Combined_Synopsis_Solicitation_63rd_R5_Grounds_Maint.pdf

REQUEST FOR QUOTE

Solicitation Number W9127S19Q0044 is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005‐101.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.

Title: Grounds Maintenance Services Region 5, 63rd US Army Reserve Readiness Division (RD). Due Date for Quotes: 5 SEP 2019 12:00 PM CDT

This solicitation is a small business set‐aside. NAICS Code 561730 applies and the small business size standard is $7.5 million.

This is a requirement to provide Grounds Maintenance Services. The period of performance is a 1 Year Base plus 2 Option Years. Base Year: 01 Jan 2020 – 31 Dec 2020; Option Year 1: 01 Jan 2021 – 31 Dec 2021; Option Year 2: 01 Jan 2022 – 31 Dec 2022.

PERFORMANCE WORK STATEMENT

Please see the electronic attachment titled: Performance Work Statement, found on FBO.GOV under the corresponding solicitation number. PWS_ Final_63RD_R5 MS_Grounds Maint_

18JUNE2019

EXHIBIT LINE ITEMS SPREADSHEET

Please see the electronic attachment titled: Exhibit Line Items (ELINs), found on FBO.GOV under the corresponding solicitation number.

- R5 MS- Grounds Maintenance ELINS 18-JUN-2019

Exhibit Line Items (ELINs): ELINs spreadsheet are in MS Excel Format and posted with the solicitation shall be completed by the Offeror & submitted in MS Excel Format. The completed ELINs will constitute Offerors proposed prices for the services corresponding to the PWS. Upon contract award, a price schedule in contract section B will be created using the completed ELINs from the successful Offeror. Failure to bid on all the items in the ELINs spreadsheet may cause the bid to be considered nonresponsive and therefore ineligible for contract award.

QUOTE COVER PAGE

US Army Corps of Engineer, Little Rock District Contracting Division

700 W. Capitol Avenue Room # 7315 Little Rock, AR 72201

W9127S19Q0044, IDIQ

Region 5 – Grounds Maintenance Services

Submitted by

Offeror Name:

Offeror Address:

Offeror Address Cont’d:

Cage Code:

DUNS Number:

TIN:

Telephone Number:

Authorized Negotiators:

Authorized Negotiators Cont’d:

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFEROR

SUBMITTAL INFORMATION FOR OFFERORS (RFQS)

This requirement defines the criteria, organization, and policies to be used in selecting a contractor to provide The 63d U.S. Army Reserve RD critical work in the areas of Grounds Maintenance Services for Region 5.

A. BACKGROUND AND OBJECTIVES

The United States Army Corps of Engineers (USACE) Little Rock District (SWL) has a requirement for the 63rd RD to provide Grounds Maintenance services on a regional basis.

B. ACQUISITION STRATEGY

This is a competitive acquisition for the award of a firm-fixed-price (FFP) Services contract. In accordance with (IAW) the Acquisition Plan (AP), this solicitation is restricted as set-aside for eligible and responsible small business (SB) firms. This is a competitive 100% small business set- aside. Award will be based on a Best Value Decision, Tradeoff process, to the best overall proposal that is determined to be the most beneficial to the Government. The anticipated ordering period is a one (1) year base plus two (2) one-year options.

Evaluation methodology for the instant procurement consists of a Best-value Trade-off.

1. INQUIRIES

Bidder Inquiry: Technical inquiries and questions relating to quote procedures or bonds are to be submitted via: Bidder Inquiry in ProjNet at http://www.projnet.org/projnet

To submit and review bid inquiry items, bidders will need to be a current registered user or self- register into the system. To self-register go to the web page identified above, click Bid tab and select Bidder Inquiry, select agency USACE, enter the Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that the information on next screen is correct, click and continue.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W9127S19Q0044 The Bidder Inquiry Key is: EVM4W6-2EG6TX The Review is open from: 05-AUG-2019 TO 23-AUG-2019 - 12:00 PM CDT.

The Bidder Inquiry System will be unavailable after 23-AUG-2019 for new inquires in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

Offerors are requested to review the specification in its entirety. Review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

Oral explanations or instruction are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will be given out as to the number of offerors or the results of the competition until all awards are made.

