Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F-16-T-0024 29-Mar-2016

b. TELEPHONE NUMBER

402-995-2480

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 22 Apr 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MATTHEW D HIBBERT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968821 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE OAHE PRJT OFC TECH SPT SEC

CODY NICKOLAS

USAED, OMAHACENWO-OD-OA-T

28563 POWERHOUSE RD

PIERRE SD 57501

TEL: 605-945-3414 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15M

NAICS:

238290

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Emergency Spillway Hoist Seals Oahe

FFP

OA Replace Emergency Spillway Hoist Seals -PROJECT NO.: 373818 The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform replacement of seals and bearings in spillway hoist gearboxes and transmission shafts as defined in this Performance Work Statement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

FOB: Destination

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 12 mths. ADC 1 COE OAHE PRJT OFC TECH SPT SEC

CODY NICKOLAS

USAED, OMAHACENWO-OD-OA-T

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3414 FOB: Destination

968821

BID SCHEDULE

BID SCHEDULE

Oahe Project Pierre, SD

Item No. Description Quantity Unit Amount

1. Provide all labor, equipment, materials and submittals for all work in removing and replacing lubricant and seals on all 16 gate hoist gear boxes on eight (8) gate hoist systems. 1 Job $___________

2. Provide all labor, equipment, materials and submittals for all work in removing and replacing sixteen(16) outboard bearings, sixty-four (64) transmission shaft bearings, Sixteen (16) 2.0” flexible couplings and thirty-two(32) 1.4375” flexible couplings. 1 Job $____________

3. Provide all labor, equipment, materials and submittals for all work in removing and replacing oil and seals on eight (8) speed reducer right angle gear drives and eight (8) double worm gear parallel shaft reducers. Contractor shall also remove and replace all bearings and seals on eight (8) motor operated brakes. 1 Job $____________

4. All other work to complete the requirements of this scope of work to include mobilization and post clean up of the work site.

1 Job $___________

INSTRUCTIONS AND NOTICES

INSTRUCTIONS and NOTICES

Solicitation Information:

THIS REQUIREMENT REQUIRES PERFORMANCE AND PAYMENT

BONDS!

RFQ (Request for Quotation) This solicitation is a Request for Quotation (RFQ) a Firm-Fixed price contract will be awarded on the basis of: Best Value (Reference FAR 52.212-2 for evaluation factors)

Please complete and return the following:

-The Standard Form (SF) 1449 pages where it was necessary to fill in information/price(s)/signature.

-Offeror Representations and Certifications -- Commercial Items (Refer to Federal Acquisition Regulation (FAR) 52.212-3)

- All documents/submissions required by FAR 52.212-2

Please enter your CAGE Code on page 3 of Instructions and Notices. The company name and street address entered on the SF 1449 should match the System for Award Management (SAM) entry for that CAGE Code. The offeror’s SAM Profile must contain the North American Industrial Classification Systems (NAICS) Code listed in the solicitation in order to be awarded the contract. Additional information pertaining to the SAM, CAGE Code and NAICS Code is contained in this Instructions and Notices section.

Submission:

All offers are due by date and time indicated in BLOCK _8__.

Please reference Solicitation Number in Block _5__ on all correspondence

Send your completed solicitation package to the attention of: Matthew D. Hibbert via e-mail (please scan documents with signatures) to matthew.d.hibbert@usace.army.mil.; By mail to U.S. Army Corps of Engineers – Omaha District, ATTN: Matthew D. Hibbert, 1616 Capitol Avenue, Omaha, NE 68102-4901;

Points of Contact (POC):

For contractual questions, contact Matthew D. Hibbert, Contract Specialist, at 402-995-2480 or by e-mail at matthew.d.hibbert@usace.army.mil.

For technical or specification questions; Please see Part 4 of the Performance Work statement

Information pertaining to mandatory registrations, codes, numbers and representations and certifications:

System for Award Management (SAM):

What is SAM?

