W9128F24Q0040 - Solicitation.pdf

PDF 1 MB Posted Mar 27, 2024

Attached to: Oahe Janitorial Services Federal contract opportunity
Solicitation number: W9128F24Q0040
Issued by: Department of the Army Corps of Engineers Engineering District Omaha

About this file

Written by GovTribe AI · Mar 27, 2024

This document is a solicitation (W9128F24Q0040) for Oahe Janitorial Services. The U.S. Army Corps of Engineers, Omaha District is seeking a contractor to provide all labor and supervision to perform janitorial services at the Oahe Project Administration Building, Maintenance Building, and Powerhouse near Pierre, South Dakota. This is a fixed-price, performance-based service contract with a base year of 12 months and four 12-month option years. The contractor will be required to provide daily, weekly, monthly, and semi-annual cleanings of the facilities. The government will provide certain equipment and supplies, while the contractor must furnish all supervision, personnel, and transportation. The service period is from May 1, 2024 through April 14, 2025 for the base year, with subsequent option years available. The solicitation includes a Performance Work Statement detailing the specific tasks and performance standards. Offers are due by 2:00 PM on April 26, 2024. The procurement is set aside for small businesses under NAICS code 561720 with a $22,000,000 size standard.

View the file

Other files for this federal contract opportunity

Other files attached to Oahe Janitorial Services, newest first.
File	Type	Posted
W9128F24Q0040 - Answered Questions v7.pdf	PDF	Apr 26, 2024
W9128F24Q0040 - Answered Questions v6.pdf	PDF	Apr 25, 2024
W9128F24Q0040 - Answered Questions v5.pdf	PDF	Apr 24, 2024
W9128F24Q0040 - Answered Questions v4.pdf	PDF	Apr 23, 2024
W9128F24Q0040 - Answered Questions v3.pdf	PDF	Apr 12, 2024
W9128F24Q0040_U0002 - Amendment 0002.pdf	PDF	Apr 12, 2024
W9128F24Q0040 - Answered Questions v2.pdf	PDF	Apr 11, 2024
W9128F24Q0040 - Answered Questions.pdf	PDF	Apr 10, 2024
W9128F24Q0040_U0001 - Amendment 0001.pdf	PDF	Apr 10, 2024

On GovTribe

Work with this file on GovTribe

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

SEE ADDENDUM

(No Collect Calls)

W9128F24Q0040 27-Mar-2024

b. TELEPHONE NUMBER

605-945-3401

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Apr 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERIN M PATTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968818 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE OAHE PRJT OFC MNTN SEC

RUSSELL SOMSEN

USAED, OMAHACENWO-OD-OA-M

28563 POWERHOUSE RD

PIERRE SD 57501

TEL: (605) 945-3421 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF115

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PRICE SCHEDULE

PRICE SCHEDULE SHEET

OAHE PROJECT POWERHOUSE JANITORIAL CLEANING

Contractor:

Address:

Contact number:

Base Year

CLIN Duties Price Per

Unit Unit Quantity Total Price

0001AA

Perform the daily janitorial service in Maintenance Building

$ Day 238 Days $

0001AB

Perform the weekly janitorial service in Maintenance Building

$ Week 50 Weeks $

0001AC

Perform semi-annual janitorial service of Maintenance Building

Semi-

Annual

(SA)

2 SA $

Perform the daily, weekly, and semi-annual janitorial service in Maintenance Building – Total Cost

Total Cost

0002AA Perform the daily janitorial service in Admin Building $ Day 238 Days $

0002AB Perform the weekly janitorial service in Admin Building $ Week 50 Weeks $

0002AC Perform semi-annual janitorial service of Admin Building $ Semi-

Annual service in Admin Building – Total Cost

0003AA Perform the daily janitorial service in Powerhouse $ Day 238 Days $

0003AB Perform the weekly janitorial service in Powerhouse $ Week 50 Weeks $

0003AC Perform the monthly janitorial service in Powerhouse $ MO 12 Months $

0003AD Perform the semi-annual janitorial service in Powerhouse $ Semi-

Annual

Perform the daily, weekly, monthly, and semi-annual janitorial service in Powerhouse – Total Cost

