PWS_HTRTS_Student_Lodging_Contract_Requirements_Memo.pdf

DEPARTMENT OF THE ARMY

HIGH TECH REGIONAL TRAINING SITE-MAINTENANCE

6201 MIDWAY STREET, BUILDING 661

SACRAMENTO, CALIFORNIA 95828-7526

REPLY TO

ATTENTION OF:

AFRC-TVA-KP 19 April 2016

MEMORANDUM FOR Mission and Installation Contracting Command – Fort Sam Houston

SUBJECT: High Tech Regional Training Site-Maintenance (HTRTS-M) Student

Lodging Requirements (July 7, 2016 – December, 2016)

1. Background. HTRTS-M is a US Army institutional training site located on the BT Collins Army Reserve Center in Sacramento, CA. HTRTS-M provides centrally funded lodging and meals to students attending its MOS transition (MOS-T) courses. Students require lodging from the start date of the course through the end date as listed in the Army Training Requirements and Resources System. Students attend training at HTRTS-M starting at 0800 M-F, (Saturdays as required) and finish between 1700-2000.

Meals are provided at the Dining Facility (DFAC) located on BT Collins. Students will depart lodging in the morning in time to eat breakfast at the DFAC and will return to lodging in the evening after eating dinner. Students will travel in groups by vans provided by HTRTS-M where necessary.

2. Period of Performance: 07 July 2016 – 31 December 2016.

3. Requirement: Enclosure 1 provides expected student populations for each month.

Variances normally remain within 10% of estimates, though they can be more extreme in specific instances such as when a course non-conducts. Generally, any significant changes to the expected population are known at least 45 days from the report date.

Students are to be housed 2 per room. Exceptions to the 2 students per room requirement are only authorized by the HTRTS-M command staff.

4. Coordination.

(a) Enclosure 1 will serve as the primary planning document for the entire period of performance. Updates will be provided to the hotel by HTRTS-M as changes occur.

(b) HTRTS-M will provide the hotel the current expected number of students for each class between 30-45 days prior to the report date.

(c) HTRTS-M will provide the hotel a roster containing the names, rank, and gender of expected students between 5-10 days prior to reports date. Adjustments to the number of rooms required may be made by HTRTS-M up to 48 hours prior to the report date.

AFRC-TVA-KP

Lodging Requirements (July 7, 2016 – December 31, 2016)

(d) By 11 AM the day after the report date of each class the hotel will provide HTRTS-M the list of students and their respective room assignment.

(e) After the first night (report date), the hotel will make adjustments to room assignments as necessary to maximize double occupancy. Except for the first night, the hotel will not charge HTRTS-M for rooms not used due to students not reporting.

(f) The hotel will notify HTRTS-M within 24 hours of any changes to room assignments.

5. Room assignments.

(a) Students will be housed two per room to the maximum extent possible.

Students from different courses may be roomed together, however maximum effort will be made to keep students in the same course together.

(b) Male and female students will not share a room.

(c) Mixing of Non-Commissioned Officers (E5 & E6) and enlisted Soldiers (E1-E4) will be avoided to the maximum extent possible, however, efficient room utilization takes precedence.

(d) Soldiers in the rank of E7 or above will normally not share a room, however each instance of single-room occupancy requires prior approval from HTRTS-M.

6. Room requirements/amenities:

(a) All rooms non-smoking.

(b) Minimum two queen size beds per room

(c) High speed internet

(d) Ironing board

(e) TV

(f) Alarm clock

(g) Self-service laundry facilities on site

(h) Business center or meeting room capable of supporting 5-10 people.

7. Parking. Available parking for up to six 12-passenger vans.

8. Safety Requirements.

(a) Must be Federal Emergency Management Agency (FEMA) safety compliant.

(b) Room doors will not be accessible from the exterior of the building. Personnel must enter through a lobby to gain access to rooms.

(c) Front desk must be staffed 24 hours.

AFRC-TVA-KP

Lodging Requirements (July 7, 2016 – December 31, 2016)

(d) Parking areas must be lit during hours of darkness to an extent that allows for a reasonable measure of safety when moving from vehicles to the lodging entrance.

9. Geographic location. Hotel must be located within 10 miles of BT Collins Army Reserve Center.

10. The point of contact for this memorandum is the undersigned at (916) 386-5607 or brian.e.parrotte.civ@mail.mil.

Encl Brian E. Parrotte 1- Lodging Requirements HTRTS-M Executive Officer