Final_Solicitation_19Q0042.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV19Q0042 13-Mar-2019

b. TELEPHONE NUMBER

918.669.7460

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 25 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSHUA D HOPE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF135

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV19Q0042

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Information and Instructions to Offerors, W912BV-19-Q-0042

2019 Gate Attendant Openings – The U.S. Army Corps of Engineers – Tulsa District has the following locations open for Gate Attendant positions starting in the 2019 contract year.

Lake (State) Public Use Area (PUA)

Canton (Oklahoma) Sandy Cove Beach

Council Grove

(Kansas)

Canning Creek Cove, Richey Cove, and Santa

Fe Trail Parks - Roving

Heyburn

(Oklahoma) Heyburn Park, Roving Shift

Kaw (Oklahoma) Osage Cove, Shift A

Keystone

(Oklahoma) Appalachia Bay, Shift B

Marion (Kansas) Cottonwood Point, Shift B

Texoma

(Texas/Oklahoma)

Caney Creek – 5 Day

Buncombe Creek – 5 Day

West Burns Run, Day Use PUA

East Burns Run/West Burns Run PSA Rover

East Burns Run – 5 Day

John Redmond

(Kansas)

Approach A Shift A

Approach A Shift B

Approach B, Combined

Waurika (Oklahoma) Chisholm Trail Park, Shift A

If you have never had a Government Contract and need to know where to start, read below.

Note: When accessing any websites referenced in this solicitation, it is recommended that you type the internet address in the address bar or your web browser instead of using a search engine as you may be directed to the wrong website.

1. Obtain a DUNS number at http://www.dnb.com/ or by calling 1-866-705-5711. At the

DNB website, click on the tab “D-U-N-S NUMBER” on the top right of the page. It is located under the search block. Scroll to the bottom of the webpage to select “Request a D-

U-N-S Number for doing business with the Government”. Click on “Get a D-U-N-S number” on the bottom left of the page. Complete the registration. A DUNS number is a mandatory data element for registering in the database SAM. It does not cost anything to obtain a DUNS number. Services to notify you of Government opportunities or help with

Government contracting may be offered to you throughout the registration process and are at your option and expense. Any services requiring a fee that are offered to you through this website are not required by the Government to receive a contract. Once completed, the DUNS number may be available instantaneously or it will be emailed or mailed to you http://www.dnb.com/ within a few days. If it is longer than a few days, follow up on your registration status with

DNB through the website or by telephone.

2. Register in SAM. You cannot register in SAM until you are assigned a DUNS number.

Once you receive your DUNS number, access SAM at http://www.sam.gov to register. It does not cost anything to register in SAM. Click on “Create an Account” on the top right, under the user name and password login. Complete the information fields to register. The payment information you input in this website will be how and where you receive your payment for services. Include the NAICS code 721211 in your registration. All persons contracting with the Corps of Engineers must be registered and remain in an “active status” in the SAM database throughout the contract period. You CAN NOT use a Government employee’s information in your registration such as phone number, email address, name or physical address. It is your responsibility to provide this information or obtain this information for registration.

3. Submit your quote. While your information is processing, follow the directions below under “I’m ready to submit a quote” to fill out the proper paperwork and submit. An award cannot be made to an offeror unless their registration is complete.

I’m ready to submit a quote.

Review the Following-

Read the entire solicitation. Ensure you read the General Scope of Work and the Site

Specific Scope of Work under Section C of this solicitation. These sections cover all the requirements for work that is to be performed. The General Scope of Work applies to all areas that are advertised. The Site Specific Scope of Work details the work to be completed at specific areas, such as the dates of performance, shift times, and special requirements (bonding and background checks). Review the Successful Quote Checklist.

There are PTAC centers (Procurement Technical Assistance Centers) that can help submit your quote or provide assistance in getting registered in DNB and/or SAM. You can locate a

PTAC center at http://www.aptac-us.org/new/Govt_Contracting/find.php. PTAC offers their services at little or no charge.

You may need to access your local library or office supply store to print, scan, email, fax, or mail your quote. There may be a fee for these services.

Return the Following-

1- A completed 1st page of the solicitation. If any amendments are issued, a signed copy of the first page of each and every amendment must also be returned. Please check http://www.fbo.gov for any issued amendments or sign up through http://www.fbo.gov to receive notifications of any issued amendments.

2- Completed Offeror’s Information Sheet – (Found on the next few pages.)

http://www.sam.gov/ http://www.aptac-us.org/new/Govt_Contracting/find.php http://www.fbo.gov/

3- The Pricing Schedule for each area you are submitting a quote for. The Pricing schedule is the next page after the Site Specific Scope of Work of each area in Section C.