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* Central Contractor Registry (SAM)

* Federal Agency Registration (FedReg)

* Online Representations and Certifications Application (ORCA)

* Excluded Parties List System (EPLS)

How will SAM benefit me?

The overarching benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability.

SAM registration is required prior to receiving contract award. If you are not currently registered in SAM, refer to the website for information and instructions on how to register. You may link to the SAM website through the aforementioned BPN website or you may go directly to the SAM website at https://www.sam.gov. Clicking on “Help” on the top ribbon of the SAM Home Page will give you access to the following information:

About SAM News User Help Agency Information Interface and Data Access Contact Us External Resources

SAM Service Desk:

URL: http://www.FSD.gov (8am - 8pm Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 809-463-3376

Do not delay returning a quote while processing your SAM entry.

Electronic Funds Transfer (EFT):

EFT is a mandatory requirement for the U.S. Army Corps of Engineers. The successful offeror will be required to complete and return EFT forms that will be provided by our agency upon contract award, unless the offeror is currently entered as an active vendor in the Omaha District Corps of Engineers Financial Management System (CEFMS). Offerors with an active vendor entry in the Omaha District CEFMS will be asked to verify the existing EFT information. Please note the CEFMS EFT entry is in addition to the EFT information entered into the offeror’s SAM registration.

NAICS Code:

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code listed in Box 10 on Page 1 of the SF 1449. You must ensure this NAICS Code is incorporated into your current SAM Profile if your company can provide the type of product or service applicable to this NAICS Code. Failure to have this NAICS Code in your current SAM Profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics

Dun and Bradstreet Number (DUNS Number):

A DUNS Number is required for SAM. If you do not currently have a DUNS number, you may acquire one by linking to the Dun & Bradstreet (D&B) website through the aforementioned SAM website or you may go directly to the D&B website at http://fedgov.dnb.com/webform. D&B’s Government Customer Response Center (GCRC) phone number is 866-705-5711.

Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is free for all businesses required to register with the US Federal Government for contracts or grants.

If a DUNS Number does not exist for your business location, it can be created within 1 business day via the D&B website.

Online Representations and Certifications Application (ORCA):

ORCA is an E-Government initiative that was designed by the Integrated Acquisition Environment (IAE) to replace the paper based Representations and Certifications (Reps and Certs) process. Offeror’s are encouraged to utilize this system because the Government’s intention is for ORCA to be a mandatory system to support the Paperwork Reduction Act. Refer to Federal Acquisition Regulation (FAR) Clause 52.212-3 (Alternate I) contained within this document for additional information. You may link to the ORCA website through the aforementioned BPN website or the aforementioned SAM website or you may go directly to the ORCA website at https://orca.bpn.gov/. Do not delay returning a quote while processing your ORCA entry because you may submit the paper version of the Reps and Certs contained at FAR Clause 52.213-3 (Alternate I) and DFARS Clause 252.212-7000 for this solicitation if necessary.

Offeror’s Information required to process an award:

CAGE Code______________________

DUNS Number ___________________

Tax Identification Number (TIN)______________________________

Company Name and Address (should match CCR and Block 17a on SF 1449):

Point of Contact

Name_______________________________________

Title________________________________________

Business Phone #______________________________

Cell Phone # (if applicable)______________________

E-Mail______________________________________

Is your Company:

Small Business concern? Yes No Small Disadvantaged Business concern? Yes No Veteran-Owned Small Business concern? Yes No Service-Disabled Veteran-Owned Small Business concern? Yes No Women-owned business concern? Yes No Sole Proprietorship? Yes No Partnership? Yes No Corporation? Yes No Registered with SAM? Yes No

State and Local Taxes (JAN 1982):

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

In the State of South Dakota, there is an excise tax on the total gross receipts of all prime contractors and subcontractors engaged in realty improvement. Contractors shall include the excise tax in its quotation.

For information concerning the taxes contact: Sales and Use Tax Division, Capital Lake Plaza, Pierre, South Dakota. Telephone 605-773-3311.

