W912BV-16-R-0080_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is to incorporate changes to the Frequencies of Services Tables C-1a, 2a, 2b, 2c, 2e.

The RFP reponse date is extended from 11 Mar 2016 to 18 March 2016 at 4:00 PM CST.

POC; Rudy Morales 918-669-7275

1. CONTRACT ID CODE PAGE OF PAGES

1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV-16-R-0080

X 9B. DATED (SEE ITEM 11)

11-Feb-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Mar-2016

CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV-16-R-0080

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PWS

SEE SECTION J FOR PWS

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 PWS PCMC KEYSTONE 78 23-FEB-2016 Attachment 2 SCA WAGE RATES

OSAGE- PAWNEE-

TULSA- COUNTY - OK

10 02-FEB-2016

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 PWS PCMC KEYSTONE 78 23-FEB-2016 Attachment 2 SCA WAGE RATES

OSAGE- PAWNEE-

TULSA- COUNTY - OK

10 02-FEB-2016

Attachment 3 REVISED PWS 78 10-MAR-2016

(End of Summary of Changes)

Performance Work Statement

KEYSTONE LAKE

OKLAHOMA

FOR

MOWING, JANITORIAL, PARK CLEANING,

HERBICIDE APPLICATION SERVICES

ORGANIZATION OF PERFORMANCE WORK STATEMENT

This Performance Work Statement consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

This document contains requirements that apply to all work to be performed under the provisions of this Performance Work Statement. The appendices contain a description of the facilities to be serviced and the work to be performed.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Performance Work Statement 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Contractor’s Facilities 13 Work Schedules 14 Reporting Defective Facilities 15 Security 16 Pre-Work Conference 17 Contractor Submittals 18 Billing 19 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished

Materials and Supplies 3 Performance Requirements 4 Quality Control Inspection Log 5 Example of Job Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

APPENDICES

Appendix Title A Mowing B Janitorial Work C Cleaning of Parks D Refuse

1. Description of Services. All services required under this contract shall be awarded via C-Type contract which may include, but are not necessarily limited to, the following types of services:

Mowing, Janitorial, Park Cleaning and Herbicide Application. For the following Government Facilities:

1.1. Mowing of public use areas, dam embankment, saddle dike, project office complexes, and other unimproved areas on project lands.

1.2. Janitorial services at the Keystone Project Office complex.

1.3. Cleaning of park facilities such as toilets, picnic/camping sites, grounds-keeping, refuse collection and disposal and vault pumping of vaults and septic tanks.

1.4. Application of herbicides.

2. DEFINITIONS.

2.1. Bimonthly work is required to be performed every other month.

2.2. Biweekly work is required to be performed every other week.

2.3. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.4. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.5. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.6. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs, B designated as moderately important and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.7. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.8. Government as used herein means the United States of America.

2.9 Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.9.1 Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.9.2 Acceptable performance level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.10.. Project means all Government property and easements at Keystone Lake.

2.11. Public use area (PUA) includes recreation areas as well as overlooks, nature and hiking trails, access points, etc.

2.12. Quality is conformance with the contract specification.

2.13. Quality Assurance (QA) Policies and procedures adopted by the government to that services acquired under government contracts conform to the contract’s quality and quality requirements.

2.14 Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.15. Semi-monthly work is required to be performed two times per m

2.16 Semi-weekly work is required to be performed two times per week.

2.18 A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this specification on other days.

2.19 Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

3. REFERENCES.

3.1 Corps of Engineers Safety & Health Requirements Manual, (EM 385-1-1, current edition to include any amendments) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.2. Execution of all work shall be in accordance with this Performance Work Statement and awarded Contract . The COR will notify the contractor of deficient services.

4.3.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.3.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two days.

4.3.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished to the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and skills.

5.1.1. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this Performance Work Statement that apply to the work they inspect.

5.2. Supervision.

5.2.1. The contractor shall provide an on-site Project Manager who shall have full authority to direct any work required. This on-site Project Manager, and alternates who shall have full authority to execute work during brief absences of the on-site Project Manager, shall be designated in writing. The on-site Project Manager or alternate shall be on site at all times work is being performed. Identify, in writing, the name of the appointed on-site Project Manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. The contractor shall provide the COR a telephone number at (or through) which the contractor's supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed.