4- FAR Clause 52.212-3, paragraphs (c) through (o). If you have NOT filled out

Representations & Certifications through http://www.sam.gov, fill out 52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

paragraphs (c) through (o) in this solicitation. If any of the information to these questions has changed, update your SAM or submit the changes by filling out paragraphs (c) through

(o). Please be aware that if you choose to answer these questions by submitting them with your quote, this will not update your SAM registration. You can find this information in the solicitation under Section K, Clause 52.212-3. The first question starts out:

“(1) Small business concern. The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern.”

The questions cover about 10 pages in length. If nothing applies, write “N/A”.

Only return the pages listed above.

Email is the preferred method of submission but you may mail, fax, or hand deliver your quote, using the information below.

When mailing your quote, ensure you write the address exactly as written below:

Tulsa District Corps of Engineers

ATTN: CECT-SWT-E, Joshua Hope and Amy C. Feemster

(W912BV-19-Q-0042)

2488 E. 81st Street

Tulsa, OK 74137-4290

Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of fasteners or binders. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing.

Ensure you allow enough time to submit your quote before the due date and time.

OR

Emailed quotes must be in a file format that can be read by Adobe or Microsoft Office, as those are the only acceptable methods of submitting an electronic quote. Send quotes to E-mail addresses joshua.d.hope@usace.army.mil and Amy.C.Feemster@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered http://www.sam.gov/ mailto:joshua.d.hope@usace.army.mil mailto:Amy.C.Feemster@USACE.Army.mil responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote may not be considered.

When emailing your quote, ensure you put the solicitation number in the subject line. Ensure your attachment is legible. Send your quote as one attachment. DO NOT attach multiple files or attach each separate page as a file. If another format is used and we cannot open the file, you will be contacted to resubmit your quote.

Email: amy.c.feemster@usace.army.mil

AND

joshua.d.hope@usace.army.mil

When faxing your quote, use a cover page to address it to the attention of Amy C.

Feemster and Joshua Hope, and provide the solicitation number, your name, a telephone number you can be reached at, and the number of pages you are sending. This ensures we have received all pages of your quote.

FAX: 918-669-7436

OR

When hand delivering your quote, it is best to call ahead so the Contract Specialist is aware of your arrival and arrangements can be made for someone to meet you at the building. Upon arriving, you will have to go to the 16th floor and process through security. Please inform

Security you are delivering a quote to Contracting. You can only leave your quote with the designated Contract Specialist (Joshua Hope) or a Contracting Officer. The time received is when either the Contract Specialist or the Contracting Officer (Amy C. Feemster) is handed your quote.

ADDRESS: 2488 E. 81st Street

Tulsa, OK 74137-4290

Contact: Joshua Hope at 918-669-7460 or

Amy Feemster at 918-669-7173

The Government will award multiple Firm-Fixed Price contracts resulting from the solicitation. The anticipated award dates will start approximately 26 March 2019 and could run to 30 April 2019. All offers submitted under this solicitation should provide pricing which remains effective until 30 April 2019.

All Gate Attendant contract terms consist of a Base-Year plus two (2) Option Years (2019 through 2022). Options may be exercised at the discretion of the Government. The total duration of this contract, including the exercising of any options under this provision, shall not exceed three (3) years.

mailto:amy.c.feemster@usace.army.mil mailto:joshua.d.hope@usace.army.mil

OPTION YEARS:

Option to Extend the term of the contract (unilateral). The Government may extend the term of this contract by written notice to the contractor at least 60-days before the expiration date of the current performance period. This written notice will be issued in the form of a letter, requiring execution/agreement by both the Government and the Contractor.

The Government may informally contact the Contractor prior to issuance of this written notice to ensure availability of the Contractor for the extension period.

If the Option is exercised, the extended contract shall be considered to include Option

Clause 52.217-9; however, the Government retains the right not to extend the contract by exercising the option year(s).

PAYMENT INFORMATION:

1. Payment information is input into your http://www.sam.gov registration.

2. All payments are issued through our Finance Center located in Millington, TN.

3. Payment issues need to be addressed to the Finance Center.

4. Payments will be made on a monthly basis (30-Days).

5. Your registration in SAM must be active to receive payment.

This requirement is set aside as 100% Total Small Business. See Clause 52.219-6, Notice of Total Small Business Set-Aside in this Request for Quotation for details.

This clause includes all general conditions required by the Tulsa District Corps of

Engineers for Gate Attendant positions.