Payments:

Payments will be made after receipt of a proper invoice or receipt of acceptable supplies or services, whichever is later. The contractor is required to include the contract number on all invoices so that receipt and payment for the item or service may be expeditiously processed.

Federal Legal Holidays:

The following Federal legal holidays are observed by this installation:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If a wage determination applies, the number of holidays specified on it has priority over this clause.

Insurance Required (Local Provision):

In accordance with FAR 28.307-2, “Liability,” the contractor shall procure the following minimum insurance:

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $500,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $ 20,000 per occurrence

And, when aircraft are used in connection with performing the contract:

Type Amount Aircraft Public and Passenger Liability Insurance $200,000 per person Bodily Injury (other than passenger injury) $500,000 per occurrence Property Damage $200,000 per occurrence Passenger Liability Bodily Injury $200,000 multiplied by the number of seats or passengers, whichever is greater

And, when contract performance involves use of vessels, the Contracting Officer shall require, as determined by the agency, vessel collision liability and protection and indemnity insurance.

The contractor is responsible for contacting the state for compliance with its workman’s compensation laws.

PWS

Replace Spillway Gate Hoist System Seals and Bearings

Solicitation #

U.S. Army Corps of Engineers-Omaha District

Pierre, SD

W9128F-16-T-0024

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide work on eight (8) spillway gate hoist systems as outlined in this Scope of Work. In general, the Contractor shall remove and replace all gate hoist gear box lubricant; remove and replace gate hoist gear box shaft seals. Shaft seals for the large gear reducers shall be of split design to allow replacement of seals without complete disassembly of gear boxes. Clean inside the gate hoist gear boxes and wipe clean associated internal gears; clean old lubricant and grease that has spilled and collected on the steel support framework, transmission shafts, on the gate hoist gear boxes and on the concrete structures.

Contractor shall also remove and replace pillow block bearings on transmission shafts. Pricing will include all overhead costs and submittals. . The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform replacement of seals in spillway hoist gearboxes and seals and bearings for the transmission shafts and associated equipment as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Oahe Spillway gate hoist gear boxes (Foote Brothers 3MPC-160A Gear Reducer- Photo 1) are oil filled gear mechanisms that have seals around the rotating shafts and enclosure seals to keep oil from leaking.

Many of these seals have begun to leak and are becoming an environmental concern with reservoir waters below the spillway gate hoist systems. The Contractor will be required to submit a proposal and price for performing the work as outlined in this Scope of Work.

1.3 Objectives:

1.3.1 Drain Gearboxes and disassemble as needed to remove seals and inspect bearings and clean sumps.

The contractor is responsible for disposal of the used oil in accordance with Hazmat rules and regulations.

The contractor shall test oil to determine if it is a hazardous waste. If tests indicate the oil to be classified as a hazardous waste it shall be manifested and properly disposed of by the contractor. Contractor shall coordinate with Oahe Project staff to have proper signatures on manifest or bill of laiding.

1.3.2 Replace seals with approved seals. Seals shall be split design similar or equal to the Chesterton 33K lip seal. Existing seals are to be removed via cutting taking care not to damage the shaft. It is the intent of this PWS to not completely disassemble the gear reducers to replace the seals. Reassemble boxes and refill with approved heavy gear oil.

1.3.3 Remove and replace pillow block bearings on transmission shafts and other hoist equipment.

1.3.4 Perform operational test of hoist systems by raising the gate as instructed by the contracting officer’s representative.

1.4 Scope:

1.4 The Contractor shall supply all labor, parts, equipment, tools, rigging, and travel costs to perform

1.4.1. Prior to disassembly work, the Contractor shall provide secondary containment and absorbents to prevent spill of petroleum products on lower structure and/or in waterways. The Contractor shall immediately inform the Government Representative of any spill. The Contractor is responsible for cleanup of any lubricant spills and proper disposal of used absorbent materials generated during the work.

1.4.2. The Contractor shall install all reducer gears seals, couplers and gaskets in accordance with the manufacturer’s recommendation utilizing contractor supplied tools and equipment.

