W912BV19Q0039_0002.pdf

W912BV19Q0039

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate a revised Performance Work Statement. The hour and date specified for reciept of quotes is extended to 28 March 2019 at 2:00 PM Central Standard Time.

1. CONTRACT ID CODE PAGE OF PAGES

1 42

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV19Q0039

X 9B. DATED (SEE ITEM 11)

15-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Mar-2019

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PWS REVISED: 26 MARCH 2019

PERFORMANCE WORK STATEMENT

Revised: 26 March 2019

JOHN REDMOND RESERVOIR KANSAS

PERFORMANCE

FOR

VEGETATIVE MAINTENANCE

MOWING, HERBICIDE APPLICATION AND TREE MAINTENANCE

ORGANIZATION OF SPECIFICATIONS

This Scope of Work consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this Scope of Work. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this Scope of Work will refer to those in the general section unless otherwise noted.

Notes:

Dam Embankments and related monitoring instrumentation on them are critical to the Governments Flood Risk Management Mission. The embankments are at a significant grade.

Mowing equipment must be sufficient to mow the dam without rutting or otherwise damaging the turf. The equipment shall also be stable enough to perform the work safely. Prospective contractors are highly encouraged to visit the performance sites to ensure they are aware of the site conditions.

TABLE OF CONTENTS

Para. No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Contractor's Facilities 13 Work Schedules 14 Reporting Defective Facilities 15 Security 16 Pre-work Conference 17 Contractor Submittals 18 Required Insurance and Insurance Certificate 19 Billing 20 Changes in Amount of Facilities Serviced

No. Title 1 Quality Assurance Report 2 Performance Requirements

EXHIBITS

3 Quality Control Inspection Log 4 Example of Activities Hazard Analysis 5 Invoice Format 6 Performance-based Areas

Appendix Title

APPENDICES

A Mowing B Herbicide Application C Tree Maintenance

1. SCOPE OF WORK (SOW). Services required under this contract shall be awarded for Performance based services, which may include the following types of tasks and services:

Mowing and Herbicide Application of the following Government facilities:

1.1 Mowing of public use areas, dam embankment, Hartford levee, project office complex and other areas on project lands.

1.2 Herbicide Application at/on public use areas dam embankment, Hartford levee, project office complex and other areas on the project.

2. DEFINITIONS.

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contractor Officer’s Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor Quality Control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 2.

2.6. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.7. Government. The term "Government" as used herein means the United States of America.

2.8. Indefinite Delivery Indefinite Quantity (IDIQ). An indefinite-quantity contract that provides for delivery of an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements.

2.9 Performance-based Requirement (PBR) - Services that describe performance standards or outcomes within stated timeframes. Contractors are responsible to maintain performance-based services throughout the period of performance.

2.10. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.10.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.10.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.11. Project. The term "project" as used herein means all Government property and easements at John Redmond Reservoir.

2.12. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.13. Quality is conformance with the contract specification.

2.14. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.15. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.16. Task Order (TO) means an order for services placed against an established contract.

2.17. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this Scope of Work on other days.

3. REFERENCES.

3.1. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1, in accordance with most recent version) is hereby incorporated into this Scope of Work. The KO will furnish EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be in accordance with the SOW and subsequent TOs issued by the KO.

4.2. Acceptance of Work. Work shall be accepted unless notified by the COR of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.2.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Valid drivers license for contractor personnel operating motor vehicles will be available upon request.

5.1.3. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.2. Supervision.

5.2.1. Provide an on-site project manager who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed.

Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. Provide the COR a telephone number which the contractor's on-site project manager can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site project manager shall contact the COR between 8:30 and 9:00 a.m. each workday work is being performed. If this contact is made by telephone, the COR may require the on-site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on-site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdowns do not relieve the contractor of the responsibility to complete work properly and on time.