SHIFTS OF TEN (10) HOURS OR GREATER REQUIRE TWO PERSONS

You will be asked to list the name(s) of the individual(s) to work as Gate Attendants. The people listed cannot change during the duration of the contract and the work performed cannot be subcontracted. If any situation arises where any of the individuals cannot perform the contract duties, the COR or Contracting Officer must be notified immediately.

Background check info

If you are selected for award, a background check will be required. Do not obtain the background check now; you will be instructed to do so if you are selected. All persons handling

Government monies or accessing the Government computer system, under this contract, shall have a Criminal Background Investigation (background check). Information for this background check (name, address, SS# and DL#) shall be submitted to the Corps of Engineers local project office Point of Contact (POC) no less than 5 working days prior to the start of training and/or work. Contractor shall be approved by the Government before they will be allowed to begin the required pre-performance training or perform work.

The Government reserves the right to deny access to any individual(s) who has/have any derogatory information in their background check. All background checks shall be conducted by the Corps of Engineers local lake office and will be conducted nationwide.

Individuals will be allowed to begin work if they do not have any disqualifying factors.

Background check disqualifying factors include: any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use/possession, or theft. If an individual does not have a disqualifying factor, but has a misdemeanor conviction, those individuals will be evaluated or considered on a case-by-case basis.

The contractor shall, when requested, provide background information on all persons that may perform work under this contract.

Successful Packet Checklist

___ You have a DUNS number or are in the process of receiving one.

___ You have registered in SAM (http://www.sam.gov). You can register in SAM once you have obtained your DUNS number.

____ You are currently active in SAM (http://www.sam.gov). SAM requires you to log in at least annually to update your information, in order to remain in an active status. Ensure you are able to log in and make sure your account is active.

____ Your NAICS code listed in your SAM account is 721211. If you have not listed this code in your SAM account, you must log in and add this number.

____ You have checked to see if any amendments have been issued on http://www.fbo.gov. If any amendments are issued, acknowledge the amendment(s) by signing and returning the first page and any other documents that are mentioned in the amendment. If an amendment is issued after you have submitted your quote, submit the signed amendment. You do not need to resubmit your whole quote package.

____ NO cross outs or strike through marks. Submit a legible quote with no correction marks.

____ You are ensuring your quote will be submitted before the due date and time. The due date and time is in block 8 on the first page of the solicitation. If any amendments are issued, the date

MAY be extended; if so, the new date will be listed in the amendment. Quotes that are late and/or incomplete may not be considered for award.

____ Do not return every page of the solicitation. Only the documents listed.

____Fill out the First Page of the Solicitation and return

___Block 12 Discount for Prompt Payment. A prompt payment discount is the amount your invoice will be discounted if the Government pays your bill early. For example: If your http://www.sam.gov/ invoice is for $100 and you offer a discount of 1% within 20 days, and the Government pays you within 20 days, your payment would be $99. If this block is empty we will default Net

30 (total net amount paid within 30 days).

___Block 17a, include the following:

___ Name of Individual(s) as it appears in SAM

___ Address

___ Email

___ DUNS/Cage Code Numbers- If you are currently in the process of obtaining a

DUNS number, you can leave this blank.

___ Telephone number that you can be reached during the business hours of 8:00 a.m. to

4:30 p.m. CST

___Block 30a – Signature

___Block 30b – Print Name

___Block 30c – Date

Fill out the Pricing Schedule and Return

___Return the Pricing Schedule for each area you are submitting for. The Pricing Schedule for each area is located after each Site Specific Scope of Work in Section C.

___ Input a unit price and total price. The unit price is the amount you are quoting on a daily basis. The unit price (amount per day) multiplied by the number of days equals the total amount.

For example, if you are quoting a price of $100 per day and there are 90 days of work in the base year, the total price will be $9,000. ($100 x 90 = $9,000)

____Ensure all prices on line items are filled in. All line items must be priced to be considered for award. You will need to pay special attention to the start and end dates and the total number of work days posted in the Base year and each Option year because they may change.

____Unit prices must be rounded to the nearest cent (hundredths).

$20.56 IS an acceptable price.

$20.564 IS NOT an acceptable price.

Do not round total amount numbers.

___ Fill out your name as it appears in SAM and sign the bottom of each Pricing Schedule that you fill out.

Offeror’s Information Sheet

__Complete and return the Offeror’s Information Sheet provided on the next page.

You may apply to any of the areas listed in this solicitation. The Government will choose the location for Gate Attendants based on the best value to the Government.

Representations and Certifications

____ You have filled out the Representations and Certifications online OR have filled out Clause

52.212-3 paragraphs (c) through (o) in the solicitation.