1.4.3. Successful operation testing of the first rehabbed spillway gate hoist system is required before work is authorized to commence on remaining 7 spillway gate hoist systems.

1.4.4. After the first successful operation test, the Contractor shall be allowed to work on up to two gate hoist systems at a time.

1.4.5. The Contractor shall take extra care as to not drop objects in the reservoir water, spillway gate and spillway slab. The Contractor will be responsible to retrieve any objects that fall deemed to have significant impacts on spillway operations.

1.4.6. The Contractor shall provide adequate measures to prevent exposed gears, shafts, etc from rusting while hoist systems are disassembled.

1.4.7. Daily work hours will be from 7:00am until 5:30pm, Monday through Friday. Operational testing will only be conducted Monday through Thursday from 8:30am until 5:00pm. All operational testing shall be requested at least 18 hours in advance.

1.4.8. The Contractor shall coordinate all activities and requests with the assigned Government Representative.

1.4.9. The Contractor shall mobilize/demobilize equipment, materials, job office, personnel, etc to Oahe Spillway approximately 8 miles north of Pierre, SD.

1.4.10. The Contractor shall sign in and out of all spillway gate electrical and/or mechanical clearances.

1.4.11. The Contractor will provide 55-gallon steel barrels for storage of removed old lubricant at the Spillway. The Contractor will also provide secondary containment platforms for the steel barrels. The Contractor shall provide own containers, funnels and other devices to safely transport old lubricant to the steel barrels.

1.4.12. The Contractor shall drain old lubricant from reducer gear boxes (MK13-1 & MK13-2) Drawing MMO179-52E2) located on EL 1650.72 and place in steel barrels. Item 1.1.11.

Floor grating may be removed to allow for gravity flow when draining gear reducers. The lubricant to be removed is heavy type gear lube oil similar to Mobile Gear DTE 40 WT Oil.

The Contractor shall be responsible for disposal of all used lubricant/oil removed from the spillway gate hoist gear boxes.

1.4.13. The Contactor may use bridge I-beams to mount rigging devices. I-beams may have electrical conduit that might obstruct a hoisting trolley. Contractor shall coordinate with the Government Representative prior to removing the electrical conduit hangar clamp and moving electrical conduit as needed. (Photo #4)

1.4.14. The Contractor shall identify the existing positions of the dial indicator and limit switches prior to disassembly of gate hoist gear boxes and transmission shaft components. The Contractor shall return all gate hoist gear boxes and associated systems to original configuration. (Photo #11)

1.4.15. The Contractor shall disassemble the upper gear guards (MK10-8R, drawing (MO179-52E2), identify the existing position of spur gear, and secure spur gears from rotating due to rope weight loading and any torque loading present in the gear works. (Photo #5)

1.4.16. Once both spillway gate spur gears are secured, the brake thruster may be released as needed for disassembly of the transmission shaft. (Photo #5)

1.4.17. The Contractor shall disassemble reducer gear boxes, gear motors, brake thruster assemblies, dial indicator assemblies, limit switch assembly , and transmission shafting as needed to access all internal reduction gears, rotating shafts seals, plate seals, enclosures, etc.

1.4.18. The Contractor shall wipe clean all gears in all gate hoist gear boxes and gear box enclosure of old lubricant. "Wipe clean" is defined as having no noticeable excess build up of lubricant gears with a light oil film and no solids present. Solvents shall not to be used during the cleaning process. The Contractor is responsible for proper disposal of all dirty rags and absorbents generated during work.

1.4.19. The Contractor shall inspect and document condition of all the low, intermediate and high gears, seals and bearings in each disassembled gear reducer. Any poor conditions shall be reported immediately to the Government Representative.

1.4.20. The Government Representative shall inspect and approve cleanliness of gears and gear reducer enclosure prior to reassembly of gear reducers.

1.4.21. The Contractor shall clean all gate hoist gear boxes, steel support framing, structures and concrete piers where oil has spilled with scrapers, scrubbers, bio-friendly cleaning fluids, etc.

