Final_Solicitation_19Q0039.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV19Q0039 15-Mar-2019

b. TELEPHONE NUMBER

918.669.7460

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 27 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSHUA D HOPE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF102

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS-Quotes@usace.army.mil and copy

Joshua.D.Hope@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Joshua Hope and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

Joshua Hope, CECT-SWT-E

2488 EAST 81ST STREET

TULSA, OKLAHOMA 74137

FAX: (918) 669-7495

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or

Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7460) or Joshua.D.Hope@usace.army.mil, as unescorted visitors are not allowed in the

Contracting Division offices. Please consider in your arrival that visitors must go through security check points located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a

Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

mailto:CESWT-CT-SS-Quotes@usace.army.mil mailto:Joshua.D.Hope@usace.army.mil

TULSA DISTRICT CORPS OF ENGINEERS

2488 EAST 81ST STREET

TULSA, OKLAHOMA 74137

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the pricing schedule provided in the solicitation

3) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, L, and M (If responses are filled out in SAM then indicate by marking “SEE SAM”)

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following

(no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via

Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV19Q0039

The Bidder Inquiry Key is: A7Y2AH-VU72W7

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 6:00pm (Central) Thursday, 21 March

2019 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will

NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Joshua Hope

Telephone: 918‐669‐7460

E‐MAIL: Joshua.D.Hope@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is scheduled for 11:00 AM CST on Wednesday, 13 March 2019 at the US

Army Corps of Engineers John Redmond Project Office. The address is 1565 Embankment Road SW, Burlington, Kansas.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

As outlined in AFARS 5132.702(a)(ii)(B), “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

PRICE SCHEDULE

See Section J for Price Schedule

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

January 7, 2019

JOHN REDMOND RESERVOIR KANSAS

PERFORMANCE

FOR

VEGETATIVE MAINTENANCE

MOWING, HERBICIDE APPLICATION AND TREE MAINTENANCE

ORGANIZATION OF SPECIFICATIONS

This Scope of Work consists of a general section supplemented by exhibits and appendices. A

Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this Scope of Work. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this Scope of Work will refer to those in the general section unless otherwise noted.

Notes:

Dam Embankments and related monitoring instrumentation on them are critical to the

Governments Flood Risk Management Mission. The embankments are at a significant grade.

Mowing equipment must be sufficient to mow the dam without rutting or otherwise damaging the turf. The equipment shall also be stable enough to perform the work safely. Prospective contractors are highly encouraged to visit the performance sites to ensure they are aware of the site conditions.

TABLE OF CONTENTS

Para. No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Contractor's Facilities

13 Work Schedules

14 Reporting Defective Facilities

15 Security

16 Pre-work Conference

17 Contractor Submittals

18 Required Insurance and Insurance Certificate

19 Billing

20 Changes in Amount of Facilities Serviced

No. Title

1 Quality Assurance Report

2 Performance Requirements

EXHIBITS

3 Quality Control Inspection Log

4 Example of Activities Hazard Analysis

5 Invoice Format

6 Performance-based Areas

Appendix Title

APPENDICES

A Mowing

B Herbicide Application

C Tree Maintenance

1. SCOPE OF WORK (SOW). Services required under this contract shall be awarded for

Performance based services, which may include the following types of tasks and services:

Mowing and Herbicide Application of the following Government facilities:

1.1 Mowing of public use areas, dam embankment, Hartford levee, project office complex and other areas on project lands.

1.2 Herbicide Application at/on public use areas dam embankment, Hartford levee, project office complex and other areas on the project.

2. DEFINITIONS.

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contractor Officer’s Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor Quality Control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the

Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 2.

2.6. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.7. Government. The term "Government" as used herein means the United States of America.

2.8. Indefinite Delivery Indefinite Quantity (IDIQ). An indefinite-quantity contract that provides for delivery of an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements.

2.9 Performance-based Requirement (PBR) - Services that describe performance standards or outcomes within stated timeframes. Contractors are responsible to maintain performance-based services throughout the period of performance.

2.10. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and

Acceptable Performance Levels.

2.10.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.10.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.11. Project. The term "project" as used herein means all Government property and easements at John Redmond Reservoir.

2.12. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.13. Quality is conformance with the contract specification.

2.14. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.15. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.16. Task Order (TO) means an order for services placed against an established contract.

2.17. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this Scope of Work on other days.