How Quotes Will Be Evaluated

(i) Price evaluation: The Government shall review acceptable offers by lowest price. Price reasonableness and affordability will also be evaluated.

(ii) Past Performance: The Government will review all CPARS evaluations regardless of project and may contact points of contact or evaluate any information provided to the Contract

Specialist or Contracting Officer to include USACE District Past Performance files.

Offerors must demonstrate the following minimum acceptability standards:

a. All past or current performance must have overall ratings of Satisfactory, Acceptable or above.

b. Any derogatory information may be grounds for an Unacceptable rating.

c. Offerors with no past performance information will receive an “Acceptable” rating for this factor.

(iii) Award will be made to the lowest-priced, responsible offeror, whose quote conforms to the requirement of the solicitation.

The Government will award multiple Firm-Fixed Price contracts resulting from the solicitation.

The anticipated award dates will start approximately 8 March 2019 and could run through 30

April 2019. All offers submitted under this solicitation should provide pricing which remains effective until 30 April 2019.

This procurement is being conducted in accordance with Simplified Acquisition Procedures

(SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under

FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through

Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register, go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder

Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Number is: W912BV-19-Q-0042

The Bidder Inquiry Key is: F2P2Z2-9AM8WD

c. The Bidder Inquiry System will be unavailable for new inquiries at 2:00 p.m. CST on Friday, 22 March 2019, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder

Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago).

The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Joshua Hope

Telephone: 918-669-7460

E-MAIL: joshua.d.hope@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site visit is not scheduled at this time.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

http://www.fedbizopps.gov/ https://www.projnet.org/projnet mailto:jeff.w.morris@usace.army.mil

The Government will provide the successful offeror with the required Army iWatch

Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Offeror’s Information Sheet

(W912BV-19-Q-0042)

(Return this page with your quote)

Name(s) as appears in SAM: _______________________________________________

Address: _______________________________________________

Phone or Contact No.: ________________________________________________

Email: ________________________________________________

Cage Code (SAM): ________________________________________________

(If you are registering and have not been assigned a cage code number yet, write “Pending”)

List the individual(s) that will work as Gate Attendant(s).

1- _______________________

2-_________________________

Section C - Descriptions and Specifications

GENERAL SCOPE OF WORK

GENERAL SCOPE OF WORK

GATE ATTENDANT SERVICES

VARIOUS PUBLIC SITE AREAS (PSAs)

TULSA DISTRICT, U.S. ARMY CORPS OF ENGINEERS

OKLAHOMA, KANSAS, AND TEXAS

A. GENERAL CONTRACT REQUIREMENTS.

1. The contractor shall perform duties as outlined in this scope of work (SOW), and as identified in the “Site Specific SOW” (SS SOW) for individual Public Site Areas (PSA).

2. Whenever the term "contractor" or "gate attendant" (GA) is used in describing the requirements and responsibilities, the contractor is solely and fully responsible for ensuring the performance of the duties and responsibilities described.

3. Criminal Background Investigation.

a. All persons handling Government monies or accessing the Government computer system, under this contract, shall have a Criminal Background Investigation

(background check). Information for this background check (name, address, SS# and

DL#) shall be submitted to the Corps of Engineers local project office Point of Contact

(POC) no less than 5 working days prior to the start of training and/or work.

Contractor shall be approved by the Government before they will be allowed to begin the required pre-performance training or perform work.

b. The Government reserves the right to deny access to any individual(s) who has/have any derogatory information in their background check. All background checks shall be conducted by the Corps of Engineers local lake office and will be conducted nationwide.

c. Individuals will be allowed to begin work if they do not have any disqualifying factors.

Background check disqualifying factors include: any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use/possession, or theft. If an individual does not have a disqualifying factor, but has a misdemeanor conviction, those individuals will be evaluated or considered on a case by case basis.

d. The contractor shall provide background information, as per Paragraph 3.a. above on all persons that may perform work under this contract.

e. By execution of the contract, the contractor certifies that all persons providing such services under the contract are so qualified.

4. Security bonding. Contractor shall be fully bonded/insured to secure funds not received by the Government; in amounts stated in the Site Specific SOWs (Suspected theft of Government monies or supplies will result in immediate termination and criminal prosecution.). The contractor shall not start work until proof of such bond or security is furnished. The contractor has the following options to fulfill this requirement:

a. Obtain a fidelity bond from an insurance agent with the US Army Corps of Engineers, Tulsa District COE, named as the recipient. Cost is approximately 10% of the bond; or

b. Furnish an irrevocable, unconditional letter of credit from a financial institution in the specified amount.

c. Security bonding shall remain in full force for the duration of the contract period (1 year from award of contract) and for a minimum of 60 days past the completion of the contract end date.

d. Final payment shall not be made under the terms of this contract until all funds are reconciled to the satisfaction of the Government.

e. Condition in the bond requires the bonding company to notify the Corps of Engineers before the bond is modified, terminated or cancelled, prior to the original terminations dates.

