FG_Park_Cleaning_Contract_2018_COMPLETED_(4).pdf

FORT GIBSON, CHOUTEAU & NEWT GRAHAM LAKES

OKLAHOMA

MAINTENANCE CONTRACT

FOR

PARK CLEANING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

Para.

No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

TABLE OF CONTENTS

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Work Schedules

13 Reporting Defective Facilities

14 Required Insurance and Insurance Certificate

15 Pre-work Conference

16 Contractor Submittals

17 Billing

18 Changes in Amount of Facilities Serviced

19 Performance Evaluation Meetings

EXHIBITS

No. Title

1 Quality Assurance Report

2 Specifications for Contractor-Furnished Materials and Supplies

3 Performance Requirements Table

4 Quality Control Inspection Log

5 Example of Job Hazard Analysis

6 Work Schedule for Park Cleaning

7 Invoice Format

Appendix

A Cleaning of Parks

APPENDICES

B Quality Assurance Surveillance Plan (QASP)

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, and grounds keeping.

1.1 Pre-bid Site Visit. A pre-bid site visit will be scheduled by the Contracting Officer.

All bidders are strongly encouraged to attend. For any questions pertaining to the site visit, contact Fort Gibson Lake Office at (918) 682-4314.

Fort Gibson Lake Office 8568 State Highway 251-A Fort Gibson, OK 74434-4269

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contracting Officer (KO). An individual who can bind the United States Government to a contract that is greater than the Micro-Purchase threshold.

2.4. Contracting Officer Representative (COR). Qualified individuals appointed by the Contracting officer (KO) to assist in the technical monitoring or administration of a contract.

2.5. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.6. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.7. Government. Used herein means the US Army Corps of Engineers.

2.8. Performance Requirement (PR). The Government’s requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.9. Project. Used herein means all Government property and easements at Fort Gibson Lake, Chouteau and Newt Graham.

2.8. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.10. Quality is conformance with the contract specification.

2.11. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.12. Regulations Refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.13. Semimonthly. Work required to be performed twice a month.

2.14. Semiweekly. Work required to be performed twice a week.

2.15. Workday. Any day work is required to be performed by this specification.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, dated November 2003) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor upon award of a contract.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of park cleaning shall be in accordance with this specification.

4.2. Acceptance of park cleaning work. The Government shall accept work unless the Contracting Officer Representative or designated representative notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the KO or COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day.

Work performed on less than a daily schedule shall be re-performed not later than the following day.

Refer to paragraph 10 for deficient work not re-performed.

4.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits.

5.1. Experience and Skills.

5.1.1 The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2 On-the-job training for in-experienced personnel shall not be a valid reason for the contractor to not perform duties in a safe and timely manner. Orientation for contract requirements is permissible.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.Supervisers shall be able to speak, write, read and understand English.

5.2.2. The contractor shall provide the COR a telephone number which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. CST, on all days work is being performed. Use of a cellular-type phone is preferred.

5.2.3. The on-site supervisor shall contact the COR each workday between 8:00 a.m. and 9:00 a.m. CST.

If this contact is made by telephone, the COR may require the on-site supervisor to meet and discuss problems. The COR shall establish the time and location for such meetings after consultation with the on-site supervisor.

5.3 Onsite Meetings. The contractor shall have available, a fully authorized representative to act on their behalf who can be onsite within two (2) hours for any and all meeting requests.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time limits.

6.1. Amount and Type of Equipment. Equipment that equals or exceeds the quantity and quality certified by the contractor, as being available during the pre-award survey shall be utilized when work is initiated.

If the contractor demonstrates that the requirements of the contract can be met with less equipment or a different kind of equipment, the amount and/or type of equipment may be modified upon approval of the

COR.

6.2. Equipment Inspection. The contractor shall present all equipment to the COR for inspection prior to it being utilized in the project parks. After consultation with the contractor, the COR shall establish the time and location for these inspections. No equipment shall be used on the project prior to being inspected. The COR may inspect all equipment monthly at a time and location specified.

