W9124V19Q0005.pdf

W9124V19Q0005

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

1-189TH AVN AT DUGWAY HAG MEALS

FFP

1-189TH AVN AT DUGWAY HAG MEALS

FOB: Destination

PURCHASE REQUEST NUMBER: 0011348725-0001

PSC CD: S203

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-JUN-2019 TO

22-JUN-2019

N/A W7NK USPFO ACTIVITY MT ARNG

W7NK USPFO ACTIVITY MT ARNG

P O BOX 4789

CCDF

FORT HARRISON MT 59636-4789

406-324-3342

FOB: Destination

W90KKN

STATEMENT OF WORK

SOLICITATION – Request for Quote

Catered meals for the Montana Army National Guard located in

Building 1080 Avery Rd.

Dugway, Utah 84022

1. GENERAL

The Contractor shall furnish prepared meals during June meals to support the 1-189th

Aviation in Building 1080 Avery Rd. Dugway, UT 84022 during Annual Training. The intent is to have a vendor provide a high quality, hearty and filling meal cooked under commercial standards. All meals shall be well balanced for nutritional value while providing variety and proper daily caloric needs.

The Government will award a Firm Fixed Price (FFP) contract resulting from the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government using lowest price technically acceptability method. If quotes from offerors are found to be technically acceptable in accordance with this solicitation, price will be the determining factor.

This is a Small Business Set-aside under the National American Industry Classification

System (NAICS) code 722320, “Caterers”.

2. SPECIFICATIONS

3.1 Period of Performance (POP): Dinner on 15 June 2019 ending with Lunch 22 June 2019

3.2 Contractor shall submit a proposed example menu for the POP with caloric values of all planned meals.

3.3 Contractor must provide adequate personnel to staff serving lines and replenish condiments, all food items, salad bar components and beverages in a timely manner.

3.4 Contractor will not repeat meals for the duration of this contract. Contractor shall diversify meat for main course, as in not repeating the same main protein twice in one day. For example, cooking beef for lunch and dinner.

3.5 Contractor will provide Breakfast meals that contain: eggs, meat, meatless entrée (waffles, French toast, pancake, etc.) potatoes and yogurt. Lunch and Dinner must consist of: Main Entrée, vegetable, starch, salad, dessert and sliced bread. Salads will consist of a variety of fresh leafy greens (not just iceberg), at a minimum, 3 raw vegetables such as cucumbers, carrots, tomatoes etc.

Shredded cheese, croutons/crackers, and no fewer than three choices of salad dressings shall be offered. A minimum of one fat-free dressing along with oil and vinegar will be among the salad dressing choices offered. Fresh fruits shall be available as an option at every meal.

3.6 Contractor will provide servings of fresh milk for 30% - 35% of estimated patrons in addition to water, coffee each day with two types of juice, orange juice as one breakfast juice option. Fresh two-percent white milk is the primary beverage milk.

3.7 Contractor will provide all condiments (i.e. mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, salad dressings, syrup, salt and pepper, etc.) to compliment the meals being served.

3.8 Contractor shall serve buffet style and provide cups, plates, eating utensils, serving pans, and anything else that is needed to eat a meal. Ala Carte ordering is strictly prohibited.

3.9 The quality and serving sizes of the food served will be equivalent to commercially available prepared meals. The Contractor is also responsible for serving and portion control, allowing second plates if all individuals have received their first plate of food.

3.10 All potentially hazardous food shall be maintained at: 135F ( 57C) or above for hot food items and served in shallow pans (4 inch) or 41 F (5C) or less for cold food items to prevent the spread of bacteria.

3.11 Contractor will comply with all FDA Food Code guidelines. Most current version is 2017 but it is the responsibility of the quoter to keep current with FDA Food Codes. The following website can be used to check for the latest version:

https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/default.htm

3.12 Contractor shall purchase food in the performance of this contract from only approved vendors

IAW the FDA Food Code guidelines. A list of food sources must be provided upon request. No food will be purchased from a non-USA company.

3.13 The meal counts are approximate and listed at the maximum capacity, not-to-exceed amount.

The government point of contact will provide a more accurate count of meals no later than 48 hours prior to meal. The Government will not be responsible to pay for meals above the scheduled units head count that are not served. If less than 48 hours’ notice cancellation of meals causes the vendor to incur otherwise non-billable costs for perishable food, the vendor shall be reimbursed for those food costs provided the food has no alternative business use and is itemized and approved by the contracting officer for reimbursement.

3.14 Contractors shall be in compliance with all Federal, State and Local laws, regulations, policies, and have the necessary permits and insurance pertaining to the appropriate food industry.

3.15 Contractor Personnel

a. Contractor shall furnish supervisory and direct labor personnel to accomplish all work required.

b. All employees employed for the period of performance of work under this contract by the

Contractor are not considered employees of the government nor will they represent themselves as such.

c. Personal Hygiene - the Contractor shall ensure the contract employees meet the following sanitation requirements while serving meals:

1. They wash their hands upon reporting for work, immediately after visiting a lavatory, after smoking, taking a break and after handling raw meat, poultry, garbage, or soiled items.