5. Past performance reference information, if provided, will be evaluated in accordance with

FAR Clause 52.212-2. Contractors who have had a contract or purchase order “Terminated for

Default” or “Termination for Cause” by the Government during the previous five years shall not be eligible for contract award. If this is discovered after award, the contract will be terminated.

6. Experience in the use of a computer is required for most GA positions (unless otherwise noted in the Site Specific Scope of Work/SS SOW). If contractor is unable to properly operate the computer and use the Recreation One Stop (R1S) program, the contractor will be deemed unable to perform the contract requirements and the contract will be terminated by the

Contracting Officer (KO).

7. Work consists of a variety of duties managing the PSAs/day use areas as stated in section “E.

GATE ATTENDANT GENERAL DUTIES” below; and/or as stated in the SS SOWs.

8. The contract consists of a one (1) year Base period, and two (2) 1-year Option Periods. Each contract period is twelve (12) months. The total duration of this contract, including the exercise of any Options, shall not exceed three (3) years. Exercising of an Option Period is at the sole discretion of the Government.

a. Actual performance period(s) for each PSA are stated in the SS SOWs.

b. The performance start and end dates will vary from year to year based on scheduled work days. However, work will start no earlier or end no later than stated performance periods for each PSA. The contractor shall contact the Lake Office within 5 days upon receipt of the initial contract award as well as any modification to exercise any Option Period to coordinate the work schedule.

9. The Government reserves the right to select which PSA and/or project the contractor shall work, should the contractor submit offers at more than one location.

10. Gate attendant services shall only be performed by the individuals listed in the Offeror’s

Information Sheet. If, for any reason the contractor cannot perform the prescribed work, the contract will be terminated by the KO.

11. The contractor shall abide by all Corps of Engineers management actions and decisions, and will follow all directions given to them by the POC and/or the KO, both verbal and written. The contractor shall not voice any negative opinions to the public or express derogatory statements which may lead to termination of the contract.

12. Gate attendants shall be courteous and display a professional attitude to the public at all times. Gate attendants will call Park Rangers immediately to assist if they encounter any problem with a park visitor. The contractor will cooperate fully with other contractors, camp hosts, volunteers, etc., and any problems will be resolved by the POC or KO.

13. Payment shall be processed on a monthly basis. Payment will be made based upon the amount proposed by the contractor and awarded by the Government. All payments will be made via Electronic Funds Transfer (EFT).

B. CONTRACTOR FURNISHED EQUIPMENT/MATERIALS, ETC.:

1. This contract requires two (2) individuals to fulfill the duties during the performance period

(unless otherwise noted in the SS SOW). One person is required to occupy the gatehouse at all times during the work shift, and one person to be available for required park surveillance or other duties.

2. The contractor is required to live on-site in a contractor-furnished trailer/camper, to be parked at a location designated by the POC (usually near the entrance of the PSA or as otherwise stated in the SS SOW).

a. The contractor’s campsite shall be maintained in a clean and sanitary condition at all times and in accordance with CFR Title 36 at all times.

b. The contractor shall not have unauthorized storage buildings, satellite receivers or similar items on the site.

c. Dog pens, horse corrals, poultry cages or similar facilities for pets or the raising of animals shall not be permitted. All pets will be confined or on a leash of six feet or less in length.

Horses, cattle, other large livestock, or exotic pets are not permitted. Any animal exhibiting dangerous or aggressive behavior will not be permitted, and shall be removed from Government property immediately. Pets are not permitted in the gatehouse at any time.

d. Any items detracting from the overall appearance of the site must be removed as instructed by the POC.

3. The contractor will provide their own transportation for conducting duties or providing surveillance within the park, including transportation to other nearby parks for duties that may be required in the SOW. This will also include transportation for banking and mailing activities, or any other activities covered in the SOW. All vehicle expenses, including fuel, are the responsibility of the contractor.

4. The contractor will pay the cost of postage and cashier’s checks for fee transmittals (unless otherwise stated in the Site Specific SOWs).

5. The contractor will provide some minor materials, supplies, and equipment to accomplish the work set forth in this contract, other than those items listed as furnished by the Government (see

SS SOW).

