN: CESWT-CT-E (Shawn Brady) 2488 E. 81st Street Tulsa, OK 74137-4290

1.9.3. The packaging shall be marked Solicitation Number: W912BV20R0037

1.10. PROPOSALS

Offer Closing Date: 1 March 2021 Offer Closing Time: 2:00 pm Central Standard Time (CST)

1.11. DEVIATIONS AND EXCEPTIONS

Deviations and exceptions to the terms and conditions of the solicitation are neither encouraged nor desired. Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for the award. Should the offeror have any questions related to specific terms and conditions, these must be resolved prior to submission of the offer. Notwithstanding the above, if deviations and exceptions are included with the offer, the offeror shall list and describe in detail the deviations and/or exceptions. All deviations and exceptions shall be fully supported with the Offeror’s rationale and shall fully explain the impact, if any, on the performance and/or specific requirement of the RFP.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY REFERENCE

52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.215-22 Limitations on Pass-Through Charges--Identification of Subcontract Effort

OCT 2009

52.222-5 Construction Wage Rate Requirements--Secondary Site of the Work

MAY 2014

52.225-10 Notice of Buy American Requirement--Construction Materials

MAY 2014

52.232-38 Submission of Electronic Funds Transfer Information with Offer

JUL 2013

252.215-7010 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data

JUL 2019

252.236-7006 Cost Limitation JAN 1997 252.236-7008 Contract Prices-Bidding Schedules DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm fixed price contract resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer at 2488 E. 81st Street, Tulsa OK 74137 by obtaining written and dated acknowledgment of receipt from to be determined upon award.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Regulation Supplement (DFARS) (48 CFR Chapter

2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.215-7012 REQUIREMENTS FOR SUBMISSION OF PROPOSALS VIA ELECTRONIC MEDIA (JAN 2018)

The Offeror shall submit the cost portion of the proposal via the following electronic media: https://safe.apps.mil/ or electronic mail.

Section 00 22 11 - Proposal Submission Requirements, Evaluation Criteria, Basis of Award One-Step-Best Value, Design-Build (Single Award)

EVALUATION CRITERIA

ATTACHMENT 1 – EVALUATION CRITERIA

SECTION 00 22 11

PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA, AND BASIS OF AWARD

1.0 OVERVIEW

1.1 This is an unrestricted competitive solicitation for a firm, fixed-price Design-Bid-Build construction contract to be awarded using the Trade-Off, Best Value selection process. This Request for Proposal (RFP) is to refurbish the two main hydropower units’ 180 inch diameter penstock butterfly valves (including the conversion of the main valve body seal from bronze segments to a Hartman Valve Corporation Circlok Seal system, rework of valve internal and external surfaces, and replacement of the existing valve disk stainless steel ring), and refurbishment of each penstock butterfly valve’s associated systems and controls (including replacement of each existing butterfly valve operator’s Philadelphia Gear gearboxes with an equivalent Philadelphia Gear Worm Drive gearbox, replacement and addition of penstock butterfly valve local and remote monitoring and controls, replacement of each valve bypass system’s motorized valve and controls, providing new butterfly valve lubrication systems, and replacement of pressure differential monitoring system) at the Tenkiller Ferry powerhouse. The solicitation criteria shall rely upon industry standards as much as possible and firms must meet all project requirements.

1.2 Offerors will submit proposals with performance capability including identification of key subcontractors, the proposed contract duration, a preliminary schedule, and a price proposal. The Government will evaluate initial proposals in accordance with the criteria described in this Section. Award of a firm fixed-price contract will be made to the responsive offeror whose proposal conforms to all the terms and conditions of the solicitation and represents the overall best value to the Government, considering the evaluation factors, below. The final evaluation rating used for comparison, selection, and award will reflect the ratings received during proposal evaluation. Cost and price information will not be rated but will be evaluated in accordance with FAR Part 15.4. When combined, all non-price factors are considered significantly more important than price.