5.2.3. The on-site Project Manager shall contact, whether by phone or in person, the COR each workday between 8:30 and 9:00 a.m. to coordinate and to discuss any work deficiencies, problems or contract performance related issues. If this contact is by telephone, the COR may require the on-site Project Manager to meet and discuss the issue(s) in person. will advise the on-site Project Manager of the designated meeting location and time.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work in accordance with the Performance Work Statement requirements on Schedule.

6.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.2. Equipment requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Seat belts shall be worn at all times by personnel operating tractors.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Only zero-turn mowers shall be used when mowing improved and lawn areas.

6.2.2.3. Use of brush hogs shall be limited to mowing dam embankment, dike areas, and semi-improved areas.

6.2.2.4. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edger’s shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. The working pressure of power washers shall not exceed 50 PSI. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix C, shall be a minimum of 2,000 PSI.

6.2.6. All vehicles used by the contractor to perform work under this Performance work statement shall be marked by signs located on each side of the vehicles. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

MAINTENANCE SERVICES

PROVIDED BY

(Contractor's Name)

6.3. Equipment operation.

6.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf and property or injury to others.

6.3.2. Power operated trimming equipment that utilizes monofilament line shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work

7.1.1. All materials and supplies shall be new. Adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance

7.1.2. Specifications for selected contractor furnished materials and supplies are provided in Exhibit 2.

7.1.3. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Cleaning compounds Disinfectants Carpet Shampoo Glass Cleaner Floor Wax Mops, brooms, etc.

Stripping Agents Misc. Tools Lights/Lamps Hand Soap Towels Tissue Paper Refuse Container Liners Deodorant Cakes Odor control chemicals (for vault toilets)

Spot Remover (for carpets and upholstered chairs) Air fresheners (for Project Office restrooms) Vacuum Cleaners

7.2. Government furnished. The Government will furnish potable water and refuse containers (cans). The contractor shall be responsible for transporting Government furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS (PRs). PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance Standards (PStds). Those not meeting PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. Whenever QA inspections indicate the contractor's performance is marginal or unsatisfactory; the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the COR determines that performance is satisfactory. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 3.

9.1. The results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the COR weekly.

9.2. The requirements in subparagraph 9.1 may be waived by the COR if he determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the

COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Safety plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6 Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner.

Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Job hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this performance work statement.

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety meetings. The contractor shall conduct monthly meetings with their employees and or subcontractors to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of mowing operations. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, and location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The COR may require that the contractor remove from the work any employee the Contracting Officer (or Contracting Officer Representative) deems incompetent, careless, or otherwise objectionable. Notification for the requested removal of an unsafe employee will be provided the contractor in writing.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts, tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. Contractor shall maintain an accurate record of exposure data (man hours worked) and submit the figure in writing monthly by the 2nd day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment.

12.1. A minimal amount of space is available at the Keystone Project Office for storage of janitorial supplies and equipment.

12.2. An area will be made available for storage of mowing equipment on an interim basis while mowing is being performed. Storage will be at contractor’s risk.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this performance work schedule, including written work schedules as prescribed below.

The COR’s authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

13.1. Cleaning of parks. The contractor shall submit a work schedule for each crew performing park cleaning (Appendix C), using the format given in Exhibit 6.

13.1.1. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules shall be furnished two (2) weeks prior to the beginning of each period.

13.1.2. Schedules for additional refuse collections and second cleanings directed by the COR shall be considered a part of this work schedule.

13.1.3. The contractor shall utilize these schedules for accomplishing work and shall furnish the COR a revised schedule prior to changing his mode of operation. The times given on these schedules will be used to evaluate the contractor’s performance under PR X1, Completion of all work.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present security gates to compounds shall remain locked except for entry/exit of the contractor’s vehicles. All entrances to project office buildings shall remain locked except for ingress and egress of contractor’s employees.

15.2. At the commencement of this contract, the Government will assign keys to the contractor that will be needed to access certain gates, building and structures. The contractor will physically sign for all Government owned keys in their possession and will be held accountable for loss of any assigned key. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately.

If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers. The contractor shall also install the tumblers at no expense to the Government. Upon conclusion of the contract, all keys shall be returned to the Government.