2. SITE VISIT

WHEN: Tuesday, 20-AUG-2019 at 10:00 AM PDT WHERE: Bell AFRC, 5600 Rickenbacker Road - Bell, CA 90201

If your company will be attending the site visit please provide to Contract Specialist, Earlean Murray, via email at Earlean.J.Murray@usace.army.mil , No Later Than Wednesday, 14-AUG-2019, 10:00 AM CDT, the following information:

- Names and Titles of those attending

- Contact Information (Emails and phone numbers)

*** NOTE TO ALL CONTRACTORS - SITE VISIT INFORMATION ***

Two (2) Site Visits are planned to include CA197 and CA002. At CA197, solicitation overview will be provided and view of existing xeriscape. After initial meeting at CA197 located at Bell AFRC, contractors are invited to travel by car to see Grounds at CA002, Patton Hall USARC, approximately 1 mile, to view typical grass and shrubs landscaping.

- To Access CA197 (Bell AFRC) Facility:

Use East gate located at 5631 Rickenbacker Rd/ Bell CA 90201

- To Access CA002 (Patton Hall USARC) Facility Use the Main Gate located at 5348 Lindbergh Ln., Bell CA 90201

IMPORTANT NOTES: (1) There will be NO remarks, questions or explanations addressed during the site visit. To ensure all participants have access to all questions and answers equally and fairly, please submit all inquiries through the Bidder Inquiry in ProjNet. (2) Solicitation terms and conditions remain unchanged unless the solicitation is formally amended in writing.

Funds are not presently available for this acquisition. No award will be made until appropriate funds are made available. This requirement is included or provided for in the financial plan for FY20.

A. QUOTE SUBMISSION – INSTRUCTIONS TO OFFEROR’S (Section L)

1. Introduction: The Offeror’s Quote shall be submitted in hard copy, with accompanying digital copies, as set forth below. The RFQ shall provide the Government address and receipt date for Quote submittal.

The Offeror’s Quote shall consist of two (2) volumes. These Volumes are I – Technical, and II – Price.

A. Volume I – Technical Volume

a) Factor 1: Corporate Experience

b) Factor 2: Understanding of the Work

c) Factor 3: Past Performance

B. Volume II – Price Volume

a) Cover Sheet

b) Acknowledgement of Amendments (if any)

c) ELINs Spreadsheet

d) Joint Venture Agreement (if applicable)

e) Offeror Representations and Certifications

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each Quote. Proprietary information shall be clearly marked.

2. QUOTE SUBMISSION REQUIREMENTS

a) Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or Quote revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

b) Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8- point and may be landscape.

The following volumes of material shall be submitted:

Volume: I – Technical (non-price): Printed: 1-Original & 3 copies Digital: 4 copies

Volume: II - Cost/Price: Printed: 1-Original & 1 copy Digital: 2 copies

c) Note: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

*Manpower charts are excluded from the page count.

d) The following page limitations are established for each factor described above:

Factor 1, Corporate Experience - 8 Page Limit (a maximum of 2 pages per contract) Factor 2, Understanding of the Work – 25 Page Limit Factor 3, Offeror Past Performance – No Page Limitations

Tables of content, Quote cover letters, and tabs between Quote information do not count toward any page limitations in the Quote

3. QUOTE FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFQ number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations;

however, each 11X17 page counts as two pages.

The following additional restrictions apply:

b. File Packaging: All of the Quote files shall be compressed (zipped) into one file entitled Quote zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., and provided on CDs or DVDs. Zip disks are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. Each disc shall be externally labeled with the volume number, date, and the Offeror’s name. **Please note – Self extracting exe files are not acceptable. ** If the hard- copy Quote differs from the electronic version, the hard copy will govern.

c. Content Requirement: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote in a concise manner, to permit a complete and accurate evaluation of each quote. Each file of the Quote shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

The following shall be included in the Narrative discussion:

(i) VOLUME I – Technical (non-price). The volume shall be organized into the following sections:

Tab A - Factor 1 - Corporate Experience. Include completed CORPORATE EXPERIENCE DATA SHEETS in addition to your Quote information. A sample sheet is provided in this Section (See Appendix A).