1.2.1 The proposal must describe the capability of the offeror to perform the work and understanding of the requirements contained in the Statement of Work, and set forth full, accurate, and complete information required by the RFP. The proposal should be prepared simply and economically and be legible, clear and coherent.

1.2.2 This is not a sealed bid procurement process. Issuance of this Request for Proposal does not constitute an award commitment on the part of the Government. Contract award is subject to funds availability.

1.2.3 Proposal Submissions and the Trade-Off Process. This process permits tradeoffs among price and non-price factors and allows the Government to accept other than the lowest priced proposal.

Proposals must demonstrate performance and capability information for review and consideration by the Government. Relative weights among past performance and technical factors are provided, below. The Source Selection Evaluation Board (SSEB) reviews, evaluates, and rates the proposals against the source selection criteria in the RFP. If discussions are held, a competitive range consisting of the most highly qualified firms will be established, first. Concurrently, the Government analyzes price proposals.

Price will not be rated, but will be a factor in making the final best value determination for award. The Source Selection Authority (SSA) compares proposals to one another and determines the best value for the government. The perceived benefits of the higher priced proposal must merit the additional cost, and the rationale for tradeoffs must be documented.

2.0 GENERAL INSTRUCTIONS

2.1 Who May Submit: Any legally organized business firm formally organized as entities, construction contractors that have associated specifically for this project, consortia of small business firms or any other interested parties may submit proposals. Associations may be as joint ventures or as key team subcontractors.

2.2 Specific instructions for Joint Ventures (JV) and Partnerships

2.2.1 JV or Partnerships shall be registered in the System for Acquisition Management (www.SAM.gov) as a JV or Partnership.

2.2.2 JV or Partnerships shall provide a copy of the Joint Venture or Partnership Agreement.

2.2.3 JV or Partnerships shall provide a detailed statement outlining the following in terms of percentages, where appropriate:

a) The relationship of the JV or Partnership parties in terms of business ownership, capital contribution, and profit sharing.

b) The management approach of the JV or Partnership in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the JV or Partnership and perform the duties necessary to complete the work.

c) The structure of the JV or Partnership and decision-making responsibilities of the JV or Partnership parties in terms of who will control the manner and method of performance of the work.

d) The bonding responsibilities of the JV or Partnership parties.

e) Identification of key personnel having authority to legally bind the JV or Partnership to subcontracts and state who will provide or contract for the labor and materials for the JV or Partnership.

f) Identification of party maintaining the JV or Partnership bank accounts for the payment of all expenses and deposits of all receipts, keep the books and records, and pay applicable taxes for the JV or Partnership.

g) Identification of party furnishing the facilities, such as office supplies and telephone service.

h) Identification of party having overall control of the JV or Partnership.

2.2.4 JV or Partnerships shall identify in other sections of the proposal, where appropriate, whether key personnel are employees of the individual JV or Partnership parties (and identify the party) or hired as employees of the JV or Partnership.

2.2.5 If one of the JV or Partnership parties possesses experience and/or past performance as a Federal Government contractor or as a Corps of Engineers contractor, that experience and/or past performance will be included as the experience and/or past performance of the JV or Partnership.

2.3 Where to Submit: Submit proposals to USACE Tulsa District as instructed in Section 00 21 00

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS.

2.4 Submission Deadline. Proposals shall be received by the Tulsa District no later than the time and date specified in Block 10 of Standard Form 1442 or as amended in a Standard Form 30.

2.5 GENERAL SUBMISSION REQUIREMENTS

2.6 Page Limitations. Proposals are limited to the number of pages shown below, not including the Table of Contents, tab dividers, OSHA forms, Drawings, Data Sheets, Installation Details, Construction Schedules and Past Performance Questionnaires (PPQ-0) forms.

2.7 In order to effectively and equitably evaluate all proposals, proposals must include sufficient detail to allow review by the Government. Proposal clarity, organization, and cross-referencing are mandatory.

Failures to submit and organize proposals as requested may adversely affect a proposal's evaluation.

Provide sufficient detail and clearly define all items required in this section.