Total for 2024 Oahe Janitorial Services Total Price Base Year

Option Year 1

Price Per

Unit Unit Quantity Total Price

1001AA

Perform the daily janitorial service in Maintenance Building

$ Day 250 Days $

1001AB

Perform the weekly janitorial service in Maintenance Building

$ Week 52 Weeks $

1001AC

Perform semi-annual janitorial service of Maintenance Building

Semi-

Annual

1002AA Perform the daily janitorial service in Admin Building $ Day 250 Days $

1002AB Perform the weekly janitorial service in Admin Building $ Week 52 Weeks $

1002AC Perform semi-annual janitorial service of Admin Building $ Semi-

Annual

1003AA Perform the daily janitorial service in Powerhouse $ Day 250 Days $

1003AB Perform the weekly janitorial service in Powerhouse $ Week 52 Weeks $

1003AC Perform the monthly janitorial service in Powerhouse $ MO 12 Months $

1003AD Perform the semi-annual janitorial service in Powerhouse $ Semi-

Annual

Total for 2025 Oahe Janitorial Services

Option Year

Option Year 2

Price Per

Unit Unit Quantity Total Price

2001AA

Perform the daily janitorial service in Maintenance Building

$ Day 250 Days $

2001AB

Perform the weekly janitorial service in Maintenance Building

$ Week 52 Weeks $

2001AC

Perform semi-annual janitorial service of Maintenance Building

Semi-

Annual

2002AA Perform the daily janitorial service in Admin Building $ Day 250 Days $

2002AB Perform the weekly janitorial service in Admin Building $ Week 52 Weeks $

2002AC Perform semi-annual janitorial service of Admin Building $ Semi-

Annual

2003AA Perform the daily janitorial service in Powerhouse $ Day 250 Days $

2003AB Perform the weekly janitorial service in Powerhouse $ Week 52 Weeks $

2003AC Perform the monthly janitorial service in Powerhouse $ MO 12 Months $

2003AD Perform the semi-annual janitorial service in Powerhouse $ Semi-

Annual

Total for 2026 Oahe Janitorial Services

Option Year

Option Year 3

Price Per

Unit Unit Quantity Total Price

3001AA

Perform the daily janitorial service in Maintenance Building

$ Day 250 Days $

3001AB

Perform the weekly janitorial service in Maintenance Building

$ Week 52 Weeks $

3001AC

Perform semi-annual janitorial service of Maintenance Building

Semi-

Annual

3002AA Perform the daily janitorial service in Admin Building $ Day 250 Days $

3002AB Perform the weekly janitorial service in Admin Building $ Week 52 Weeks $

3002AC Perform semi-annual janitorial service of Admin Building $ Semi-

Annual

3003AA Perform the daily janitorial service in Powerhouse $ Day 250 Days $

3003AB Perform the weekly janitorial service in Powerhouse $ Week 52 Weeks $

3003AC Perform the monthly janitorial service in Powerhouse $ MO 12 Months $

3003AD Perform the semi-annual janitorial service in Powerhouse $ Semi-

Annual

Total for 2027 Oahe Janitorial Services

Option Year

Option Year 4

Price Per

Unit Unit Quantity Total Price

4001AA

Perform the daily janitorial service in Maintenance Building

$ Day 250 Days $

4001AB

Perform the weekly janitorial service in Maintenance Building

$ Week 52 Weeks $

4001AC

Perform semi-annual janitorial service of Maintenance Building

Semi-

Annual

4002AA Perform the daily janitorial service in Admin Building $ Day 250 Days $

4002AB Perform the weekly janitorial service in Admin Building $ Week 52 Weeks $

4002AC Perform semi-annual janitorial service of Admin Building $ Semi-

Annual

4003AA Perform the daily janitorial service in Powerhouse $ Day 250 Days $

4003AB Perform the weekly janitorial service in Powerhouse $ Week 52 Weeks $

4003AC Perform the monthly janitorial service in Powerhouse $ MO 12 Months $

4003AD Perform the semi-annual janitorial service in Powerhouse $ Semi-

Annual

Total for 2028 Oahe Janitorial Services

Option Year

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job BY24 - Maintenance Bldg Janitorial Svc

FFP

Provide Daily, Weekly, and Semi-Annual Janitorial Services for the Oahe Project Maintenance Building located in Pierre, South Dakota. Services include providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services as defined in the Performance Work Statement . Period of Performance: 1 May 2024 through 14 April 2025.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S201

NET AMT

0002 1 Job BY24 - Admin Bldg Janitorial Svc

FFP

Provide Daily, Weekly, and Semi-Annual Janitorial Services for the Oahe Project Admin Building located in Pierre, South Dakota. Services include providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services as defined in the Performance Work Statement . Period of Performance: 1 May 2024 through 14 April 2025.