Tab B - Factor 2 - Understanding of the Work. Include a brief narrative (See requirements in Section D Evaluation Approach, Factor 2, Understanding of Work), in addition to your Quote information.

Tab C - Factor 3 - Offeror Past Performance. Include completed Past Performance Evaluation Questionnaire Forms in addition to your Quote information. A sample Past Performance Evaluation Questionnaire Form is provided in this Section (See Attachment 1).

(ii) VOLUME II – Price. This volume shall consist of all information, required to support proposed prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

Tabs:

a. Cover Sheet

b. Acknowledgement of Amendments (if any)

c. ELINs Spreadsheet

d. Joint Venture Agreement (if applicable)

e. Offeror Representations and Certifications

Exhibit Line Items (ELINs): ELINs spreadsheet posted with the solicitation shall be completed by the Offeror and submitted in MS Excel Format. The completed ELINs will constitute Offeror’s proposed prices for the services corresponding to the PWS. Upon contract award, a price schedule in contract section B will be created using the completed ELINs from the successful Offeror.

** See Quote Submission Requirements (2) Volume II – Price Volume

Submittal:

1. Quote Submittals:

Submit Quotes to:

CONTRACTING DIVISION USACE, LITTLE ROCK

(W9127S)

700 W. CAPITOL AVE, RM # 7315

LITTLE ROCK, AR 72201-3225

1. The Packaging: The quotes shall be marked:

“Quotes for W9127S19Q0044 63d Reserve Grounds Maintenance Services, R5”

“DO NOT OPEN”

Attn: Earlean Murray Offer Closing Date: 05-SEP-2019 Offer Closing Time: 12:00 PM CDT

EVALUATION FACTORS

Section M - Evaluation Factors for Award

EVALUATION APPROACH

The Government will evaluate whether the Offeror demonstrates the ability to accomplish the work specified under the RFQ. This assessment will be based on consideration of all the technical factors and price. The approach to the selection for this procurement will be pursuant to a best value concept. The objective is to select the quote that offers the best value for the Government, not necessarily the lowest price.

The technical factors used in this evaluation are listed below. Please note that factor 1 and factor 2 are the most important factors. They are equal with respect to each other, but are more important than factor 3 or price. Factor 3 is more important than price. Moreover, collectively, all of the technical factors are significantly more important than price. However, as quotes become more equal technically, price may become a determining factor in award selection.

Factor 1: Corporate Experience Factor 2: Understanding of the Work Factor 3: Past Performance

Factor 1, Corporate Experience: The offer will be evaluated based on the demonstrated ability to execute the requirements of the Performance Work Statement. Offerors shall submit evidence of a minimum of three (3), but no more than four (4) similar requirements. If there is a teaming arrangement, a minimum of 3 similar contracts are required from the prime.

Offeror’s shall complete and provide a Corporate Experience Data Sheet for each similar contract; refer to Appendix A. The Corporate Experience Data Sheet shall not exceed 2 pages per contract.

For evaluation purposes, the definition of a similar requirement is as follows: A recent contract awarded to the Offeror ( or in the case of an Offeror which is a Joint Venture (JV), a contract awarded to either member of the JV) as the prime contractor. The contract should be 60% complete in terms of period of performance or completed projects within the last five years that are similar in terms of scope and cost to the requirement.

Factor 2, Understanding of the Work: Evaluators will determine whether the Offeror demonstrates an understanding of the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement.

The quote submission for this factor shall include a narrative (conceptual work plan) that clearly demonstrates an understanding of requirements of the solicitation. The narrative shall address how the Offeror will perform, develop and implement a Grounds Maintenance Services Programs. This information can be in charts, tables, sketches and maps as necessary to make the work approach understandable. The Narrative shall not exceed 25 pages. The narrative should, at a minimum, contain a description of the following:

(1) Ability to perform Grounds Maintenance Services as required by the RFQ.

(2) A thorough understanding of the current commercial standards, policies, procedures, and processes utilized in Grounds Maintenance identified in the PWS.

(3) A thorough understanding of the difficulties, uncertainties and risks associated with Grounds Maintenance Services as identified in the PWS, as well as administering the contract as a whole.

(4) A logical performance approach for Grounds Maintenance Services identified in the PWS, as well as administering the contract as a whole.