3. REFERENCES.

3.1. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1, in accordance with most recent version) is hereby incorporated into this Scope of Work. The KO will furnish

EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be in accordance with the SOW and subsequent TOs issued by the KO.

4.2. Acceptance of Work. Work shall be accepted unless notified by the COR of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.2.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Valid drivers license for contractor personnel operating motor vehicles will be available upon request.

5.1.3. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.2. Supervision.

5.2.1. Provide an on-site project manager who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed.

Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. Provide the COR a telephone number which the contractor's on-site project manager can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site project manager shall contact the COR between 8:30 and 9:00 a.m. each workday work is being performed. If this contact is made by telephone, the COR may require the on-site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on-site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdowns do not relieve the contractor of the responsibility to complete work properly and on time.

6.1. Equipment Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection.

The COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with the current revision of EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.2.1.5. Tractors used for mowing operations (sloped mowing) on the Embankment and Hartford

Levee shall be required rear-dual wheels for reduced compaction (decrease rutting) on these areas.

Alternative low-compaction mowing systems will be considered, however deviation from the above listed will require written approval from the COR.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.4 Oxidation pond dikes shall be trimmed to the waters edge.

6.2.2.4. Dam Embankments and related monitoring instrumentation on them are critical to the

Governments Flood Risk Management Mission. The embankments are at a significant grade.

Mowing equipment must be sufficient to mow the dam without rutting or otherwise damaging the turf (see 6.2.1.5.). The equipment shall also be stable enough to perform the work safely.

Prospective contractors should visit the sites to ensure they are aware of the site conditions; the equipment and personnel required to perform the work. If there is a disagreement about the suitability of a mower, the COR will have the authority to approve or disapprove the equipment for use.

6.2.2.5. Mulching mowers may be used as per the COR. Mowers shall be capable of broadcasting cut vegetation so that the finished product is a uniform surface void of piles or wind-rowed clippings.

6.2.2.6. Brush hogs shall not be used within improved areas. The use of brush hogs shall be limited to mowing embankment/dike areas and semi-improved areas. Only zero-turn mowers shall be used when mowing improved and lawn areas.

6.2.2.7. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be utilized when edging.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

JOHN REDMOND

RESERVOIR

MAINTENANCE SERVICES

PROVIDED BY

(Contractor’s Name)

6.3. Equipment Operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment (utilizing monofilament line) shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. The contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and subsequent Task Orders within specified time limits.

7.2. Government Furnished. The Government will have available potable water for contractor workers. The contractor shall be responsible for transporting water needed to work sites that lack potable water.

8. PERFORMANCE REQUIREMENTS (PRs). PRs for work performed under this specification are given in Exhibit 2. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance

Standards (PStds). Those not meeting PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services.

The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when CQC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. Whenever QA inspections indicate the contractor's performance is marginal or unsatisfactory; the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the COR determines that performance is satisfactory. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a

CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 2.

9.1. The results of quality control inspections conducted by the contractor shall be entered on the

Quality Control Inspection Log (SWT Form 990, Exhibit 3). A copy of completed inspection logs shall be furnished to the COR weekly.

9.2. The requirements in subparagraph 9.1 may be waived by the COR if he determines proper

CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the

COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 2. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Safety plan / Accident Prevention Plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with the most current version of EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activities hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with activities hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, activities hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Activities hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a activities hazard analysis is given in Exhibit 4.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing and edging/trimming operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of mowing operations. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, and location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The COR may require, in writing, that the Contractor remove from the work any employee the Contracting Officer (or

Contracting Officer Representative) deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers

(no sleeveless shirts, tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel when required by Section 5 of EM 385-1-1, shall wear additional protective apparel.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident

Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. Contractor shall maintain an accurate record of exposure data (man hours worked) and submit the figure in writing on the monthly invoice by the 2nd day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment.

12.1. An area will be made available for storage of mowing equipment on an interim basis while mowing is being performed. The area (typically Riverside East Storage Yard) will be designated by the COR. Storage will be at contractor’s risk.