16. PREWORK CONFERENCE. The Contracting Officer shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. T he Contracting Officer shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of on-site Project Manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

17.6. Work Schedules for Cleaning of Parks (submit prior to initiation of work and prior to changing schedules) (subparagraphs 13.1 and 13.2).

17.7. Oklahoma permits and/or certification for application of herbicides and pesticides (Appendix A, C, and D).

17.8. Location of refuse disposal site(s) and a copy of the contract with the operator of the site(s) (Appendix C).

17.9. Required Insurance and Insurance Certificate.

17.9.1. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

a. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

b. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

c. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17.9.2. The contractor shall submit to the Contracting Officer a copy of their insurance certificate two (2) weeks prior to the Pre-work Conference.

18. BILLING.

18.1. The contractor shall submit the original and two copies of invoices at the end of each month for all work that has been completed.

18.2. Invoices shall be prepared as shown in Exhibit 7.

18.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

18.4. The invoices and supporting documents shall be delivered or mailed to the Lake Manager, at Keystone, 23115 W Wekiwa Rd Sand Springs OK 74063. A copy of invoices may be sent to the address in block 18a.

19. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

19.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire park.

19.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $1,000. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

DIRECTIVE 1130-2-550

PART 1 - NOTIFICATION

This report constitutes notification to the contractor of the deficiencies cited below.

This report confirms oral notification to the contractor on of the deficiencies cited below.

COR Signature Date

Type or Print name if not electronically signed ________________________________________

PART 2 - QA INSPECTION RESULTS

PR NO

LOCATION

DESCRIPTION OF DEFICIENCY

PRIMARY

INSPECTION

SECONDARY

INSPECTION

No. Inspec. No. Def. No. Inspec. No. Def.

SWT Form 0982 ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD 23 Oct 2010

SWT From 0982

Continued

PART 3 - CO DECISION ON DEFICEINCIES

The deficiencies in meeting PR No. (s)____________________________must be corrected before the work

Will be accepted.

will be deducted from scheduled payments to the contractor for the deficiencies

Meet PR No.(s) . Calculations for this deduction are given under part VI.

COR Signature Date

Type or Print name if not electronically signed _________________________________________

PART 4 - NOTIFICATION

I certify that all deficiencies have been corrected in accordance with the contract specifications.

Contractor Signature Date

PART 5 - ACCEPTANCE

All work except that for which deductions will be made complies with the contract specifications and is hereby accepted.

Contractor Signature Date

ALL PREVIOUS EDITIONS ARE OBSOLETE

PROPONENT: CESWT-OD

DIRECTIVE 1130-2-550

PART 6 - PERFORMANCE REQUIREMENTS

SWT Form 0982 ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD

EXHIBIT 2

PERFORMANCE WORK STATEMENT FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

URINAL DEODORANT

CAKE

B & C PERFUMED, COMMERCIAL QUALITY, SEPTIC TANK SAFE.

REFUSE CONTAINER

LINER

B & C PLASTIC, 8 TO 32 GALLON.

TOWELS B SINGLE PLY, MULTI-FOLD, NATURAL, 40% POST CONSUMER

WASTE RECYCLED MATERIALS TO MEET EPA GUIDELINES

AS SPECIFIED IN THE FEDERAL REGISTER, #150, FORT

HOWARD CO. OR EQUAL.

SINGLE PLY, GEORGIA PACIFIC, SOFT PUL, #28124

TISSUE PAPER B 2-PLY BATH TISSUE, NON-BLEACHED, NATURAL, SEPTIC

TANK SAFE, MINIMUM OF 500 SHEETS PER ROLL, 100% POST

CONSUMER WASTE RECYCLED MATERIALS, #100, KLEENIX

COTTONELLE OR EQUAL.

TISSUE PAPER C 2-PLY BATH TISSUE, NON-BLEACHED, NATURAL, SEPTIC

TANK SAFE, MINIMUM OF 500 SHEETS PER ROLL, 100%

RECYCLED MATERIALS WITH A MINIMUM OF 20% POST

CONSUMER WASTE, #100, FORT HOWARD CO. OR EQUAL

TISSUE PAPER C 2-PLY BATH TISSUE, NON-BLEACHED, NATURAL, SEPTIC

TANK SAFE, JUMBO ROLL, 100% POST CONSUMER WASTE

RECYCLED MATERIALS, #100, FORT HOWARD CO. OR

EQUAL.