0003 1 Job BY24 - Powerhouse Janitorial Svc

FFP

Provide Daily, Weekly, Monthly, and Semi-Annual Janitorial Services for the Oahe Project Powerhouse Building located in Pierre, South Dakota. Services include providing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services as defined in the Performance Work Statement . Period of Performance: 1 May 2024 through 14 April 2025.

1001 1 Job OPTION OPYR1 FY25 - Maint Bldg Janitorial Svc

FFP

1002 1 Job OPTION OPYR1 FY25 - Admin Bldg Janitorial Svc

FFP

1003 1 Job OPTION OPYR1 FY25 - Powerhouse Janitorial Svc

FFP

15 April 2025 through 14 April 2026.

2001 1 Job OPTION OPYR2 FY26 - Maint Bldg Janitorial Svc

FFP

2002 1 Job OPTION OPYR2 FY26 - Admin Bldg Janitorial Svc

FFP

2003 1 Job OPTION OPYR2 FY26 - Powerhouse Janitorial Svc

FFP

15 April 2026 through 14 April 2027.

3001 1 Job OPTION OPYR3 FY27 - Maint Bldg Janitorial Svc

FFP

3002 1 Job OPTION OPYR3 FY27 - Admin Janitorial Svc

FFP

3003 1 Job OPTION OPYR3 FY27 - Powerhouse Janitorial Svc

FFP

15 April 2027 through 14 April 2028.

4001 1 Job OPTION OPYR4 FY28 - Maint Bldg Janitorial Svc

FFP

4002 1 Job OPTION OPYR4 FY28 - Admin Bldg Janitorial Svc

FFP

4003 1 Job OPTION OPYR4 FY28 - Powerhouse Janitorial Svc

FFP

15 April 2028 through 14 April 2029.

PEFORMANCE OF WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Oahe Janitorial Services 28563 Powerhouse Rd

Pierre, SD 57501 11 January 2024

1.0 General Information.

1.1 Background. This is a service contract to provide all labor and supervision to perform janitorial services at the Oahe Project Administration (Admin) Building (~12000ft2 cleaning area), Maintenance Building (`3000ft2 cleaning area), and Powerhouse (~150,000ft2 cleaning area) near Pierre, South Dakota.

1.2 Scope of Work. This is a non-personal services contract to provide janitorial services at the above locations.

Contractor will supply all supervision, personnel, and transportation to provide daily, weekly, monthly and semi-annual cleanings of Oahe Project buildings. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. There will be no inactive periods. The Period of Performance is as follows:

Base Year: Award through 14 April 2025

Active period of performance: 15 April 2024 through 14 April 2025

Option Year 1: 15 April 2025 through 14 April 2026

Active period of performance: 15 April 2025 through 14 April 2026

Option Year 2: 15 April 2026 through 14 April 2027 Active period of performance: 15 April 2026 through 14 April 2027

Option Year 3: 15 April 2027 through 14 April 2028

Active period of performance 15 April 2027 through 14 April 2028

Option Year 4: 15 April 2028 through 14 April 2029

Active period of performance 15 April 2028 through 14 April 2029

1.4 Contractor Personnel

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the contractor’s own payroll. Due to the daily nature of this work, multiple employees are recommended to avoid lost days due to illness, vacation, etc. Personnel will dress according to safety manual EM 385-1-1 and be presentable to the public in a government facility, nothing of an offensive or graphic nature will be allowed. The contractor must abide by all state and federal labor laws.

1.4.2 Subcontracting. The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor. The Contractor’s decision to use a subcontractor shall be approved by the Contracting Officer to ensure the small business size standard is maintained. Contracotrs can submit the use of subcontractor(s) within the quote of this solicitation for review and potential approval of the Contracting Officer.

1.5 Quality Control

1.5.1 The contractor shall designate, in writing, an onsite employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. The contractor shall not invoice the government for services which are not rendered according to the PWS Schedule, Section 7.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the COR will notify the contractor that they are required to re-perform specific services within 24 hours for daily cleaning items, and within one week for weekly, monthly, or semi-annual items. The Contracting Officer will also be notified in these cases.