2.8 The Contracting Officer may remove any proposal from further consideration during any phase of the procurement if the proposal fails to meet the submittal requirements of the RFP, or to reduce the competitive range for purposes of efficiency pursuant to FAR 15.306(c)(2).

2.8.1 Proposals shall be organized as shown in paragraph 3.0, “Proposal and Related Evaluation Factors.”

2.9 Proposal Submissions

2.9.1 Proposals shall be submitted in electronic format and contain the information in original PDF files that are accurately bookmarked. Electronic proposals shall be posted on FBO or sent to the Contracting Specialist and the Contracting Officer via email, see Section 00 21 00. Proposals shall be labeled in a manner to afford easy identification from a Table of Contents. Font size shall not be less than 10 point.

Factor 1 PERFORMANCE CAPABILITY

Large Butterfly Valve Work Experience Narrative

Experience Forms 3 pages No Limit

Gearbox Replacement Work

Experience Narrative

Experience Forms 3 pages No Limit

Factor 2 WORK APPROACH

Organization/Management Narrative 10 pages

Key Personnel Resumes 2 pages each

Manufacturer Quality Control Narrative 3 Pages

Schedule Narrative Chart(s)

5 Pages No Limit

On-Site Tenkiller Ferry Quality Control Narrative 3 Pages

Factor 3 PAST PERFORMANCE CPARS Evaluations Past Performance

Questionnaires

Limit PPQ-0’s to five

Factor 4

SAFETY RECORD AND SAFETY

PLAN

Safety Record – OSHA Forms 300 or

300a OSHA Forms 300 & 300a

Narrative No Limit 3 Pages

Safety Plan Narrative Chart(s)

5 Pages No Limit

Factor 5 SMALL BUSINESS UTILIZATION Narrative 3 Pages

Factor 6 Price and Pro Forma Documents Price CLIN Schedule

Do not use condensed font. Each page shall be sequentially and consecutively identified with the appropriate page number centered at the bottom of each page. The Government will not review any information submitted in an appendix or attachment to the proposal. Do not submit verbatim sections of this solicitation as part of the proposal. Proposals that do not meet these requirements may be subject to rejection.

2.9.2 The proposal shall contain a detailed table of contents for each volume. A cover sheet identifying the firm(s) (name, address, point of contact), project description, and solicitation number shall be provided with each volume, followed by a Table of Contents. Improper proposal formats will unnecessarily delay the evaluation process and may be rejected after the initial evaluation without receiving any further consideration. The Government will not evaluate any information beyond the page limitations noted.

2.9.3 Electronic Format: The electronic files for each volume shall contain the respective portion of the proposal in PDF format using Adobe Acrobat software; do not scan the documents into a PDF file except the bid bond may be scanned. The text portion of each volume of the proposal shall be contained as a single PDF file. Sections of the proposal shall be linked to the index in logical order through use of bookmarks.

2.9.4 Number of Copies: Submit one copy of all electronic files via DoD SAFE (https://safe.apps.mil/) or send to the Contracting Specialist and the Contracting Officer via email, see Section 00 21 00.

2.9.5 Proposal revisions, if requested, shall be submitted as page replacements with revised text readily identifiable, e.g., bold face print or underlining. The source of the revision, e.g., Error, Omission, Clarification, or amendment shall be included and be annotated for each revision. Proposal replacement pages shall be numbered, shall be clearly marked “REVISED” show the date of revision.

3.0 PROPOSAL AND RELATED EVALUATION FACTORS

Location Factor Number Description Relative Importance

Front Matter

SF 1442 and Proposal Data Sheet Not Rated

Volume 1 Factor 1 Performance Capability Equally Most Important Factor

Factor 2 Work Approach Equally Most Important Factor

Factor 3 Past Performance Equally Most Important Factor

Factor 4 Safety Record and Safety Plan 4th Most Important Factor

Volume 2 Factor 5 Small Business Utilization Plan 5th Most Important Factor

Volume 3 Factor 6 Price and Pro Forma Documents Not Rated

4.0 STANDARD FORM 1442 AND PROPOSAL DATA SHEET

4.1 Submit the SF-1442, completed and signed by the firm’s authorized representative. Include the completed proposal data sheet (See Attachment 1, provided at the end of this Section).