A clean surface for all steel surfaces is defined as surfaces shall have no oil film and be dry in appearance; and all cleaned concrete surfaces shall be free of oil and dirt, minor staining allowed and to be dry in appearance. The Contractor shall contain debris as to not fall in reservoir water, gates and spillway slab.

(Photo #6)

1.4.22. The Contactor shall remove and replace twenty-four (24) oil seals on 5.5" gear shafts, two (2) on each MK13-1, one (1) on each MK13-2 (Drawing MO179-52E2) with split seals similar or equal to the Chesterton 33K lip seal, or Government approved equal. The Contractor shall verify all measurements and parts prior to ordering replacements. The Contractor shall replace all plate spacers as needed.(Photo #7)

1.4.23. The Contractor shall remove and replace twenty four oil seals (24) on 1.75” gear shaft, two (2) on MK13-1 and one (1) on MK13-2 Foote-Brothers reducers (Drawing MO179-52E2) with split seals similar or equal to the Chesterton 33K lip seal or Government approved equal (Photo #8). The Contractor shall verify all measurements and parts prior to ordering replacements. The Contractor shall replace all plate spacers as needed.

1.4.24. The Contractor shall remove and replace sixteen (16) 3" shaft diameter outboard bearings (MK

13-5, Drawings MO 179-52E & MO 179-52E13) with Government approved pillow block bearings meeting or exceeding loading specifications of original Linkbelt Series 264 pillow block bearing (Photo #10). The Contractor shall provide all spacers, bolts, nuts, washers, etc to secure bearing and ensure alignment per manufacturer's recommendation or approved by Government Representative.

1.4.25. The Contractor shall remove and replace sixty-four (64) 1.50" shaft diameter transmission shaft bearings (MK 13-9, Drawings MO 179-52E8 & MO179-52E13) with greased pillow block bearings (shielded) that meet or exceed loading specifications of the original Linkbelt TypeP-228 Ball Bearing Pillow Blocks (Photo #9). The Contractor shall provide all spacers, bolts, nuts, washers, etc to secure bearing and ensure alignment.

1.4.26. The Contractor shall remove and replace sixteen (16) 2.0" flexible couplers (MK 13-6B, Drawings MO 179-52E8 & MO 179-52E13) with maintenance free flexible couplers having protective shrouds that meet or exceed the loading specifications of the original American Coupling 101.5 Gear Couplings.

1.4.27. The Contractor shall remove and replace thirty-two (32) 1.4375" x 1.4375" flexible couplers (MK 13-7, Drawings MO 179-52E8 & MO 179-52E13) with maintenance free flexible couplers having protective shrouds that meet or exceed loading specifications of the original American Gear Coupling GLSA-A 101.5.

1.4.28. The Contractor shall replace all seals and oil on 8 Ohio RAO Speed Reducer right angle gear drives MK13-13, Drawing MO 179-52E11 & MO 179-52E13. Contractor shall also replace all seals and oil on 8 Ohio DOT Small Double worm gear parallel shaft reducers MK 13-12, Drawing MO 179-52E11 & MO 179-52E13.

1.4.29. The Contractor shall remove and replace all bearings and seals on eight (8) Cutler Hammer motor operated brakes MK 13-4, Drawings MO 179-52E11 & MO 179-52E13.

The Contractor shall replace new transmission shaft components as specified below:

BEARINGS

General

Bearings shall be of the roller or ball type. New bearings shall be placed at existing points of loading. Where feasible, bearing bases for gear trains shall be made in one piece to ensure that alignment and spacing will be maintained. Where welded construction is employed for bearing housing assemblies or pedestals, the weldments shall be stress relieved. Bearing fits shall be as recommended by the manufacturer for the application. New bearing bases and pillow blocks shall have solid steel bases (not cast iron) and shall be held securely in place per manufacturer's recommendation or approved by Government's Representative.