6. The contractor may be required to provide supplies and materials necessary to clean the gatehouse. (see SS SOW).

7. The contractor may be required to provide a lawn mower/weed eater and fuel for their operation. (see SS SOW).

8. All expenses related to performance of work should be included in the contractors’ proposed price. Separate payment will not be made for incidental expenses noted above.

C. GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

1. A site for a self-contained trailer/camper with electric and water utilities will be supplied by the Government (unless otherwise noted in the SS SOW). A sanitary dump will be available near the entrance of the park. In some cases, a trailer holding tank or a direct sanitary hookup may be available. Communications equipment (radio or telephone) will be provided at the gatehouse. Radio and telephone usage procedures shall follow Corps of Engineers standards as instructed by the POC.

2. The standard electrical pedestal is equipped with a 30 amp GFI breaker, which is adequate for most camp trailers (some locations may have 50 amp service). This may not be adequate for units having appliances such as microwave ovens, washers, dryers, dishwashers, televisions, and air conditioners running at the same time. The electrical pedestals shall not be modified to accommodate any additional load demands.

3. Gatehouse with gate, informational handout materials/pamphlets, copies of CFR Title 36

(rules and regulations) and campground maps.

4. Computer equipment and printers necessary to operate the R1S and fee collection system.

Other office equipment and supplies as deemed necessary to conduct official business.

5. Vest with Corps of Engineers identification, ball cap with Corps patch, and name tag that shall be worn while on duty.

6. Lawn mower and associated equipment and supplies for mowing or trimming in the immediate vicinity of the gatehouse may be provided by the Government, unless otherwise required to be provided by the contractor. (See SS SOW).

7. Landscape equipment and materials (See SS SOW).

8. The contractor will be required to sign a hand receipt for all property for which he/she will be responsible and will retain accountability until the contract period has ended, at which time the

Government resumes responsibility via written accountability for those items. In the case of any loss, the contractor shall reimburse the Government the cost of replacement of the item.

D. TRAINING REQUIREMENTS:

1. Mandatory training on the R1S computer program is required prior to the start of the performance period. The training and general orientation will require from three (3) to five (5) days, as determined by the POC for each location. The contractor will be required to attend this training prior to the actual start date of the performance period. The amount of time required to attend training must be factored into the proposed price, as separate payment will not be made.

Contractors who are unwilling or unable to learn the R1S computer program will be terminated.

2. During the three (3) to five (5) day training, other training and orientation will be provided such as general handling of Government funds, courteousness to the public, radio and telephone usage, personal and visitor safety requirements, and any other aspects of gate attendant duties, some of which may be specific to a particular position or PSA.

3. The contractor shall become familiar with campground policies and the rules and regulations that relate to Corps of Engineers lands ("Title 36"). If a violation is noted, the contractor is to make the first contact, keeping it friendly, and inform the person(s) of the violation. The contractor will not pursue enforcement. If a violation persists, the contractor will then contact a

Park Ranger.

E. GATE ATTENDANT GENERAL DUTIES:

1. Gate attendants will perform specific duties daily to implement the reservation, fee collection, and campground management program in accordance with established procedures. Duties include, but are not limited to, the following:

a. Register/process campers with reservations. Check site availability for customers without reservations; assign walk-up sites or un-reserved campsites. Register using R1S system to account for collection of fees. The contractor will utilize the R1S computer program for all transactions whether a site has been reserved or not. This will include accepting credit cards and processing them through the R1S system.

b. Collect and account for fees generated; maintain current on-site records. (May be required to collect day use fees in multipurpose PSAs) (See SS SOWs).

c. Sell Corps annual days use permits and America the Beautiful Passes as required by the

Lake Manager. All monies, receipts, and registers for these sales will be handled and accounted for as instructed by the Lake Manager.

d. Provide on-site reservations through R1S. The contractor shall not take advance reservations over the phone, but will provide advance reservation services for on-site customers, as directed by the instructions from R1S and instructed by the POC.

e. Post reserved facilities. Post reservation signs or cones at picnic shelters, group camping areas, or individual campsites, as instructed by the COR, whether or not the facility is reserved through the R1S.

f. Receive daily arrival reports.

g. Prepare and forward all associated reports and transmit funds through designated channels.

(Instructions will be given during pre-work training sessions).

h. Inform visitors of proper use of park facilities, for example:

1. Advise campers to utilize developed facilities only and not camp at undeveloped areas on the lake.

2. Advise all visitors to park and operate vehicles or camping units only on paved surfaces or at designated overflow areas.