13. WORK SCHEDULES.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification, including written work schedules as prescribed below. The COR’s authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

13.1 Mowing, trimming and edging shall be completed within the required time as specified

Appendix A.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor's vehicles. All entrances to project office buildings shall remain locked except for ingress and egress of contractor's employees.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys, tumblers/locks and any required rekeying required to maintain security. The contractor shall also install the tumblers/locks at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

15.3. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled

“Antiterrorism/Operations Security Requirements” in Section H, Special Contract

Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting

Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

16. PRE-WORK CONFERENCE. The Contracting Officer or COR shall conduct a Pre-work

Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The Contracting

Officer shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Pre-work

Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter)

(subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

17.6. Activities Hazard Analysis (subparagraph 11.1.6.)

17.7. Kansas permits and/or certifications for application of herbicides.

18. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR

28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a

Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

18.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

18.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

18.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

19. BILLING.

19.1. Submit one copy of invoices at the end of each month for all work that has been completed for each active T.O.

19.2. Invoices shall be prepared in the format in Exhibit 5.

19.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

19.4. The invoices and supporting documents shall be delivered or mailed to the Lake Manager

(or designated Project Point of Contact), John Redmond Reservoir, 1565 Embankment Road

SW, Burlington, KS 66839.

20. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

20.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire area.

20.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost that exceeds $1,000. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

20.3. Requests for changes in price should be sent to the Contracting Officer in writing.

EXHIBIT 1

QUALITY ASSURANCE REPORT

EXHIBIT 2

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

ALL APPENDIXES

Completion of work X1 B Completed in the time set forth in the specification.

10%

Safety X2 A All Work performed in accordance with EM 385-1-1 & applicable

Activities Hazard Analysis

2%

Damage to Facilities X3 A All Damages caused by the contractor are reported within one (1) workday

0%

Damage to Landscape X4 B No rutting or scalping of mowed areas 3%

Repairs or Restitution X5 A Contractor caused damages incidental to work performed under this specification shall be repaired at the contractors expense.

0%

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

APPENDIX A – MOWING

Embankment Areas A1 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

5%

Embankment Areas A2 A No rutting of embankment or other damage to the vegetation by mower/tractor tires and equipment.

3%

Semi-Improved Areas A3 C Smooth cut. 1Height of cut grass maintained within min/max as specified. No uncut vegetation.

5%

Improved Areas A4 A Smooth cut.

Height of cut grass does not exceed +½ inch from that specified.

No uncut vegetation.

10%

Lawn areas A5 A Smooth cut.

Height of cut grass does not exceed +½ inch from that specified.

No uncut vegetation.

5%

Oxidation Pond Dike A6 A Smooth cut.

Height of cut grass does not exceed +½ inch from that specified.

No uncut vegetation. Trim to waters edge.

5%

Edging A7 B Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A8 A Uniform cut with no scalping of grass. No damage to trees or shrubs.

5%

Cleaning before/after mowing A9 C No vegetation or debris left on paved surfaces. No mowed litter in mowed areas.

10%

1. Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground.

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

APPENDIX B – HERBICIDE APPLICATION

Soil Sterilant B 1 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Riprap areas B 2 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Guardrail Areas B 3 C 90% kill rate within 2 weeks of application. 15%

Herbicide - Paved Road/Parking

Areas

B 4 C 90% kill rate within 2 weeks of application. 15%

Herbicide - Riprap Edging B 5 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Control Noxious Weed B 6 B 90% lawn area free of weeds after 1 June. 10%

Herbicide - All Areas B 7 A No shrubs or trees killed outside application areas. Less than ¼ acre of grass killed outside application area.

0%

EXHIBIT 3

QUALITY CONTROL INSPECTION

EXHIBIT 4

EXAMPLE OF ACTIVITIES HAZARD

ANALYSIS

Attachment 1- Page 23

ACCIDENT PREVENTION PROGRAM

ACTIVITIES HAZARD ANALYSIS

1. PROJECT 2. CONTRACTOR 3. DATE

4. LOCATION 5. CONTRACT NO. 6. ESTIMATED START DATE

Attachment 1- Page 24

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Mowing Equipment hauling and loading/unloading

Operators must be experienced, qualified, and trained to operate the equipment. A signal person on the ground will be used during loading/unloading. Equipment will be equipped with rollover protective structures. Operators will wear their seat belts at all times during operation of equipment.

Trailer safety chains will be properly placed on towing vehicle when transporting equipment. Assure equipment trailer is level and truck and trailer brakes are set. Check for overhead clearances (power lines, tree limbs, etc.). Check for objects or obstacles behind equipment before backing. Trailer bed and ramps shall be clean of oil, gravel, dirt, or materials that could become slippery or cause the equipment being unloaded to lose traction. Equipment will be lined up with trailer so it can be loaded with a minimum amount of adjustment when on the ramp or trailer.

