Solicitation_Amendment_0001_16-T-0003_Hangar_Doors.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to:

1. Provide answ ers to questions submitted by prospective contractors.

2. Make revisions to the Performance Work Statement; changes are highlighted in yellow .

3. Incorporate Technical Exhibit 4, Maintenance & Repair Inspection Report, as a separately attached document.

See "Summary of Changes" for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124M-16-T-0003

X 9B. DATED (SEE ITEM 11)

11-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Dec-2015

CODE

MISSION & INSTALLATION CONTRACTING CMND

MICC-FORT STEWART

976 WILLIAM H WILSON AVE SUITE 100

FORT STEWART GA 31314-3425

W9124M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124M-16-T-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

1. What greases and oils are currently being used in each system (gear oil, hydraulic oil, and wheel bearing grease)?

Is the same bearing grease being used in both the sheaves at the top and bottom of the doors?

Answer: There are basically 3 types of lubricates used, currently:

1. WURTH SIG 3000 Super Grease

2. Caterpillar Hydralic fluid 10W

3. Standard Gear Oil 90W120

2. How is a request for parts over $50.00 submitted for approval?

Answer: The request may be submitted by email. The contractor will submit a written quote to the Contracting Officer’s Representative (COR). The COR will review and approve or disapprove in writing. Once approved, the contractor may order parts. In cases of emergency, quotes and approvals may be issued verbally but must be followed up with a written quote. Please see Addendum to 52.212-4 and the PWS for additional information on repairs.

3. What is the reporting process for repairs that would take over 24 hours, and how much detail is required (can a sample be provided)?

Answer: A written (email) explanation noting the issue, status of door (operational or not), parts needed, price of parts, expected delivery dates and expected date of completed repairs. If the cause is lead time for parts, manufacturer information should be provided detailing the lead time.

4. Is there now, or will there be a laydown area for maintenance materials and equipment (man lift)? If not, can one be requested?

Answer: No, a laydown area will not be provided under the resultant contract.

5. Can you provide examples of the required inspection reports?

Answer: Yes, see Technical Exhibit 4 which has been added. References in paragraph 5.6.1 of the PWS have been corrected.

6. Is there a list of contact information to communicate with each buildings OIC, maintenance manager, or lead person?

Answer: The government will provide the contractor with a list of the individuals who are signed for the buildings based on DPW real estate records. This person may refer the contractor to another individual in their organization responsible for coordinating access. The contractor should keep the COR informed regarding any access requests and issues.

7. Are there written inspections of load bearing wire ropes in service that indicate proper end fitting installation and testing?

Answer: Assuming this question is referring to the cantilever doors, there have been no load tests conducted on wire ropes, cables, etc. The contractor will be responsible for checking clamps for visual signs of wear and periodic tightening of clamps and fittings associated with wire ropes and cables. The successful contractor will not be required to conduct any load tests.

8. Do you know the manufacturer of each of the conductor bar systems installed?

Answer: Due to the age of most of the buildings/hangar doors, manufacturers of the conductor bar systems are not known.

9. Can you provide copies of the last completed door inspections for review?

Answer: Each door has its own inspection report. Technical Exhibit 4 has been added to provide an example of the form. The successful contractor will have access to all existing inspection reports upon start of the contract.

10. Is the OEM known for each hangar door?

Answer: No

11. Are O&M Manuals for the doors available for use by the successful bidder?

Answer: Manuals are available for doors at Buildings 7911 & 805. No other manuals are available.

12. Are wiring diagrams available for the PLCs for use by the successful bidder?

Answer: Yes.

13. Can you provide the location of routine problem areas such as buildings frequently hit by lightning strikes.

Answer: Lightning strikes are most prevalent to the buss bars in Buildings 850 & 860. Either lightning strikes or shorts caused by a leaking roof occur approximately once or twice annually.

14. Do the bus bars have cleaning shoes? Grounding Straps?

Answer: The bus bars do not have cleaning shoes. All bus bars are grounded.

15. Will the government provide lift assets to reach the top of the large hanger doors?

Answer: The government will reimburse the contractor for approved emergency repairs to include any equipment rental required. All equipment required for routine/non emergency maintenance and repairs will be the responsibility of the contractor and will not be reimbursable.

16. How old are the cantilever doors?

Answer: Approximately 10 years old.

17. Have any support cables on the cantilever doors ever broken?

Answer: No

18. How often are the cable turn buckles on the hydraulic piston checked?

Answer: Every 3 months (quarterly).