5.0 VOLUME 1

5.1 FACTOR 1 – PERFORMANCE CAPABILITY

5.1.1 SUBMISSION REQUIREMENTS:

The contractor shall demonstrate recent, relevant experience on similar projects, using Relevant Experience Information form (Attachment 2) and supplemental narratives. Proposals may identify state and local government and private contracts that are similar to the Government’s requirements. If the offeror is a joint venture or partnership, each firm shall provide information demonstrating experience relevant to their role on this project. Submit projects selected from those discussed in the experience narrative that are currently well underway (designed and at least 50% construction progress completed) or completed and turned over no more than seven

(7) years preceding the date of this RFP. If any firm has multiple functions or divisions, limit the project examples to those performed by the division or unit submitting the offer, or by the team member. If projects were design bid build, so identify them. The offeror shall provide project information for the stated minimum number of recent and relevant projects for each area identified below.

If using any subcontractors as part of the proposed team to demonstrate experience, describe the role they will play in this project and the percentage of work they will perform in either paragraph or table form. A major subcontractor is defined as a subcontractor performing over 25% of the work. The seal system installer, valve operator installer, and refurbisher of the butterfly valves are also considered a major subcontractor, regardless their percentage of work to be performed. The Offer must include commitment form (Attachment 6) from all major subcontractors to illustrate their commitment to working with the Offeror on this project. Upon award, subcontractors proposed to be used to complete the assembly, erection, and/or manufacturing portion of the contract shall not be substituted without the Contracting Officer’s written prior approval.

The proposal may contain a supplemental narrative (not project lists), not to exceed two pages, explaining how any corporate experience that is not directly representative of this project is applicable and how the Government will benefit.

The proposal should describe any previous teaming experience between proposed team members, if not described in the project list.

The following elements are considered equally important to demonstrate adequate organization and performance capability: use best judgment when apportioning space/pages to each area for this factor. Provide information that describes the offeror’s organization and performance capability to execute the design bid build contract per the detailed requirements herein. . Clearly but concisely describe the organizational approach to project management and execution. Do not exceed the page limits stated, above: resumes submitted for key personnel are limited to two pages each.

5.1.”N2 Large Butterfly Valve Work Experience

Demonstrate the offeror has experience in work on Large Butterfly Valves (greater than 78 inches in diameter) by submitting no less than Five (5) Projects completed within the last seven years where work on Large Butterfly Valves was provided. Project information shall include:

a) Description of the project including size, ratings and number of units.

b) Name of point of Contact at the project

c) Project location

d) Project completion date

e) Include for each project details to address:

i) Was the work performed at a Hydropower Facility, was the valve refurbished in place or replaced? If refurbished, what components were replaced and what surfaces were reworked?

ii) Were controls replaced? If so, where they replaced in kind or a new control system scheme designed and equipment provided?

iii) Was the valve operator replaced? If so, what type of valve operator?

iv) Was the project successful with a functional system returned to service?

v) Was there any project delays or other aspects related to the job that resulted in unscheduled downtime for the equipment?

vi) Was Butterfly Valve Refurbished in Place?

vii) Was Butterfly Valve Body Seal Converted From Metal to Elastomeric Seal With Mechanical Retention Component?

viii) Diameter of Butterfly Valve Body?

ix) Water Velocity in Butterfly Valve (ft/sec)?

x) Was Butterfly Valve Sealing System Successful In Sealing With Valve Closed?

xi) Was Butterfly Valve Sealing System Successful In Remaining Retained Underflow?

xii) Has All Post Work Field Testing Been Completed?

f) Qualifications of proposed site personnel are submitted under Key Personnel, below.

