Slide-Deck_Industry-Day_B21-RF-Hangar.pdf

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Hosted by:

US Army Corps of Engineers

Omaha District, Contracting Division Contracting Officer Glenda Canty

B-21 RADIO FREQUENCY (RF HANGAR)

INDUSTRY DAY

19 AUGUST 2022, 10:30 AM (CST)

WEBEX INFORMATION

https://usace1.webex.com/meet/andy.c.temeyer | 1991625927

Join by phone +1-844-800-2712 US Toll Free +1-669-234-1177 US Toll Access code: 1991 62 5927

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• Please hold all questions until the designated question and answer session

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• Try to speak one at a time so that we can follow your point in its entirety

BLUF OVERVIEW

Omaha District is considering the use of a “Price Includes Variation Over Time” (PIVOT) strategy for this acquisition.

COVID-19 and other economic impacts continue to negatively included the US market, causing price hikes in simple commodities and skilled labor leading to higher prices, longer acquisition schedules, decreased competition, and more frequent request for additional funding.

The PIVOT approach requires the offerors to provide multiple prices that span several periods; empowering contractors to hedge risk over the Government’s predefined periods.

USACE – Omaha is seeking industry feedback on the potential use of this strategy for this acquisition.

B-21 RADIO FREQUENCY FACILITY (RF HANGAR)

Cost Range: Between $25M and $100M

Delivery Method: Design-Bid-Build (DBB) Period of Performance: 900 calendar days from NTP

Description: This is one of several major construction projects that serves as part of a multi-year facilities beddown in support of the B-21 program at EAFB, SD. This project will provide:

• A new +/- 60,000 SF single-bay hangar facility and associated airfield apron

• Site features, utilities, and infrastructure for radio frequency testing of the emerging B-21 airframe

• Functional areas include one hangar bay sized to fit B-2A “Spirit” aircraft with space and configuration to accommodate radio frequency testing on the aircraft

• Administrative and support buildings located to the side and behind hangar bay, along with multiple secure spaces to be designed and constructed to ICD/ICS 705 criteria

B-21 RADIO FREQUENCY FACILITY (RF HANGAR) - CONTINUED

Special Construction and Functional Requirements:

• The project will be constructed on Row 60 of flightline facilities at EAFB

• The project will be constructed adjacent to - and is required to integrate with – active airfield operations

• Demolition of existing facilities, utilities, and infrastructure – to include hazardous materials contaminated hangars, apron, and soils may be required

• New airfield apron will be designed in compliance with UFC 3-260-02 and will be constructed in compliance with UFGS 32 13 14.13

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“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

THE PIVOT PROCESS

STEP 1: DEFINE THE PERIODS

• Thorough acquisition planning is critical to PIVOT success.

• GOV defines the NUMBER of “Periods” in the solicitation.

• All time periods key off the solicitation closing date; i.e when proposals are due.

• When using PIVOT, GOV must include at least (3) periods to spread the risk.

• For proposals to be deemed acceptable, KTRs must submit prices for ALL periods.

• GOV defines date RANGE of each period; tied to unique drivers of each acquisition.

• Periods may be of equal or unequal lengths, GOV prerogative.

• Ranges remain consistent across all CLINs.

Proposal ACME, Inc.

123 Elm St.

City, US 54321

CLIN 0001 …

CLIN 0002 …

CLIN 0003 …

TOTALS ……

$ 1,000 $ 5,000 $ 4,000

$10,000

$ 2,000 $ 8,000 $ 5,000

$15,000

$ 5,000 $ 17,000 $ 8,000

$30,000

Period 1 0-90 days

Period 2 91-180 days

Period 3 181-365 days

The number and length of periods are TAILORED to each unique acquisition.

STEP 2: DEFINE THE WEIGHTS

• GOV defines weights for each period based on market price volatility over time.

• Each weight represents GOV/KTR confidence in prices during a given period.

• GOV cost estimates are tailored to align with same periods as the solicitation.

• KTR prices remain valid for all periods, at prices proposed by period.

• In competed actions, KTRs are NOT asked to extend prices at Period thresholds.

• However, with sole source actions, GOV may negotiate flexibility, KTR prerogative.

• PIVOT solicitations must clearly define the periods, weights and scaling alternative.

GOV weights are also TAILORED to each unique acquisition.

Example: prices in the next 90d are MUCH more predictable than 360d away, so Period 1 weights will be the highest.

High fidelity = Higher weight.

STEP 3: CHOOSE SCALING APPROACH

• Alternative #1 – Percentage Scaling.

o GOV selects an appropriate percentage used to scale KTR prices.

o KTRs use the GOV percentage to calculate prices for each period.

o Two methods, one calculates from base price, one from previous period price.