1.6.3 The government may take action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.7 Hours of Operation. The contractor is responsible for conducting business between the hours of 7:30 am and 5:00pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not invoice for cleanings when the facilities are closed for the above reasons. Weekly, monthly, and semi-annual cleanings may occur in the Admin and Maintenance buildings on weekends when coordinated with the COR. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The contractor and all employees working on this contract shall be present at this meeting. The Meeting shall discuss the work requirements, scheduling, submittal process, and review of the Activity Hazard Analysis (AHA), Abbreviated Accident Prevention Plan (AAP) submitted by contractor. At least 2 weeks prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

1.9. Submittals. At least 2 weeks prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

a. Activity Hazard Analysis (AHA);

b. Abbreviated Accident Prevention Plan (APP)

c. List of who will perform work on this contract and their e-verify and background checks;

d. Proof of Insurance for Contractors and Subcontractors;

e. List of any items the contractor will supply at their own cost (including SDS sheets for chemicals)

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention

Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical/General Security

1.11.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.11.2 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.11.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.11.4. Contract personnel requiring a common access card (CAC): Contract personnel will be issued a common access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and access to DoD information systems or networks; (2) remote access to a DoD information system or network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. Before CAC issuance, contract personnel must have, at a minimum, a favorably adjudicated Tier 1 investigation or an equivalent or higher investigation in accordance with applicable Army regulations and Homeland Security Presidential Directive-12 (HSPD-12). At the discretion of the RA, an initial CAC may be issued based on a favorable review of a fingerprint check and a successfully scheduled Tier 1 investigation with the National Background Investigations Bureau. The RA provides contract personnel with additional information and forms to initiate the CAC issuance process, and/or to initiate background investigations, when required. Contract personnel shall complete these processes within established timelines to avoid delays.

1.11.5. Security requirements for contract performance outside the US: For contract performance requirements that involve services or delivery in a foreign country, the Contractor shall comply with the requirements of DFARS clause 252.225-7043, as applicable. For performance requirements that involve contract personnel accompanying or supporting US Armed Forces deployed outside the US, the Contractor shall comply with the requirements of DFARS clause 252.225-7040, as applicable. Contract personnel accessing DoD or other federal facilities outside the US shall comply with applicable Status of Forces Agreements and Geographic Combatant Command requirements.

Prior to contract personnel traveling outside the US, the Contractor shall provide documentation of AT, OPSEC, and other required training to the COR, or other RA representative. Additionally, contract personnel shall comply with travel requirements specified in the DoD Foreign Clearance Guide, including country and theater clearance processes.

1.11.6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.11.7. Contract personnel requiring access to Government information systems: All contract personnel with access to a government information system (including USACE business systems and CAC-enabled websites) shall comply with applicable DoD and Army regulations, and shall use the organization’s UserID-Password Administration and Security System (U-PASS) at commencement of services to request network user accounts.

Contract personnel shall complete DoD Information Assurance Awareness training prior to accessing information systems, and annually thereafter.

1.11.8. Contracts requiring a formal OPSEC program: The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan shall be reviewed and accepted by the RA OPSEC Officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. In accordance with Army and DoD regulations, the contractor shall have a certified Level II OPSEC coordinator, who shall ensure OPSEC compliance during contract performance.

1.11.9. Training requirements for the protection of sensitive information: All contract personnel with access to critical information (as identified in the RA’s OPSEC Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites: https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy.

1.11.10. Information Assurance (IA)/Information Technology (IT) requirements: All contract personnel performing IA/IT services must comply with DoD training and certification requirements specified in DoD 8570.01- M, Information Assurance Workforce Improvement Program. Contract personnel shall provide the Government representative with documentation of requisite certification(s) prior to performing on the contract. In accordance with applicable DoD, Army, and USACE regulations, the Contractor shall ensure that all information systems (IS) and platform information technology (PIT) systems developed and/or supported under this contract comply with cybersecurity and architectural requirements, including, but not limited to: security technical implementation guides (STIG)(e.g., the current version of the Application Security and Development STIG, and the internet access point (IAP) demilitarized zone (DMZ) STIG), and the use of security controls developed under the risk management framework documentation for the system or platform. The Contractor shall address questions regarding these provisions to the Government representative, who will coordinate between the Contractor and the USACE Chief Information Officer (CIO).

1.11.11. Contracts requiring handling or access to classified information: The prime Contractor shall have a Facility Clearance (FCL) at the appropriate level prior to performance on the contract; the RA will sponsor the prime contract company in obtaining the FCL. All cleared contract personnel shall comply with the FCL requirements, as well as applicable laws and regulations regarding contractor access to national security information.