Evaluation Criteria: The Government will evaluate experience for manufacturing and installing equipment and demonstrated compliance with specification requirements for equipment manufacturing and installation. The Government will use the information provided to confirm that the offeror has relevant and current experience to undertake the project. Government will consider the following aspects favorably:

a) Managing a Large Hydropower Project with Unit Outage

b) Projects involving USACE and other government hydropower facilities.

c) Rework performed with valves in place.

d) Those involving Replacement of valve operators.

e) Successfully put back into service.

5.1.3 Gearbox Replacement Work Experience

Demonstrate the offeror and the manufacturer of the new Penstock Butterfly Valve Operator Gearbox has experience in providing equipment (including demolition and installation), by submitting no less than three (3) Projects completed within the last seven years where similar work was provided. Project information shall include:

a) Description of the project including size, ratings and number of units.

b) Gearbox manufacturer

c) Name of point of Contact at the project

d) Project location

e) Project completion date

f) Information detailing offeror’s experience with managing and installing the equipment

g) Any agreements with the manufacturer for installing their equipment should also be provided

h) Qualifications of proposed site personnel are submitted under Key Personnel, below.

Evaluation Criteria: The Government will evaluate experience for manufacturing and installing equipment and demonstrated compliance with specification requirements for equipment manufacturing and installation. The Government will use the information provided to confirm that the offeror has relevant and current experience to undertake the project.

5.1.4 Evaluation Rating: For Technical Factors (meaning all non-cost factors excluding Past Performance) the rating methodology (DoD Source Selection Procedure 3.1.2.2) is Combined Technical/Risk Rating. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings. This methodology provides the most flexibility and least complexity in the rating process, conduct of the comparative analysis, and best value trade-off analysis process and will be used for this acquisition.

Combined Technical/Risk Ratings Adjectival Rating Definition

Outstanding

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good

Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate

Marginal

Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

5.2 FACTOR 2 – WORK APPROACH

5.2.1 Organization/Management

Demonstrate the offeror’s personnel management, subcontractor relations, joint ventures if any, project organization chart, matrix of responsibilities, key personnel, and on-site Tenkiller Ferry Power House quality control by submitting:

1) Project Management: Clearly but concisely describe the organizational and technical approach to project management and execution of the contract.

2) Personnel Management:

a) Management Structure: Describe how the construction process will be managed and the authorities and the delegations of authority within the team.

b) Subcontractor List: Name all the proposed subcontractors that will be used in the contract and describe how they will be utilized, and if they are a major or key subcontractor.

NOTE: The Offeror shall be required to obtain the Contracting Officer’s approval for any substitution of listed firms after contract award.

c) Joint Ventures: Describe each firm’s roles and responsibilities on the project. NOTE:

A Joint Venture a copy of the Joint Venture Agreement must be included in the Price Proposal.

d) Project Organizational Chart: Illustrate in detail the role of the Offeror and of all

Subcontractors.

e) Matrix of Responsibilities: Describe the key work breakdown activities for the Offeror and each subcontractor, including construction activities for each major feature.

g) Key Personnel Chart: Illustrate the following: (1) key positions; (2) the names of the personnel holding that position and (3) the name of the company that person is employed by including their job title at that company. NOTE: the Key Personnel Chart MUST be consistent with the Project Organization Chart, the Matrix of Responsibilities and the list of key personnel provided.

Submit qualifications of the proposed site personnel to demonstrate the ability to perform the work as required in the specifications and their experience with the proposed equipment:

1) Narrative description projects involved with, whether as a current employee or working for another company, and information as to what equipment was installed, their responsibilities and information to demonstrate ability to install the equipment under this solicitation.

2) Name of point of contacts at the projects, project locations, and project completion dates.

5.2.2 Key Personnel

Provide resume data for the following key personnel: Construction Project Manager, Quality Control Manager (CQC System Manager), all specialized personnel assisting the Quality Control Manager (Electrical, Mechanical, and Instrumentation), Site Superintendent, and Site Safety and Health Officer.

