W912BV-16-T-0128.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV-16-T-0128 25-May-2016

b. TELEPHONE NUMBER

918.669.7173

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 31 May 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY C FEEMSTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967317 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

OD, EAO, EUFAULA LAKE OFC

102 E BK 200 ROAD

STIGLER OK 74462-9440

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF56

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV-16-T-0128

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments and complete the checklist before submitting documents.

Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes in a file format readable by Adobe or MicroSoft Office readable file formats are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address Amy.c.feemster@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Amy C. Feemster and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

Amy C. Feemster, CECT-SWT-CT

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7173) or Amy.c.feemster@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points.

Please note Monday 30 May is a Federal Holiday and the building will be closed. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) The pricing schedule provided in the solicitation.

BIDDERS INQUIRY

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV-16-T-0128

The Bidder Inquiry Key is: AGPJZX-95D6V7

c. The Bidder Inquiry System will be unavailable for new inquiries at noon on 5/27/2016 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Amy C. Feemster Telephone: 918-669-7173 E-MAIL: amy.c.feemster@usace.army.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 54.41 Acre Belle Starr South Two Mowings

FFP

Two Mowings, Triming, and Edging of Belle Starr South at Eufaula Lake, Oklahoma between 1 June 2016 and 30 June 2016 FOB: Destination

NET AMT

0002 45.63 Acre Brooken Cove North Two Mowings

FFP

Two Mowings of Brooken Cove North at Eufaula Lake, Oklahoma between 1 June 2016 and 30 June 2016

0003 41.60 Acre Lady Bird Landing Two Mowings

FFP

Two Mowings of Lady Bird Landing & South Overlook at Eufaula Lake, 0004 14.48 Acre Elm Point Two Mowings

FFP

Two Mowings of Elm Point at Eufaula Lake, Oklahoma between 1 June 2016 and 30 June 2016

0005 26.76 Acre Gentry Creek Two Mowings

FFP

Two Mowings of Gentry Creek at Eufaula Lake, Oklahoma between 1 June 2016 and 30 June 2016

0006 41.80 Acre Highway 9 Landing Two Mowings

FFP

Two Mowings of Highway 9 Landing (East/North/South) at Eufaula Lake, 0007 17.33 Acre Mill Creek Bay Two Mowings

FFP

Two Mowings of Mill Creek Bay at Eufaula Lake, Oklahoma between 1 June

0008 7.40 Acre Oak Ridge Two Mowings

FFP

Two Mowings of Oak Ridge at Eufaula Lake, Oklahoma between 1 June 2016 and 30 June 2016

0009 27.63 Acre Porum Landing Two Mowings

FFP

Two Mowings of Porum Landing at Eufaula Lake, Oklahoma between 1 June

0010 10.25 Acre Project Office Two Mowings

FFP

Two Mowings of Project Office East Storage Yard at Eufaula Lake, 0011 14.67 Acre Damsite East Two Mowings

FFP

Two Mowings of Damsite East & Fishing Area at Eufaula Lake, Oklahoma between 1 June 2016 and 30 June 2016

Section C - Descriptions and Specifications

SCOPE OF WORK

S P E C I F I C A T I O N S

EUFAULA LAKE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

ONE-TIME MOWING SERVICES

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following page.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Performance Requirements 8 Contractor Quality Control 9 Deductions for Deficient Work 10 Safety 11 Reporting Defective Facilities 12 Required Insurance And Insurance Certificate 13 Prework Conference 14 Contractor Submittals 15 Billing 16 Work Schedules 17 Materials and Supplies

EXHIBITS

No. TITLE

1 Performance Requirements Table 2 Quality Assurance Report 3 Quality Control Inspection Log 4 Example of Job Hazard Analysis 5 Invoice Format

APPENDICES

Appendix Title

A Mowing – Corps Directed Mowing – Improved Areas B Mowing – Corps Directed Mowing – Herbicide & Dam Embankment

Facilities Inventory & Mowing Maps

1. SCOPE OF WORK. The work required under this specification provides for the two mowings, trimming, and edging of public use areas and other project lands at Eufaula Lake, Oklahoma.

2. DEFINITIONS.

2.1. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 1.

2.3. Government. The term "Government" as used herein means the United States of America.

2.4. Performance Requirement (PR). The Government's requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd), and specify the minimum standard (quality) for each service provided under the contract.