(5) Management & administration capabilities commensurate with the magnitude of the resulting contract.

(6) Appropriate types of resources required to perform the work and of their appropriate allocation to the work activities in multiple locations during weekdays, weekends, and holidays when applicable;

(7) Personnel and subcontractors necessary to perform the work required by the RFQ.

(8) Organizational Chart: The Offeror shall provide an organizational chart that identifies key personnel and individuals on the project team that show clear lines of authority, responsibility, and communication between corporate staff, key on-site staff, and subcontractor interface. The Offeror should propose a logical flow of authority and demonstrate how assigned responsibilities and experience of proposed on-site personnel for the multiple geographic sites will enhance operation of the project.

For Factor 1 Corporate Experience and Factor 2 Understanding of the Work the offer will be rated utilizing the chart provided below:

Outstanding Quote meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Quote meets requirements and indicates a thorough approach and understanding of the requirements. Quotation contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The quotation has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Quote does not meet requirements and contains one or more deficiencies.

Quotation is un-awardable.

Factor 3, Past Performance: The Government’s past performance evaluation will include an assessment of past performance on relevant contracts (as defined above). The evaluators will assess whether the Offeror has obtained an overall satisfactory past performance rating on relevant contracts, to demonstrate the ability of the Offeror to accomplish the work specified under the RFQ. Key focus areas will include the following (see PPQ):

• Quality

• Schedule/Timeliness of Performance

• Customer Satisfaction

• Management/Personnel/Labor

• Cost/Financial Management

• Safety/Security

This assessment will be based on consideration of all relevant facts and circumstances, including any trends in past performance. Offerors shall complete and provide a Past Performance Evaluation Questionnaire Forms from Attachment 1 on the same contracts submitted for consideration under Factor 1, Corporate Experience.

The offeror shall complete Blocks 1-4 of the provided Past Performance Evaluation Questionnaire (Attachment 1) and have the Contracting Activity and the Technical Representative responsible for the past/current contract complete the remainder of the questionnaire. Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires shall be submitted with the Quote. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before Quote closing date, the offeror should complete and submit with the Quote the first page of the PPQ, which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Governments point of contact via email no later than the closing date of this RFQ. Include Contractor Performance Assessment Rating System (CPARS) performance evaluation ratings, if available.

For projects which were performed for other government entities, submit the performance appraisal sheets used by that government entity if available. Also include performance recognition documents received for the Factor 1 projects such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. The Government may call and confirm information provided by the offeror on the

Past Performance Information Sheet with the points of contact. The Government reserves the right to interview other individuals if the point of contact is not available. If an offeror has no relevant past performance history, the offeror must affirmatively state that it possesses no relevant directly related or similar past performance.

The Government may use data provided by the Offeror in its Quote and data obtained from other sources. Other sources may include, but are not limited to, past performance information retrieved through Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offerors Quote.

There are two aspects to the past performance evaluation. The first is to evaluate the Offerors past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Common aspects of relevancy include similarity of service in scope and price. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts.

1. Past Performance Relevancy Ratings (Adjectival) -- Past performance analysis provides insight into an Offerors probability of successfully completing the solicitation requirements based on the Offerors performance record on similar contract efforts.

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

2. Past Performance Confidence Assessment - Performance confidence is the confidence associated with an Offeror’s likelihood of success in performing the solicitation's requirements as indicated by that Offeror’s record of current or past performance. Performance Confidence Assessment: In conducting a performance confidence assessment, each offeror shall be assigned one of the ratings in accordance with the table below.

Rating Description

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offerors performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

PRICE: Offerors will be required to price all line items for each contract period (base and both option years). The Government will perform a price analysis on all Quotes received. Price reasonableness will be determined in accordance with FAR 15.404-1. Additionally, the role of price in the best value trade off will be as described above.

DISCUSSION SCHEDULING: If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least two (2) business day prior to their discussion session. The Contracting Officer will provide additional instructions with the notification.

Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

APPENDIX A – CORPORATE EXPERIENCE DATA SHEET

ATTACHMENT 1 - PAST PERFORMANCE QUESTIONAIRE FORM

Appendix A

CORPORATE EXPERIENCE DATA SHEET

FACTOR 1: CORPORATE EXPERIENCE.