Resume information to be provided shall be limited to no more than two (2) pages per person and shall include the following information as a minimum:

a) Name and tile

b) Project Assignment

c) Name of point of contacts at the projects, project locations, and project completion

d) Name of firm with which associated

e) Years of experience in the role identified

f) Years of experience with this firm and with other firms

g) Education degree(s), year, specialization, if applicable

h) Active professional registration, year first registered, if applicable

i) Other experience and qualifications relevant to same/similar work required under this contract

Demonstrate proposed site personnel possess the ability to perform the work as required in the specifications and their experience with the proposed equipment by including a narrative description of assigned projects, whether as a current employee or working for another company, and information as to what equipment was installed, their responsibilities and information to demonstrate ability to accomplish installation of the equipment under this solicitation.

The minimum experience requirements for the Construction Project Manager and on-site superintendent shall be in accordance with Section 01 45 00 of the Specifications. Minimum experience requirements for other personnel shall be as required by Division 01 specifications.

5.2.2.1 Evaluation Criteria: The Government will evaluate the resumes to determine how well the Offeror identifies and demonstrates key personnel meet or exceed minimum qualifications necessary to perform their assigned roles. Offerors providing resumes for key personnel for this project that have experience in similar key positions on the projects shown under Factor 1 will be viewed more favorably by the Government. Performance of key personnel proposed for this project may be taken into account when it comes to the attention of the Government.

5.2.3 Schedule

Provide a schedule in Gantt Chart format using the critical path method (MS Project 2013 or Primavera P6 software) showing a planned schedule to complete the project including: the design; procurement of major supplies; manufacturing; transportation and storage; on-site assembly; and on-site testing of all components for the butterfly valve refurbishment. The schedule shall also include on-site mobilization and demobilization, any identified work windows, critical submittals, interim milestones, and contract completion date. The schedule must:

a) Be graphically represented, task oriented and meet the proposed contract duration stated in Section 00 73 00 Clause 52.211-10; AND

b) Provide enough detail to demonstrate an understanding of the requirement including any constraints that can be anticipated (e.g. labor or material availability, permits, weather, etc); AND

c) Show planned sequencing of major activities and phases (e.g. design, procurement, fabrication, permitting activities, disassembly, construction, and commissioning) for completing the project; AND

d) Be in Calendar days with appropriate logic and task duration; AND

e) Show overall construction phase for major item(s) such as the site work, design, procurement, fabrication, permitting activities, disassembly, construction, and commissioning; AND

f) Show Hydro-turbine Unit Outage Period; AND

g) Show milestones that include the design, fabrication, installation and testing of the new seal system, and valve operator and controls; AND

h) Show turnover of the project as well as any proposed phased turnovers (if applicable). NOTE:

The time to complete the project and turnover to the Government must consider the requirement for the Contractor’s CQC completion inspection and the subsequent joint Contractor-Government turnover inspection; AND

i) Shows as-built submissions; AND

j) Clearly identifies any float in the schedule; AND

k) Shows the duration by total calendar days from Notice To Proceed (NTP) to the completion of all work.

Evaluation Criteria

A baseline schedule using the proposed contract duration of Section 00 73 00 Clause 52.211-10 will be prepared by the Government and used for comparison purposes.

The Offeror may propose a shorter contract duration which may be evaluated as more favorable, but may also be discounted if errors and omissions are identified or other elements of the proposal leave doubt (risk) in the ability of the contractor to complete the schedule as proposed. A shorter contract duration than that identified in Clause 52.211-10 may indicate additional risk for the Government for any delays between the scheduled completion date and the required contract completion period. If a shorter contract duration +is proposed, specific details indicating how and why the duration can be shortened must be included in the schedule.

The schedule will be evaluated for realism and reasonableness, assessing the offeror’s project scope depth of understanding and restrictions which must be considered in the schedule, e.g. permitting, long lead items, phasing, etc.; and understanding of events associated with coordinating submittals and the firm's capability to schedule the complete project within the proposed contract duration.

The schedule will be incorporated into any resulting award and form the baseline for required performance and contract administration. A schedule that offers advantages to the Government, over one that merely indicates an adequate understanding of the scope, restrictions, major milestones and general understanding of the various events that can affect start and completion of construction, will be given more favorable consideration.