2.5. Project. The term "project" as used herein means all Government property and easements at Eufaula Lake.

2.6. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.7. Quality. Conformance with the contract specification.

2.8. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.9. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.10. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. The Contracting Officer or their designee will furnish EM 385-1-1 to the contractor after contract award. EM 385-1-1 is also available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual .aspx.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. CORPS DIRECTED MOWING.

4.2.1. All mowing shall start upon contract award and be completed by 3:00 PM on 26 May 2016.

4.2.2. Acceptance of work. When work is completed, the contractor will notify the COR. The COR will accept work unless services are found to be deficient.

4.2.2.1. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Reperformance of work to correct deficiencies must be completed within the original CDM response time.

4.2.2.2. The contractor shall notify the COR when corrective work is completed.

When work has been corrected, the COR will provide an email notification to the contractor and copy the Tulsa District Office.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the COR and Contracting Officer a telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish all equipment necessary to accomplish the various types of work specified. Equipment breakdowns do not relieve the contractor of the responsibility to complete work properly and on time.

6.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. The contractor shall not use equipment until it has passed inspection by the COR.

The COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Seat belts shall be worn at all times by equipment operators. Refer to subparagraph 16.B.08. of EM 385-1-1.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than 1/4-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to subparagraph 16.B.03.a. and 16.B.11.a of EM 385-1-1.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose. Refer to subparagraph 16.B.12. of EM 385-1-1.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be rear discharge only and equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.4. Mulching mowers shall not be used.

6.2.2.5. Brush hogs shall not be used within improved areas.

6.2.2.6. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.2.4. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

EUFAULA LAKE

MOWING SERVICES

PROVIDED BY

(Contractor's Name)

6.3. Equipment Operation.

6.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer or the COR and the Lake Manager approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. All contractor/sub contractor drivers shall maintain a valid state driver’s license.

7. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 1. The contractor's performance will be evaluated using these PRs as follows:

7.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

7.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

7.3. Whenever QA inspections indicate the contractor’s performance is marginal or unsatisfactory; the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the COR determines that performance is satisfactory. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

8. CONTRACTOR QUALITY CONTROL. The contractor shall maintain control of their personnel and ensure all work is accomplished to meet the standards provided in the statement of work.

9. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

9.1. Each service found deficient and reperformed by the contractor: No deduction.

9.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

9.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

9.4. Each service found deficient and not reperformed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

10. SAFETY.

10.1. Safety Plan. The contractor shall furnish the COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

10.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

10.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

10.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

10.1.4. Procedures for treating and transporting injured persons to medical facilities.

10.1.5. Fire prevention plans.

10.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 6.

10.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

10.1.6.2. Equipment operation and maintenance (for each type of equipment).

10.1.6.3. Vehicle operation and maintenance.

10.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

10.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

10.4. Accident Reports.

10.4.1. The contractor shall immediately notify the Contracting Officer and COR of all known accidents that occur at the project and result in death or serious injury.

10.4.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer and COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

10.5. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing to the COR when billing.

11. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer each workday.

12. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

12.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

12.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

12.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

13. PREWORK CONFERENCE. The COR shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 13 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The Contracting Officer Representative shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

14. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer Representative prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer Representative. If the Contracting Officer Representative determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

14.1. Names and phone numbers of on-site supervisor and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1. and 5.2.2.).

14.2. Safety Plan (subparagraph 10.1.).

14.3. Job Hazard Analysis (subparagraph 10.1.6.)

14.4. Exposure reports (subparagraph 10.5.).

14.5. Required certificates of insurance (paragraph 11.)

14.6. Work schedules as applicable (section 17.)

15. BILLING.

15.1. The contractor shall submit an original and two copies of invoices on completed work only.

15.2. Invoices shall be prepared in the format shown at Exhibit 7.

15.3. All exposure reports and requested documents shall be submitted before an invoice will be accepted.

15.4. Invoices and supporting documents shall be delivered or mailed to the Lake Manager, Route 4, Box 5500 Eufaula Lake Office, Stigler, OK 74462.

16. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification, including written work schedules as prescribed below. The COR’s authority in reviewing these schedules is limited to assuring compliance with this specification.