Anti-Friction

Anti-friction bearings shall be of standard types most suitable for the respective application and shall have both inner and outer races. Ball and roller bearings shall conform to the applicable requirements of the ABMA 19.1, ABMA 19.2 and ABMA 20. The manufacturer's published ratings shall be used in determining the bearing capacity. Bearings, except as noted below, shall have a L-10 life of 5,000 hours and shall be designed for the loads and speeds of the existing transmission shaft and/or operating conditions (185-RPM @ 3-HP) whichever is more stringent. The spillway gates are operated at most twice a year for 15-20 minutes. Bearings shall have lubricant/oil tight enclosures and, except for sheave bearings, shall have double lipped seals; a synthetic rubber spring loaded element to retain the grease and another synthetic rubber element to exclude foreign matter.

Fixed bearings shall be secured against a shaft shoulder by means of a locknut and bearing lock washer as described in ABMA 8.2. Floating bearings shall be secured against a shaft shoulder by means of a retaining ring or locknut and lock washer, except that floating bearings at intermediate points on long shafts may be secured with a tapered sleeve and locknut and lock washer.

SHAFT COUPLINGS

General

Couplings shall be capable of developing the full strength of the shafting which they connect and shall be pressed and keyed thereon. In determining the coupling capacity, the manufacturer's published rating shall be divided by either a service factor of 1.5, or the factor recommended by the manufacturer, whichever is greater. Motor and reducer shafts shall extend all the way through to the end of the coupling halves. Brake wheels shall not be used in lieu of couplings. Couplings with sleeves held in place or retained by snap rings will not be permitted.

Flexible Couplings

Flexible couplings shall be forged steel and shall transmit torque by means of external gears on hubs engaging in internal gears on the coupling sleeves. Sleeves shall be fastened so that they cannot work or slip off. Couplings shall be enclosed and sealed to retain the lubricant and shall be oil tight under both static and operating conditions, and being maintenance free from greasing.

Rigid Couplings

Rigid couplings shall be made of cast or forged steel and shall be of the flanged or compression type with recessed bolts.

Flexible/Rigid Couplings

Flex/rigid couplings shall be made of cast or forged steel. The rigid coupling half shall be of the flanged or compression type with recessed bolts. The flexible coupling half shall transmit torque by means of an external gear on hub engaging in internal gear on the coupling sleeve. Sleeves shall be fastened so that they cannot work or slip off. Couplings shall be enclosed and sealed to retain the lubricant and shall be oil tight under both static and operating conditions. For applications such as floating shafts, a flex/rigid coupling shall be used.

NOTE: End of transmission shaft components section

1.4.30. The Contractor shall assemble all gear reducers and provide gaskets and spacers as needed to prevent new lubricant from leaking.

1.4.31. The Contractor shall provide up to five hundred (500) gallons of gear oil similar to Mobile Gear DTE 40 WT Oil. The Government Representative shall verify lubricant prior to filling assembled gear reducers.

1.4.32. The Contractor shall fill each gear reducer case to the appropriate level observing for leaks.

Any leaks shall be addressed or corrected immediately.

1.4.33. The Contractor shall ensure all gate limit switches, gate dial indicators, and gate spur gears are in aligned as originally found prior to disassembly.

1.4.34. The Contractor shall remove all rigging and install associated spur gear shrouds prior to gate operational testing.

1.4.35. The Contractor shall conduct operational testing of each gate hoist assembly with the Government Representative and/or Power Plant staff employee as follows:

1) Raise gate 6 inches observing for misalignment and usual vibrations.

2) Lower gate to closure observing for misalignment and unusual vibrations.

3) Raise gate 12 inches observing for misalignment and unusual vibrations.

4) Lower gate to closure observing for misalignment and unusual vibrations.

5) Raise gate to full opening observing for misalignment and unusual vibrations, then lower to close gate. Note: Project staff will install stop logs prior to operating gate, sufficient notice shall be given to allow time to install stop logs.