19. What type of hydraulic fluid is used in the cantilever pistons?

Answer: Caterpillar hydraulic fluid 10W

20. What is the current contract number?

Answer: W9124M-11-P-0029

21. What was the current contract award amount?

Answer: The current contract was awarded in the amount of $729,080.00. The award included a base year and four, one year options.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repairs of Hangar Doors at Hunter Army Airfield (HAAF), Georgia

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to perform maintenance and repairs on hangar doors at Hunter Army Airfield (HAAF), Georgia. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance and repairs of hangar doors at Hunter Army Airfield (HAAF), Georgia as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Department of Public Works (DPW) is required to keep hangar doors operational at HAAF allowing access to hangars both for aircraft and personnel for maintenance purposes.

1.3 Objectives: The maintenance and repairs of these hangar doors are conducive to the maintenance and repairs of the US Army’s aircraft stored in the hangars. If these doors are not operational, there will be a negative impact on the Army’s training mission.

1.4 Scope: The Contractor shall furnish all labor, material, and equipment necessary for the maintenance and repair of hangar doors needed to meet the requirements of this contract.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. This plan will be reviewed to insure the contractor fully understands and is capable of performing the repair and maintenance of these hangar doors. The plan will include a method for performing the routine quarterly inspections and repairs, method for addressing emergency repairs, and a plan for researching the availability of parts, including verification that the costs of replacement parts are fair and reasonable. One copy of the Contractor’s basic Quality Control Plan shall be provided to the Contracting Officer with the original quote and a final copy must be provided to the Contracting Officer for approval not later than 10 calendar days after receipt of award. An updated copy shall be provided to the Contracting Officer and COR as changes occur.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 a.m.

through 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. On rare occasions the contractor may be required to work after normal duty hours if the criticality of the hangar door’s operation demands such. The contractor will be required to provide contact information to the COR, with 24 hour access, in the event of an emergency. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Hunter Army Airfield, Georgia.

1.6.6 Type of Contract: The Government will award a Firm-Fixed-Price Contract.

1.6.7 Physical Security: The Contractor shall be responsible for the security of his supplies, equipment and vehicles while in the performance of required service on this installation.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Service Schedule: A schedule of services/deliveries shall be provided to and coordinated with the COR, DPW, Services Contract Division, Contract Branch, Building 1024, Hunter Army Airfield, Savannah, Georgia 31409-5026, telephone (912) 315-3604. The contractor shall submit a schedule to the COR at the beginning of each calendar quarter listing each building and the date the routine inspection will be performed. Once approved by the COR, work must be performed in accordance with this schedule. If unscheduled/emergency work takes precedence over the scheduled work, this original schedule must be adjusted and resubmitted for the COR’s approval.

1.6.11. Key Personnel: The follow personnel are considered key personnel by the Government:

1.6.11.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 7:30 a.m. through 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.11.2. Lead Mechanic. The mechanic performing work shall have a minimum of 3 years of experience as a millwright or 3 years of experience in maintaining and repairing similar type hangar doors equal to the magnitude consistent with the mechanical responsibilities inherent in this job. Additionally, mechanic shall have 3 years of experience in an industrial electrical application to meet the responsibilities of working with voltages of 480 volts as well as the sophisticated control devices that operate the vast assortment of hangar doors described in the following statement to include but not limited to the Programmable Logic Controllers (PLC) at Buildings 805 and 7902. The contractor will be required to include documentation of this experience in the submitted bid package. This qualified individual(s) must be present during all repairs and shall be directly responsible for any work performed by an apprentice or helper used for repairs and/or maintenance. This apprentice/helper shall be closely supervised by the qualified individual at all times. The Contract Manager and the Lead Mechanic duties may be performed by same individual assuming that person is qualified.

1.7 Installation Access

1.7.1. Short Term Access: Visitors that do not have a DoD issued identification card (Common Access Card, Military ID, Military Dependent ID, or Automated Installation Entry Card) must visit the Visitor Control Center at Gate One at Fort Stewart or Montgomery Gate at Hunter Army Airfield. Visitors are required to provide proof of vehicle registration, proof of insurance, valid picture identification, and agree to a background check in order to receive a visitor’s pass. Valid picture identification includes driver’s license, state issued ID, DD Form 1173, DD Form 2 series, or a pass port. The process takes approximately 10 minutes per person. Specific information regarding visitors access, background checks, and contact information can be found at the below web address.

http://www.stewart.army.mil/info/?id=391

1.7.2. Long Term Access: Contractors performing work on Fort Stewart for an extended period of time, and who do not have a DoD Issued identification card, may request an Automated Installation Entry (AIE) Card. Personnel must agree to a background check through the National Crime Information Center Interstate Identification Index, a Federal Bureau of Investigation database. The AIE card will grant access to the installation without visiting the Visitor Control Center each time. The AIE Card is valid for up to 1 year and must be refreshed annually or upon expiration. The Contracting Officer's Representative will serve as the sponsor for the AIE card. Further information regarding the AIE card and how to obtain one can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=0