2. They remove wristwatches, bracelets, earrings, cell phones/pagers and rings before and during duty hours.

3. Their fingernails are cut short so that they do not extend beyond the end of the fingers and are kept clean.

4. They do not smoke, or use tobacco in any form, except during break periods in designated areas.

5. They do not consume food items/beverages in any form while on the serving line or in any food prep areas.

6. They wear acceptable head covers (hats, caps, and hairnets) to prevent loose hair https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/default.htm from falling into food or onto food contact surfaces in accordance with prevailing health codes.

7. They shall wear appropriate clothing that is well-fitted, laundered and repaired.

Contractor may furnish uniform clothing (at no cost to the Government).

8. Shoes shall cover the feet to meet sanitation and safety requirements. Open-toe shoes are not allowed.

9. Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation shall be cause for immediate removal of the offender(s) by the Contractor from further work. Removal of employee(s) for such cause does not relieve the

Contractor of the requirement to provide sufficient personnel to adequately perform services.

10. Use of Tobacco: The use of tobacco products by the Contractor personnel while on break will be confined to those areas designated by the government as smoking areas.

4. FACILITIES

4.1 The Government will provide no additional equipment for use by the contractor in performance of this contract. The government shall not alter the existing facilities. Any equipment needed for the proper sanitary service must be supplied by the contractor. All serving utensils, cups, plates, etc shall be the responsibility of the contractor. Contractors may be responsible for bringing their own serving tables and waste receptacles.

4.2 The Contractor shall be responsible for safeguarding all government property provided for

Contractor use. The Contractor is responsible for the cleanliness of the area during and after use.

Contractor will also be responsible for all disposal and transportation of waste.

4.3 Contractor will ONLY contact the government point of contact, Food Service Manager, or the

Contract Specialist to address any concerns or clarify questions after contract award. Only the

Contracting Officer can approve any changes outside the scope of the specifications or any request which could change the contract terms and conditions to include funding.

5. SECURITY

5.1 Work performed under this statement of work is UNCLASSIFIED. The Contractor during the performance under this contract shall comply with all applicable Department of Defense (DoD) security regulations and procedures. The Contractor shall coordinate with the customer point of contact all issues dealing with access to Government buildings, facilities, or property.

5.2 Contractor will ensure the physical security of food and beverages from the point of purchase to the point of receipt at Kalispell Armory.

6. MEAL TIMES AND MEAL COUNTS

6.1 Meal Times

a. Meal times will be discussed with Contractor before the first meal is served.

Contractor needs to be flexible because the meal hours may shift back or forward an hour, due to training requirements. Actual feeding times are listed on Units SOW, attached.

b. Standard feeding times are:

Breakfast: 0700-0800

Lunch: 1200-1300

Dinner: 1700-1900

6.2 Meal Counts

a. The total meals for each period of performance are maximum numbers not to exceed. A head count will be taken for each meal and total amount invoiced shall only be for number of meals consumed. The government point of contact shall give Contractor an updated head count 48 hours prior to start of scheduled events.

b. Break down of meals by day:

15 June

Saturday

16 June

Sunday

17 June

Monday

18 June

Tuesday Total/Meal

Time

Breakfast 0 25 150 0 175

Lunch 0 0 0 150 150

Dinner 25 150 150 150 475

Total/Day 25 175 300 300 800

19 June

Wednesday

20 June

Thursday

21 June

Friday

22 June

Saturday Total/Meal

Time

Breakfast 0 0 0 150 150

Lunch 150 150 150 25 475

Dinner 150 150 150 0 450

Total/Day 300 300 300 175 1075

Unit’s Daily breakout:

DAILY BREAKDOWN –

DATE OF MEAL (15 June 2019)

BREAKFAST: MRE provided by the unit

LUNCH: MRE provided by the unit

DINNER: Will begin no later than (1700) and end no earlier than (1800) and will be delivered to (Dugway Proving

Grounds, UT) for (25) Soldiers.

DATE OF MEAL (16 June 2019)

BREAKFAST: Will begin no later than (0700) and end no earlier than (0800) and will be delivered to (Dugway

Proving Grounds, UT) for (25) Soldiers.

DINNER: Will begin no later than (1700) and end no earlier than (1800) and will be delivered to (Dugway Proving

Grounds, UT) for (150) Soldiers.

DATE OF MEAL (17 June 2019)

BREAKFAST: Will begin no later than (0700) and end no earlier than (0800) and will be delivered to (Dugway

Proving Grounds, UT) for (150) Soldiers.