6) If an operational test fails, the Contractor shall perform all repairs, alignments, etc as needed

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. QCP is be submitted 30 days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: No work shall be performed on Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7 AM and 5:30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Oahe Emergency Spillway Structure.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Directions for background check are in paragraph 1.6.7.3

1.6.7.1 Submit a complete, updated and signed, list of all Contractor and subcontractor personnel, including their titles and intended working hours, who will be working on site prior to start of work. This listing shall be revised and resubmitted when personnel changes occur.

1.6.7.2 Personnel Risk Assessment

A minimum of seven days prior to engaging in work submit, to the CO or Project POC, a Personnel Risk Assessment (PRA) for each employee requiring authorized unescorted access to the Jobsite. The Contractor employee will only be allowed authorized unescorted physical access after the PRA is shown to and approved by the Government.

1.6.7.3 Authorized Unescorted Access Requirements

Perform a PRA on all Contractor personnel that require authorized unescorted access to the Jobsite. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

a. Criminal Check - Obtain a criminal background check, completed within the last seven years, on all Contractor personnel that require authorized unescorted access to the Jobsite. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The COR through the Contacting Officer will approve, disapprove, or revoke authorized unescorted access to the Jobsite as a result of the seven-year background check in accordance with Army Directive 2014-05 Enclosure 2.

b. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorized unescorted access to the Jobsite. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card is acceptable for identity verification.

c. The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Jobsite.

d. Escort Requirements - Contractor personnel not cleared for authorized access to the Jobsite may be escorted by Government or Contractor personnel that have authorized unescorted access to the Jobsite. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access, coordination with the Project Security Officer is required, including but not limited to:

(1) Verification of identity with photo identification

(2) Name of escorting individual and verification of unescorted status

(3) Time of entry into the Jobsite

(4) Time exiting the Jobsite.

1.6.7.4 Physical Access:

1.6.8 Special Qualifications:

1.6.8.1 All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.6.8.2 The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and %20Services/iWatch_Program/iWATCH%2060_4streaming.wmv

1.6.8.3 All new Contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training.

http://cdsetrain.dtic.mil/opsec/index.htm

1.6.8.4 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. There are NO classified materials at this project location.

1.6.8.5 The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL. This location does NOT require a Facility Clearance/FCL.

1.6.8.6 The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager/Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. and 5:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

PART 2

DEFINITIONS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

SUBMITTALS

3. SUBMITTALS

3.1 The Contractor shall submit for approval to the Contracting Officer’s Representative (See 8.1) one (1) copy of the following items prior to commencement of work by either electronic means or mailed hard copy. The Government requires five (5) business days to review and respond to submittals.

3.1.1. Work Plan for securing spur gear, draining and handling gear reducer lubricant, cleaning structures, inspecting, replacing seals, transmission shaft, couplers, and pillow block bearings, reassembly, and testing.

3.1.2. New lubricant data and MSDS.

3.1.3. Drawings and technical data for new seals.

3.1.4. Safety: Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA).

3.1.5. Environmental Protection Plan for accidental spills, etc. into reservoir waters and spillway.

3.1.6. Contractor Quality Control (CQC) Plan.

3.1.7. Minimum of one (1) year warranty from defects in material and parts from the date of successful operational testing.

3.1.8. Drawing and technical data for 3" pillow block bearing.

3.1.9. Drawings and technical data for all new transmission shaft couplers.

3.1.10. Drawings and technical data for all new transmission shaft pillow block bearings.

PART 4

SITE VISIT

4.1 Though it is not required, prior to bid, prospective Contractors are encouraged to make a site visit to determine the extent of work required, perform field measurements as needed, and inspect route to work area.

4.2 A Site visit has been arranged for Thursday April 7 2016 at 10:00 am (Local time). Contractors that wish to participate must contact either Cody Nickolas at 605-945-3414 or Jim Oehlerking 605-945-3412 at least 48 hours prior to the site visit

4.3 Technical inquiries and questions relating to technical requirements, bidding procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at:

https://www.projnet.org/projnet/ No Later than ten (10) calendar days before bid opening, in order that they may be given consideration or actions taken…