Project Title:

Location:

Contract number:

Nature of involvement in this project, i.e. General Contractor, subcontractor, designer:

Procuring activity:

Procurement point of contact and telephone number:

Performance period (month/year start to month/year end or percent complete if performance is underway):

Address of project:

Address and telephone number of owner:

Indicate type of project (private sector, Government, planned unit development, etc.):

General description of project:

How this project to relevant to the requirements of this solicitation:

Total cost:

TERMINATED PROJECTS:

Attach a list of any projects within the last three years that have been terminated. Provide an explanation, as well as a Point of Contact (Name, organization, email, phone number) for each terminated project.

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR QUOTE, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes

No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E

VG

S

M

U

N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E

VG

S

M

U

N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments assist our office in evaluating performance risk.

**ALL CLIN PRICING SHALL BE PROVIDED IN THE ELINS**

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 Months Grounds Maintenance

FFP

This may include but not limited to: mowing, landscaping care, trees-shrubs, and plants - for full description see PWS & location PWS/ELINS.

FOB: Destination

0002 Job Grounds Maintenance - IDIQ

FFP

This may include but not limited to: mowing, landscaping care, trees-shrubs, and plants - for full description see PWS & location PWS/ELINS. IDIQ work is identified in each applicable annex or sub-annex and shall be performed by the Contractor as ordered by the KO per the requirements of the contract. IDIQ work may consist of Unit Priced Tasks (UPT) (non-negotiated) and Unit Priced Labor (UPL) (negotiated). Unit Priced Tasks and Unit Priced Labor may be ordered as separate items or in combinations of items from the Schedule of Indefinite Quantity Work (Bid Schedule) in Section B on an as needed basis.

0003 Job Contractor Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

0004 Job Contractor Submittals

FFP

This CLIN is for the Start-up Submittal Period (first month only). This is to include but not limited to: successfully submit all permits, licenses, accident prevention plans, quality management plans, etc., required by the Government in Section F (Deliveries or Performance) of the PWS to successfully start in allocations designated in the region at the end of the start-up submittal period.

1001 Months Grounds Maintenance - OY1

FFP

This may include but not limited to: mowing, landscaping care, trees-shrubs, and

1002 Job Grounds Maintenance - IDIQ - OY1

FFP

This may include but not limited to: mowing, landscaping care, trees-shrubs, and plants - for full description see PWS & location PWS/ELINS. IDIQ work is identified in each applicable annex or sub-annex and shall be performed by the Contractor as ordered by the KO per the requirements of the contract. IDIQ work may consist of Unit Priced Tasks (UPT) (non-negotiated) and Unit Priced Labor (UPL) (negotiated). Unit Priced Tasks and Unit Priced Labor may be ordered as separate items or in combinations of items from the Schedule of Indefinite

1003 Job Contractor Manpower Reporting - OY1

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a

2001 Months Grounds Maintenance - OY2

FFP

This may include but not limited to: mowing, landscaping care, trees-shrubs, and

2002 Job Grounds Maintenance - IDIQ - OY2

FFP

This may include but not limited to: mowing, landscaping care, trees-shrubs, and plants - for full description see PWS & location PWS/ELINS. IDIQ work is identified in each applicable annex or sub-annex and shall be performed by the Contractor as ordered by the KO per the requirements of the contract. IDIQ work may consist of Unit Priced Tasks (UPT) (non-negotiated) and Unit Priced Labor (UPL) (negotiated). Unit Priced Tasks and Unit Priced Labor may be ordered as separate items or in combinations of items from the Schedule of Indefinite

2003 Job Contractor Manpower Reporting - OY2

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-FEB-2020 TO

31-DEC-2020

N/A MEDICAL SUPPORT BRANCH

TAMMY JONES

P.O. BOX 867 700 WEST CAPITAL

LITTLE ROCK AR 72203

501.340.1070

967275

0002 POP 01-FEB-2020 TO

31-DEC-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JAN-2020 TO

31-DEC-2020

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-JAN-2020 TO 31-

JAN-2020

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JAN-2021 TO 31-

DEC-2021

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JAN-2021 TO 31-

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JAN-2021 TO 31-

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JAN-2022 TO 31-

DEC-2022

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JAN-2022 TO 31-

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JAN-2022 TO 31-

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018 52.204-15 Service Contract Reporting Requirements for Indefinite-