For classified contracts, the RA will generate the DD Form 254, which will be attached to the contract.

1.11.12. Threat Awareness Reporting Program: All contract personnel who maintain an active security clearance shall receive initial and annual refresher training on the Threat Awareness and Reporting Program (commonly referred to as “TARP”), provided by a Counterintelligence Agent. As determined by the servicing Counterintelligence Agent for the RA, contract personnel may complete web-based TARP training.

1.11.13. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1.11.14. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.11.15. Contracts requiring armed security guards: All contract personnel performing contract security guard duties shall comply with the Individual Reliability Program in accordance with AR 190-56 (The Army Civilian Police and Security Guard Program), as well as applicable installation, facility and area commander installation/facility policies and procedures regarding storing weapons and ammunition in accordance with AR 190- 11 (Physical Security of Arms Ammunition, and Explosives).

1.11.16. Contracts requiring delivery of food and water: The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and/or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature. All delivery vehicles and storage locations are subject to inspection at any time by the COR, Post Veterinarian, law enforcement officers, or other RA representatives authorized to conduct such inspections. When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures, or the transport results in product “unfit for intended purpose,” supplies tendered for acceptance may be rejected without further inspection. As the holder of a contract with the DoD, the Contractor shall ensure that all products and/or packaging have not been tampered with or contaminated.

The Contractor shall ensure all delivery conveyances are always locked or sealed, except when actively loading or unloading. Unsecured vehicles shall not be left unattended. All incoming truck drivers shall provide adequate identification upon request. In the event of an identified threat to a delivery location, or a heightened force protection/Homeland Security threat level, the Contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DoD facilities.

1.13 Payment

1.13.1 The government will make payment monthly, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s vendor name and address consistent with SAM registration, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through January 31), CLIN number and specific quantities of work performed, and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

3.1 Facilities. The Government will provide janitor rooms on Powerhouse A floor, first floor, and second floor and a Janitor room in both the Admin building and Maintenance shop for supplies, materials and equipment. Facilities available for contractor’s use will be kept in a neat and orderly manner, subject to the discretion of the COR.

3.2 Utilities. The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning duties.

3.3 Equipment and Supplies. The Government will provide household, backpack, and shop vacuums, walk behind and ride on floor scrubber, 48” dust mops and 24oz damp mops, all paper products including toilet paper, paper towels, and disposable wipes, multipurpose cleaner, glass cleaner, toilet bowl cleaner, hand soap for refills, nitrile gloves, and garbage bags. Brands of materials is subject to change due to government purchasing rules including mandatory sources and suppliers.

3.4 Materials. The Government will provide SDS sheets for all chemicals supplied. All personal Protective Equipment necessary for worksite including nitrile gloves, hard hat, ear protection, and safety glasses when needed.

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services including personnel, supervision, and transportation to jobsite required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor and employees will be familiar with SDS of all chemicals in use, the US Army Corps of Engineers Safety and Health Requirements manual and OSHA Regulations. If the contractor supplies chemicals, an SDS must be submitted to COR prior to approval for use.

4.3 Equipment and Supplies. The Contractor may provide, at their expense, equipment or supplies suitable for these services if those supplied by the government are deemed unsatisfactory by contractor; provided the contractor receives prior approval from the COR.

5.0 Specific Tasks

5.1 Basic Services: Janitorial service shall be performed in accordance with current standards of performance for such work and shall include all necessary sweeping, vacuuming, dusting, mopping, polishing, washing, disinfecting, removal of waste; and replacement of hand soaps, paper towels, toilet tissue, and deodorizers. At times there will be items such as cardboard boxes or other objects that are waste and will not fit in wastebaskets or containers. These items could be in office areas, other locations or in any of the structures. Government personnel will mark them for disposal. The Contractor will dispose of these items in dumpsters that are located on the south side of the Administration building and north side of the Powerhouse. Occasionally, there will be liquid spills of various types, tracking of mud, debris, plant residue, waste, dust, cleaning up bugs, broken glass, construction residue, and tracking in of other residue or any abnormal conditions that require janitorial attention, such items as these will be the responsibility of the Contractor to correct. Wastepaper, trash, and debris will be placed in Government-furnished plastic bags and each day bags will be placed in dumpsters that are located on the south side of the Administration building and north side of the Powerhouse.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Mar 27, 2024.