The required IMSH Form 2737-E-R and instructions for submitting the form can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=4

1.7.3 Commercial Truck Access: All commercial trucks weighing 5-tons or greater, must use the dedicated truck inspection point at the 15th Street Access Control Point (Gate 7/7C) at Fort Stewart or Montgomery Gate at Hunter Army Airfield. Contractor employees who have gone through AIE Card process and are driving a commercial vehicle may access the installations through any gate. Further information regarding commercial truck access can be found at the below web address.

http://www.stewart.army.mil/info/?id=463&p=0

1.7.4 Access to HAAF Flight Line: Contractors will be required to access the flight line in order to access the hangar doors. Contractors must complete a Government provided Flight Line Safety class in order to be able to gain access to the flight line. The safety class will take approximately one hour to complete and must be retaken annually for continued access. After completion of the safety class, contractors will be required to check in daily and access the flight line through the Trans Alert Office.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ACTS OF GOD. A natural catastrophe which no one can prevent such as an earthquake, a hurricane, a tidal wave, a tornado or a severe thunderstorm.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privities of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14. ACCEPTABLE QUALITY LEVEL (AQL): The measure of satisfactory service received by the Government as defined in the Performance Requirement Summary (PRS).

2.1.15. PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out PLC Programmable Logic Controller POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The Government will provide the form for the quarterly maintenance and inspection report for the performance of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all labor, material, vehicles and equipment necessary for performing the maintenance and repairs of the hangar doors located on HAAF.

4.2. The Contractor shall provide the Contracting Officer and the Contracting Officer’s Representative a list of telephone numbers where he/she may be contacted during normal working hours and for emergency service calls.

The list shall include all Contractor personnel that can act in and for the Contractor’s behalf should the Contractor not be available. The Contractor shall have communication services with his/her own Contractor’s service trucks, the COR and ACOR at all times. Mobile phone service is not a requirement of this contract and as such the cost of any mobile, cellular service the Contractor uses shall be the responsibility of the Contractor.

4.3. The contractor shall be responsible for providing his/her own equipment (manlifts, hoists, etc.) that would allow access and lifting capabilities to mechanical and electrical components associated with the doors’ operation. Doors range in height from approximately 12’ to 60’.

4.4. The contractor is responsible for all research required to locate parts and supplies. Some of these doors were installed in the mid 1950’s. Parts may not be stocked and readily available locally. Some parts may require custom fabricating at a machine shop.

C.4.5. The contractor shall furnish all oil, grease, fluids and other lubrication materials required to maintain hangar doors.

C.4.6. The contractor shall furnish the Contracting Officer’s Representative (COR) a signed copy of his inspection reports quarterly, listing each door separately, showing maintenance performed, listing dates and specific tasks, along with remarks noting any deficiencies found and repaired during that quarter.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide services to maintain and repair hangar doors at Hunter AAF, Georgia. Services provided under this contract shall be performed within the boundaries of Hunter AAF, GA. The Contractor shall provide a phone number where calls can be received either by land line or cellular service. Repair orders received in this manner will be for urgent or emergency requirements.

5.2. The work covered by this section includes furnishing all labor, materials, tools, equipment and supervision to perform all work required to provide inspections, maintenance and repairs to the hangar doors located at Buildings 805, 811, 813, 830, 834, 840, 841, 842, 843, 844, 845, 850, 860, 1130, 1131, 1132, 7901, 7902 and 7911 at Hunter Army Airfield, Savannah, Georgia. The functional operational integrity of all hangar doors at these locations must be maintained. This will require a two phase program that will firstly provide for systematic inspections of all hangar doors to assure proper operational status, and secondly will provide a systematic plan that provides for the lubrication, maintenance and repair of all mechanical and electrical components that are utilized by these doors. The steel railroad rails which the doors roll on are not included as part of the required maintenance and repair of this contract and are not the responsibility of the contractor. The hangar doors at the above listed locations fall into one of two categories.

5.3. Depending on the particular building, these hangar doors were installed as recently as the late 2000’s but as long ago as the mid 1950’s. Various random components/systems may have been upgraded or refurbished. However there are doors and components within these buildings that exceed 60 years old.

5.4. Electrically powered hangar doors:

5.4.1. There are a total of 44 hangar doors located at buildings 850 and 860 that are electrically operated by a system of motors, sprockets, gears and chains and roll on steel rails. The doors are approximately 60’ high. A lift may be required to perform maintenance on these doors.

