QASP_Mulching_Pine_Creek.docx

Quality Assurance Surveillance Plan Mulching Services Pine Creek Lake For Pine Creek Lake Project Contract W912BV18Q0041

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

CONTRACT W912BV18Q0041

MULCHING SERVICES

AT

THE U.S. ARMY CORPS OF ENGINEERS TULSA DISTRICT

PINE CREEK PROJECT

1. Contract Information- W912BV18Q0041 Mulching Services at Pine Creek Lake, Valliant OK. Contractor shall provide all necessary labor, materials, supplies, tools, parts, transportation and equipment to mulch fifty (50) acres.

2. Government Responsibilities Under Contract-

· Monitoring performance using daily reports submitted by the GQAR and CQCR and by 100% surveillance by GQAR.

· Ensuring compliance with requirements by reviewing the contract during performance of work

· Advising Contracting Officer of pertinent changes and progress

· Performing dissemination of Submittals, providing comments and tracking of all submittal documentation.

3. Government Points of Contact (Include KO, COR and if need be PM)- , Contracting Officer (KO): Tulsa District, Corps of Engineers

· Responsible for communicating with the contractor

· Authorization/Modify/Termination of Contract

· Identify COR and approve GQA representatives (GQAR)

, Contracting Officer Representative (COR)

· Responsible for day-to-day Contract Administration

· Designate GQAR persons with approval of KO

· Document daily reports, safety and inspections for contract compliance

· Following through on deficiencies

· Approval of Invoices

, Government Quality Assurance Representative’s (GQAR) (GQAR) is responsible for the following;

· Conduct surveillance of ongoing contract work, utilizing the 100% surveillance method to assure work is in conformance with contract specifications of 95% of the area to be mulched.

· Provide review of Submittals to COR for consideration and action recommendations.

· Review Activity Hazard Analysis with Contractor at each phase of work to assure that hazards are accurately recognized and mitigated

· Complete daily reports for all work, identifying work status, conditions and items of discussion pertaining to the contract

· Monitor safe working conditions are always present for all personnel, both contract personnel and government personnel, GQAR personnel are authorized to immediately stop any activity considered unsafe in order to address the hazards properly. The COR should be immediately notified of the situation.

· Monitor ongoing work for environmental considerations

4. Contractor (name) Project Managers;

On-Site Supervisor;

Contractor Quality Control Representative; +

5. Files- COR to maintain files, including the KO submittals, for life of contract and then forward performance documentation and payrolls to the KO upon completion of the contract.

6. Contractor's Scope of Work

· Contractor shall provide all necessary labor, materials, supplies, tools, parts, transportation and equipment to mulch fifty (50) acres on the toe of the dike at Pine Creek Lake.

7. Place of Performance Pine Creek Lake, 8 miles north of Valliant, OK.

8. Contractor Reporting Requirements

· Provide Reports, Schedule of work and updates as required by the Contract specifications.

· Provide names of all personnel which will be working on-site.

· CQCR daily report (J 1.9) provided to the GQAR the morning following each work day.

· Provide Safety meetings as required by EM385-1-1 and Accident Prevention Plan

· Provide copy of each AHA signed by all employees who were briefed on hazards.

9. Potential Problem Areas where Surveillance will be emphasized;

· A. Supplies, materials, and equipment used by the contractor must conform to specifications.

· B. Work hours and work days shall be Monday through Friday, 8:00 am to 4:30 p.m. any changes shall be requested to the COR and must be approved in advance.

· C. Contract will be monitored using 100% Quality Assurance using Government Quality Assurance Representatives (GQAR) in coordination with the Contractor’s Quality Control Representative (CQCR). Daily report by CQCR per J 1.9. This does not mean our GQAR team has to be there continuously, but that we will provide almost continuous monitoring of the work and verification that the completed work is in contract compliance.

· D. Verify that the Safety Officer uses Activity Hazard Analysis. Update the AHA as required. Contractor to provide all required PPE for safety of workers.

· E. Safety requirements per specification, EM385-1-1 and OSHA shall be strictly monitored.

10. Monitoring The Contract Specification shall be frequently reviewed by the GQAR and the CQCR in determining the quality of work to be performed and the technical guidance for the work to be performed. The GQAR will not be present at all times for all work, however, the GQAR will inspect all work performed for contract compliance and issues of concern will be brought up to the CQCR for remedial action. Any questions that arise by the GQAR or the CQCR will be addressed by the COR who will review the contract and consult with the KO for a final decision.

The GQAR shall verify performance of this contract by:

· Onsite inspections, personal observations of ongoing work.

· Informing the COR of issues and concerns of work product

11. Action Requirements The COR will conduct a pre-work conference at Pine Creek Lake Project Office and assure performance of the contract requirements. The COR has designated Quality Assurance personnel (GQAR) to conduct daily inspections on-site, maintain records, inspect daily reports by the CQCR and forward them to the COR along with other documents, and all other required documents and test results. In the absence of one of the primary GQAR’s an alternate GQAR may be temporarily assigned for work continuance. The COR will approve invoices and follow through on all deficiencies.

12. Surveillance Method This contract shall be monitored by the Government using the 100% inspection techniques, any areas which have not been sufficiently mulched will be identified and the contractor will be responsible to rework areas until meeting contract specifications.

Contracting Officer’s Representative Will be appointed at time of award