6.3. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.4. Vehicle Identification. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

FORT GIBSON LAKE

CLEANING SERVICES

PROVIDED BY

(Contractor’s Name)

6.5. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All material and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 2. All locks and keys for toilet paper holders will become the property of the government at the end of the contract period.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Cleaning compounds Disinfectants Mops, brooms, etc.

Odor control for toilet vaults

7.2. Government Furnished.

7.2.1 The Government will furnish potable water. The contractor shall be responsible for transporting Government-furnished materials and supplies to work sites.

7.2.2 The Government does not have potable water in all the parks. The contractor shall be responsible for transporting potable water to these parks for cleaning purposes. The parks are:

Damsite East Wahoo Bay Wagoner City Park

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer’s Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL (CQC).

9.1 The contractor shall establish and execute a CQC Program for the performance requirements of this contract and shall provide a written copy of same to the Ft. Gibson Lake Office POC no later than 15 days of contract award. The contractor will maintain the quality control program throughout the contract performance.

9.2 The Quality Control program shall include as a minimum the following:

9.2.1 An inspection system covering all work tasks stated in the contract to include supplies. Said inspection system shall include Exhibit 6 Work Schedule for Park Cleaning, for cleaning personnel. The Park Cleaning Work Schedule shall specify areas to be cleaned and inspected on a day to day cleaning basis.

9.2.2. The contractor shall maintain records of all inspections made, at a minimum, the nature (when, where, what) and number of inspections they made; the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT

Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the Contracting Officer’s Representative by 7:00 a.m. the following day. Email or faxed copies will be acceptable.

9.2.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

9.2.4 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions will address the deficiency and an action to prevent future deficiencies. Additional inspection(s) are not considered a corrective action. The Quality Control Program shall be evaluated for adequacy and changed or updated by the contractor as a part of all corrective actions by the contractor.

9.3 The Contractor is responsible for establishing and maintaining an adequate quality control system as stated in the Quality Control Plan to satisfactorily inspect and ensure that all work performance by the Contractor’s organization in each separate service is in full compliance with this contract’s PStds, the instructions, and provisions. To accomplish this, the Contractor will appoint in writing, along with a resume of experience, subject to the approval of the COR, a Quality Control Inspector (QC) that is designated strictly for performing QC inspections. The QC shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management and coordination.

Requirements for the QC are stated in Paragraph 9.3.2.

9.3.1 All foreman/superintendents and /or quality control personnel are required to have on site, as a minimum, a copy of that portion of the contract PStds and Appendix A which governs the work in which they are engaged

9.3.2 The QC’s main duty shall be to verify contract conformance of all work, to include reviewing each work leader’s daily activity report to ensure that it is legible, understandable, and complete, and to notify the COR of anything requiring the Contractors immediate attention. All QC inspections must be completed at the time the cleaning personnel are performing scheduled cleaning duties. The COR may request replacement of or additional QC personnel if the Contractor’s work is in danger of nonconformance, at no additional cost to the Government.

9.3.3 All employees are required to have on site, as a minimum, a copy of the current approved Schedule of Cleaning Services, Exhibit 6.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work.

Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor shall furnish a copy of the safety plan to the COR a minimum of 2 weeks prior to start of the contract. The contractor is responsible for updating the safety plan. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job.

Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below.

However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A monthly report of the meetings shall be furnished in writing to the COR by the 2nd workday of the following month. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers. Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Contractor Monthly Record of Work-Related Injuries/Illnesses & Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. WORK SCHEDULES.

12.1 Routine Performance. The work schedule for each park cleaning is given in Exhibit 6. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 6. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules for daily, weekly, and monthly cleanings shall be furnished to the Contracting Officer’s Representative a minimum two (2) weeks prior to the beginning of each period.

12.2. Second Cleanings. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 6A. The schedule shall be prepared for work to be accomplished during the period which work will be started. Second cleaning work schedules, weekly cleanings, and monthly cleanings shall be furnished to the Contracting Officer’s Representative a minimum two (2) weeks prior to the beginning of each period.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR at least once each workday.

14. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

14.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with minimum liability coverage of $100,000.

14.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

14.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy.

The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

The contractor shall submit to the Contracting Officer a copy of their insurance certificate within 5 calendar days of notification of contract award.

15. PRE-WORK CONFERENCE. The Contracting Officer Representative shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, the contractor quality control person, and the person that will directly supervise the administrative work associated with the contract shall be present. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR.

If the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training;

the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts).

In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

16.2 Names of all contract representatives (quality control personnel and alternate(s), supervisor and alternative supervisor(s), etc.) (submit prior to initiation of work and prior to changing designated employees) (Subparagraph 5.2.1.).

16.3Safety Plan (subparagraph 11.1.).

16.4 Report of Safety meetings (submit by the 2nd workday of the following month) (subparagraph 11.2.).

16.5 Contractor Monthly Record of Work-Related Injuries/Illnesses & Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6.).

16.6 Insurance certificates (submit within 5 calendar days of notification of contract award) (subparagraphs 12.1 through 12.3).

16.7 Completed pricing schedule prepared by the contractor prior to award.

16.8 Contractor shall register in the E-verify web site with all contractor employees

17 BILLING.

17.4 The contractor shall submit the original and two copies of invoices at the end of each month for all park cleaning work. Invoices shall be prepared in the format given at Exhibit 7.

17.5 All exposure reports shall be submitted before an invoice will be accepted.

17.6 The invoices and supporting documents shall be delivered or mailed to the Operations Project Manager, Fort Gibson Project Office, 8568 St. Hwy. 251A, Fort Gibson, OK 74434-9548.

18. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

18.1 Required park cleaning services are suspended for a period of one (1) month or longer in an entire park or PUA. An example for suspending all cleaning services would include natural emergencies or disasters, such as a major flood event or tornadoes that would render the Parks or PUAs inaccessible or cause public safety to be a concern. Another example would be a prolonged disruption of utility services. In the event utility services are disrupted, we may require closure of either partial or entire Parks/PUAs. In the event of a Temporary Government Shutdown, all park cleaning services will be suspended. In any event, the Contracting Officer will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed, or not proceed, with park cleaning services, depending on the specific circumstances at that time.

18.2 A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor’s costs for performing the work.

18.3. All negotiations that contribute to a change or modification to the contract either in performance or costs shall be performed by the designated Contracting Officer (CO) as the Contracting Officer Representative (COR) does not have the authority to approve or disapprove these contract issues.

EXHIBIT 1

QUALITY ASSURANCE REPORT

Rev. F&b.94

PRIMARY

INSPECTION

No.

Ins-

No Def•

No.

Ins.

QUALITY ASSURANCE REPORT

. PART I NOTIFICATION OF DEFICIENT SERVICES

[J This report constitutes· notification to the COR\factor of the deficiencies cited below.

[J This report contains oral notification to the contractor of the deficiencies cited below.

COR Signature

PART II·QA INSPECTION RESULTS

Date

PR NO LOCATION

DESCRIPTION OF DEFICIENCY

SECONDARY

INSPECTION

No Def.

swr Form os2 (Page 1 o1 2) AH pr&vlous oditl00$ are obsolete. (Proponent CESWT-00-MC)

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

TISSUE PAPER A 2-Ply Bath Tissue, Non-Bleached, Natural, Septic Tank Safe, Minimum of 500 Sheets Per Roll, 100% Post Consumer Waste Recycled Materials, #100, Fort Howard Co. OR Equal.

Urinal Deodorant Block and Screen

A SANI, Enzymatic cleaner block and screen or equal

Toilet Paper Holder Locks A Approx. 60 locks, All keyed the same.

Shank diameter 3/8”or less. 8 keys provided to the COR.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Clean interior of waterborne toilets, showers, & change houses

A 1 Clean. Floors, walls, ceilings, windows, skylights, partisans, doors, toilet fixtures, and showers sanitary.

No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Remove webs, insect & bird nests then clean surface.