5.4.2. There are 43 hangar doors located at building 805, 830, 7901, 7902 and 7911 similar to those at buildings 850 and 860 in that they are operated by means of an electrical motor that powers a gear and chain drive system. These doors are physically smaller than those located at buildings 850 & 860, being approximately 20’ to 30’ in height.

The hangar doors located at buildings 805 & 7902 also include Programmable Logic Controllers (PLC).

5.4.3. There are two cantilever type hangar doors (similar to a one piece garage door only larger) located on the front side of each building, 840, 841 and 842. They operate by utilizing an electrical powered hydraulic pump working in conjunction with steel cables and pulleys. The contractor will not be required to perform load tests as a part of this contract.

5.5. Non-motorized hangar doors:

5.5.1. There are 80 non-motorized hangar doors located at buildings 811, 813, 834, 843, 844, 845, 1130, 1131 and 1132. These doors are operated by manually pushing to the desired position. They do not have chains, motors or other electrical components to assist in the door’s movement.

5.6. Maintenance

5.6.1. During the first quarter after the issuance of the notice to proceed, each hangar door shall be given a number for future reference if one is not present. Each quarter the contractor shall perform a thorough inspection and routine maintenance, using the form listed in Technical Exhibit 4 (Quarterly Inspection and Maintenance Service Report) as a guide, on all hangar doors located in buildings listed above. The contractor shall use this report to document the maintenance, inspection and repairs performed during the quarter and submit to COR on or before the final day of the quarter. These records must be available and may be reviewed by the COR at any time during the quarter.

5.6.1. The contractor shall visit each hangar listed in the contract a minimum of every 3 working days to verify the door’s operation. Upon arrival, the contractor must review any recent problems that may have been noted on the dry erase boards. These problems must be addressed immediately and the contractor shall submit his/her own status report to board before leaving the area.

5.7. Repairs

5.7.1. If a door is rendered inoperable or unable to move as originally intended or an operational deficiency is discovered during the routine inspections that could not be repaired and returning the door to the operational status within 24 hours, the contractor shall submit a detailed written report to the COR noting the problem, the actions taken to repair the problem and estimated date the final repairs will be completed with door returning to an operational status. This report must be delivered to the COR no later than 0900 the following work day.

5.7.2. Any manufacturer’s information that is required for inspection or maintenance procedures must be obtained by the Contractor from sources other than the Government at no additional cost to the Government.

5.7.3. After the contractor is notified of a non-emergency type mechanical or electrical repair related to a hangar door, the contractor shall initiate repairs within one (1) working day. The contractor may be contacted by the COR, ACOR or the Contracting Officer. Repair work shall be completed within twenty-four (24) hours after work is started except when repair parts are unavailable. In these cases, the contractor shall notify the COR in writing indicating when the parts will be available and the door will return to the operational status.

5.7.4. The more common parts the Contractor should expect to repair and/or replace would be chains, shafts, torque tamers, motors, transformers, buss bars, electrical pickups, fuses and contactors.

5.8. Parts

5.8.1. The contractor shall bear all labor costs associated with routine repairs and maintenance as well as all parts and supplies $50.00 or less including all transportation, tax and shipping costs. The contractor shall pay the first $50.00 for any parts costing in excess of $50.00 with the government reimbursing the contractor for the remaining balance at the end of the month. Parts reimbursement must be based on the cost of individual, singular parts.

Ordering multiple quantities that collectively total more than $50.00 does not constitute government reimbursement.

The entire cost of any equipment rentals such as but not limited to scissor lifts, man lifts and bucket trucks shall be paid by the contractor with no reimbursement from the government. Repair parts furnished by the contractor shall be of the lowest dollar value reasonably available with quotes and original receipts provided by the supplier. The contractor shall not replace any part that exceeds $50.00 without prior approval of the COR. The Contractor shall notify the COR of pertinent details and estimated cost of parts prior to making repairs.

5.8.2. The Government will reimburse the contractor the price of the parts used only when the used part(s) and a copy of the invoice/receipt from the contractor’s supply source are provided and substantiated by the COR. Only actual costs of these approved parts, less the first $50.00, is to be reimbursed. The contractor shall not increase or inflate the cost of any parts in order to profit from the purchase. Profit on parts by the contractor is unacceptable.

The contractor shall include the original parts invoice/receipt with the monthly invoice for the routine maintenance and repairs to the COR with a breakdown of the material costs, including copies of parts supplier invoices.

