18Q004101.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reseeding Pine Creek

1. The purpose of this amendment is to extend the solicitation date to 6 April 2018.

2. Modify Statement of Work - Please see changes highlighted in yellow .

3. Extend the Bidders Inquiry to 29 March 2018

4. Point of contact for this actions and future requirements is Angelia Guynn 918-669-4978.

1. CONTRACT ID CODE PAGE OF PAGES

1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV18Q0041

X 9B. DATED (SEE ITEM 11)

28-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Mar-2018

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV18Q0041

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Mar-2018 02:00 PM to 06-Apr-2018 02:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MULCHING/SITE PREP AND SEEDING SERVICES

Pine Creek Lake

1. GENERAL: This is a non-personal services contract to provide Mulching Services and reseeding. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: Contractor shall supply all equipment, tools, and labor necessary to conduct Mulching Services, seed bed preparation and seeding of area with native grasses on approximately Fifty (50) acres on the upstream and downstream toe of the Pine Creek Dike. This site is located near the Main Embankment at Pine Creek approximately 8 miles North of Valliant, Oklahoma in accordance with the following specifications.

1.2. Scope

1.2.1. The area to be mulched consists of a harvested tract with stumps up to 36” diameter, some fencing that will require removal, smaller trees remaining from the harvest, non-merchantable sized trees. The objective of this contract is to prepare area for mowing activities by mulching/grinding remaining stumps and non-merchantable trees, disking and re-seeding the area with native grass seed. The stand consisted of native and introduced pine and hardwood species. Use of tracked equipment is acceptable provided the equipment remains on the bottom of the toe and does not transit the upstream or downstream slope of the dike in any manner.

The contractor shall ensure that care is taken to avoid damaging timber outside the clear-cut area. Any rutting or areas damaged by equipment shall be repaired at the expense of the contractor.

1.2.2. It will be the responsibility of the contractor to mulch remaining trees and stumps to a height of less than 1” to allow mowing contractors utilizing brush hog style mowers to safely and effectively mow the area.

1.2.3. All stumps and trees remaining shall be clear to at or below ground level as measured two feet from the outside edge of the stump.. No stumps will be left standing greater than ground level.

1.2.4. All downed trees, limbs and fencing that is remaining within 70 ft of the toe of the dam shall be removed from the cleared area. The contractor may utilize open spaces within the standing timber to place, pile or windrow this debris. Care shall be taken to avoid piling debris within 10 ft of direct contact with standing timber.

Skid trails and timber landing sites may be used to dispose of tree/limb debris removed from the cleared area.

1.2.5. Seeding. The contractor shall utilize a seed mixture of grass seed NATIVE to

S.E. Oklahoma as identified by the Oklahoma State University Cooperative Extension Service or Turf Grass Sciences. The specified native grass mixture will be combined by weight to achieve a mix of no less than 8 pounds per acre. This grass seed composite will then be blended with an additional volume of either dampened oat (64 pounds/acre) or annual rye (5 pounds/acre) seed prior to spreading. This moist “carrier” seed will help distribute the native grass/forb seed and serve as a nurse crop. The combined seed blend (i.e., native grass seed plus nursery crop seed) will then be broadcast during spring (01 March to 01 June) in two alternate directions over the entire bed areas to ensure even coverage. A rake or drag should then be applied to the planting areas to cover the seed with ¼ to ½-inch of soil. The bed surfaces should then be lightly re-compacted with a roller or similar implement to firm the seed into the soil. A 10-20-10 fertilizer shall be applied at the rate of 25 pounds per acre. Logs, stumps, root balls, and other debris and wooden refuse may be disposed of by burning at designated burn sites. The disturbed area(s) of the toe to include landing sites used as disposal sites by burning provided any unburnt debris remaining (after burning) is disposed of via the remaining skid trails and/or scattered on the forest floor. The contractor shall be required to ensure the area is cleared sufficiently to prevent an escaped of any/all burn piles/burn material. Debris shall be hauled and burned according to the work plan, as approved by the COR, and in a manner to prevent damage to existing trees and structures. Debris shall not be burned on the embankment. Any loss or damage due to the burning operation shall be the responsibility of the Contractor. The designated burn sites shall be cleared of dry vegetation by the Contractor prior to any burning to prevent spreading of the fire. The Contractor is responsible for compliance with all Federal, State, and local laws and regulations regarding burning of debris and shall notify the COR and appropriate local authorities prior to burning.