Clean interior of vault toilets A 2 Clean. Floors, walls, ceilings, windows, doors, and toilet fixtures sanitary including inside of toilet riser.

No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Vaults are odor free. Remove webs, insect & bird nests then clean surface.

Clean exterior of toilets, vault toilets, showers, & overlook(s)

A 3 Clean. Free of graffiti. Clean and sanitize drinking fountains. Includes sidewalks. Remove webs, insect & bird nests then clean surface. Walkways clean.

Monitor toilet vaults A 4 Vaults exceeding specified limit are reported.

Clean picnic shelters A 5 Clean. Structure, and tables. Free of graffiti. Remove webs, insect & bird nests then clean surface.

Clean cookers/fire rings A 6

Clean trailer dump stations A 7 Clean.

Clean courtesy docks A 8 Clean.

Grounds keeping, PUAs & access roads

A 9 No refuse or debris visible from a distance of 25 feet.

No dead animals or tires. No refuse or debris left around picnic/camping sites.

Grounds keeping, Fishing areas A 10 No refuse or debris, including dead fish. Visible items in water accessible by a garden rake. The landward limit of pick up is 100 feet from the edge of the water.

Grounds keeping, Embankment road A 11 No refuse or debris visible from a distance of 25 feet.

No dead animals.

Refuse Collection A 12 Containers are not more than 1/4 f u l l & contents do not emit strong odors. Liners are clean and not torn.

N/A

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Refuse Disposal A 13 Refuse disposed at designated site. No deposition along roads.

Report stinging insect inhabited nests A 14 All stinging insect inhabited nests within 5 feet of facilities or on any buildings reported.

Contractor Quality Control A15 Establish & maintain quality control system to satisfactorily inspect & ensure that all required work is performed & is in full compliance with this contract’s PStds, The QC shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management and coordination. Requirements for the QC are stated in Paragraph 9.3.2. The QC cannot be a working member of a crew performing any of the scheduled services.

Scheduling & Schedule Variances A16 COR approved work schedule in place. Work crews call Lake Office or COR when arriving more than or less than 30 minutes from the approved schedule.

Submittals A17 All contract required documents submitted on time for COR approval.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

1. 2.

3.

PROJECT CONTRACTOR DATE

4. 5.

6.

LOCATION CONTRACT NO. START DATE

7. PHASE OF

WORK

8. SAFETY

HAZARD

9. PRECAUTIONARY ACTION TAKEN

Park cleaning Liquids spilled on toilet floors

Spills will be mopped up as soon as possible to prevent an injury from falling.

Mopping floors When floors are being mopped, signs shall be posted or doors to toilets shall be locked, to warn the public of possible slipping hazard.

Motor vehicle operation

When operating any motor vehicle, personnel will have a current, valid state operator’s license in their possession. Seat belts will be worn at all times when vehicle is in operation. Vehicles will be operated at posted speeds or lesser as indicated by road and weather conditions.

Vehicles will be operated in a safe manner. Personnel will have vehicles under control at all times. Exit or entrance to vehicles will not be permitted while vehicle is in motion. No vehicle will be left unattended unless the engine is shut off, key removed, parking brake set, and gear selector in park. Every passenger will have a seat and wear a seatbelt. There will be no riders permitted in the back of pickups, flatbed trucks, etc.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding.

Care shall be used in entering access or primary roads. All appropriate State Motor Vehicle Operating laws will always be observed.

Refuse disposal Trucks used for refuse disposal will be in good operating condition. Vehicles will be operated in a safe manner. Trucks will have covers to prevent trash from flying out causing a driving hazard to others.

7. PHASE OF

WORK

8. SAFETY

HAZARD

9. PRECAUTIONARY ACTION TAKEN

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

10.

CONTRACTOR (Signature/Date)

11. DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Date)

12.

CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHIBIT 6

WORK SCHEDULE FOR PARK CLEANING

SCHEDULE OF CLEANING SERVICES, To

CREW NO. No. OF PERSONNEL IN CREW SHEET OF

PUBLIC USE AREA →

COMPLETION TIME →

SERVICE WORKDAYS

Toilets, Changehouses, & Overlooks

Picnic Shelters

Picnic & Camping Sites

Trailer Dump Stations

Bulletin Boards

Drinking Fountains

Courtesy Docks

Groundskeeping - PUA’s & Access Roads Groundskeeping - Small Litter Pickup Groundskeeping - Nature & Hiking Trails Groundskeeping - Primitive Areas Groundskeeping - Fishing Areas Groundskeeping - Embankment Road

See Reverse for Instructions

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Proceed with an asterisk (*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (30 minutes) that work will be completed in each public use area.

SHEET SCHEDULE OF CLEANING SERVICES, 01 April to 31 October

Crew No./Crew:

OF

PUBLIC USE

AREA:

Blue Bill Point

Damsite East

Damsite North

Damsite South Flat Rock Overlook

Rocky Point

Taylor Ferry Beach - May

1st

ARRIVAL TIME:

SERVICE WORKDAYS

Toilets, Change houses, & Overlooks

Su M W F Sa Su M W F Sa N/A Su M W F

Sa Su M W F Sa M W Sa Su M W F Sa Su M Sa

Picnic Shelters M F N/A N/A M F M F M F M F M F

Cookers/Fire Rings N/A N/A N/A N/A N/A N/A N/A N/A

Trailer Dump Stations Su M W F Sa N/A N/A Su M W F

Sa Su M W F Sa N/A Su M W F Sa N/A

Courtesy Docks/Boat Ramp Areas & Boat Ramps

Weekly N/A N/A N/A Weekly N/A Weekly N/A

Groundskeeping - PUA’s,& Access Roads & Parking Areas

M F M F M F M F M F M F M F M F

Grounds keeping - Fishing Areas N/A Su M W F

Sa N/A Su M W F Sa N/A N/A N/A N/A

Grounds keeping - Embankment Road N/A N/A N/A Weekly N/A N/A N/A N/A

Refuse Collection N/A Su M W F Sa (Cans) N/A N/A N/A N/A N/A Su M Sa

(Cans)

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Proceed with an asterisk (*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (30 minutes) that work will be completed in each public use area.

SHEET SCHEDULE OF CLEANING SERVICES, 01 April to 31 October

OF

PUBLIC USE

AREA:

Taylor Ferry North

Taylor Ferry South

Wahoo Bay

Wagoner Park

(Toppers) Wildwood Hwy 251A

Road Afton Landing Bluff

Landing

ARRIVAL TIME:

SERVICE

Toilets, Change houses, & Overlooks

M W Sa Su M W F Sa M W Sa M W Sa Su M W F

Sa N/A Su M W F Sa Su M W F Sa

Picnic Shelters M F N/A N/A N/A M F N/A M F M F

Cookers/Fire Rings N/A N/A N/A N/A N/A N/A N/A N/A

Trailer Dump Stations M W Sa Su M W F

Sa N/A N/A Su M W F Sa N/A Su M W F Sa Su M W F Sa

Courtesy Docks/Boat Ramp Areas

Weekly Weekly Weekly Weekly Weekly N/A Weekly Weekly

Groundskeeping - PUA’s, Access Roads & Parking Areas

M F M F M F M F M F M F M F M F

Grounds keeping - Fishing Areas N/A N/A N/A N/A N/A N/A N/A N/A

Grounds keeping - Embankment Road

N/A N/A N/A N/A N/A N/A N/A N/A

Refuse Collection M W Sa (Cans)

N/A N/A M W Sa (Cans)

N/A N/A N/A N/A

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Proceed with an asterisk (*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (30 minutes) that work will be completed in each public use area.