LIGHTS/LAMPS C WHEN APPLICABLE AND WITHIN FIXTURE SPECIFICATIONS,

REPLACE ALL LAMPS WITH ENERGY STAR RATED

LAMP/LIGHTS.

ODOR CONTROL

CHEMICALS FOR

VAULT TOILETS

B ORANGE FLOATING VAULT TOILET DEODORIZER OR

FLOATING LIFT STATION DEGREASER, PHOENIX

ENTERPRISES, ITEM # KALL002255 (OR EQUIVELINT)

HAND SOAP B LIQUID, HIGH LATHERING & SUDSING CHARACTERISTICS

MILDLY PERFUMED.

AIR FRESHENERS B Gel Pack

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

ALL APPENDIXES

Completion of work X 1 B Completed within the time limits set forth in the PWS and contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

APPENDIX A – MOWING

Improved areas A 1 A Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

5%

Lawn areas A 2 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Semi-Improved areas A 3 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Embankment Areas A 4 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Levee, dike, & ponding areas. A 5 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Edging A 6 A Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

Trimming A 7 A Uniform cut with no scalping (total removal) of grass. No damage to trees, shrubs, and structures.

5%

Clean designated areas after mowing

A 8 C No vegetation or debris left on paved surfaces.

15%

Flower & Shrub Beds A 9 A No weeds visible in flower and shrub beds.

Beds watered as directed.

5%

APPENDIX B – JANITORIAL WORK

Dust furniture, etc. B 1 B All surfaces free of dust. 10%

Clean Floors B 2 B Clean. Entire floor has a uniform, glossy appearance with no scuff marks. No splash marks on furniture, walls, & baseboards, etc.

10%

Wax & buff floors B 3 B Entire floor has a uniform, glossy appearance with no scuffmarks or visible wax buildup. Baseboards, furniture, etc.

are free of cleaning & waxing solutions.

10%

Clean carpets B 4 B Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

10%

Vacuum carpets B 5 B Clean. No dirt or debris visible. 10%

Clean light fixtures B 6 C Clean. 15%

Clean mirrors & glass (other than windows)

B 7 C Clean, no streaks. 15%

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

Clean windows B 8 C Clean, no streaks. 15%

Clean restrooms B 9 A Odor-free. All fixtures, walls, & floors clean. Lavatories, urinals, commodes, & floors sanitary. Soap, towels, toilet cakes, air fresheners & toilet tissue adequate until next cleaning day.

5%

Clean drinking fountains B 10 B Clean, sanitary. 10%

Grounds keeping B 11 C Grounds, parking areas, & sidewalks free of refuse & debris.

15%

Refuse collection B 12 B Containers empty. Liners clean & not torn.

10%

APPENDIX C – CLEANING OF PARKS

Clean and deodorize interior of waterborne toilets & showers

C 1 A Clean & odor free. All fixtures, lavatories, showers, urinals, commodes, sanitary. No standing water on floors. Free of graffiti.

Supply of toilet tissue is adequate until next cleaning day. Light bulbs operate properly.

5%

Clean interior of vault toilets & overlook

C 2 B Clean. Floors, walls, windowsills clean.

Toilets sanitary. Free of graffiti. Supply of toilet tissue is adequate until next cleaning day. Light bulbs operate properly.

5%

Clean exterior of toilets & overlook

C 3 B Clean. Free of graffiti. Light Bulbs operate properly.

10%

Deodorize waterborne toilets C 4 B Odor-free. 10%

Deodorize Toilet Vaults C5 B Add Orange Floating Vault Toilet Deodorizer to vaults.

10%

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

Monitor vaults toilets C 6 B Vaults exceeding specified limit are reported.

10%

Clean picnic shelters C 7 B Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Light bulbs operate properly.

10%

Grounds keeping - PUAs & access roads

C 8 B No refuse or debris 25 feet beyond defined mowing area.

10%

Grounds keeping - small litter pick up

C 9 B No litter visible from a distance of 10 feet. 10%

Grounds keeping - fishing areas C 10 B No refuse or debris visible from a distance of 100 feet from water.