DINNER: Will begin no later than (1700) and end no earlier than (1800) and will be delivered to (Dugway Proving

DATE OF MEAL (18 June 2019)

LUNCH: Will begin no later than (1200) and end no earlier than (1300) and will be delivered to (Dugway Proving

DINNER: Will begin no later than (1700) and end no earlier than (1800) and will be delivered to (Dugway Proving

DATE OF MEAL (19 June 2019)

LUNCH: Will begin no later than (1300) and end no earlier than (1400) and will be delivered to (Dugway Proving

DINNER: Will begin no later than (1800) and end no earlier than (1900) and will be delivered to (Dugway Proving

DATE OF MEAL (20 June 2019)

LUNCH: Will begin no later than (1300) and end no earlier than (1400) and will be delivered to (Dugway Proving

DINNER: Will begin no later than (1800) and end no earlier than (1900) and will be delivered to (Dugway Proving

DATE OF MEAL (21 June 2019)

LUNCH: Will begin no later than (1200) and end no earlier than (1300) and will be delivered to (Dugway Proving

DINNER: Will begin no later than (1700) and end no earlier than (1800) and will be delivered to (Dugway Proving

DATE OF MEAL (22 June 2019)

BREAKFAST: Will begin no later than (0700) and end no earlier than (0800) and will be delivered to (Dugway

Proving Grounds, UT) for (150) Soldiers.

LUNCH: Will begin no later than (1200) and end no earlier than (1300) and will be delivered to (Dugway Proving

Grounds, UT) for (25) Soldiers.

DINNER: N/A (Catered at HS)

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

OCT 2018

52.212-3 Offeror Representations and Certifications--Commercial

Items

OCT 2018

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (OCT 2018) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2018-O0021)

MAY 2019

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-50 Combating Trafficking in Persons JAN 2019

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.226-6 Promoting Excess Food Donation to Nonprofit Organizations MAY 2014

52.232-29 Terms for Financing of Purchases of Commercial Items FEB 2002

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-34 Payment By Electronic Funds Transfer--Other Than System for Award Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

52.252-2 Clauses Incorporated By Reference FEB 1998

52.252-5 Authorized Deviations In Provisions APR 1984

52.252-6 Authorized Deviations In Clauses APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7003 Item Unique Identification and Valuation MAR 2016

252.213-7000 Notice to Prospective Suppliers on Use of Supplier

Performance Risk System in Past Performance Evaluations

MAR 2018

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.225-7036 Alt I Buy American--Free Trade Agreements--Balance of

Payments Program--Alternate I (Dec 2017)

DEC 2017

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.232-7011 Payments in Support of Emergencies and Contingency

Operations

MAY 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 Wide Area Work Flow Payment Instructions -- Addendum

WIDE AREA WORK FLOW DODAAC AND EMAIL DISTRIBUTION TABLE

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES AND ADDITIONAL

EMAILS CORRECTLY THROUGH WAWF.

Select Document to Create (Select One):

Invoice as COMBO (Supplies) Use this info when adding a CLIN

Product/Service ID* 8905

Product/Service ID Qualifier FT – Fed Sup Class

Contract Number* Delivery Order Issue Date Cage Code*

W9124V19XXXXX XXXXX

Issue DODAAC Admin DODAAC* Inspected By DODAAC

W9124V W9124V

Service Acceptor*

(Ship to Code) Ship from Code LPO DODAAC/Ext.

Pay

DODAAC*

W90KKN HQ0670

Inspection: Destination / Source Acceptance: Destination / Source

Additional E-Mail Notifications:

.mil@mail.mil

Contract Number - Found in Block 2 of SF1449 Form

Delivery Order - Found in Block 4 (Order Number) of SF1449 Form

Issue Date - Found in Block 6 Solicitation Issue Date) of SF1449 Form

Issue DODAAC - Found in Block 9 (Issued by) of SF1449 Form. Contracting office that issued your contract -

WAWF uses the Code to route the document to the base

Admin DODAAC - Found in Block 16 (Administered by) of SF1449 Form. Contract office that issued your contract.

Inspected by DODAAC/Ext. - Found in Block 15 (Delivered to unless otherwise stated in the contract) of

SF1449 Form. Combination of the Administered by code from block 16 and delivered to code block 15. It is used to route documents to receiving (service inspector in WAWF).

Service Acceptor/Ext. - Found in Block 15 (Deliver to) of SF1449 Form. Administered by code from block 16 and delivered to code block 15. It is used to route documents to receiving (service acceptor in WAWF).

Ship from Code - Found within the contract if needed (not mandatory).

LPO DODAAC/Ext. - Not a required field for Air Force Contracts.

Pay DODAAC - Found in block 16a (Payment will be made by) of SF1449 Form. Pay office code is used to route documents to the Defense Finance Accounting office responsible for payment to offered

The accounts payable mailing address can be located in Block 18a of your order. You can easily access payment information using the DFAS web site at http://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment. Go to DFAS on the web at http://www.dfas.mil/money/vendor.

Payments may be expedited electronically via internet through the Wide Area Work Flow (WAWF) system. For information on WAWF, go to https://wawf.eb.mil/ http://www.dfas.mil/ http://www.dfas.mil/money/vendor https://wawf.eb.mil/