SCHEDULE OF CLEANING SERVICES, 2nd Cleanings - Holiday Weekends SHEET OF

Crew No./Crew:

Crew No./Crew:

SCHEDULE OF CLEANING SERVICES, 2nd Cleanings - Memorial Day Weekend

PUBLIC USE

AREA:

Blue Bill Point

Damsite Park South

Flat Rock

Rocky Point

Taylor Ferry South Wildwood

Afton Landing

Bluff Landing

Performance Period: 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm

ARRIVAL TIME:

SERVICE WORKDAYS

Toilets, Change houses, & Overlooks

Sa Su M Sa Su M Sa Su M Sa Su M Sa Su M Sa Su M Sa Su M Sa Su M

SCHEDULE OF CLEANING SERVICES, 2nd Cleanings - Fourth of July

PUBLIC USE

AREA:

Blue Bill Point

Point

Taylor Ferry South Wildwood

Afton Landing

Bluff Landing

Performance Period: 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm

ARRIVAL TIME:

SERVICE WORKDAYS

SCHEDULE OF CLEANING SERVICES, 2nd Cleanings - Labor Day Weekend

PUBLIC USE

AREA:

Blue Bill Point

Point

Taylor Ferry South Wildwood

Afton Landing

Bluff Landing

Performance Period: 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm 3 pm - 6 pm

ARRIVAL TIME:

SERVICE WORKDAYS

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Proceed with an asterisk (*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (30 minutes) that work will be completed in each public use area.

EXHIBIT 7

INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: SHEET OF

CONTRACTOR: DATE:

ADDRESS: CONTRACT No: W912BV- - -

CITY, STATE, ZIP:

BILLING PERIOD: THRU INVOICE NO:

PAYMENT TERMS:

(Payment Discount or N/A)

Bid Item Description Unit Total No. Supplies/Services Quantity Unit Price Amount

TOTAL INVOICE AMOUNT: $

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Tables A-1a & A-1b.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Summer Period: 1 April thru 31 October

2.2. Frequencies and Times of Services.

2.2.1. The contractor shall accomplish services in accordance with the frequencies specified in Tables A- 2a, A-2b, & A-2c.

2.2.2. The contractor shall begin work no earlier than 7 a.m. and shall complete work by 4 p.m.

2.2.3 S e c o n d cleanings of toilets shall be performed in accordance with subparagraph 2.3.1; between 3:00 p.m. and 6:00 p.m. Toilets shall be cleaned in the same order as regularly scheduled cleanings.

3. DECRIPTION OF WORK.

3.1. Toilets and Change houses. The contractor shall clean all waterborne toilets, vault toilets, and change houses, including windows, vent coverings, interpretive facilities, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, walls, ceilings, doors, eaves, screens, partitions, floors, and exterior drinking fountains. Power washing of any park facilities may be permitted with the approval of the Contracting Officers Representative (COR). No damage to facilities or fixtures shall be caused by power washing; any and all damages will be repaired or replaced by the contractor at no expense to the Government. All damage shall be reported to the COR and the Fort Gibson Lake Office.

3.1.1. The contractor shall remove all refuse from containers and clean the containers. Plastic liners shall be maintained in each refuse containers. All collected refuse, debris, and litter shall be disposed of in dumpsters provided by others.

3.1.2. Toilet tissue shall be distributed at each toilet when it is cleaned. Supply of tissue in toilets is adequate until next cleaning day.

3.1.3. The contractor shall remove all litter and debris in a five-foot area around the exterior of facilities.

3.1.4. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed.

3.1.5. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 12 inches from the top of the vault (bottom of riser), the Fort Gibson Lake Office shall be notified by 8:30 a.m. on the next workday.

3.1.6. Odor control shall be added to toilet vaults as directed by the COR.

3.2. Second cleanings of toilets at selected PUAs shall be performed during the summer period; on the same day that cleaning is specified in Tables A-2a and A-2b. Second cleanings will be required on Saturday, Sunday and Holiday of the three major holiday weekends (Memorial Day, Fourth of July and Labor Day.) All work required by subparagraphs 3.1 - 3.1.4 shall be performed. The PUAs requiring second cleanings of toilets are as follows:

Blue Bill Point Rocky Point Damsite Park South Taylor Ferry South Flat Rock Wildwood Afton Landing (Chouteau) Bluff Landing (Newt Graham)

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces/ cookers must be extinguished and shall be disposed of in an area approved by the Fort Gibson Lake Office.