Delivery Contracts

OCT 2016

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (OCT 2018) Alternate I

OCT 2014

52.216-27 Single or Multiple Awards OCT 1995 52.217-5 Evaluation Of Options JUL 1990 52.217-9 Option To Extend The Term Of The Contract MAR 2000 52.219-6 Alt II Notice of Total Small Business Set-Aside (NOV 2011)

Alternate II

NOV 2011

52.219-8 Utilization of Small Business Concerns OCT 2018 52.219-14 Limitations On Subcontracting JAN 2017 52.222-3 Convict Labor JUN 2003 52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Alt I Equal Opportunity (SEPT 2016) - Alternate I FEB 1999 52.222-35 Alt I Equal Opportunity for Veterans (Oct 2015) Alternate I JUL 2014 52.222-36 Alt I Equal Opportunity for Workers with Disabilities (July 2014) -

Alternate I

JUL 2014

52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards AUG 2018 52.222-54 Employment Eligibility Verification OCT 2015 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-6 Drug-Free Workplace MAY 2001 52.223-11 Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons.

JUN 2016

52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners.

JUN 2016

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.223-20 Aerosols JUN 2016 52.223-21 Foams JUN 2016 52.224-3 Alt I Privacy Training (JAN 2017) -Alternate I JAN 2017 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-17 Interest MAY 2014 52.232-23 Alt I Assignment of Claims (May 2014) - Alternate I APR 1984 52.232-25 Alt I Prompt Payment (Jan 2017) Alternate I FEB 2002 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity Of Services JAN 1991 52.239-1 Privacy or Security Safeguards AUG 1996 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.249-8 Default (Fixed-Price Supply & Service) APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7013 Limitations on the Use or Disclosure of Information by Litigation Support Offerors

MAY 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.219-7003 Alt I Small Business Subcontracting Plan (DoD Contracts)(APR 2018) Alternate I

APR 2018

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7004 DOD Progress Payment Rates OCT 2014 252.232-7010 Levies on Contract Payments DEC 2006 252.232-7011 Payments in Support of Emergencies and Contingency

Operations

MAY 2013

252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.202-1 DEFINITIONS (NOV 2013)

When a solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulation (FAR), the word or term has the same meaning as the definition in FAR 2.101 in effect at the time the solicitation was issued, unless--

(a) The solicitation, or amended solicitation, provides a different definition;

(b) The contracting parties agree to a different definition;

(c) The part, subpart, or section of the FAR where the provision or clause is prescribed provides a different meaning;

or

(d) The word or term is defined in FAR Part 31, for use in the cost principles and procedures.

(End of clause)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEP 2006)

(a) Except as provided in (b) of this clause, the Contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the Government of any item or process (including computer software) made or furnished by the subcontractor under this contract or under any follow-on production contract.

(b) The prohibition in (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation.

(c) The Contractor agrees to incorporate the substance of this clause, including this paragraph (c), in all subcontracts under this contract which exceed the simplified acquisition threshold.

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (OCT

2010)

(a) Definitions. As used in this clause--

Agency means executive agency as defined in Federal Acquisition Regulation (FAR) 2.101.

Covered Federal action means any of the following actions:

(1) Awarding any Federal contract.

(2) Making any Federal grant.

(3) Making any Federal loan.

(4) Entering into any cooperative agreement.

(5) Extending, continuing, renewing, amending, or modifying any Federal contract, grant, loan, or cooperative agreement.

Indian tribe and tribal organization have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450b) and include Alaskan Natives.

Influencing or attempting to influence means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

Local government means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

Officer or employee of an agency includes the following individuals who are employed by an agency:

(1) An individual who is appointed to a position in the Government under Title 5, United States Code, including a position under a temporary appointment.

(2) A member of the uniformed services, as defined in subsection 101(3), Title 37, United States Code.

(3) A special Government employee, as defined in section 202, Title 18, United States Code.

(4) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, Title 5, United States Code, appendix 2.

Person means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government,…