10%

Grounds keeping - embankment road

C 11 C No refuse or debris visible from a distance of 50 feet. No dead animals.

15%

Refuse collection – Dumpsters (includes Appendix B)

C12 B Dumpsters are not overflowing and do not emit strong odors.

10%

Refuse collection- Containers C 13 B Containers are not more than ¼ full & contents do not emit strong odors. Liners are odor-free & not torn.

10%

Refuse disposal (includes Appendix B)

C 14 A Refuse disposed at designated site. No deposition along roads.

0%

Report stinging insects & nests C 15 C All insect nests within 5 feet of facilities or on any buildings reported.

VCC/

QTR

Clean refuse containers C 16 B Clean. 10%

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

High pressure washing C 17 B Clean. No stains or accumulations of grease. No damage to paint on adjacent surfaces.

10%

Pumping of vaults & septic tanks C18 B Vaults pumped to 3 inches of bottom. No dead animals in vaults.

10%

Disposal of waste from vaults & septic tanks

C19 B Waste disposed off of Government property in an approved facility to receive such waste.

10%

Cleanup from pumping activity C20 B No evidence of spillage. 10%

Debris Removal from vaults & septic tanks

C21 B All debris removed. 10%

Completion of work for vault & septic tank pumping

C22 B Completed within time limits set forth in the specifications

10%

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

1. ______________________________________________ 2. _____________________________________________ 3. _________________________

PROJECT CONTRACTOR DATE

4. _____________________________________________ 5 _____________________________________________ 6 .__________________________

LOCATION CONTRACT NO. START DATE

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Mowing Equipment hauling and loading/unloading

Operators must be experienced, qualified, and trained to operate the equipment. A signal person on the ground will be used during loading/unloading. Equipment will be equipped with rollover protective structures. Operators will wear their seat belts at all times during operation of equipment. Trailer safety chains will be properly placed on towing vehicle when transporting equipment. Assure equipment trailer is level and truck and trailer brakes are set. Check for overhead clearances (power lines, tree limbs, etc.). Check for objects or obstacles behind equipment before backing. Trailer bed and ramps shall be clean of oil, gravel, dirt, or materials that could become slippery or cause the equipment being unloaded to lose traction. Equipment will be lined up with trailer so it can be loaded with a minimum amount of adjustment when on the ramp or trailer.

Getting on/off equipment Prevent injuries from slipping by maintaining 3-point contact with grab handles and steps. Never jump from equipment. Keep steps and decks free of mud, oil, and grease.

Inspection of equipment No vehicle will be placed into service until an inspection is performed and any deficiencies are corrected. Vehicles will be inspected prior to start of work each workday.

Fueling of equipment Equipment shall not be allowed to run during refueling. An operable fire extinguisher shall be available during refueling.

Equipment Maintenance Required maintenance will be performed at a location, which will provide protection from traffic for maintenance personnel. Preventive maintenance procedures recommended by the manufacturer will be followed.

Operation of equipment Proper clothing shall be worn at all times (long trousers, minimum of short sleeve shirt, hard hats, safety toe shoes, safety goggles, ear protection, etc.). Seat belts shall be secured at all times. No passengers will be allowed on equipment while in operation. Brakes shall be applied when equipment is stopped.

Safety guards will remain installed and properly used. Equipment will not be left unattended while engine is operating. Personnel will not approach any equipment until power take off (PTO) shaft has come to a complete stop. Exit or entrance to vehicles is prohibited while equipment is in motion.

Mowers and tractors will be operated to keep a safe distance from electrical outlet boxes, conduit, water faucets, sign or gateposts, and other obstacles. Equipment will be operated in a safe manner and under control at all times.

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Trimming/Edging Equipment

Operators will wear personal protective equipment at all times while using power trimming/edging equipment. Operators will follow manufacturer’s instructions while performing maintenance such as blade sharpening, carburetor adjustments, and spark plug maintenance.

Terrain Prior to mowing, all slopes will be thoroughly inspected for washes, potholes or other surface irregularities that could cause a mower to overturn. Operators will be particularly watchful of soft areas or areas that may be undercut.