6.1. Equipment Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection.

The COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with the current revision of EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.2.1.5. Tractors used for mowing operations (sloped mowing) on the Embankment and Hartford Levee shall be required rear-dual wheels for reduced compaction (decrease rutting) on these areas.

Alternative low-compaction mowing systems will be considered, however deviation from the above listed will require written approval from the COR.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.4 Oxidation pond dikes shall be trimmed to the waters edge.

6.2.2.4. Dam Embankments and related monitoring instrumentation on them are critical to the Governments Flood Risk Management Mission. The embankments are at a significant grade.

Mowing equipment must be sufficient to mow the dam without rutting or otherwise damaging the turf (see 6.2.1.5.). The equipment shall also be stable enough to perform the work safely.

Prospective contractors should visit the sites to ensure they are aware of the site conditions; the equipment and personnel required to perform the work. If there is a disagreement about the suitability of a mower, the COR will have the authority to approve or disapprove the equipment for use.

6.2.2.5. Mulching mowers may be used as per the COR. Mowers shall be capable of broadcasting cut vegetation so that the finished product is a uniform surface void of piles or wind-rowed clippings.

6.2.2.6. Brush hogs shall not be used within improved areas. The use of brush hogs shall be limited to mowing embankment/dike areas and semi-improved areas. Only zero-turn mowers shall be used when mowing improved and lawn areas.

6.2.2.7. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be utilized when edging.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

JOHN REDMOND

RESERVOIR

MAINTENANCE SERVICES

PROVIDED BY

(Contractor’s Name)

6.3. Equipment Operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment (utilizing monofilament line) shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. The contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and subsequent Task Orders within specified time limits.

7.2. Government Furnished. The Government will have available potable water for contractor workers. The contractor shall be responsible for transporting water needed to work sites that lack potable water.

8. PERFORMANCE REQUIREMENTS (PRs). PRs for work performed under this specification are given in Exhibit 2. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance Standards (PStds). Those not meeting PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services.

The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when CQC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. Whenever QA inspections indicate the contractor's performance is marginal or unsatisfactory; the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the COR determines that performance is satisfactory. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 2.

9.1. The results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 3). A copy of completed inspection logs shall be furnished to the COR weekly.

9.2. The requirements in subparagraph 9.1 may be waived by the COR if he determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the

COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 2. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Safety plan / Accident Prevention Plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with the most current version of EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activities hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with activities hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, activities hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Activities hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a activities hazard analysis is given in Exhibit 4.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing and edging/trimming operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of mowing operations. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, and location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The COR may require, in writing, that the Contractor remove from the work any employee the Contracting Officer (or Contracting Officer Representative) deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts, tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel when required by Section 5 of EM 385-1-1, shall wear additional protective apparel.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. Contractor shall maintain an accurate record of exposure data (man hours worked) and submit the figure in writing on the monthly invoice by the 2nd day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment.

12.1. An area will be made available for storage of mowing equipment on an interim basis while mowing is being performed. The area (typically Riverside East Storage Yard) will be designated by the COR. Storage will be at contractor’s risk.

13. WORK SCHEDULES.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification, including written work schedules as prescribed below. The COR’s authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

13.1 Mowing, trimming and edging shall be completed within the required time as specified Appendix A.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor's vehicles. All entrances to project office buildings shall remain locked except for ingress and egress of contractor's employees.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys, tumblers/locks and any required rekeying required to maintain security. The contractor shall also install the tumblers/locks at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

15.3. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting

Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

16. PRE-WORK CONFERENCE. The Contracting Officer or COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The Contracting Officer shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

17.6. Activities Hazard Analysis (subparagraph 11.1.6.)

17.7. Kansas permits and/or certifications for application of herbicides.

18. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

18.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

18.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

18.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

19. BILLING.

19.1. Submit one copy of invoices at the end of each month for all work that has been completed for each active T.O.

19.2. Invoices shall be prepared in the format in Exhibit 5.

19.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

19.4. The invoices and supporting documents shall be delivered or mailed to the Lake Manager (or designated Project Point of Contact), John Redmond Reservoir, 1565 Embankment Road SW, Burlington, KS 66839.

20. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

20.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire area.

20.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost that exceeds $1,000. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

20.3. Requests for changes in price should be sent to the Contracting Officer in writing.

EXHIBIT 1

QUALITY ASSURANCE REPORT

EXHIBIT 2

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

ALL APPENDIXES

Completion of work X1 B Completed in the time set forth in the specification.

10%

Safety X2 A All Work performed in accordance with EM 385-1-1 & applicable Activities Hazard Analysis

2%

Damage to Facilities X3 A All Damages caused by the contractor are reported within one (1) workday

0%

Damage to Landscape X4 B No rutting or scalping of mowed areas 3%

Repairs or Restitution X5 A Contractor caused damages incidental to work performed under this specification shall be repaired at the contractors expense.

0%

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

APPENDIX A – MOWING

Embankment Areas A1 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

5%

Embankment Areas A2 A No rutting of embankment or other damage to the vegetation by mower/tractor tires and equipment.

3%

Semi-Improved Areas A3 C Smooth cut. 1Height of cut grass maintained within min/max as specified. No uncut vegetation.

5%

Improved Areas A4 A Smooth cut. 1Height of cut grass does not exceed +½ inch from that specified.

2No uncut vegetation.

10%

Lawn areas A5 A Smooth cut. 1Height of cut grass does not exceed +½ inch from that specified.

2No uncut vegetation.

5%

Oxidation Pond Dike A6 A Smooth cut. 1Height of cut grass does not exceed +½ inch from that specified.

2No uncut vegetation. Trim to waters edge.

5%

Edging A7 B Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A8 A Uniform cut with no scalping of grass. No damage to trees or shrubs.

5%

Cleaning before/after mowing A9 C No vegetation or debris left on paved surfaces. No mowed litter in mowed areas.

10%

1. Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

APPENDIX B – HERBICIDE APPLICATION

Soil Sterilant B 1 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Riprap areas B 2 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Guardrail Areas B 3 C 90% kill rate within 2 weeks of application. 15%

Herbicide - Paved Road/Parking Areas

B 4 C 90% kill rate within 2 weeks of application. 15%

Herbicide - Riprap Edging B 5 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Control Noxious Weed B 6 B 90% lawn area free of weeds after 1 June. 10%

Herbicide - All Areas B 7 A No shrubs or trees killed outside application areas. Less than ¼ acre of grass killed outside application area.

0%

EXHIBIT 3

QUALITY CONTROL INSPECTION

EXHIBIT 4

EXAMPLE OF ACTIVITIES HAZARD

ANALYSIS

Attachment 1- Page 23

ACCIDENT PREVENTION PROGRAM

ACTIVITIES HAZARD ANALYSIS

1. PROJECT 2. CONTRACTOR 3. DATE

4. LOCATION 5. CONTRACT NO. 6. ESTIMATED START DATE

Attachm

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Mowing Equipment hauling and loading/unloading

Operators must be experienced, qualified, and trained to operate the ground will be used during loading/unloading. Equipment w protective structures. Operators will wear their seat belts at all ti Trailer safety chains will be properly placed on towing vehicle w equipment trailer is level and truck and trailer brakes are set. Ch lines, tree limbs, etc.). Check for objects or obstacles behind equ and ramps shall be clean of oil, gravel, dirt, or materials that cou equipment being unloaded to lose traction. Equipment will be li with a minimum amount of adjustment when on the ramp or trail

Getting on/off equipment Prevent injuries from slipping by maintaining 3-point contact wi jump from equipment. Keep steps and decks free of mud, oil, an

Inspection of equipment No vehicle will be placed into service until an inspection is perfo corrected. Vehicles will be inspected prior to start of work each

Fueling of equipment Equipment shall not be allowed to run during refueling. An oper available during refueling.