5.8.3. All parts and materials shall be new and conform to the original manufacturer’s specifications unless otherwise approved by the COR. Rebuilt parts, assemblies or subassemblies may be used in repairs with prior approval of the COR when such is the standard industry practice and the rebuilt part, assembly or subassembly carries the same manufacturer’s warranty as a new part, assembly or subassembly. Any part removed is government property and shall be returned to the COR upon replacement unless replacement price is predicated upon an exchange basis (core charge) with the part replaced. NOTE: Some of these doors are more than 50 years old.

Replacement parts may not be readily available. It is the contractor’s responsibility to research and acquire these parts as expeditiously as possible.

5.8.4. The contractor shall guarantee and warrant that all materials furnished and all services performed under this contract shall be free from defects in material and workmanship and shall conform to the requirements of this contract for a period of not less than ninety (90) days. Should a warranty for new or rebuilt parts, assemblies or subassemblies offered by a manufacturer or remanufacturer exceed ninety (90) days, it shall apply for such longer period.

5.9. Emergency Repairs

5.9.1. Emergency repairs shall be considered any repair required due to “acts of God” or repairs required to components and systems that were caused by anything other than reasonable deterioration or wear and tear, considering the age of the component or mechanical/electrical system.

5.9.2. The electrically operated hangar doors, predominately Building 850 & 860, have a history of lightning and water damage over the past several years. In most cases the inclement weather negatively impacts the doors’ electrical components; causing short circuits to fuses, buss bars, etc. Once notified of an emergency repair, the contractor shall be required to respond immediately, within 1 hour during normal work day and not to exceed 4 hours after hours, weekends and holidays. Once the site is deemed accessible, the contractor shall survey the damage and submit a detailed estimate with a cost and projected date of repairs to the COR for approval. The contractor will be reimbursed in full for all emergency repairs (including labor, equipment rental and parts) associated with the hangar doors.

5.10. Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

NUMBER DATE DESCRIPTION MANDATORY

AR 200-1 Dec 07 Environmental Protection X

AR 385-10 Nov 13 Army Safety Program X

EM-385-1-1 Aug 11 Safety and Health Requirements Manual X

OSHA All OSHA guidelines X

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Historical Data

7.4 . Attachment 4/Technical Exhibit 4 – Maintenance & Repair Inspection Report (separate attachment)

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

STANDARDS PERFORMANCE

THRESHOLD

Method of Surveillance

PRS #1. PWS Section 5.6.

Each quarter the contractor shall perform a thorough inspection and routine maintenance, The Contractor shall submit schedule and follow accordingly completing tasks as described.

No more than one customer complaint per report.

No more than 10% defect rate per quarter.

Validated Customer Complaints received by COR.

Random Sampling

PRS #2. PWS Section 5.7.

The contractor shall identify and complete repairs

The contractor shall complete all repairs within 24 hours or shall notify the COR in writing of intended schedule

No more than one customer complaint per report.

No more than 10% defect rate per quarter.

Validated Customer Complaints received by COR.

PRS #3. PWS Section 5.8, The Contractor shall research and acquire replacement parts.

Parts shall be expedited from a reputable vendor at the lowest cost possible with a minimum of a 90 day warranty.

No more than one customer complaint per report.

No more than 10% defect rate per quarter.

Validated Complaints received by COR.

PRS #4. PWS Section 5.9, Emergency Repairs

The contractor shall respond as required and complete emergency repairs as noted in

PWS.

No more than one customer complaint per report.

No more than 10% defect rate per quarter.

Validated Complaints received by COR.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To CMR data, PWS Para 5.10.

Period of performance not to exceed 12 months ending September 30 each Government fiscal year and must be reported by 31 October of each calendar year.

One

Online

HTTPS://CONTRACTOR

MANPOWER.ARMY.PEN

TAGON.MIL

Quality Control Plan, PWS Para 1.6.1

To be provided to the Contracting Officer with original quote;

final copy provided not later than 10 calendar days after receipt of award. An updated copy shall be provided to the Contracting Officer and COR as changes occur.

Two CD in Microsoft Word Format

Contracting Officer, COR

Service Schedule To be provided upon receipt of award;

updated copies as changes occur

Two CD in Microsoft Word Format

Contracting Officer, COR

Monthly Invoices Monthly, NLT 5 days into month

One Online HTTPS://WAWF.EB.MIL/

TECHNICAL EXHIBIT 3

HISTORICAL DATA

Averages over past 4 years of contract

Description 2011 2012 2013 2014

Emergency Repairs Performed 3 4 3 1

Amount Reimbursed for Parts $2941 $9894 $1126 $14849

(End of Summary of Changes)