Traffic Hazard warning lights on all mechanized equipment will be in operation while mowing, transporting, or when equipment is parked along the roadside. Slow moving vehicle (SMV) emblems will be installed on every tractor used alongside or transported on any roadway. Extreme caution will be observed to prevent accidents when driving equipment onto access roads from connecting roads or mowing areas.

Rocks and debris Rocks that can be thrown by mowers, and debris such as bottles, cans, tree limbs and other foreign matter shall be picked up before mowing operations begin.

Weather If lightning is present, all mowing operations will cease. Personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads. All appropriate State Motor Vehicle Operating laws will always be observed.

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

10. ___________________________________________________________________________________________________________________________ DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Signature/Date)

11. ___________________________________________________________________________________________________________________________ CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHIBIT 6

WORK SCHEDULE FOR CLEANING OF PARKS

SCHEDULE OF CLEANING SERVICES, _____________________To____________________

CREW NO.________ No. OF PERSONNEL IN CREW________ SHEET ___ OF ___

PUBLIC USE AREA >

COMPLETION TIME>

SERVICE WORKDAYS

Toilets, Change houses, & Overlooks

Picnic Shelters

Picnic and Camping Sites

Trailer Dump Stations

Bulletin Boards

Drinking Fountains

Courtesy Docks

Grounds keeping – PUA’s & Access Roads

Grounds keeping- Small Litter Pickup

Grounds keeping - Nature & Hiking Trails

Grounds keeping - Primitive Areas

Grounds keeping - Fishing Areas

Grounds keeping - Embankment Road

LIST OF ASSIGNED EQUIPMENT:

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk(*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (± 30 minutes) that work will be completed in each public use area.

EXHIBIT 7

INVOICE FORMAT

BILLING FOR

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT (IDIQ)

PROJECT: _______________________________ SHEET ___ OF __

CONTRACTOR: ____________________________ DATE: ____________

ADDRESS: _______________________________ CONTRACT NO: W912BV-____-____-_____

BILLING PERIOD: _________ THROUGH _________ TASK ORDER NUMBER: ________________

PAYMENT TERMS: ___________________________ INVOICE NO: ________________

(Payment Discount or N/A)

BID

ITEM NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ____________

CONTRACTOR (Signature/Date)

APPENDIX A

MOWING

1. FACILITIES TO BE SERVICED. Dam embankments, public use areas, lake office complexes, dikes, levees, and other project lands. An inventory of mowing areas is given in Table A-1.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Mowing of PUAs shall be performed between 7:00 a.m. and 8:00 p.m.

2.2. Mowing of PUAs shall not be performed on Saturdays, Sundays, Federal holidays, or one workday prior to Federal holidays. Mowing at other locations is permitted on these days.

2.3. Mowing shall be performed from 15 March through 30 September, with the exception of Project office lawn and overlook areas which shall be mowed from 15 March through 31 October.

3. DESCRIPTION OF WORK. The contractor shall perform the following work:

3.1. Mowing shall be performed in the following areas:

3.1.1. Improved Areas are highly developed areas, normally located in PUAs. These areas shall be maintained between a minimum height of 3 inches and a maximum height of 6 inches. The limits of most of these areas are shown on the attached maps. In addition, mow the areas described below and around facilities shown on the drawings. Since the amount of development will affect the required work, the inventory of facilities given in Table C-1a should be reviewed.

3.1.1.1. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 50 feet from each edge of the road or parking area or to the tree line, whichever is closer. The limits of mowing at intersections shall be determined by the COR to provide a safe viewing distance for vehicles approaching the intersections. Areas adjacent to all roads and parking areas are further defined in the attached mowing maps.

3.1.1.2. Areas around toilets located outside the limits of improved areas shown on the attached maps shall be mowed for a distance of 10 feet from the back and sides of toilets. Areas between the nearby road or parking area and the toilet shall be mowed. In addition, the area between pairs of toilets shall be mowed.

3.1.2. Keystone Project Office Lawn Areas shall be maintained between a minimum height of 2 inches and a maximum height of 4 inches. The limits of these areas are shown on the attached maps.

3.1.3. Dam Embankment, Saddle Dike and Semi-Improved Areas shall be maintained between a minimum height of 4 inches and a maximum height of 8 inches. The limits of these areas are shown on the attached maps.