3.4. Cookers/Fire Rings. Not required

3.5. Trailer Dump Stations. The contractor shall clean all slabs, flush bowls, intakes, hoses, wheel stops, and other appurtenances at trailer dump stations.

3.6. Courtesy Docks. The contractor shall clean courtesy docks. The contractor shall remove all litter and debris. Free of graffiti. Remove webs, insect and bird nests prior to clean surface.

3.7. Groundskeeping - Parks and Access Roads. As described in Performance Standards, Exhibit 3.

3.7.1. The contractor shall pick up refuse and debris from the area bounded by an imaginary line 20 feet outside the limits of mowing. Pick up of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse and debris shall also be picked up from swimming beaches, boat ramps, and parking areas listed in Table A-1 located outside mowed areas. Refuse and debris shall be disposed of in dumpsters provided by others.

3.7.2. The contractor shall pick up dead animals from the area bounded by an imaginary line 20 feet outside the limits of mowing. Dead animals shall be disposed of properly, and shall not be disposed of in dumpsters.

3.7.3. The contractor shall pick up tires from the area bounded by an imaginary line 20 feet outside the limits of mowing. Tires shall be disposed of off Government property, and shall not be disposed of in dumpsters.

3.7.4. All refuse and debris left at picnic/camping sites shall also be picked up and disposed of in dumpsters provided by others.

3.8. Groundskeeping - Fishing Areas. The contractor shall pick up refuse and debris, including dead fish, from fishing areas. Visible items of refuse and debris in water, which are accessible by a garden rake, shall be removed. The landward limit of pick up is 100 feet from the edge of the water. The contractor shall remove all refuse from containers and clean the containers. Plastic liners shall be maintained in each refuse containers. Also refer to Exhibit 3, Performance Standards. Refuse and debris may be disposed of in dumpsters. Dead fish shall be disposed of off Government property, and shall not be disposed of in dumpsters. The fishing area is located below the dam on both sides of the river.

3.9. Groundskeeping - Embankment Road. The contractor shall pick up refuse and debris, including dead animals, along and three feet beyond the guardrails on the embankment roadway. In addition, highly visible items on the embankment shall be picked up when observed by contractor employees, or by the next cleaning day. In addition, trash shall be picked up within the 20 feet of the mowing limits along Highway 251A from the entrance to GUTS Church Camp to the west end of the Fort Gibson Dam.

3.10. Refuse Collection. The contractor shall remove all refuse from containers in restrooms. Plastic liners shall be maintained in each refuse container. Household trash that is bagged and placed in or near refuse containers will be considered normal refuse.

3.11. Refuse Disposal. All collected refuse, debris, and litter shall be disposed of in dumpsters provided by others. Trash in the Damsite North area shall be picked up and disposed of in dumpsters at the Damsite Public Use Area.

3.12. On normal weekdays, one camping unit per campsite will generally occupy campsites.

3.12.1. On weekends, all campsites will normally be occupied and a percentage of sites will have more than one camping unit.

3.12.2. On major holiday weekends during the summer, most all campsites will be occupied by more than one camping unit and overflow camping will be allowed in selected parks.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs given in Exhibit 3. The terms clean, sanitary, and odor-free facilities are defined as follows:

4.1. Clean. The contractor shall sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris (tree limbs, rocks, driftwood, etc.), trash, garbage, ashes, fecal matter, urine, soap scum, biological formations and resultant stains, dead insects, insect nests (excluding stinging insect nests), insect webs, bird droppings, and residue from cleaning agents are removed.