Equipment Maintenance Required maintenance will be performed at a location, which w maintenance personnel. Preventive maintenance procedures rec be followed.

Operation of equipment Proper clothing shall be worn at all times (long trousers, minimu safety toe shoes, safety goggles, ear protection, etc.). Seat belts s passengers will be allowed on equipment while in operation. Br is stopped. Safety guards will remain installed and properly used unattended while engine is operating. Personnel will not approa (PTO) shaft has come to a complete stop. Exit or entrance to veh in motion. Mowers and tractors will be operated to keep a safe d conduit, water faucets, sign or gateposts, and other obstacles. Equipm manner and under control at all times.

Trimming/Edging Equipment Operators will wear personal protective equipment at all times while equipment. Operators will follow manufacturer’s instructions while p blade sharpening, carburetor adjustments, and spark plug maintenanc

Terrain Prior to mowing, all slopes will be thoroughly inspected for washes, p irregularities that could cause a mower to overturn. Operators will be areas or areas that may be undercut.

Traffic Hazard warning lights on all mechanized equipment will be in operat or when equipment is parked along the roadside. Slow moving vehic installed on every tractor used alongside or transported on any roadw observed to prevent accidents when driving equipment onto access ro mowing areas.

Rocks and debris Rocks that can be thrown by mowers, and debris such as bottles, cans matter shall be picked up before mowing operations begin.

Weather If lightning is present, all mowing operations will cease. Personnel w from trees and equipment and will remain there until the danger pass to another location.

Janitorial Work Liquids spilled on floors Spills will be mopped up as soon as possible to prevent an injury from

Mopping floors When floors are being mopped, signs shall be posted to warn the pub

Objects on floor To prevent accidents and injury from falling, floors will be kept clear are to be located against baseboards or masked by unmovable furnitu

Electrical cords Frayed cords shall not be used. Floors will be kept dry. Multiple out cords. All electrical equipment or tools will be properly grounded or

Park cleaning Liquids spilled on toilet floors Spills will be mopped up as soon as possible to prevent an injury from

Mopping floors When floors are being mopped, signs shall be posted or doors to toile public of possible slipping hazard.

Fueling of vehicles Vehicles will not be allowed to run during refueling. An operable fir during refueling.

Motor vehicle operation When operating any motor vehicle, personnel will have a current, val possession. Seat belts will be worn at all times when vehicle is in op operated at posted speeds or lesser as indicated by road and weather c operated in a safe manner. Personnel will have vehicles under contro vehicles will not be permitted while vehicle is in motion. No vehicle engine is shut off, key removed, parking brake set, and gear selector a seat and wear a seatbelt. There will be no riders permitted in the ba

Traffic Practice defensive driving techniques. Properly position mirrors for t will stop at railroad crossings and determine if a train is approaching used in entering access or primary roads. All appropriate State Moto always be observed.

Refuse disposal Trucks used for refuse disposal will be in good operating condition.

safe manner. Trucks will have covers to prevent trash from flying ou others.

Lifting Always use proper lifting techniques. Use adequate manpower or me

Weather If lightning is present, personnel will move to a clear area away from remain there until the danger passes or if the Foreman directs them to

11. DISCUSSED WITH CONTRACTOR/SUPERINTENDENT

10. CONTRACTOR or AUTHORIZED

REPRESENTATIVE

(Signature/Date)

12. CONTRACTING OFFICER or

REPRESENTATIVE

13. AREA/RESIDENT ENGINEER

EXHIBIT 5

INVOICE FORMAT

BILLING FOR

JOHN REDMOND PROJECT

-VEGETATIVE MAINTENANCE CONTRACT-

PROJECT: SHEET OF

CONTRACTOR: DATE:

ADDRESS: CONTRACT NO: W912BV- - -

BILLING PERIOD: THROUGH

TASK ORDER NUMBER:

PAYMENT TERMS:

(Payment Discount or N/A)

EXPOSURE

HOURS:_______________

INVOICE NO:

BID

ITEM NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED:

CONTRACTOR (Signature/Date)

Exhibit 6 Performance Based Mowing Areas

01 April to 31 October

Lawn Area Mowing

Map A Project Office Area 2.5 to 3.5 Inch Mow Height

Improved Area Mowing

Map B Overlook Area 2.0 to 6.0 Inch Mow Height Map C Damsite Park 2.0 to 6.0 Inch Mow Height Map D Riverside East Park 2.0 to 6.0 Inch Mow Height Map D Oxidation Lagoons 2.0 to 6.0 Inch Mow Height Map E Riverside West Park 2.0 to 6.0 Inch Mow Height Map F Embankment Roadway 2.0 to 6.0 Inch Mow Height Map G Otter Creek Access 2.0 to 6.0 Inch Mow Height Map H Hartford Boat Ramp Access 2.0 to 6.0 Inch Mow Height

Dam Embankment Area Mowing Map I John Redmond Embankment 4.0 to 8.0 Inch Mow Height Map J Hartford Levee Embankment 4.0 to 8.0 Inch Mow Height

Semi-Improved Area Mowing

Misc.Acres- pond dams, wildlife, firebreaks 4.0 Inch Mow Height

APPENDIX

A

MOWING

1. FACILITIES TO BE SERVICED. Dam embankments, public use areas, project office complex, and other areas on project lands. The mowing area maps are in Appendix A. of this Scope of Work.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. General. Performance-based work shall be performed from 1 April through 31 October.

The contractor shall be responsible for maintaining the grass height without direction from the COR. The COR will not notify the Contractor to initiate mowing services if grass height exceeds the performance standard for an area. It is the Contractor’s responsibility to ensure these areas are maintained to the performance standards specified in this Scope of Work.

2.2 Period of Performance is 1 April through 31 October.

2.3 All mowing will occur between 7 a.m. and sunset or 8 p.m. whichever is earlier.

2.4. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays.

2.5 Contractor Completion. Once mowing maintenance begins for any individual area on an individual map, the mowing shall be completed within 5 work days, unless weather or soil conditions prevent the mowing from being completed. The Contractor shall notify the COR if site conditions prevent completion of work.

2.6 Maximum Response Time for Task Orders is five (5) work days after the TO is issued.

3. DESCRIPTION OF WORK.

3.1. Maintain the mowing areas described below in the following priority: Lawn Areas, Improved Areas, Hiking Trails, Dam Embankment/Hartford Levee, and Semi- Improved/Miscellaneous Areas.

3.1.1. Lawn Areas shall be maintained between a minimum height of 2½ inches and a maximum height of 3.5 inches. These areas are around the Lake Office complex, the limits are shown on the attached maps.

3.1.2. Improved Areas shall be maintained between a minimum height of 2 inches and a maximum height of 6 inches. These areas are in and surrounding the public use areas(parks);

Damsite, Riverside East (including oxidation ponds), Riverside West, Otter Creek, Hartford Boat Ramp. The limits are shown on the attached maps and define below. In addition, mow the areas described below and around facilities shown on the PUA maps; including oxidation ponds where applicable.

3.1.2.1. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or parking area or to the tree line, whichever is closer. The limits of mowing at intersections shall be determined by the COR to provide a safe viewing distance for vehicles approaching the intersections.

3.1.2.2. Areas around park and lake entrance signs. Park entrance signs are located beside roads shown on the attached maps. A triangular shaped area shall be mowed around these signs. This area shall extend from the edge of the roadway to a point 10 feet on the other side of the sign at its widest point. It shall extend 10 feet behind the sign and shall provide a clear view of the front of the sign from vehicles using the adjacent roadway. The COR will determine the length of the area to be mowed in front of these signs.