The Contractor shall obtain burn permits, if required, from the appropriate State and/or County Officials, the contractor shall monitor the burn at all times and shall coordinate all burning activities with the Oklahoma State Division of Forestry for prescribed burn restrictions/approvals.

1.3. Period of Performance: Work shall be conducted starting at time of contract award and shall complete no later than June 1, 2018 with the seeding component to be conducted no sooner than March 1 and ending no later than June 1, 2018.

1.4. General Information

1.4.1. Quality Control. RESERVED

1.4.2. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Government Holidays: The contractor is not required to perform work on the following days. The following is a list of Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4. Hours of Operation: Normal working hours are Monday through Friday 8:00 –

4:30; however with approval from the Contracting Officer’s Representative (COR) or the Contracting Officer, contractor may work hours and days outside of normal working hours.

1.4.5. Place of Performance: The work to be performed under this contract will be performed by the Pine Creek Dike, located approximately eight (8) miles North of Valliant, OK on Pine Creek Road.

1.4.6. Type of Contract: The government intends to award a Firm Fixed Price Service

Contract.

1.4.7. Security Requirements: All contractor and any associated sub-contractor employees shall comply with applicable facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Tulsa District Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes

1.4.8. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR and the Contracting Officer within 10 calendar days of contract award (or Notice To Proceed (NTP) for construction contracts) and five working days prior to the pre-work conference. In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification.

Training materials and verification forms will be provided by the Contracting Officer within two business days of contract award.

1.4.9. Pre-screen candidates using E-Verify Program: The Contractor shall pre-screen

Employee Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Employee Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR or Contracting Officer no later than 3 business days after the initial contract award.

1.4.10.

1.4.10.1. Physical Security: RESERVED.

1.4.10.2. Key Control. The Contractor shall establish and implement methods of making sure any keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop key control procedures that include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer. All Government issued keys must be returned to the Government at the end of the contract, prior to final invoicing.

1.4.10.2.1. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.10.2.2. Lock Combinations. Where combination style locks are utilized, the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.11. Post Award Conference/Periodic Progress Meetings:

1.4.11.1. Upon award of contract, the contractor will be required to meet with the COR prior to the start of work for clarification of specific contract guidelines.

The contractor’s onsite responsible person, the officer of the company who signed the contract, and necessary administrative staff will be required to attend this meeting.

1.4.11.2. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.12. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.13. Contractor Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. Telephone contact information (cell phone is preferred) for all Contractor Key Personnel shall be provided within ten days of contract award.

1.4.14. Identification of Contractor Employees:

1.4.14.1. “Identification of Contractor Employees in the Federal Workplace (Aug 2008):

1.4.14.1.1. Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

1.4.14.1.2. When contractor personnel send e-mail messages from or to a

Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1. Materials: The Government will provide to the Contractor a detailed map of the area to be mulched/prepped/seeded and keys to gates as needed to access area to be serviced.

1.6. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1. General: The Contractor shall furnish all supervision, personnel, materials, supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.7. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

1.7.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. EM 385-1-1, current edition.

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.html

1.8. INVOICING The contractor shall submit the original and one copy of invoices for all completed work. Invoices and supporting documents shall be delivered, mailed, or emailed to the COR identified at the time of award.

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of

Surveillance

PRS # 1.

The contractor shall mulch/grind/remove 50 acres of Government property IAW PWS paragraph 1.1.

PRS #2

The contractor shall prepare the seedbed for planting by disking soil to allow seeds to be broadcast and bedded into the soil.

PRS # 3

The contractor shall place via broadcast/drill or other approved method a mix of native grass seed at the seeding rate of 8lb per acre.

Mulching shall be conducted such that all dead longleaf pine trees and all loblolly pine trees and hardwood trees are mulched down to ground level. This shall include all stumps, remaining non merchantable trees and woody vegetation.

The soil shall be sufficiently disked/harrowed or otherwise disturbed to a depth that allows the grass seed to be bedded into full contact with the soil.

Areas with an existing stand of grass immediately adjacent to the toe areas do not need to be disked

All seed applied shall be evenly distributed in the DISKED area and thoroughly covered with soil and compacted to ensure adequate soil to seed contact occurs. Hydro seeding with an approved mulch shall be authorized.

95%

90%

85%

100 percent Inspection;

Periodic Surveillance;

inspection;

periodic surveillance inspection;

periodic surveillance

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To The Contractor must report all negative or controversial contact with adjacent landowners to the COR in writing. Said written notification shall be separate from the Contractor's regular reporting.

Within one workday of incident.

One Electronic or hard copy

Pine Creek Lake Project Office

(End of Summary of Changes)