• Alternative #2 – Index Pricing.

o GOV uses public domain economic index; e.g., Producer Price Index (PPI).

o KTRs use the index rate to calculate prices for each period.

o Best approach uses subsector specific index values to better align with req’t.

o Example: “Non-residential construction PPI for OCT 21”.

• Alternative #3 – Vendor Parlay.

o Full KTR autonomy to choose prices by Period based on their modeling.

o Price per period is based entirely on KTR’s own competition/risk model.

o GOV price exposure is hedged by GOV selected period weights.

ALT 1: PERCENTAGE SCALING

• Mechanism to scale prices is simply a fixed percentage chosen by GOV.

• Easier to align with actual regional prices compared to indices, which are typically all US.

Example: Fixed Percentage

2.

2.4

ALT 2: INDEXED PRICING

• Like ALT1 except mechanism to scale prices is a well-known index available in public domain.

• Very high fidelity with the contract requirement, but some indices are more current than others.

Example: PPI * Previous Period Price

2.

2.8

ALT 3: VENDOR PARLAY

• KTR has TOTAL autonomy to customize proposed period prices and scaling.

• Pricing for all periods are REQUIRED for proposal to be deemed acceptable.

• KTRs enjoy autonomy…yet price is still subject to cost and/or price analysis.

• This approach most closely aligns with current Firm Fixed Price (FFP) single price model.

Example: KTR pricing by Period

STEP 4: TAILOR THE SOLICITATION PACKAGE

• As part of a PIVOT solicitation, GOV provides KTRs with a fillable MS Excel Workbook.

• KTRs fill in their prices by CLIN and by Period.

• Workbook Periods, Ranges, and Weights align with published solicitation.

• The Excel workbook automatically calculates:

1. Total Award Price by Period.

2. Adjusted Prices by CLIN.

3. Total Adjusted Price (TAP); used solely for the evaluation.

STEP 5: EVALUATE PRICE

• With PIVOT, price evaluation focuses ONLY on the Total Adjusted Price (TAP).

• TAP is a SUM of the weighted average calculations, by CLIN, by Period; see below.

• The weighted average approach smooths period fluctuations, while mitigating market risks.

• KTR award prices, by Period, are IRRELEVANT to the evaluation – TAP is the sole focus.

• Note that KTRs are allowed to update prices with Requests for Final Proposal Revisions.

• Likewise, PIVOT works just like other contracts with respect to DoL Wage Determinations.

1) Calculate Adjusted Price by CLIN 2) Total Adjusted CLIN Prices = TAP

STEP 6: SOURCE SELECTION

• Best Value Trade Off (BVTO) is the required source selection methodology for PIVOT.

• PIVOT is NOT for Lowest Price Technically Acceptable (LPTA) or sealed bid actions.

• LPTA and IFB are not appropriate as award may go to offeror with a HIGHER TAP.

• NOTE: TAP is NOT the award amount; TAP is ONLY used for price evaluation.

• Contract award value is the total of the unweighted CLIN prices in period of award.

• Example below: TAP = $13.2M; if we award in Period 2, award value = $13.3M.

Used in the award (if awarded in the 91-180d window after proposal receipt).

Used in the evaluation.

Note, since this is not LPTA but instead is BVTO, the final selected source MAY have a higher TAP than other offerors.

STEP 7: CONTRACT AWARD

• As a BVTO source selection, the winning offeror’s TAP may be HIGHER than other offerors.

• If awardee’s TAP is higher, the Source Selection Authority (SSA) TRADES price for other factor(s).

• Comparatively, the awardee’s price in a period may be higher in some periods, lower in others.

• Final award price is the awardee’s total prosed price in whatever period GOV awards.

• In the example below, Vendor 1 has a higher TAP, but was still chosen for award by the SSA.

Vendor #1 Vendor #2

STEP 7: CONTRACT AWARD

• As a BVTO source selection, the winning offeror’s TAP may be HIGHER than other offerors.

• If awardee’s TAP is higher, the Source Selection Authority (SSA) TRADES price for other factor(s).

• Comparatively, the awardee’s price in a period may be higher in some periods, lower in others.

• Final award price is the awardee’s total prosed price in whatever period GOV awards.

• In the example below, Vendor 1 has a higher TAP, but was still chosen for award by the SSA.

Lowest award price can vary by period, thus BVTO.

QUESTIONS & FEEDBACK

• Is the PIVOT strategy seen as beneficial to industry?

• Is there any additional cost/and or risk potential for a project utilizing the PIVOT strategy?

• Is there feedback related to the utilization of the Total Adjusted Price (TAP) as the basis for determining the best value offeror?

• Regarding amendments, what additional effort is foreseen with re-pricing the PIVOT bid schedule?

• Please provide any written feedback regarding the PIVOT strategy to the Contract Specialist, Shawn.A.Adkins@usace.army.mil by 26 August 2022