If the COR determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

17. MATERIALS AND SUPPLIES.

17.1. Contractor furnished. The contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within the specified time limits.

17.2. Government Furnished. The Government will furnish potable water for workers and equipment. The contractor shall be responsible for transporting water needed to work sites that lack potable water.

EXHIBIT 1

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

APPENDIX A

Improved areas 1 Smooth cut. 1Height of cut grass does not exceed 1/2 inch from that specified. No uncut vegetation.

Edging 3 Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

APPENDIX B

Embankment area 5 Smooth cut. 1Height of cut grass does not exceed 1 inch from that specified. 2No uncut vegetation.

APPENDICES A & B

Trimming 6 Uniform cut with no scalping of grass. No damage to trees or shrubs.

Clean designated areas after mowing

7 No vegetation or debris left on paved surfaces.

1. Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground.

2. The Contracting Officer will relax this requirement to a degree when the height of grass prior to mowing is excessive. The Contracting Officer shall make the determination of excessive grass height unilaterally.

EXHIBIT 2

QUALITY ASSURANCE REPORT

The Quality Assurance Report (SWT Form 982) is provided at SECTION J as Attachment 1.

EXHIBIT 3

QUALITY CONTROL INSPECTION LOG

The Quality Control Inspection Log (SWT Form 990) is provided at SECTION J as Attachment 2.

EXHIBIT 4

EXAMPLE OF JOB HAZARD INSPECTION LOG

The Example of Job Hazard Analysis is provided at SECTION J as Attachment 3.

EXHIBIT 5

INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: ________________________________ SHEET ___ OF ___

CONTRACTOR: _____________________________ DATE: ___________

ADDRESS: ________________________________ CONTRACT NO: W912BV-__-_-____

BILLING PERIOD: ________ THRU __________ INVOICE NO: __________

PAYMENT TERMS: ____________________________

(Payment Discount or N/A)

CDM OR

BID ITEM

NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ______________

CONTRACTOR (Signature/Date)

APPENDIX A

CORPS DIRECTED MOWING – IMPROVED AREA’S

1. FACILITIES TO BE SERVICED. Public use areas and Lake Office complex. An inventory of mowing areas bid by the "mowing" is given in Table A. All mowing maps are at the end of Appendix B.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Work shall be performed between 7:00 a.m. and 8:00 p.m., from date of contract until 26 May 2016.

2.2. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays.

3. DESCRIPTION OF WORK. The contractor shall perform the following work:

3.1. Improved areas are highly developed areas, normally located in PUA’s. These area’s shall be mowed to a height of 1 ½ inches. In addition, mow the areas described below and around facilities shown on the drawings

3.2. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or parking area or to the tree line, whichever is closer. The limits of mowing at intersections shall be determined by the Contracting Officer to provide a safe viewing distance for vehicles approaching the intersections.

3.3. Areas around park and lake entrance signs. Park entrance signs are located beside roads shown on the attached maps. The area to be mowed around these park signs shall follow the mow line of the previous mowing. If there needs to be any changes, the Contracting Officer will determine the length of the new area to be mowed in front of these signs.

3.4. Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside of fences. The oxidation pond shall be mowed every time the park is mowed.

3.5. Trimming shall be performed around all vertical objects protruding from the ground, including under guardrails, trees, reservation bollard signposts, and fence posts which exist within the limits of improved areas. This includes trimming along railroad ties delineating pullouts.

3.6. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground each time areas are mowed.

3.7. Cleanup. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. After mowing is accomplished, the contractor shall remove vegetation and debris from parking lots, paved walkways and pullouts, and table and picnic shelter slabs.

4. RESTRICTIONS ON WORKING. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground.

The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the Contracting Officer disagree about the suitability of conditions for mowing operations, the Contracting Officer will determine whether work shall progress or stop. Areas excluded by these conditions will also be excluded in the inspections.