3. Inform visitors about maintaining quiet hours.

i. Inform campers who did not vacate their site when expected to return to the gatehouse to pay additional camping fees.

j. Inspect the PSA a minimum of two times each day during regular duty hours; scheduled at least 2 1/2 hours apart. At least one inspection should be scheduled just prior to quiet hours to ensure the fees for all occupied sites have been collected. Additional trips into the park may be necessary to physically post reserved sites.

k. To insure all fees are collected, additional surveillance may be required, especially during holiday periods, weekends or other heavy usage periods.

l. Report disturbances such as vandalism, harassment of visitors, rowdiness, speeding, or violation of quiet hours to Park Rangers, or if unable to contact them, to local law enforcement officers. All accidents will be promptly reported to the Park Rangers.

m. Keep a written log of complaints and criticism of park facilities, and provide this information to Park Rangers.

n. Other specific duties and procedures will be defined in written information and through the pre-work training provided by the Government.

o. Open and close gates to PSAs as specified in the SS SOW or as instructed by the POC.

May be required to open and/or close the gate in case of emergencies, at times other than their regular work shift coverage.

p. Open and close gates in nearby parks (contractor must furnish their own transportation as stated in the SS SOW).

q. Assist Park Rangers in maintaining quiet hours from 10 p.m. - 6 a.m. Advise campers who are already camped in the park or who are returning to the park that quiet hours are in effect. Advise Park Rangers of violations.

r. Direct late arrivals to overflow areas, other Corps of Engineers parks, or nearby commercial campgrounds.

s. Lock and secure the gatehouse after duty hours or at any time it is left unattended.

2. Amounts collected must balance to user permits issued or contractor will be required to reimburse the Government for any shortages or questionable loss of funds. Any loss is to be reported immediately to the Government "Recreation Fee Cashier". When checks are used for payment, the attendant will ensure that the check is completed in accordance with instructions from the R1S service (or as instructed by the POC).

3. Gate attendants may utilize user fee monies to make change; however, personal cash may be needed to make change in some instances, especially at the beginning of a shift. Contractors are required to keep a change fund of their own money of at least $100 at all times, this requirement will be subject to unannounced audit.

4. The contractor will not make refunds or credits, but will accept such requests and refer them to the Lake Manager. A form will be provided to the customer to request a refund be mailed to them at a later date. Completed forms will be given to a Park Ranger.

5. Transmittal of Fees. Transmit fees in accordance with instructions from the R1S or the POC.

This function includes, but is not limited to, the following items:

a. Prepare transmittal forms.

b. Tabulate fees collected.

c. Convert cash collections into cashier’s checks for transmittal (at contractor’s expense) (or as otherwise specified in the SS SOWs).

d. Mail or transport transmittal forms, cahiers checks, and personal checks to the proper location as instructed by the POC. If mailing directly to R1S, shall be mailed during normal business hours (Monday-Friday) from inside the US Post Office facility or from

Project Office.

e. Provide a copy of the computer generated deposit summary report (DSR) for each fee transmittal, and provide it, with a copy of the corresponding cashier's check and a copy of all personal checks to the Lake Office for verification and audit purposes each week or at the end of their shift.

f. Use fee collections will be transmitted as soon as possible when the total reaches

$5,000.00, but no later than the morning of the next business day financial institutions are open (in the case of weekends and holidays). This will normally require submittals on

Monday and Friday mornings.

g. Funds shall never exceed $5,000.00 before being remitted.

h. Funds shall not be held longer than one week, even if the total is less than $5,000.00.

i. On-hand funds and fee collection records will be subject to unannounced audits as deemed necessary by the Lake Manager.

6. Separate payment will not be made to the contractor for postage, time spent banking, cost of cashier's checks, transportation expenses associated with fee transmittal. Compensation for these items must be included as part of the contractor's quotation. (see SS SOW).

7. The contractor may be required to perform duties at times other than their normal shift. This may include, but not limited to, opening gates for emergencies or for persons already camped in the park, directing late arrivals to overflow areas, and closing/opening gates at specified times, which may include other nearby park areas. (See SS SOW)

8. May be required to accomplish some light duty tasks including, but not limited to, emergency shut-off of park utilities, reading traffic counters, and delivering messages to campers or other contractors.

9. May be required to mow the area in the immediate vicinity of the gate complex and trailer/camper site. (See SS SOW)

10. May be required to maintain existing landscape plantings in the PSA, to include planting, weeding, and watering. (Government furnished plant materials). (See SS SOW).

F. OTHER REQUIREMENTS:

1. While patrolling the campground or performing any duties under this contract, the contractor is required to wear either the vest provided or an approved clean red polo shirt (supplied by the contractor) with a specified patch or logo (provided by the Government) as a means of identification. Only caps provided by the Corps of Engineers may be worn while on duty. The wearing of this cap is recommended, but optional. The contractor may also be required to display vehicle identification while on duty (provided by the Government).