4.2. Disinfect. The contractor shall disinfect facilities each time they are cleaned with an approved environmental-friendly chemical agent to destroy micro-organisms. The contractor shall provide the COR a list of germicidal detergents used and specifications for each.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A-1a

INVENTORY OF FACILITIES

SUMMER PERIOD

PUBLIC USE AREAS*

FACILITIES UNIT BB DE DN DS HW FR OL RP TOTAL

Masonry WB Toilets NO 1 1

Masonry WBT W/Shower NO 1 1 1 2 4

Masonry/CXT Vault Toilets NO 1 1 1 1 4

Masonry Changehouses NO N/A

Metal/Wood Vault Toilets NO N/A

Picnic Shelters NO 1 1 1 1 1 5

Cookers/Fire Rings NO

Trailer Dump Stations NO 1 1 1 2 5

Bulletin Boards NO N/A

Drinking Fountains NO N/A

Courtesy Docks NO 1 1 1 3

Grounds - Parks/Access Roads

AC 30 4 2 13 9 20 2 33 113

Grounds - Nature/Hiking Trails

ST N/A

Grounds - Fishing Areas ST 8 2 10

Grounds - Embankment ST 30 30

Boat Launching Ramps NO 2 1 1 2 4 10

Swimming Beaches AC 0.4 .4

Playgrounds NO 1 1

Amphitheater NO N/A

Parking Areas AC .5 1 .2 .5 .5 1 .5 4.2

Refuse Containers - Cans NO 5 5

NO = Number AC = Acre ST = Station (100 Feet)

* Acronyms for PUAs are as follows:

BB = Blue Bill DE = Damsite East DN = Damsite Park North DS = Damsite Park South

FR = Flat Rock OL = Overlook RP = Rocky Point TB = Taylor Ferry Beach

HW = Highway 251A Road

Note: The unit shown for toilets & changehouses is the number of buildings. The unit shown for toilets & changehouses is the number of buildings. CXT/Masonry vault toilets include a male and female unit or can be a unisex unit. All other toilets contain male and female and possibly separate showers in each building.

TABLE A-1b

FACILITIES INVENTORY FOR CLEANING SERVICES

SUMMER PERIOD

FACILITIES UNIT TB TN TS WB WC WW AL BL TOTAL

Masonry WB Toilets NO N/A

Masonry WBT W/Shower NO 2 1 1 1 5

Masonry/CXT Vault Toilets NO 1 1 1 1 1 1 1 7

Masonry Change Houses NO N/A

Metal/Wood Vault Toilets NO N/A

Picnic Shelters NO 1 1 1 1 1 5

Cookers/Fire Rings NO

Trailer Dump Stations NO 1 1 1 1 1 5

Bulletin Boards NO N/A

Drinking Fountains NO N/A

Courtesy Docks NO 2 1 1 1 1 1 2 9

Grounds - Parks/Access Roads

AC 7 10 46 21 3 16 21 12 136

Grounds - Nature/Hiking Trails

ST N/A

Grounds - Fishing Areas ST N/A

Grounds - Embankment ST N/A

Boat Launching Ramps NO 2 1 2 1 1 1 1 9

Swimming Beaches AC 2 2

Playgrounds NO 1 1 1 3

Amphitheater NO N/A

Parking Areas AC 2 1 .5 .5 1 .3 .4 .4 6.1

Refuse Containers - Cans NO 9

NO = Number AC = Acre ST = Station (100 Feet)

* Acronyms for PUAs are as follows:

TN = Taylor Ferry North WW = Wildwood TS = Taylor Ferry South AL = Afton Landing (Chouteau) WB = Wahoo Bay BL = Bluff Landing (Newt Graham) WC = Wagoner City Park

Note: The unit shown for toilets & changehouses is the number of buildings. CXT/Masonry vault toilets include a male and female unit or can be a unisex unit. All other toilets contain male and female and possibly separate showers in each building.

TB = Taylor Ferry Beach

3 1

TABLE A-2a

REQUIRED FREQUENCIES OF SERVICES

SUMMER PERIOD

APPLICABLE PUA’s:

Blue Bill Taylor Ferry South Damsite East Wildwood Damsite Park South Highway 251A Road Flat Rock Afton Landing (Chouteau) Rocky Point Bluff Landing (Newt Graham)

REQUIRED SERVICE FREQUENCY

1. Cleaning of toilets/ change…