3.1.2.3. Areas around toilets located outside the limits of improved areas shown on the attached maps shall be mowed for a distance of 10 feet from the back and sides of toilets. The area between the nearby road or parking area and the toilet shall be mowed. In addition, the area between pairs of toilets shall be mowed.

3.1.3. Hiking Trails (Strawn Walking Trail, Rush Hill Trail, Riverside West Hiking Trail) (*the Horse Trail-(north from Dam Site Park is not included for mowing) shall be maintained between a minimum height of 2 inches, and a maximum height of 6 inches. Cutting of woody growth up to one (1) inch in diameter will be required. The width of mowing in these areas shall be approximately: Strawn Walking Path = 12’, Rush Hill Trail = 6’, Riverside West Hiking Trail = 6’.

3.1.4. Dam Embankment/Hartford Levee areas shall be maintained between a minimum height of 4 inches and a maximum height of 8 inches.

3.1.5. Semi-Improved/Miscellaneous Areas are undeveloped areas that require only occasional mowing. These areas shall be mowed to a height of 4 inches. When mowing is necessary to meet management goals the COR will provide specific maps/descriptions of the acres to be mowed via Task Order. This work may include the mowing of upland fields, ponds dams, various wildlife areas, firebreaks and property boundaries. This contract shall include option-additional acres/service to be exercised at the Government’s discretion if conditions on site warrant. The determination to exercise option-additional services will be made by the COR; these options will only be invoiced if the option is exercised.

3.1.6. Trimming.

3.1.6.1. Trimming shall be maintained around all vertical objects protruding from the ground

(both natural and manmade) every time the area is mowed; such objects may include piezometer casings and their guard posts, staff gages, relief wells, manholes, guardrails and posts, fencing, concrete structures, signs, signposts, light poles, headwalls, trees, shrubs, barrier posts, railroad ties delineating pullouts, buildings, etc. This list of examples is not comprehensive. No object(s)/structure(s) shall not be damaged while trimming. All damages shall be repaired or replaced at the contractor’s expense.

3.1.6.2. Trimming (Dam Embankment) shall be maintained on both sides of Embankment Road. Trimming required on the riprap areas will extend 2 feet onto the riprap side of the guardrails and to the road edge on the other side.

3.1.6.3. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground each time areas are mowed.

3.1.6.4. Application of approved herbicides may be used in lieu of trimming to a maximum of 6” from vertical object(s). At the direction of the COR, the edge/perimeter of riprapped or rock lined drainage area/ditches may be restricted from such herbicide application if they are determined at risk for damage (erosion) resulting from such application(s). The contractor shall submit a list of proposed products with manufacturers Safety Data Sheets (SDS) for review, which will be approved by the COR. All herbicides shall be applied by a certified applicator. Proof of certification shall be provided before application of any herbicides. The contractor shall submit an application report each time herbicides are applied.

3.2. Cleanup. Prior to and following the mowing of an area, the contractor shall remove rocks, trash, and/or debris (including fallen tree limbs) that are likely to damage equipment or be thrown by the mower. Contractor(s) are not to move/remove personal equipment of park visitors. During mowing, the contractor shall operate equipment in such a manner to direct clippings and debris away from roadways, parking areas, parking lots, walkways, campsite pullouts, and table/picnic shelter slabs. All vegetation and debris shall be removed from parking lots, paved walkways, shelter houses, campsite pullouts, and table/picnic shelter slabs at the end of each work day. Any litter which may have been mowed over shall be picked up and disposed of properly.

3.3. Restrictions on Work. Work shall not be accomplished unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the COR will determine whether work shall progress or stop.

Areas excluded by these conditions will also be excluded in the inspections. Areas occupied by other contractors, project employees, volunteers, recreating publics, etc. shall not be mowed if doing so would present a potential safety concern. These areas shall be completed when the safety concern is no longer present.

3.4. Repairs and Restitution. Contractor damages incidental to work performed under this Scope of Work will be repaired at the contractor’s expense.

3.4.1.