5.2.4 On-Site Tenkiller Ferry Quality Control

Describe the on-site Tenkiller Ferry quality control approach for the project; include a description of the systems and capabilities to maintain on-site quality control throughout the project.

Describe the proposed on-site quality control organization, including the proposed staffing plan.

Describe how internal and external requests for information, shop drawings, progress meetings, site visits, contract completion, closeout, as-built, and completion documentation will be handled. NOTE:

There is no need to submit a quality control plan as the successful offeror will provide that after award.

NOTE: Provide enough detail to demonstrate understanding of the project; however, do not provide the amount of detail that will be required in the pre-work submittals following contract award.

Evaluation Criteria: The Government will evaluate the information provided to:

a) Determine Offeror’s understanding of the requirements described in Division 01 plans and specifications of the Solicitation and Offeror’s capability to execute the project; AND

b) Determine the clarity and strength of the overall organization and if it is sufficiently organized, structured and staffed to execute the entire scope of work; AND

c) Determine if Joint Venture participants’ contribution to the organization is commensurate with their skills and background (if applicable); AND

d) Determine Offeror’s capabilities and understanding of the contractually required quality control processes for construction; AND

e) Determine if the staffing plan is adequate to cover all required tasks and responsibilities.

5.2.5 Evaluation Rating

For Technical Factors (meaning all non-cost factors excluding Past Performance) the rating methodology (DoD Source Selection Procedure 3.1.2.2) is Combined Technical/Risk Rating. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings. This methodology provides the most flexibility and least complexity in the rating process, conduct of the comparative analysis, and best value trade-off analysis process and will be used for this acquisition.

Combined Technical/Risk Ratings

Outstanding

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good

Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate

Marginal

Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

5.3 FACTOR 3 – PAST PERFORMANCE

5.3.1 SUBMISSION REQUIREMENTS

5.3.1.1 Past Performance Information (PPI) is to be provided for the projects listed under Factor 1 – Performance Capability.

1) For Department of Defense (DoD) projects Offeror need not submit a copy of the Contractor Performance Assessment Reporting System (CPARS) Evaluations (ACASS & CCASS) for each DoD project: instead, provide written notification that current ratings are available for the Government to evaluate.

2) For Non DoD projects or projects that do not have a CPARS Evaluation:

a) Offeror shall include copies of Past Performance Questionnaires (PPQ, see Attachment 3) in the proposal.

b) Offerors shall not incorporate PPQs previously submitted by reference in their proposal for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

c) Offerors shall not request PPQs on projects that have final ACASS, CCASS, or CPARS evaluations. If a past performance questionnaire is received on a project where a final ACASS, CCASS, or CPARS evaluation exists, the ACASS, CCASS, or CPARS evaluation will serve as the official rating of record for evaluation purposes.

d) If any negative past performance information is received, the contractor will be given an opportunity to provide rebuttal if the Offeror has not had an opportunity to previously address the evaluation.

e) Entities that have no past performance shall notify the Contract Specialist prior to the date and time established for receipt of proposals, that they have had no previous clients and that PPQs cannot be provided. The proposal must contain a written statement that no past performance evaluations are available.

f) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

g) The Government reserves the right to verify the experience record of cited projects or other recent projects not submitted by reviewing the Past Performance Information Retrieval System (PPIRS) or other Government appraisal systems, or to interview owner or references. The Government may check any or all cited references to verify supplied information.

5.3.2 Evaluation Criteria

5.3.2.1 The Government will evaluate the extent of recent, related experience of the prime contractor and major or key subcontractors as relevant to their role on this project. Experience on the similar projects identified in the project lists will receive more consideration than experience provided in the supplemental narrative. The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations. Federal Government project experience will not be rated inherently more important than non-Federal Government project experience.

5.3.2.2 The proposal must demonstrate a record of recent, related experience in construction, for the types of work required by this project. Recent experience includes projects well underway (50% or more complete) or those completed and turned over within seven (7) years of the proposal issue date for this RFP.