2. Possession of firearms in the gatehouse or in the park is prohibited, and will be grounds for immediate termination of the contract.

3. When reporting for or while on duty, being under the influence of/or consuming alcoholic beverages is strictly prohibited and will be grounds for immediate termination of the contract.

4. Illegal use of drugs, or possession of controlled substances, is grounds for immediate termination, whether or not it is during duty hours.

6. All work shall be conducted in accordance with the Corps of Engineers Safety and Health

Requirements Manual, EM 385-1-1. Copies are available at all lake offices, or on the Tulsa

District website.

7. Smoking is not allowed inside, or within 50 feet, of the gatehouse.

8. Keep the gatehouse clean and sanitary at all times. Cleaning supplies shall be furnished by the contractor (unless otherwise specified in the SS SOW). Gatehouse cleaning includes sweeping, dusting, cleaning windows, doors and fixtures, and proper disposal of trash.

a. Trash shall be emptied daily.

b. Floor shall be swept and mopped daily.

c. All surfaces dusted at least once during each shift.

d. Windows will be cleaned monthly, at minimum.

e. Keep entrance & exit lane road free of unsightly debris, trash, litter, etc. This may be accomplished by broom, leaf blower or other method approved in advance by the POC

(a hose & water will not be used unless instructed by the POC).

f. Keep exterior of gate house free of cobwebs or other debris. Stinging insect nests on the exterior of the gatehouse will be reported to the POC, Park Ranger, or lake office.

9. Radio and telephone equipment is for official business only, in accordance with FCC regulations and Corps of Engineers instructions. The public is not allowed to use the telephone, except in the case of an emergency (collect calls only).

10. Selling of personal items for monetary gain within the PSA is strictly prohibited. Such activity may be cause for termination of the contract.

SITE SPECIFIC SCOPE OF WORK

2019 GATE ATTENDANTS

VARIOUS PUBLIC SITE AREAS (PSAs)

TULSA DISTRICT, US ARMY CORPS OF ENGINEERS

SOLICITATION NO. W912BV19Q0042

Locations:

KANSAS, OKLAHOMA, AND TEXAS LAKES

CANTON LAKE:

SANDY COVE BEACH

COUNCIL GROVE:

CANNING CREEK COVE, RICHEY COVE, AND SANTA FE TRAIL PARKS - ROVING

HEYBURN:

HEYBURN PARK – ROVER

KAW:

OSAGE COVE, SHIFT A

KEYSTONE:

APPALACHIA BAY, SHIFT B

MARION:

COTTONWOOD POINT – SHIFT B

TEXOMA:

CANEY CREEK – 5 DAY

BUNCOMBE CREEK – 5 DAY

WEST BURNS RUN DAY USE PUA

EAST BURNS RUN/WEST BURNS RUN PSA ROVER

EAST BURNS RUN – 5 DAY

JOHN REDMOND RESERVOIR:

JOHN REDMOND APPROACH A – SHIFT A

JOHN REDMOND APPROACH A – SHIFT B

JOHN REDMOND APPROACH B – COMBINED

WAURIKA:

CHISHOLM TRAIL PARK – SHIFT A

CANTON LAKE

SANDY COVE BEACH ATTENDANT

GATE ATTENDANT SERVICES

POC for this location is Johnie Dudley and Alternate POC is Shawna Polen at 580-886-

2989.

1. Performance period to begin on the Friday before Memorial Day and end at 8:00 p.m. on

September 10.

2. Gate Attendant Services – Work hours for all shifts are 11 a.m. – 8 p.m. Peak season begins on the Friday before Memorial Day and continues through July 31. Work days during peak season are as follows: Friday through Sunday and also Memorial Day in May; Thursday through Sunday in June; Friday through Sunday in July and also Independence Day.

Non-Peak season is August 1 through Labor Day. Work days during the non-peak season are Saturday, Sunday and Labor Day Monday. In the event of inclement weather which inhibits use of the beach area, the attendant may be required to make up work hours or a work day at a later date. Fees will be collected using an electronic cash register inside the gatehouse.

3. The beach attendant will obtain a cashier’s check or Postal money order for the cash collected each week and take the cashier’s check/money order, along with any personal checks and copies of cash register reports showing total fees collected for each day of the work week, to the Sandy Cove gate house and transfer fees to the Sandy Cove campground attendant, where the campground attendant will enter the fee information into the

Recreation One Stop computer system under Point of Sale.