TABLE A

INVENTORY OF CORPS DIRECTED MOWING AREAS – IMPROVED AREAS

IMPROVED

AREAS PLAYGROUNDS TOILETS SHELTERS

LOCATION (AC) (NO) (NO) (NO)

Belle Starr South 54.41 2 5 2

Brooken Cove North 45.63 1 7 2

Lady Bird Landing & South Overlook 41.60 1 6 2

Elm Point 14.48 0 1 1

Gentry Creek 26.76 1 4 0

Highway 9 Landing (East/North/South) 41.8 1 5 1

Mill Creek Bay 17.33 0 1 1

Oak Ridge 7.4 0 2 0

Porum Landing 27.63 1 4 2

Project Office East Storage Yard 10.25 0 0 0

Damsite East & Fishing Areas 14.67 0 3 1

TOTAL 301.96 7 38 12

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 N/A Government Destination Government 0003 N/A Government Destination Government 0004 N/A Government Destination Government 0005 N/A Government Destination Government 0006 N/A Government Destination Government 0007 N/A Government Destination Government 0008 N/A Government Destination Government 0009 N/A Government Destination Government 0010 N/A Government Destination Government 0011 N/A Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-JUN-2016 TO

30-JUN-2016

N/A OD, EAO, EUFAULA LAKE OFC

102 E BK 200 ROAD

STIGLER OK 74462-9440

967317

0002 POP 01-JUN-2016 TO

30-JUN-2016

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 01-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

Section H - Special Contract Requirements

CLAUSES INCORPORATED BY FULL TEXT

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS, Jun 2015

The Contractor shall comply with the following requirements marked with an “X”.

X

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

X

2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

2a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05 and Homeland Security Presidential Directive‐12 (HSPD‐12). Proposed language: “The contractor and all sub‐contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) Remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.”

X

2b. For contractors who do not require CAC, but require access to a DoD facility or installation.

Proposed language: Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05 / AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text required US based contractor employees and associated sub‐contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525‐13 (Antiterrorism). Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. Proposed language: "All US based contractor employees and associated sub‐contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.”

X

4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub‐contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

5. Contractor Employees Who Require Access to Government Information Systems. This standard language text is for contractor employees with access to government info system. Proposed language: "All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25‐2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems."

6. For Contracts that Require an OPSEC Standing Operating Procedure/Plan. This standard language text is for contractor employees with an area of performance for classified contracts or if the contract employee has access or responsibility to protect critical information. The Contractor, in collaboration with RA OPSEC Officer, shall develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award per AR 530‐1 (Operations Security). Proposed language: "The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator."

7. For Contracts that Require OPSEC Training. Per AR 530‐1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award.

Proposed language: "All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations‐security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."

8. For Information assurance (IA)/information technology (IT) training. This standard language text is for contract employees who need network access and/or working IA/IT functions. Proposed language: "All contractor employees and associated sub‐contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01‐M and AR 25‐2 within six months of employment."

9. For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01‐M , DFARS 252.239.7001 and AR 25‐2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01‐ M must be completed upon contract award. Proposed language: "All contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01‐M, DFARS 252.239‐7001 and AR 25‐2. The baseline certification as stipulated in DoD 8570.01‐M must be completed upon contract award."

10. For Contractors Authorized to Accompany the Force. DFARS Clause 252.225‐7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. Proposed language: "All contractor employees shall ensure the following AT/OPSEC requirements are met prior to deploying personnel authorized to accompany U.S. Armed Forces outside the United States; to include compliance with laws, regulations, pre‐deployment requirements, and required training in accordance with combatant command guidance."

11. For Contracts Requiring Performance or Delivery in a Foreign Country. DFARS Clause 252.225‐ 7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non‐contingency support. Proposed language: "All non‐ local contracting personnel will comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task force commander policies and directives."

12. For Contracts That Require Handling or Access to Classified Information. This clause involves access to classified information, i.e. “Confidential,” “Secret,” or “Top Secret”. Proposed language:

"Contractor shall comply with AR 380‐67 (Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and Contractors) as well as FAR 52.204‐2, Security Requirements. Additionally, Contractors must comply with ‐ (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22‐M);

any revisions to DOD 5220.22‐M, notice of which has been furnished to the contractor. For classified contracts, the DD Form 254 will be attached with the contract."

13. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). Proposed language: "All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

14. (FOR CLASSIFIED CONTRACTS ONLY) Contractor Company to obtain a Facility Clearance and individual clearances at the appropriate level. Proposed language: "The Prime Contractor Company must have a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22‐M and AR 380‐49) prior to the start of the contract awarded period of performance.