Getting on/off equipment Prevent injuries from slipping by maintaining 3-point contact with grab handles and steps. Never jump from equipment. Keep steps and decks free of mud, oil, and grease.

Inspection of equipment No vehicle will be placed into service until an inspection is performed and any deficiencies are corrected. Vehicles will be inspected prior to start of work each workday.

Fueling of equipment Equipment shall not be allowed to run during refueling. An operable fire extinguisher shall be available during refueling.

Equipment Maintenance Required maintenance will be performed at a location, which will provide protection from traffic for maintenance personnel. Preventive maintenance procedures recommended by the manufacturer will be followed.

Operation of equipment Proper clothing shall be worn at all times (long trousers, minimum of short sleeve shirt, hard hats, safety toe shoes, safety goggles, ear protection, etc.). Seat belts shall be secured at all times. No passengers will be allowed on equipment while in operation. Brakes shall be applied when equipment is stopped. Safety guards will remain installed and properly used. Equipment will not be left unattended while engine is operating. Personnel will not approach any equipment until power take off

(PTO) shaft has come to a complete stop. Exit or entrance to vehicles is prohibited while equipment is in motion. Mowers and tractors will be operated to keep a safe distance from electrical outlet boxes, Attachment 1- Page 25 conduit, water faucets, sign or gateposts, and other obstacles. Equipment will be operated in a safe manner and under control at all times.

Trimming/Edging Equipment Operators will wear personal protective equipment at all times while using power trimming/edging equipment. Operators will follow manufacturer’s instructions while performing maintenance such as blade sharpening, carburetor adjustments, and spark plug maintenance.

Terrain Prior to mowing, all slopes will be thoroughly inspected for washes, pot holes or other surface irregularities that could cause a mower to overturn. Operators will be particularly watchful of soft areas or areas that may be undercut.

Traffic Hazard warning lights on all mechanized equipment will be in operation while mowing, transporting, or when equipment is parked along the roadside. Slow moving vehicle (SMV) emblems will be installed on every tractor used alongside or transported on any roadway. Extreme caution will be observed to prevent accidents when driving equipment onto access roads from connecting roads or mowing areas.

Rocks and debris Rocks that can be thrown by mowers, and debris such as bottles, cans, tree limbs and other foreign matter shall be picked up before mowing operations begin.

Weather If lightning is present, all mowing operations will cease. Personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

Janitorial Work Liquids spilled on floors Spills will be mopped up as soon as possible to prevent an injury from falling.

Mopping floors When floors are being mopped, signs shall be posted to warn the public of possible slipping hazard.

Objects on floor To prevent accidents and injury from falling, floors will be kept clear of all foreign objects. All cords are to be located against baseboards or masked by unmovable furniture.

Electrical cords Frayed cords shall not be used. Floors will be kept dry. Multiple outlets will not be used on extension cords. All electrical equipment or tools will be properly grounded or double insulated.

Park cleaning Liquids spilled on toilet floors Spills will be mopped up as soon as possible to prevent an injury from falling.

Mopping floors When floors are being mopped, signs shall be posted or doors to toilets shall be locked, to warn the public of possible slipping hazard.

Fueling of vehicles Vehicles will not be allowed to run during refueling. An operable fire extinguisher shall be available during refueling.

Motor vehicle operation When operating any motor vehicle, personnel will have a current, valid state operator’s license in their possession. Seat belts will be worn at all times when vehicle is in operation. Vehicles will be

Attachment 1- Page 26 operated at posted speeds or lesser as indicated by road and weather conditions. Vehicles will be operated in a safe manner. Personnel will have vehicles under control at all times. Exit or entrance to vehicles will not be permitted while vehicle is in motion. No vehicle will be left unattended unless the engine is shut off, key removed, parking brake set, and gear selector in park. Every passenger will have a seat and wear a seatbelt. There will be no riders permitted in the back of pickups, flatbed trucks, etc.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads. All appropriate State Motor Vehicle Operating laws will always be observed.

Refuse disposal Trucks used for refuse disposal will be in good operating condition. Vehicles will be operated in a safe manner. Trucks will have covers to prevent trash from flying out causing a driving hazard to others.

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

11. DISCUSSED WITH CONTRACTOR/SUPERINTENDENT

10.

CONTRACTOR or AUTHORIZED REPRESENTATIVE (Signature/Date)

12.

CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

13.

AREA/RESIDENT ENGINEER (Signature/Date)

EXHIBIT 5

INVOIC…